07-07-2014 BOS PKTla ,N14biey
BOARD PACKET
BOARD OF SUPERVISORS
REGULAR MEETING
JULY 7, 2014
ANF;01.0
o z
u:A
1767
G1 RGI1
P1
P2
I
I
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY,JULY 7, 2014
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
AGENDA
1
1.Call to Order—7:00 p.m.
1
2.Roll Call Harville Barber Snead Blackstock Bowman Hagerman Barksdale
3. Pledge of Allegiance
4
4
i
1 4.Items to be Added to the Agenda
i
Motion by Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
a) Presentation by Ralph Hogg, Director of Operations, Dan River Business
Development Center—Page 8
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
b) Appointment-Beautification Committee; Callands/Gretna District—Page 8
APPROVAL OF AGENDA
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
HEARING OF CITIZENS
1
CONSENT AGENDA
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
5.a) Minutes:June 2, 2014—Regular Meeting—Pages 12-18
June 17, 2014—Adjourned Meeting—Pages 19-24
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
b) Bill List—June 2014 (online)
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
c) Letter of Congratulation—Pittsylvania County Sports Hall of Fame; 2014 Inductees
Pages 25-27
PRESENTATIONS
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
6.Resolution—LGK of Tightsqueeze, Inc.-2014 Southern Small Business of the Year Award
Danville Region)—Pages 29-30
NEW BUSINESS
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
7.Caution Lights at Blairs Volunteer Fire Department—Mr. Barksdale/Mr. Harville—
Page 32
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
8. Bid Award for Pittsylvania County Landfill Roll-off Truck—Page 33-35
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
I 9.Request for Public Hearing—Lease Agreement with Centra Health—Pages 36-37
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
10. Discussion of SR 969/Sago Road—Mr. Hagerman—Page 38
k
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
11. Expenditure Refunds—Requires a Motion and a 10Day Layover—Pages 39-41
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
12. Year End Transfers—Pages 42-43
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
13. E-911 Wireless Grant—Requires a Roll Call Vote—Page 44
Roll Call Vote
i
Y N A
Barber
Barksdale
Blackstock
Bowman
Hagerman
Harville
Snead
Roll Call Vote Y or N)
f
i
1 APPOINTMENTS
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
z
i
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
a) Building& Grounds—Completed Work Orders—June 2014—Pages 49-50
b) Code Compliance Monthly Reports & Fees—June 2014—Page 51
ADJOURNMENT
Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale
Time Adjourned:
TO BE ADDED
ff
P7
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Presentation—Dan River Business Development 07-07-2014 4(a)
Center(DRBDC)
ACTION: INFORMATION:
SUBJECT/PROPOSAL/REQUEST: Yes
Presentation—Updates with DRBDC
CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S):
Mr. Monday
ATTACHMENTS:
No
OAREVIEWEDBY:
BACKGROUND:
DISCUSSION:
Ralph Hogg, Director for Operations at the Dan River Business Development Center, will give a brief update
presentation on current events with the DRBDC.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P8
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Appointment—Beautification Committee 07-07-2014 4(b)
SUBJECT/PROPOSAL/REQUEST:ACTION: INFORMATION:
Appointment—Beautification Committee— Yes
Callands/Gretna District
CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S):
Mr. Monday
ATTACHMENTS:
No
REVIEWED BY
BACKGROUND:
Agencies,Boards,Commissions and Committees that operate under Pittsylvania County make nominations to the
Board of Supervisors for appointments representing each election district within the County. The Pittsylvania
County Beautification is a committee in which a representative from each district that is appointed by the Board of
Supervisors. Members of the Beautification Committee are limited to serving 1-year terms.
DISCUSSION:
The Board of Supervisors has requested before any nominations for appointments are made to any committees,
boards,agencies or commissions,that the name be submitted to the Board of Supervisors prior to the board meeting
of the proposed candidate to be nominated for an appointment to that board, agency,committee, or commission.
Marie Young has been nominated to fulfill the term left vacant by the resignation of Mauricca Doss as the
Callands-Gretna representative on the Beautification Committee. The term for this seat expires December 31,
2014.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
1
1
P9
HEARING OF
CITIZENS
CONSENT
AGENDA
Regular Meeting
June 2,2014
Pittsylvania County Board of Supervisors
Monday,June 2,2014
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, June 2, 2014 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at
7:01 p.m. The following members were present:
Tim Barber Tunstall District
Coy E. Harville Westover District
James Snead Dan River District
Brenda H. Bowman Chatham-Blairs District
Jerry A. Hagerman Callands-Gretna District
Elton W. Blackstock Staunton River District
Mr. Otis S. Hawker, Interim County Administrator, Mr. Greg L. Sides, Assistant County
Administrator for Planning & Development, Mr. J. Vaden Hunt, County Attorney, and Ms.
Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Barksdale led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Blackstock, seconded by Mr. .Harville, to approve the agenda
with the following additions:
a) Library Fax Money and Transfer Approval
b) Presentation of Business Appreciation Week Proclamation to the Danville-Pittsylvania
Chamber of Commerce.
Mr. Blackstock's motion was unanimously approved by the Board.
Hearing of the Citizens
Roy Ford, Jr. of the Westover District made comments concerning safety on secondary
roads. Mr. Ford noted that per mile, the death rate from a motor vehicle accident is much greater
on a secondary road than a primary road, in particular for drivers under the age of 30, and are
primarily single car accidents (over correction; not wearing seatbelts). Mr. Ford did admit that
secondary roads are not required to, and do not come close to current standards, having poor
bases and rough, curvy shoulders that are small and narrow. Mr. Ford further said that SR 726 is
a more modern secondary road.
This concluded the Hearing of the Citizens.
Consent Agenda
Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent
Agenda.
Consent Agenda:
a) Minutes:May 5, 2014—Regular Meeting
May 19, 2014—Adjourned Meeting
P12
Regular Meeting
June 2,2014
b) Bill List May 2014 (Online)
c) Resolution—Virginia Department of Transportation (VDOT)—Additions
to the Secondary System of State Highways; Rivertree Drive& Riverway Drive
Mr. Barber's motion was unanimously approved by the Board.
Vittspibania (tCountp Aoarb of 6uperbisSor0
RESOLUTION
2014-06-03
The Board of Supervisors of Pittsylvania County, in the regular meeting on the 2nd day of June,
2014, adopted the following:
RESOLUTION
WHEREAS, the street(s) described on the attached Additions Form AM-4.3, fully incorporated
herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of
Pittsylvania County, and
WHEREAS, the representative for the Virginia Department of Transportation has advised this
Board that the street(s) meet the requirements established by the Virginia Department of
Transportation's Subdivision Street Requirements, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of
Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the
secondary system of state highways, pursuant to 03.1-229. ('ode of Virginia, and the
Department's Subdivision Street Requirements. after receiving a copy of this resolution and all
outstanding fees and documents required of the developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as
described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
Recorded Vote A Copy Testee:
Moved By:Tim R. Barber
Seconded By: James H. Snead 1Yeas: 7 Signed:
Nays: 0 Printed Name: Otis S. Hawker
Title: Interim County Administrator
P13
Regular Meeting
June 2,2014
In the County of Pittsylvania
By resolution of the governing body adopted June 2, 2014
The following i'DOT Form AM--4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system ofstate highways.
A Copy Teske Signed(Gvuniv Officio!): ,/i d;j/
Report of Changes in the Secondary System of State Highways
Project/Subdivision Rivertree Subdivision
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways,pursuant to the statutory provision or provisions
cited,are hereby requested;the right of way for which,including additional easements for cuts,fills and drainage,as
required,is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: 33.1-229
Street Name and/or Route Number
Rivertree Drive, State Route Number 1667
Old Route Number:0
From:Route 1666
To:Route 1666,a distance of 0.56 miles.
Recordation Reference:N/A
Right of Way width(feet)= 50
Street Name and/or Route Number
Riverway Drive, State Route Number 1666
Old Route Number 0
From:Route 873
To:Route 1667,a distance of:0.07 miles.
Recordation Reference:N/A
Right of Way width(feet)= 50
Street Name and/or Route Number
Riverway Drive, State Route Number 1666
Old Route Number 0
From:Route 1667
To:Route 1667,a distance of:0.08 miles.
Recordation Reference:N/A
Right of Way width(feet)= 50
IX)I hums N\1-1:1 J 21 714 71 4Liinleemnec l)iu.wn
Date of Resolution:June 2, 2014 Page I of I
Presentations
The Board of Supervisors presented a proclamation approved at their adjourned meeting
on May 20, 2014 to Laurie Moran, Executive Director for the Danville-Pittsylvania Chamber of
Commerce concerning 2014 Business Appreciation Week.
P14
Regular Meeting
June 2,2014
Stephanie Ferrugia and Cigi Moore of Get Fit Dan River Region gave an update on the
50,000 Pound Challenge for the Dan River region that is running from April 4 to July 4, 2014
and reminded everyone how people could register to participate, and presented the Board with
complimentary totes containing more information on the challenge and healthy snacks/drinks.
Ms. Moore then led the Board and audience in some quick exercises.
Unfinished Business
At the May 20, 2014 Adjourned Meeting of the Board of Supervisors, a motion was made
by Mr. Snead, seconded by Mr. Blackstock, to approve an appropriation of Year End Budget
Adjustments in the FY 2014 Budget totaling $584,184.43 and approve transfers of $74,662.82
that required a 10-Day Layover which had now been met and the following Roll Call Vote was
recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms.
Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. The Board unanimously approved
Mr. Snead's motion.
At the May 20, 2014 Adjourned Meeting of the Board of Supervisors, a motion was made
by Mr. Harville, seconded by Mr. Blackstock, to approve and appropriate $11,265.95 to
reimburse Campbell County for fuel used by Altavista EMS for Pittsylvania County EMS calls
and agree to continue to pay Campbell County for Altavista EMS fuel related to Pittsylvania
County calls in the future. Mr. Harville's motion required a 10-Day Layover that had now been
met and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr.
Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-
Yes. The Board unanimously approved Mr. Harville's motion.
New Business
There were no recommendations from the Personnel Committee.
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve Resolution 2014-
06-02 that would extend time for payment of the first half of 2014 taxes from June 5, 2014 to
June 12, 2014 and authorize the Interim County Administrator to forward the notice of the tax
due date extension to all local media sources. After discussion, Mr. Harville amended his
motion, and Mr. Barber seconded the amendment, to also include noting the deadline would be
moved without penalty. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr.
Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and
Mr. Barksdale-Yes. The Board unanimously approved Mr. Harville's motion.
Vittoprbanfa (ountp Itioarb of 'uperbf0or0
RESOLUTION
2014-06-02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on
Monday, June 2, 2014,the following Resolution was presented and adopted.
WHEREAS, pursuant to Pittsylvania County Code § 6-1.2, the deadline for the payment of the
first half of taxes is June 5th
of each tax year; and
P15
Regular Meeting
June 2,2014
WHEREAS, the Pittsylvania County Board of Supervisors ideally desires to give Pittsylvania
County citizens approximately thirty (30)days from receipt of tax tickets to pay said taxes; and
WHEREAS, due to the date of receipt of the first half 2014 tax tickets, Pittsylvania County
citizens currently have less than thirty (30) days to pay said taxes before the aforementioned
deadline; and
WHEREAS, additionally a computer error by the tax ticket printer involving a portion of the
first half 2014 tax tickets caused citizen confusion; and
WHEREAS, said issues create a potential hardship by not giving Pittsylvania County citizens,
especially fixed income individuals, adequate or reasonable time to pay their taxes before the
aforementioned deadline; thereby, subjecting them to fines and penalties; and
WHEREAS, § 58.1-3916 of the Code of Virginia, 1950, as amended, authorizes the Pittsylvania
County Board of Supervisors to provide by resolution extension of time for payment of the
above-referenced taxes whenever good cause exists;
NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors,
having found that good cause exists for the reasons stated herein, hereby extends the time for
payment of the first half 2014 taxes from June 5, 2014, to June 12, 2014; said extension shall
only apply to the first half 2014 taxes and shall not apply to any other tax periods/years;
moreover, if payment is received by the extended deadline, no penalty or fine will be assessed to
the taxpayer; and
BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to Pittsylvania
County Commissioner of the Revenue, Pittsylvania County Treasurer, and all local media.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the July 1, 2014—
June 30, 2014 contract with Dewberry for engineering services for the Pittsylvania County
Landfill as follows:
1)Engineering Services/Surveying for the Callahan Hill Compactor Site ($10,800);
2) Engineering Services Agreement to provide the necessary storm water monitoring services at
the Pittsylvania County Landfill for the next fiscal year for a lump sum of $10,000 and an
additional estimated $5,000 in laboratory fees;
3) Landfill gas monitoring for Phase I ($3,400) and landfill gas monitoring for Phase II
3,400); and
4) Landfill groundwater monitoring for Phase I at a cost of $25,000, with laboratory fees of
30,000, and landfill groundwater monitoring for Phase II at a cost of$25,000, with laboratory
fees of $15,000; with the grand total is $127,600.00. The Board unanimously approved Mr.
Harville's motion.
Motion was made by Mr. Barber, seconded by Mr. Harville, for the reappropriation of
funds as follows: $25.33 to County Attorney-Office Supplies (100-4-012210-6001), $49.53 to
Purchasing-Salaries & Wages (100-4-012530-1100), $49.53 to Registrar-Salaries & Wages (100-
4-013200-1100), $49.53 to Clerk of Court-Salaries & Wages (100-4-021600-1100), $199.67 to
Clerk of Courts-Copier Lease (100-4-021600-60051), $99.06 to Sheriff-Policemen (100-4-
031200-1039), $1,412.58 to Sheriff-Parts (100-4-031200-6030), $1,478.60 to Sheriff-Labor
100-4-031200-6031), $4,300.00 to Sheriff-Capital Outlay Vehicle (100-4-031200-8105), $35.30
P16
Regular Meeting
June 2,2014
to VFD-United Way Contribution (100-4-032200-5667), $10,528.83 to Jail-Extradition (100-4-
033100-5550), $3,798.64 to E911-Telephone (100-4-035500-5230), $49.53 to Public Works-
Salaries & Wages (100-4-04100-1100), $49.53 to Recreation-Salaries & Wages (100-4-071100-
1100), $99.06 to Library-Salaries & Wages (100-4-073100-1100), $260.00 to Library-Postage
100-4-073100-5210), $49.53 to Planning-Salaries & Wages (100-4-081100-1100) $250.00 to
Ag Development-Travel (100-4-082500-5500), $198.12 to DSS-Social Worker (201-4-053100-
1034), $43.49 to WIA Administration-Other Operating (251-4-353160-6014), $8,086.62 to
WIA-Other Operating (251-4-353853-6014). This motion required a 10-Day Layover.
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve concurrence
Resolution 2014-06-01 to allow the school system to set their Virginia Retirement System
employer rate for FY 2015 and following, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
Local Governing Body Concurrence with School Division
Electing to Pay the VRS Board-Certified Rate
In accordance with the 2014 Appropriation Act Item 467(I))
Resolution 2014-06-01
BE IT RESOLVED, that the Pittsylvania County Board of Supervisors (Code 55171)
does hereby acknowledge that the Pittsylvania County Public Schools has made the election for
its contribution rate to be based on the employer contribution rates certified by the Virginia
Retirement System Board of Trustees pursuant to Virginia Code §51.1-145(I) resulting from the
June 30, 2013 actuarial value of assets and liabilities (the "Certified Rate"); and
BE IT ALSO RESOLVED, that the Pittsylvania County Board of Supervisors (Code
55171) does hereby certify to the Virginia Retirement System Board of Trustees that it concurs
with the election of the Pittsylvania County Public Schools to pay the Certified Rate, as required
by Item 467(I) of the 2014 Appropriation Act; and
NOW, THEREFORE, the officers of the Pittsylvania County Board of Supervisors (Code
55171) are hereby authorized and directed in the name of the Pittsylvania County Board of
Supervisors to execute any required contract to carry out the provisions of this resolution. In
execution of any such contract which may be required, the seal of the Pittsylvania County Board
of Supervisors, as appropriate, shall be affixed and attested by the Clerk.
Appointments
Motion was made by Mr. Hagerman, seconded by Mr. Harville, to appoint Sherwood
Zimmerman as the Leesville Lake Association representative to the Tri-County Lake
Administrative Commission for a one (1) year term beginning July 1, 2014 thru June 30, 2015,
which was unanimously approved by the Board.
Added Items
Motion was made by Mr. Barber, seconded by Ms. Bowman, to amend the library's
budget and appropriate $4,999 to the telephone line item (100-4-073100-5230) and to also
approve the attached Library transfers and the following Roll Call Vote was recorded: Mr.
P17
Regular Meeting
June 2,2014
Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr.
Hagerman-Yes; and Mr. Barksdale-Yes. The Board unanimously approved Mr.
Barber's motion.
Board Announcements
Mr. Blackstock announced there would be an Economic Development Committee
meeting on Tuesday, June 17, 2014 at 5:00 PM in the main conference room of the Captain
Martin Building.
Mr. Barksdale reminded everyone the Danville-Pittsylvania Chamber of Commerce
would be holding a Business Appreciation event in the main conference room of the Captain
Martin Building beginning at 8:00 AM on June 5, 2014.
County Administrator's Reports
Mr. Hawker stated the Board needed to be prepared by their June 17, 2014 meeting if a
state budget was not passed by that time, then guidance by the Board would be needed and a plan
needed to be in place. Mr. Hawker stated county staff was already working on contingency plans
and the question placed to the Board would be if and for how long could the County carry
essential departments funded by the state, noting the risk of not getting reimbursements. Mr.
Harville asked that if it came down to the County determining what funding it could afford, the
Board would need itemized essentials and the amount required.
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was
unanimously approved by the Board. The meeting ended at 8:04 pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim Clerk
Pittsylvania County Board of Supervisors
P18
I I
Adjourned Meeting
June 17,2014
Pittsylvania County Board of Supervisors
Tuesday,June 17,2014
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was
held on Tuesday, June 17, 2014 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00
p.m. The following members were present:
Jessie L. Barksdale Banister District
Tim Barber Tunstall District
Coy E. Harville Westover District
James Snead Dan River District
Brenda H. Bowman Chatham-Blairs District
Jerry A. Hagerman Callands-Gretna District
Elton W. Blackstock Staunton River District
Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney,
Mr. Greg L. Sides, Assistant County Administrator for Planning& Development, and Ms. Rebecca
Flippen, Deputy Clerk to the Board, were also present.
Mr. Barksdale led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the agenda, with the
following additions:
Additions: (a) Presentation by the Honorable M. Kate Berger, Treasurer
b) Tri-County Lake Administrative Commission Appointments
Mr. Barber's motion was unanimously approved by the Board.
Hearing of the Citizens
Jeff Hand of the Callands-Gretna District made comments to the Board that supported the
removal of fluoride from public water supplies.
Richard Shumate of the Westover District offered a word of prayer and made comments
concerning the displeasure of his increased tax bill; and made comments opposing spending money
on the Town of Hurt and Blairs sewer line projects.
Deborah Lovelace of the Callands-Gretna District thanked the Board for the new County
website, and thanked Mr. Hawker for all his work during his period of interim county
administrator.
This concluded the Hearing of the Citizens.
Consent Agenda
There were no Consent Agenda items.
Presentation
The Honorable M. Kate Berger, Treasurer for Pittsylvania County, introduced Vernon
Berry, of BMS Direct, who explained how the error occurred on the tax tickets his company had
printed for Pittsylvania County and the steps his company has taken so that could not happened
1 P19
Adjourned Meeting
June 17,2014
again in the future, as well as how they were able to determine which group of tax tickets had the
wrong tax year and treasurer's name on the header, and how the printing company printed new
tickets and mailed them at no cost to the County.
Public Hearings
Rezoning Cases
Case 1: Donald N.Polsky&Colette H.Polsky—Westover District:R-14-019
Mr. Barksdale opened the public hearing at 7:23pm. Mr. Hawker explained Donald and Colette
Polsky had petitioned to rezone 5.00 acres, located on State Road 1521/Oakland Drive, in the
Westover Election District, from M-1, Industrial District, Light Industry to R-1, Residential
Suburban Subdivision District (for construction of a. single-family dwelling for their personal
residence).The Planning Commission, with no opposition, recommended granting the petitioners'
request. Donna Pruitt with American Showcase Modulars was present to represent the petition.
No one signed up to speak and Mr. Barksdale closed the hearing at 7:24pm. Motion was made by
Mr. Harville, seconded by Mr. Barber, to approve rezoning Case R-14-019 from M-1 to R-1 and
the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes;
Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr.
Harville's motion was unanimously approved by the Board.
Case 2: David K. Walker& Others—Callands/Gretna District: R-14-020
Mr. Barksdale opened the public hearing at 7:26pm. Mr. Hawker explained David Walker and
Others had petitioned to rezone a total of 13.11 acres, two parcels of land, located on State Road
741/Friendly Drive, in the Callands-Gretna Election District from R-1, Residential Suburban
Subdivision District to A-1, Agricultural District (to make the zoning consistent with the adjacent
parcels of land zoned A-1). The Planning Commission, with no opposition, recommended granting
the petitioners' request. Mr. James Kent with Kent & Kent, P.C., was present to represent the
petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:27pm. Motion was
made by Mr. Hagerman, seconded by Mr. Blackstock, to approve rezoning Case R-14-020 from R-
1 to A-1 and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr.
Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes.
Mr. Hagerman's motion was unanimously approved by the Board.
Case 3: Phillip Michael Henry—Staunton River Election District: R-14-021
Mr. Barksdale opened the public hearing at 7:29pm. Mr. Hawker explained that Phillip Henry had
petitioned to rezone 0.85 acre, located on State Road 606/Edmunds Road, in the Staunton River
Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District
to make the zoning consistent and to combine with the adjacent parcel of land zoned A-1).The
Planning Commission, with no opposition, recommended granting the petitioner's request.
Stephanie Dawn Lloyd, Mr. Henry's wife, was present to represent the petition. No one signed up
to speak and Mr. Barksdale closed the public hearing at 7:30pm. Motion was made by Mr.
Blackstock, seconded by Mr. Snead, to approve rezoning Case R-14-021 from R-1 to A-1 and the
following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr.
Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr.
Blackstock's motion was unanimously approved by the Board.
Case 4: Denis & Leslie Auger—Callands-Gretna Election District: R-14-022
Mr. Barksdale opened the public hearing at 7:30pm. Mr. Hawker explained that Denis and Leslie
Auger had petitioned to rezone 21.85 acres, located on State Road 797/Riddle Road, in the
Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to C-1,
P20
Adjourned Meeting
June 17,2014
Conservation District (to allow for construction of a barn for their two (2) horses). The Planning
Commission, with no opposition, recommended granting the petitioners' request. Evelyn Goff and
Ramsey Yeatts, realtors, were present to represent the petition. No on signed up to speak and Mr.
Barksdale closed the public hearing at 7:31pm. Motion was made by Mr. Barber, seconded by Mr.
Blackstock, to approve rezoning Case R-14-022 from R-1 to C-1 and the following Roll Call Vote
was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms.
Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Barber's motion was
unanimously approved by the Board.
Case 5: Withdrawn
This concluded the Rezoning Cases.
Public Hearing to receive citizen input on proposed amendments to the Pittsylvania County
Code involving revision to Section 9-47 and the insertion of new Sections 6.6-5 and 6.6-6.
Mr. Barksdale opened the public hearing at 7:35pm. Mr. Hawker explained the three (3)proposed
changes as follows:
1): SEC. TREASURER'S DISCRETION FOR APPLICATION OF TAX PAYMENTS.
The treasurer shall not be required to apply any tax payments to the oldest outstanding account
provided the taxpayer has made a bona fide arrangement for payment of the existing tax
delinquency.
2): SEC BAD CHECK FEE
Pittsylvania County, Virginia, and any and all of its associated Constitutional Officers, shall have
the authority to charge and collect up to $35.00 for the uttering, publishing or passing of any
check, draft, or order for payment of taxes or any other sums due, which is subsequently returned
for insufficient funds, or because there is no account or the account has been closed, or because
such check, draft, or order was returned because of a stop payment order placed in bad faith on
the check, draft, or order by the drawer.
3): SEC. 9-47. ASSESSMENT OF LICENSE FEE.
A. There is hereby assessed to any person owning or leasing a motor vehicle, trailer or semi-
trailer, normally garaged, stored or parked in Pittsylvania County on January 1 of each year a
Pittsylvania County motor vehicle license fee.
B. Reserved.
C. The chief of each volunteer fire department and volunteer emergency rescue squad will prepare
and certify a list of active members and active auxiliary members or former members who served
at least ten (10) years in the County of his department or squad and who regularly respond or
responded to calls or perform or performed other duties for the department or squad and who
reside in the County outside the corporate limits of the Towns of Chatham, Gretna, and Hurt. The
certified list and affidavit by the chief will include the complete name of each individual, his
residence address and dates of service of active member, active auxiliary member, or former
member who served at least ten (10) years in the County to be certified for exemption. Each
individual so certified will complete the required application form which shall include the name of
the individual, his residence address, the department making the certification, vehicle
identification number and description of the vehicle owned or leased by such active member,
P21
Adjourned Meeting
June 17,2014
active auxiliary or former member who served at least ten (10)years, and which shall include an
affidavit swearing to its contents, submit it to his chief who will attach all individual applications
to the certified listing and submit to the Treasurer of the County by March 1 of each year. After
reviewing and comparing the certified listing, applications, and affidavits, with the Virginia
Division of Motor Vehicle records, and the personal property tax rolls, the Treasurer will issue an
exemption certificate to each certified member without charge except the Treasurer shall deny for
the current year the issuance of the vehicle license fee without charge to an otherwise qualified
applicant who has failed to pay any personal property taxes for any prior years due the County
which is unpaid by the March 1 due date of the application. No member of a volunteer rescue
squad or volunteer fire department shall be issued an exemption certificate for more than one (1)
vehicle free of charge.
No one signed up to speak and Mr. Barksdale closed the hearing at 7:35 pm. Motion was made by
Ms. Bowman, seconded by Mr. Blackstock, to approve the amendment to Section 9-45 and
insertions of new Sections 6.6 -5 and 6.6-6 of the Pittsylvania County Code as presented by Mr.
Harville, and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr.
Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes.
Ms. Bowman's motion was unanimously approved by the Board. Mr. Harville asked Ms. Berger
for a follow up report in one year on the Treasurer's discretion of payment applied.
This concluded the Public Hearings.
Presentation
Amy Childress, Comprehensive Services Act Coordinator for Pittsylvania County,
presented the Community Policy Management Team (CPMT) quarterly attendance records,
reviewed the CMPT 2014 annual audit and submitted the following CMPT member
appointments for review, consideration and approval by the Board of Supervisors for one (1) year
appointments, effective July 1, 2014 thru June 30, 2015:
Parent Representative—Kim Van Der Hyde
Government Representative—James Snead
Representative of a Private Organization—Tonya Fowler
Representative of the Pittsylvania County Sheriff's Office—Mike Taylor
Director of Pittsylvania County Community Action—Everlena Ross
Motion was made by Mr. Harville, seconded by Mr. Blackstock, to approve the appointments as
submitted by Ms. Childress, which the Board unanimously approved.
Unfinished Business
At the Board of Supervisors June 2, 2014 meeting, a motion was made by Mr. Barber,
seconded by Mr. Harville, for the reappropriation of funds as follows: $25.33 to County Attorney-
Office Supplies (100-4-012210-6001), $49.53 to Purchasing-Salaries & Wages (100-4-012530-
1100), $49.53 to Registrar-Salaries & Wages (100-4-013200-1100), $49.53 to Clerk of Court-
Salaries & Wages (100-4-021600-1100), $199.67 to Clerk of Courts-Copier Lease (100-4-021600-
60051), $99.06 to Sheriff-Policemen (100-4-031200-1039), $1,412.58 to Sheriff-Parts (100-4-
031200-6030), $1,478.60 to Sheriff-Labor (100-4-031200-6031), $4,300.00 to Sheriff-Capital
Outlay Vehicle (100-4-031200-8105), $35.30 to VFD-United Way Contribution (100-4-032200-
5667), $10,528.83 to Jail-Extradition (100-4-033100-5550), $3,798.64 to E911-Telephone (100-4-
035500-5230), $49.53 to Public Works-Salaries & Wages (100-4-04100-1100), $49.53 to
Recreation-Salaries & Wages (100-4-071100-1100), $99.06 to Library-Salaries & Wages (100-4-
073100-1100), $260.00 to Library-Postage (100-4-073100-5210), $49.53 to Planning-Salaries &
Wages (100-4-081100-1100) $250.00 to Ag Development-Travel (100-4-082500-5500), $198.12
P22
Adjourned Meeting
June 17,2014
to DSS-Social Worker (201-4-053100-1034), $43.49 to WIA Administration-Other Operating
251-4-353160-6014), $8,086.62 to WIA-Other Operating (251-4-353853-6014). This motion
required a 10-Day Layover that had now been met and the following Roll Call Vote was recorded
Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr.
Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Barber's motion was unanimously approved by the
IBoard.
New Business
Mr. Hawker informed the Board that a state budget had been adopted and no further action
needed to be taken by the Board concerning that topic.
1
There were no recommendations from the Economic Development Committee.
Motion was made by Ms. Bowman, seconded by Mr. Harville, to approve the Interim
County Administrator drafting a Letter of Support as requested by the Town of Chatham for the
town to attached with their submittal of an application to the Virginia Tobacco Indemnification
Commission for grants funds to assist the Town with upgrades to the potable water supply system
that services Pittsylvania County facilities, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to amend the library's budget
and appropriate $3,312.05 of fax money collected to the telephone line item (100-4-073100-5230)
and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Snead-
Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr.
Harville's motion was unanimously approved by the Board.
Board Appointments
Motion was made by Mr. Harville, seconded by Mr. Snead, to appoint Faith Stamps as the
Westover District Representative on the Danville-Pittsylvania County Community Services Board
of Directors for a three (3) year term beginning July 1, 2014 thru June 30, 2017, which was
unanimously approved by the Board.
Mr. Hawker explained that the Tri-County Lake Administrative Commission had a new
Cooperative Agreement and due to that new agreement, it would be appropriate for each County to
appoint/re-appoint the TLAC members for the remainder of this year. Motion was made by Mr.
Snead, seconded by Mr. Barber, to approve the following appointments to the Tri-County Lake
Administrative Commission for the remainder of this year, beginning July 1, 2014 thru January 31,
2015:
County Administrator— Clarence Monday
Board of Supervisors—Jerry Hagerman
Citizen at Large—John Lindsey
Mr. Harville's motion was unanimously approved by the Board.
Board Announcements
Mr. Hagerman stated he had received several complaints from citizens concerning their
inability to reach some county departments by telephone; that no one answered the telephone and
he would like this looked into.
Mr. Blackstock stated he has also been contacted by citizens who complained they had
been trying to reach the Treasurer's office for several days and no one answered the phones.
1
P23
Adjourned Meeting
June 17,2014
Mr. Snead said he had spoken with the School Board concerning the Board of Supervisor's
inquiry on combing the two boards' central purchasing departments and that the School Board was
did not wish to pursue that at this time.
Mr. Barksdale thanked the Chamber of Commerce on their successful events during
Business Appreciation Week.
The entire Board of Supervisors thanked and commended Mr. Hawker for his hard work
during his tenure as Interim County Administrator.
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 8:21pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors
P24
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Letters of Congratulation—Pittsylvania County Sports 07-07-2014 5(c)
Hall of Fame; 2014 Inductees
ACTION: INFORMATION:
SUBJECT/PROPOSAL/REQUEST: Yes
Letters of Congratulation
CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S):
Mr. Monday
ATTACHMENTS:
Yes
DVAREVIEWEDBY:
BACKGROUND:
DISCUSSION:
At the banquet to be held on July 11, 2014 the Pittsylvania County Sports Hall of Fame will be inducting its
inaugural members. (Inductee list attached).
Attached hereto is a draft letter from the Board of Supervisors to be presented by Chairman Barksdale to each
inductee during the award ceremony on July 11th. (See attached letter).
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P25
PITTSYLVANIA COUNTY SPORTS HALL OF FAME
2014 INDUCTEES
Mr. Daniel Fittz
P. 0. Box 1763
Roanoke, VA 24008
Mrs. Connie Bullins
1488 Ringgold Road
Ringgold, VA 24586
Mr. Samuel R. McCormick, Jr.
582 Deerfield Drive
Ringgold, VA 24586
Mr. J. Haywood Crider, Posthumous
c/o Mr. Alvin R. Crider
P. 0. Box 123
Chatham, VA 24531
Mr. Garnett "Tink" Richardson, Posthumous c/o Mr. Gary Richardson
3538 Westover Avenue
Danville, VA 24541
Mr. David Bullins
1488 Ringgold Road
Ringgold, VA 24586
Mr. George Henderson
568 FC Beverly Road
Dry Fork, VA 24549
Mr. Ronnie Haymore
164 FC Beverly Road
Dry Fork, VA 24549
Mrs. Ronda Barts
2772 Laurel Grove Road
Sutherlin, VA 24594
Mr. Robert Prunty
11835 Spiral Pass
Cincinnati, Ohio 45249
Mr. Willie H. Craft
337 Concord Road
Chatham, VA 24531
Mr. Fred Clifton
526 Pinecrest Drive
Danville, VA 24541
Mrs. Jackie Henderson
568 FC Beverly Road
Dry Fork, VA 24549
P26
b/
zii
3yd.
July 3, 2014
Inductee Name
Address
Dears z=acv?
On the behalf of Pittsyly• ty, the aria County Board of Supervisors
would like to take this opportunity to e you
one` inclusion as an inaugural inductee
to the Pittsylvania County Sports Hai Your m-, mg of young athletes througha
various sports programs • ' sylvania cqty ova
f•
ecade ted to prepare them for high
school sports, and in ' ollege sp ,, and ssio teams.
Your countless hou volunte dunn early years of the many Pittsylvania County
Youth recreation progr a elpe ovide gm a to innumerable children that have gone on
to careers
influx ility t articipate in these sport programs. Your
he to maximize the quality of life for thoseselfless ' onal and re . ,.,
young tes who p. - ted rts grog .: .; ,
It - provision o tstan _" ervice and exemplary leadership to the young citizens
of Pittsylvani . ty and yo . dicati.' ao the success of sports programs for the children that
led to your weld -rved sele as an inaugural inductee to the Pittsylvania County Sports
Hall of Fame.
Sincerest thanks,
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
JLB/rf
1
P27
PRESENTATIONS
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Resolution—LGK of Tightsqueeze, Inc.—2014 07-07-2014 6
Southern Small Business of the year Award (Danville j
Region) ACTION: INFORMATION:
Yes
SUBJECT/PROPOSAL/REQUEST:
Resolution CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S):
Mr. Monday ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
DISCUSSION:
LGK of Tightsqueeze,Inc.has received the 2014 Southern Small Business of the Year Award(Danville Region).
Attached hereto is a resolution from the Board of Supervisors congratulating LGK on their award.(See attached).
Owners Rachel del Campo Gatewood, Susan R.Lambert,Daniel S.Lambert,W.Tyrone Kelly and Linda Kelly will
be present to accept the resolution. Also present will be Diane Around,Director for the Longwood Small Business
Development Center.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P29
j)itt0ptbanta (ountp TOoarb of *uperbiooro
RESOLUTION
2014-07-01
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, July 7, 2014, the
following resolution was presented and adopted congratulating LGK of Tightsqueeze, Inc. of Chatham, Virginia on
receiving the 2014 Southern Virginia Small Business of the Year Award for the Danville Region.
WHEREAS, LGK of Tightsqueeze, Inc. is a sub-S corporation owned by Rachel del Campo Gatewood, Susan S.
Lambert, Daniel S. Lambert, W. Tyrone Kelly, and Linda J. Kelly that currently owns and operates Tightsqueeze
Hardware store in Chatham,Virginia;and
WHEREAS, Tightsqueeze Hardware is a full service retail hardware and equipment rental store that began operations in
1993 and was purchased by LGK, Inc. in June 2007, and offers a full line of retail hardware, electrical and plumbing
supplies, and screen and glass repair. Furthermore, it also has a full time certified mechanic offering small engine parts
and repairs, propane refills, live plants, fishing supplies and ammunition and offers a full service website; and
WHEREAS, Tightsqueeze Hardware is affiliated with the Do it Best Corporation, a full-line supplier co-op with over
4000 member stores throughout the United States and fifty other countries; and
WHEREAS,by focusing on outstanding customer service, adding product lines missing within the community, involving
themselves in the community, Tightsqueeze Hardware survived during the economic slump suffered by businesses of all
sizes across the nation while maintaining its labor force; and
WHEREAS, the LGK team has made a commitment to be fully invested in the community and over the years has
financially supported the Pittsylvania County Public Schools, local private schools, the local fire and rescue agencies,
youth sports teams,Habitat for Humanity, Relay for Life, local churches,and other good causes; and
WHEREAS, the Longwood Small Business Development Center and LGK have worked together since 2007 with the
SBDC assisting with research, business advice and funding strategies to help the LGK team succeed as a local small
business; and
WHEREAS, it was through this close working relationship between the Longwood Small Business Development Center
and LGK that the Danville office of the Longwood Small Business Development Center nominated LGK of Tightsqueeze,
Inc. for the 2014 Southern Virginia Small Business of the Year Award for the Danville region; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of
Pittsylvania County, express their sincere congratulations to LGK of Tightsqueeze, Inc. on receiving the 2014 Southern
Virginia Small Business of the Year Award for the Danville Region, offer their thanks for being a model of business
excellence,and wish LGK many more successful years of operation in Pittsylvania County; and
BE IT FURTHER RESOLVED that a copy of this Resolution be presented to LGK of Tightsqueeze, Inc. of Chatham.
Given under my hand this
7th
day of July, 2014
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Clarence C.Monday, Clerk
Pittsylvania County Board of Supervisors
P30
NEW BUSINESS
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Caution Lights at Blairs Volunteer Fire Department 07-07-2014 7
SUBJECT/PROPOSAL/REQUEST: ACTION: INFORMATION:
Caution Lights Yes
CONSENT AGENDA:
STAFF CONTACT(S): ACTION: INFORMATION:
Mr. Monday
ATTACHMENTS:
No
REVIEWED BY:D\NI\'
BACKGROUND:
DISCUSSION:
The Honorable Coy E. Harville and the Honorable Jessie L. Barksdale bring up caution lights at the Blairs
Volunteer Fire Department for Board discussion.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P32
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
7-07-14 8
Bid Award for Pittsylvania County Landfill Roll-Off
Truck ACTION: INFORMATION:
Yes
SUBJECT/PROPOSAL/REQUEST:
CONSENT AGENDA:
Bid Award for Pittsylvania County Landfill Roll-Off ACTION: INFORMATION:
Truck
ATTACHMENTS:
Yes
STAFF CONTACT(S): n
Monday, VanDerHyde REVIEWED BY:
V
BACKGROUND:
An invitation to bid on a roll off truck for the Pittsylvania County Landfill was advertised on June 4, 2014.
The invitation to bid was advertised in the newspaper, and posted on the County's website and public notice
board.
DISCUSSION:
Bids were received and publicly opened on Wednesday, June 18, 2014, at 10:00 a.m. We received responses
from seven(7)vendors . A bid tally sheet is attached. Cavalier Equipment Corporation is the apparent low
bidder with a bid price of$133,215.
RECOMMENDATION:
Staff recommends that the Board of Supervisors award the bid to Cavalier Equipment Corporation, at a cost
of$133,215. These funds are already appropriated in the 2015 budget in the landfill fund (Line item 520-4-
094110-8123).
P33
a i i a
O O O O O
o o 0 0 w o o
Q v O Q
c0)
Q v O N o
O 0 VI 0 O 4)O G)0 G) kr,
N P4 P4 N P4 N P4 P4 WI = cd
a aa)
I
4.) I a0 I a0i
I
a`"i 41
o
I
0 0
Ao°. d d d o° d d tiH
Z
O V o o co 0 0 ooc 0
v, rr v 4: o o r o
F en 0 oC4M" fzi N a1 Cr,en
o0 a1 VS V'aO r~ en r,
EA EA EA EA EA EA EA
COD W
WO 44
O *4 F P4 P4
Q, W
W S 2 v, -6" vi
cA o0 00 as Zoo x x o xo
it N
04
C. cci
Ud w3a a a 3C 3p"
cd7 38 3a)4
o 3 o O o 2 as o c oAPQo000oQOo ( ..,
wpq Aga 3a oci'as 0 3V) = p" a
z W ° 0 0 o 0 4 o c 4 -4 0
tfl
xQax ;--. xv • x > x 0a > x I
4- 4 .--4 o .4 3 xa o -4 .5' c4Oone ° 0r0 ,- S0 > s 0 i. > .00 —,
Za
we c7 4(7 Ma; C7 > 40 w ` C7 i > c w o
F.,kn 0 o4 v) O c4 in 0 P4 k ) 0 (x kr) P4 .1• •° v, 0 V, '
o '^ d o '^ d o '^ d o '^ d o o d 0 p" 0 '^ 0
N cn N vD N V) N vD N Q V] N 03 N N
0 0 75' S
a bA V
0 5 6"S
O. y n U 0
NN 4) N o3N xpo A M p. A DN
WH3zN> W> pi.,
c °d v °° ,. v'
0 0 3Z b o ° ° o "Cl c.)
as
00 cal
a° a ¢ v,3 ¢ h ..a OP
P34
1
1
i
G 2 2 G 2 2 2 2 2 2 2
0 0 m m til ril CO CO CO
0 0 0 0 0 0 0 0 0 0 0
2 k
k
d
o 4 4 2 a.2 3m m
c S k?Q 2 / § 2 $ a
d w* § / o._ /$ '> q 2 J Q? f 2 > > 'd k
J w
e t e ? • § Z E § _k § o = .§ $ c
v 3 (kk kq ;5 » § ƒ k k 3 z Uk wU , arx 3 rx go a4 ek f=4 >
P35
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Request for Public Hearing—Lease Agreement with 07-07-2014 9
Centra Health
ACTION: INFORMATION:
SUBJECT/PROPOSAL/REQUEST: Yes
Request for Public Hearing
CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S):
Mr. Monday
ATTACHMENTS:
Yes
REVIEWED BY: PA
BACKGROUND:
DISCUSSION:
The County is in the process of developing a lease agreement between Centra Health and Pittsylvania County for
the use of 2 towers; one located at White Oak Mountain and the second located in Gretna, so Centra Health can
operate their radio system needed between radios of rescue squads and their new facility opening in Gretna. In
accordance with§15.2-1800(B)of the Code of Virginia, 1950,as amended,the County is required to hold a public
hearing since the towers are property owned by the County.
RECOMMENDATION:
Staff recommends the Board of Supervisors advertise a public hearing, in accordance with §15.2-1800(B)of the
Code of Virginia, 1950,as amended,to be held at 7:00 pm on Tuesday,July 22,2014,concerning Centra Health's
request for use of the White Oak Mountain and Gretna towers.
P36
LIS> Code of Virginia> 15.2-1800 Page 1 of 1
Prey next
15.2-1800. Purchase,sale, use, etc.,of real property.
A.A locality may acquire by purchase,gift,devise,bequest,exchange, lease as lessee,or otherwise,title to,or any
interests in,any real property,whether improved or unimproved, within its jurisdiction, for any public use.
Acquisition of any interest in real property by condemnation is governed by Chapter 19(§ 15.2-1901 et seq.). The
acquisition of a leasehold or other interest in a telecommunications tower,owned by a nongovernmental source, for
the operation of a locality's wireless radio communications systems shall be governed by this chapter.
Subject to any applicable requirements of Article VII, Section 9 of the Constitution,any locality may sett, at
wpublic or private sale,exchange, lease as lessor,mortgage,pledge, subordinate interest in or otherwise dispose of its
real property,which includes the superjacent airspace(except airspace provided for in § 15.2-2030)which may be
subdivided and conveyed separate from the subjacent land surface,provided that no such real property, whether
improved or unimproved, shall be disposed of until the governing body has held a public hearing concerning such
disposal.However,the holding of a public hearing shall not apply to(i)the leasing of real property to another public
body, political subdivision or authority of the Commonwealth or(ii)conveyance of site development easements
across public property, including,but not limited to easements for ingress,egress, utilities, cable,
telecommunications, storm water management,and other similar conveyances,that are consistent with the local
capital improvement program, involving improvement of property owned by the locality. The provisions of this
section shall not apply to the vacation of public interests in real property under the provisions of Articles 6(§
5.22.-2240 et seq.)and 7(§ 15.2-2280 et seq.)of Chapter 22 of this title.
C.A city or town may also acquire real property for a public use outside its boundaries; a county may acquire real
property for a public use outside its boundaries when expressly authorized by law.
D. A locality may construct, insure,and equip buildings, structures and other improvements on real property owned
or leased by it.
E. A locality may operate, maintain, and regulate the use of its real property or may contract with other persons to do
so.
Notwithstanding any contrary provision of law,general or special, no locality providing access and opportunity to
use its real property,whether improved or unimproved, may deny equal access or a fair opportunity to use such real
property to,or otherwise discriminate against,the Boy Scouts of America or the Girl Scouts of the USA.Nothing in
this paragraph shall be construed to require any locality to sponsor the Boy Scouts of America or the Girl Scouts of
the USA, or to exempt any such groups from local policies governing access to and use of a locality's real property.
The provisions of this paragraph applicable to a locality shall also apply equally to any local governmental entity,
including a department,agency,or authority.
F. This section shall not be construed to deprive the resident judge or judges of the right to control the use of the
courthouse.
G. "Public use" as used in this section shall have the same meaning as in § 1-219.1.
Code 1950, § 15-692; 1962, c. 623, § 15.1-262; 1968,c.418; 1974,c. 282; 1977,c. 269; 1979, c. 431; 1980,cc.
212, 559; 1984,c. 241; 1986,cc. 477, 573; 1990,c. 813; 1997, c. 587; 1998,c. 696;2005, c. 822; 2006,c.5;2007,
cc. 882, 901, 926.)
prey I next I new search I table of contents I home
http://leg 1.state.va.us/cgi-bin/1egp504.exe?000+code3
75.
2-1800 6/30/2014
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
SR 969/Sago Road 07-07-2014 10
SUBJECT/PROPOSAL/REQUEST:ACTION: INFORMATION:
SR 969/Sago Road Yes
CONSENT AGENDA:
STAFF CONTACT(S): ACTION: INFORMATION:
Mr. Monday
ATTACHMENTS:
No
REVIEWED BY: 0/‘1\1\
BACKGROUND:
DISCUSSION:
The Honorable Jerry A. Hagerman will bring up SR 969/Sago Road for Board discussion.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P38
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:ITEM NUMBER:
AGENDA TITLE: 7-07-14 11
Expenditure Refunds-Requires a motion and a 10-day ACTION: INFORMATION:
layover Yes
CONSENT AGENDA:
SUBJECT/PROPOSAL/REQUEST: ACTION: INFORMATION:
Budget Amendment for expenditure refunds
ATTACHMENTS:
Yes
STAFF CONTACT(S): REVIEWED BY: 001
Monday, VanDerHyde
BACKGROUND:
DISCUSSION:
Attached is a list of expenditure refunds for the month of June 2014 for review. As discussed earlier with the
Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves
room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so
the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $123.97 to County Attorney-Office Supplies
100-4-012210-6001), $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $125.00 to Sheriff-
Wrecker Service (100-4-031200-3170), $2,281.99 to Sheriff-Project Lifesaver (100-4-031200-5882),
1,350.00 to Sheriff-Sheriff's Night Out (100-4-031200-5880), $60.00 to Sheriff-Parts (100-4-031200-6030),
29.84 to VFD-United Way Contribution (100-4-032200-5667), $483.69 to Jail-Extradition (100-4-033100-
5550), $1,930.00 to E911-Emergency Contingencies (100-4-035500-583999), $2,033.01 to E911-Tower
Rental (100-4-035500-8108), $105.00 to B&G-Building Maintenance Supplies (100-4-043100-6007,
20,521.24 to WIA-Other Operating (251-4-353853-6014). THIS ITEM REQUIRES A MOTION AND A
10-DAY LAYOVER.
P39
PITTSYLVANIA COUNTY
VIRGINIA
Finance Department
Phone (434)432-7740
11,1 '
Fax (434)432-7746
P.O.Box 426 Gretna/Hart(434)656-6211
Chatham,Virginia 24531 R ° Bachelors HaB/Whitmell(434)797-9550
41 filit
MEMO TO: Clarence C. Monday
County Administrator
FROM: Kim Van Der HydeFinanceDirector
SUBJECT: June Expenditure Refunds
DATE: July 2,2014
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of June. I am recommending that all of the following expenditure
refunds be reappropriated by the Board of Supervisors:
100-4-012210-6001 County Attorney-Office Supply 123.97
FOIA payments
100-4-021600-60051 Clerk of Court-Copier Lease 199.67
Reimbursement
100-4-031200-3170 Sheriff-Wrecker Service 125.00
Reimbursement
100-4-031200-5882 Sheriff-Project Lifesaver 2,281.99
Donations(100-3-000000-189903)
100-4-031200-5880 Sheriff-Sheriff's Night Out 1,350.00
Donations(100-3-000000-189904)
100-4-031200-6030 Sheriff-Parts 60.00
Restitution
100-4-032200-5667 VFD-United Way Contribution 29.84
Donation(100-3-000000-189912)
100-4-033100-5550 Extradition 483.69
100-4-035500-583999 E911-Emergency Contingencies 1,930.00
Insurance Claim
P40
100-4-035500-8108 E911-Tower Rental 2,033.01
Lease Agreement Termination Refund
I
100-4-043100-6007 B&G-Building Maint Supplies 105.00
Overpayment
251-4-353853-6014 WIA-Rent 20,521.24
Rent Payments(251-3-000000-150201)
TOTAL JUNE EXPENDITURE REFUNDS 29,243.41
P41
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:ITEM NUMBER:
Year End Transfers 7-07-14 12
ACTION: INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Approval of Library Year-End Transfers CONSENT AGENDA:
ACTION: INFORMATION:
Yes
ATTACHMENTS:
Yes
STAFF CONTACT(S):
Monday,VanDerHyde REVIEWED BY:
BACKGROUND:
DISCUSSION:
Attached is a list of library transfers approved by the Library Board of Trustees at their May 27, 2014
meeting. Because there is a requested transfer from the Library-Memorial Gifts Fund to the General Fund in
the amount of$16,560.67,this transfer request must be approved by the Board of Supervisors.
RECOMMENDATION:
Staff recommends that the Board approve the attached transfers from the Pittsylvania County Library.
P42
PITTSYLVANIA CO PUBLIC LIBRARY FY 2013-2014
BUDGET TRANSFERS REQUESTED
BASED ON BALANCES AS OF
JUNE 2014
NOTE: Approved by the Board of Trustees at their May 27, 2014 Meeting.
To be submitted for approval to the Board of Supervisors at their
next meeting.
FROM TO
Transfer funds to accounts where needed:
100-4-073100-1022 Director-Salary 0.10)
100-4-073100-1100 FIT Salaries 148,62)
100-4-073100-1300 PIT Salaries 61.04
100-4-073100-2100 FICA 105.68)
100-4-073100-2210 VRS 12.18)
100-4-073100-2400 VRS Life Insurance 30.10)
100-4-073100-2600 Unemployment Insurance 2.96
100-4-073100-2800 LT Disability Ins 29.88)
100-4-073100-3172 Emp Contract-Janitorial 30.00
100-4-073100-3600 Advertising 30.40
100-4-073100-5110 Electricity 206.93
100-4-073100-5120 Heating Fuels 123.28
100-4-073100-5130 Water&Sewer 146.25
100-4-073100-5210 Postage 4.18
100-4-073100-5230 Telephone 214.28
100-4-073100-5230 Telephone Fax Monies 3,312.05
100-4-073100-5500 Travel 8.37)
100-4-073100-6001 Office Supplies 187.29)
100-4-073100-6003 Furniture&Fixtures 7.684.32)
100-4-073100-6007 Building&Maintenance 3.503.19)
100-4-073100-6008 Fuels-Vehicle 294.74
100-4-073100-6012 Books&Subscriptions 404.75)
100-4-073100-6021 Computer Supplies 9,132.50)
250-4-073300-6001 Office Supplies 868.13)
250-4-073300-6003 Furniture&Fixtures 5,578.70)
250-4-073300-6012 Books&Subscriptions 6,446.83
265-4-073310-6012 Memorial Books Expense 16,396.44
265-4-073320-3320 Service Contract-Off Equip 130.10
265-4-073320-6001 Office Supplies 74.24
265-4-073320-6003 Furniture&Fixtures 220.09
27,563.71 (27,563.71)
0.00 0.00
GRAND TOTAL TRANSFERS REQUESTED: 27,563.71 (27,563.71)
PREPARED BY:Susan Harbrook 6/25/2014
P43
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:ITEM NUMBER:
E-911 Wireless Grant-Requires a Roll Call Vote 7-07-14 13
ACTION: INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Pittsylvania County has received notification that we CONSENT AGENDA:
will be receiving additional Virginia Wireless Funds ACTION: INFORMATION:
for FY 2015. These funds need to be appropriated. Yes
ATTACHMENTS:
No
STAFF CONTACT(S):
Monday,VanDerHyde REVIEWED BY:
VI\
BACKGROUND:
Each year, Pittsylvania County receives funding from the Virginia Wireless Board for the E-911 department.
These grant funds are used to fund one position and to help offset the burden of overtime for the E-911
department.
DISCUSSION:
Pittsylvania County recently received notification of an increase in our wireless board contribution. This year
Pittsylvania County will be receiving an additional $4,245.69. Because of this increase, an appropriation is
necessary so that the E-911 department can utilize these additional funds. The affected line items are listed
below with the amounts that need appropriation. This increase does not require a local match.
250-4-031775-1200 3,943.98
250-4-031775-2100 301.71
TOTAL 4,245.69
RECOMMENDATION:
Staff recommends that the Board approve and appropriate $4,245.69 to the E-911 VA Wireless Grant. THIS
APPROPRIATION REQUIRES A ROLL CALL VOTE.
P44
P45
REPORTS FROM
BOARD
MEMBERS
REPORTS FROM
LEGAL COUNSEL
REPORTS FROM
COUNTY
ADMINISTRATOR
PITTSYLVANIA COUNTY
VIRGINIA
l
ZsYLV
Darrell W.Dalton,Superintendent Q yAA\ Phone (434)432-7958Building&Grounds Department o j1' `\\ o51N.Main St.i Fax (434)432-2294
P.O.Box 426 y .uo w y Gretna/Hurt (434)656-6211
Chatham,Virginia 24531 434BachelorsHall/Whitmell 797-9550
1767'E-mail: darrell.dalton @pittgov.org y q,iRGI14
MEMORANDUM
To:Otis S. Hawker, Assistant County Administrator
From: Kaylyn Myers, Administrative Assistant II, County Administration C
Date: July 2, 2014
Subject: COMPLETED WORK ORDERS—JUNE 2014
Attached please find a listing, by department, of completed work orders for the month of June.
This list does not reflect work orders in progress but not yet completed, actual expenses
incurred, or routine maintenance necessary for the smooth operation of the County facilities.
However, it does reflect the total number of man-hours.
Presently, there are approximately 24 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
KM
Attachment
cc: Clarence Monday, County Administrator
Darrell W. Dalton, Superintendent of Building& Grounds
P49
DUILUIIVV Ot VKUUIVUA IVIHIIV I CIWAIVIit
WORK ORDERS COMPLETED FOR MONTH OF JUNE 2014
NO.W/O MAN-HOURS
ANIMAL CONTROL 1 4
ARMORY
A S C S/EXTENSION/USDA-FSA
BOARD OF SUPERVISORS
BUILDING&GROUNDS
BUILDING INSPECTIONS
CAPTAIN MARTIN BLDG
CENTRAL ACCOUTING
CENTRAL PURCHASING
CIRCUIT COURT 2 2
CLERK OF COURT 4 8
CODE COMPLIANCE(PLANNING COMMISSSION&ZONING
COMMISSIONER OF REVENUE 2 3
COMMONWEALTH ATTORNEY 2 4
COMPACTOR SITE 1 48
COUNTY ADMINISTRATOR AND ASST.COUNTY ADMIN. 2 3
COUNTY ATTORNEY
COURTHOUSE(1968 ANNEX)
COURTHOUSE(EDWIN R.SHIELDS)
CSA-CPMB
DEPOT BUILDING 1 2
EMERGENCY 911 FACILITY 2 8
ENVIRONMENTAL HEALTH
FINANCE 2 3
FIRE MARSHAL
GENERAL DISTRICT COURT 2 3
GRANTS ADMISTRATION
HEALTH DEPARTMENT 3 4
HUMAN SERVICES FACILITY
INDUSTRIAL PARKS
INFORMATION TECHNOLOGY
JAIL 28 19
JUVENILE&DOMESTIC COURT 3 10
JUVENILE&DOMESTIC COURT SERVICES UNIT 1 4
LANDFILL
LIBRARY 15 33
LITERACY
MAGISTRATE
MOSES BUILDING
OLD DOMINION AG.COMPLEX
PCED BUILDING
REASSESSMENT
RECREATION:RAIL-TRAIL&WAYSIDE PARK 1 4
RECREATIONAL
REGISTRAR-VOTING PRECINCTS 2 40
SHERIFF 4 8
SOCIAL SERVICES 4 4
TREASURER 1 1
VICTIM WITNESS
OTHER: 4380 BERRY HILL RD
RINGGOLD DEPOT
CALLANDS CLERKS OFFICE
TOTAL WORK ORDERS COMPLETED-JUNE 2014 83 215
YEAR To DATE 07/01/2013-06/30/2014 917 1,745
P50
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
June 2014
TYPES OF PERMITS
101 BUILDING PERMIT FEES COLLECTED 7,620.82
101 LEVY COLLECTED 152.66
0 SUBDIVISION FEES COLLECTED 0.00
29 ZONING PERMIT FEES COLLECTED 135.00
0 REINSPECTION FEES COLLECTED 0.00
7 LAND DISTURBING FEES COLLECTED 85.00
238 TOTAL FEES COLLECTED 7,993.48
MONTHLY BUILDING VALUES
3 NEW DWELLINGS 481,500.00
5 MOBILE HOMES/OFFICE TRAILERS 23,800.00
2 DOUBLE-WIDE MOBILE HOMES 140,400.00
3 MODULAR 634,384.00
21 COMMERCIAL CONSTRUCTION 286,554.00
67 MISCELLANEOUS 558,314.00
101 TOTAL 2,124,952.00
NONTAXABLE: $413,286.00 13,116,360.00
MONTHLY ACTIVITY REPORT
NUMBER OF BUILDING INSPECTIONS MADE 291
NUMBER OF REJECTIONS OF WORK 40
NUMBER OF E & S INSPECTIONS 60
NUMBER OF MILES INSPECTORS TRAVELED 4,503
MONTHLY ZONING FEES
7 REZONING FEES COLLECTED 1,214.62
1 SPECIAL USE PERMIT FEES COLLECTED 179.08
0 VARIANCE & APPEAL FEES COLLECTED 0.00
0 SIGN PERMIT FEES COLLECTED 0.00
8 TOTAL 1,393.70
Respectfully Submitted,
Odie H. Shelton, Jr.
Director of Code Compliance/
Zoning Administrator
P51
ADJOURNMENT