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06-02-2014 BOS PKTBOARD OF SUPERVISORS REGULAR MEETING JUNE 2, 2014 1767 P1 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REGULAR MEETING MONDAY, JUNE 2, 2014 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION AGENDA 1. Call to Order — 7:00 p.m. 2. Roll Call Harville Barber Snead Blackstock Bowman Hagerman Barksdale 3. Pledge of Allegiance 4. Items to be Added to the Agenda Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale (a) Library Fax Money and Transfer Approval Pages 8 -10 APPROVAL OF AGENDA Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale HEARING OF CITIZENS CONSENT AGENDA Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 5. (a) Minutes: May 5, 2014 — Regular Meeting — Pages 13 -37 May 20, 2014 — Adjourned Meeting — Pages 38 -48 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale (b) Bill List — May 2014 (online) Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale (c) Resolution — Virginia Department of Transportation (VDOT) — Additions to the Secondary System of State Highways: Rivertree Drive & Riverway Drive — Pages 50 -55 PRESENTATIONS Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 6. Get Fit Dan River Region — Get Fit 50,000 LB Challenge — Pages 57 -58 UNFINISHED BUSINESS Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 7. Year End Budget Adjustments —At the Board of Supervisors adjourned meeting on May 20, 2014, motion was made by Mr. Snead, seconded by Mr. Blackstock, which required a 10- Day Layover that has now been met. Poll Call Foie Requir=ed — Pages 60 -62 Roll Call Vote Y N A Barber Barksdale Blackstock Bowman Hagerman Harville Snead (Roll Call Vote Y or N) Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 8. Fuel Reimbursement to Campbell County for Altavista EMS —At the Board of Supervisors adjourned meeting on May 20, 2014, motion was made by Mr. Harville, seconded by Mr. Blackstock, which required a 10 -Day Layover that has now been met. Roll Call Vote Required —Pages 63 -67 Roll Call Vote Y N A Barber Barksdale Blackstock Bowman Hagerman Harville Snead (Rott Catt Vote Y or N) NEW BUSINESS Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 9. Recommendations from Personnel Committee — The Personnel Committee will meet at 5:06pm on Monday, June 2, 2014 and any recommendations from that meeting will be submitted to the Board of Supervisors — Pages 69 -70 (a) Discussion or consideration of assignment, promotion, performance, or salaries of specific employees of a public body Authority: §2.2- 3711(A)(]) of the Code of Virginia, 1950, as amended Subject Matter: County Attorney Purpose: Employment Contract Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 10. Tax Deadline Extension — Pages 71 -72 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 11. Award Bid — Engineering Services for Pittsylvania County Landfill — Pages 73 -109 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 12. Expenditure Refunds —Requires Motion and a 10 -Day Layover — Pages 110 -112 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 13. Virginia Retirement System (VRS) Rate Election Resolution — School Board —Pages 113 -115 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 14. era Waste Fee v..,.,.*ey A ..Bootie ff n _Stricken from the agenda APPOINTMENTS Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 15. Appointment — Tri- County Lake Administrative Commission (TLAC); Leesville Lake Representative —Pages 117 -118 BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL Code Compliance Monthly Report and Fees for May 2014 — Page 122 Building & Grounds Completed Work Orders for May 2014 — Pages 123 -124 ADJOURNMENT Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Time Adjourned: TO BE ADDED P7 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Library Fax and Transfer Approval- Requires a Roll Call Vote SUBJECT/PROPOSAL/REQUEST: Appropriation of Library fax money and approval of Library transfers STAFF CONTACT(S): Hawker, Van Der Hvde AGENDA DATE: 6 -02 -14 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 4 -A INFORMATION: INFORMATION: BACKGROUND: The Library charges a fee for the use of the fax machines at the County libraries. The Library has collected a total of $4,999.00 for the use of the fax machines at all branches of the County library during FY 2013 -2014. These monies are appropriated by the Board of Supervisors each year so that the library may utilize these funds. DISCUSSION: Attached is a memo from Susan Harbrook, Library Accountant requesting the use of $4,999.00 of fax money to help cover the shortage in the Library's current 2013 -2014 operating budget. In addition to this appropriation, the library would like to transfer funds from the Memorial Gifts Fund in the amount of $12,990.74 in order to also cover Library budget shortfalls. RECOMMENDATION: Staff recommends that the Board of Supervisors amend the library's budget and appropriate $4,999 to the telephone line item (100-4-073100-5230) and to also approve the attached Library transfers. THIS ITEM REQUIRES A ROLL CALL VOTE. P8 PITTSYLVANIA CO PUBLIC LIBRARY BUDGET TRANSFERS REQUEST BASED ON BALANCES AS OF NOTE: To be submitted for approval to the Board of Trustees at their May 27, 2014 meeting. accounts where 100-4- 073100 -1100 FIT Salaries 100 -4- 073100 -1300 P/T Salaries 100 -4- 073100 -2100 FICA 100-4- 073100 -2210 VRS 100 -4- 073100 -2301 Dental 100 -4 -073100 -2400 VRS Life Insurance 100 -4 -073100 -2600 Unemployment Insurance 100 -4- 073100 -2700 Worker's Comp Ins 100 -4- 073100 -3171 Emp Contract- General 100 -4- 073100 -3172 Emp Contract - Janitorial 100 -4- 073100 -5110 Electricity 100 -4 -073100 -5120 Heating Fuels 100-4- 073100 -5130 Water & Sewer 100 -4 -073100 -5210 Postage 100-4- 073100 -5230 Telephone 100-4- 073100 -5230 Telephone 100 -4- 073100 -5500 Travel 100-4- 073100 -5540 Training & Education 100 -4 -073100 -5840 Awards & Certificates 100-4- 073100 -6005 Janitorial Supplies 100 -4- 073100 -6007 Building & Maintenance 100 -4- 073100-0008 Fuels - Vehicle 100 -4 -073100 -6012 Books & Subscriptions 100-4- 073100 -6030 Sery Costs - Parts 100-4- 073100 -6031 Sery Costs - Labor Office Supplies Furniture & Fixtures Fax Monies FY 2013 -2014 FROM TO (19,111.15} 8,157.10 ( 71.89) (1,774.98) 144.00 (251.60) (237.65) 45.62 1,684.58 1,720.00 (2,064.88) 496.79 88.49 5,865.94 4,999.00 623.70 (189.00) 87.00 (74.35) (6,914.05) (1,129.87) (279.95) (3,915.69) (1,076.90) 189.00 12,990.74 37,091.96 (37,091.96) GRAND TOTAL TRANSFERS REQUESTED: 37,091.96 (37,091.96) PREPARED BY:Susan Harbrook P9 5/27/2014 PITTSYLVANIACOUNTY To: Kim Vanderhyde From: Susan Harbrook Date: 05/27/14 24 Military Drive Chatham VA 24531 434 -432 -3271 Re; Fax Money Kim, Please transfer $4999.00 of the fax money to the telephone account (100 -4 -073100 -5230) to be used to cover shortage in other accounts. Susan P10 HEARING OF CITIZENS Pil CONSENT AGENDA P12 Regular Meeting May 5, 2014 Pittsylvania County Board of Supervisors Monday, May 5, 2014 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, May 5, 2014 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Tim Barber Coy E. Harville James Snead Brenda H. Bowman Jerry A. Hagerman Elton W. Blackstock Tunstall District Westover District Dan River District Chatham- Blairs District Callands- Gretna District Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. Greg L. Sides, Assistant County Administrator for Planning & Development, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barksdale led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Blackstock, Seconded by Mr..Harville, to approve the agenda which was unanimously approved by the board. Hearing of the Citizens Matthew Speck of the Staunton River District commented on the outcome of the Town of Greece vs. Galloway case and the Supreme Court giving limited approval to public prayers at a New York town's board meetings, citing the country's history of religious acknowledgment in the legislature. Mr. Speck hoped this would be encouraging to Pittsylvania County's current case, and then offered a word of prayer. Diane Bower of the Callands- Gretna District and resident of Double Bridge Road, stated that tractor trailers were also using Double Bridge Road as a thoroughfare, creating extremely unsafe conditions as the road was not designed for that kind of traffic, and was not sure why the trucks were now using this road since it did not lead to Hwy 40, or anywhere else for that matter. Arthur Brunner, Peter Pilser, Annegret Wiegmann, Lettie Campbell, Lori Humson, Arlene Pilser, and Dee Dee Smoot, all residents of the Callands- Gretna District who live on Climax Road, made the following comments concerning tractor trailer trucks using Climax and Piney Roads as thoroughfares between Highways 57 and 40: that the flatbed trucks carrying wood and the milk tankers from the dairy were very respectful but all the tractor trailers and wood chip trucks were speeding, crowding the roads; the roads are too narrow and were not built for that kind of traffic, and when they meet a car or another truck, one or the other of the vehicles has to run off the shoulder of the road in order to pass without a collision, thus damaging the roads as well as creating a safety issue; submitted photos and a DVD of the truck traffic and property damage from trucks running off the roads' shoulders; concerns for the safety of children P13 Regular Meeting May 5, 2014 playing in their yards and getting on/off the bus while this kind of truck traffic was occurring; questioned if there was a conflict of interest for certain local officials who worked with the power plant and comments that were made concerning Main Street in the Town of Chatham not being able to take all the truck traffic; not wanting the Climax Road corridor widened just wanting a No Thru Truck Traffic Restriction; and speed limits for the roads needing to be enforced. John Barker of the Callands- Gretna District and a resident of Climax Road commented on his accident on Climax Road involving a tractor trailer that resulted in him becoming disabled. Roy Ford of the Westover District made a comparison of a resolution passed by the Board of Supervisors in 2006 concerning Governor Kaine's proposed transportation initiative that failed that year, (the failure of becoming a deciding factor for Mr. Ford and his brothers to sell their business) and the resolution passed by the Board of Supervisors concerning the General Assembly passing a timely budget and Medicaid Expansion. His company experienced loss of sales, and ultimately loss of jobs, as well as other related companies in Pittsylvania County, that Mr. Ford felt was directly related to the failure of the transportation initiative. Mr. Ford pointed out that the CEOs of Danville Regional and Centra of Lynchburg came before the Board and said that if Medicaid Expansion in Virginia fails, both would be reducing workforces as a direct result of the failure, as well as 3,500 citizens in Pittsylvania County that would be without medical coverage. Medicaid Expansion coverage would add jobs to the area, Mr. Ford said. Mr. Ford gave more supporting comments on the benefits of Medicaid Expansion in Virginia. Mr. Ford concluded that what's currently going on in Richmond is the worst example of partisan politics involving the General Assembly and that the Board should be careful on what kind of supporting resolutions they approve. Elizabeth Jones of the Banister District commented on partisan politics currently going on in the Virginia General Assembly concerning Medicaid Expansion. Ms. Jones stated that this expansion would directly benefit 3,500 residents in Pittsylvania County. Marie Paddock of the Callands- Gretna District and resident of Double Bridge Road/SR 804 (which is only 1.8 miles long) said tractor trailer trucks were now coming down that road starting at 6:30am until 7:OOpm, is unclear where the trucks are going, and the road doesn't even accommodate 2 cars meeting much less trucks without one of the vehicles having to go off the road shoulder. Ms. Paddock stated recently one of her neighbors mowing along the roadside frontage of their property was almost hit by one the trucks. Mike Reed of the Staunton River District commented on the issue concerning the heavy tractor trailer traffic on Climax Road and stated that by restricting the truck traffic from that road would only affect I /10 of mile of Main Street Chatham to route the trucks to the 29 By -pass. Phillip Lovelace of the Callands- Gretna District supported the comments made by Elizabeth Jones concerning the need for Medicaid Expansion in Virginia and that the Virginia General Assembly needs to stop the partisan politics, made comments concerning the Joint Setback Study Subcommittee's recommendations, questioning if lots currently owned but not yet with dwellings would be grandfathered in, and while he did agree lot sizes needed to be increased, that overall the entire study and subject needed to be thrown in the trash since the recommendations were only going to benefit a couple of large farms in the county and negatively impact everyone else living in the county. Eloise Neenon of the Chatham - Blairs commented on her concerns with the resolution passed by some localities involving Medicaid Expansion in Virginia and stated this expansion was extremely important for 3,500 citizens in Pittsylvania County alone, but not excluding the P14 Regular Meeting May 5, 2014 countless others in Virginia, who otherwise would not have medical coverage, and would help provide a significant amount of jobs in the medical fields. Ms. Neenon handed out information concerning Medicaid Expansion that she encouraged the Board members to read. The Honorable Michael Taylor, Sheriff for Pittsylvania County, invited everyone in attendance to the super gala event on May 10, 2014 supporting "It's All About the Kids" and hoped everyone that could would attend at least one of the gala's events that were stationed in various areas of the county. Debra Dix of the Chatham - Blairs District supported the comments made by the Climax Road residents, was opposed to any of the Joint Setback Study Subcommittee's recommendations; and felt it was a sin to not vote for Medicaid Expansion in Virginia. Roy Byrd, Mayor for the Town of Chatham, commented on the alternative route for trucks coming to Main Street Chatham if there was a truck restriction on the Climax Road and that the citizens of the Town of Chatham had the same concerns as those of Climax Road and felt that by sending all the trucks to Main Street was just shuffling the problem from one area to another. This concluded the Hearing of the Citizens. Consent Agenda Agenda. Motion was made by Mr. Snead, Seconded by Mr. Barber, to approve the Consent Consent Agenda: (a) Minutes: April 7, 2014 —Regular Meeting April 10, 2014 — Adjourned Meeting April 10, 2014 — Public Hearings: FY2014/15 Proposed Real Property Tax Increase; 2014/15 School Budget and 2014/15 County Budget April 14, 2014 — Joint Meeting — Danville City Council and Pittsylvania County Board of Supervisors April 22, 2014 — Board of Supervisors Special Meeting April 22, 2014 — Adjourned Meeting (b) Bill List — April 2014 (on line) (c) Resolution — 75 'h Anniversary of Chatham Rotary Club (Ms. Nina Thorton and members of the Rotary Club were present to accept) (d) Proclamation —National Police Week: May 11 -17, 2014 (Sheriff was present to accept) Mr. Snead's Motion was unanimously approved by the Board. Vitt0lbauia Countp Boarb of Ouperbigorg RESOLUTION 2014 -05 -01 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 5, 2014, the following resolution was presented and adopted congratulating the Chatham Rotary Club on their 75' Anniversary. WHEREAS, 2014 marks the 75" anniversary of the Chatham Rotary Club of Chatham, Virginia; and P15 Regular Meeting May 5, 2014 WHEREAS, the Chatham Rotary Club was established on March 15, 1939 and became a member of Rotary International when it was presented with its charter on June 23, 1939; and WHEREAS, the Chatham Rotary Club has operated under the guiding principles to encourage and foster the ideal service as a basis of worthy enterprise, including the development of acquaintance as an opportunity for service; the promotion of high ethical standards in business and professions; the application of the ideal service in each Rotarian's personal, business and community life; and the advancement of international understanding, goodwill and peace; and WHEREAS, during the last 75 years, the Chatham Rotary Club has supported many projects and fundraising programs to benefit Chatham and Pittsylvania County that include beauty pageants, park festivals, Brunswick Stew sales and silent auctions, scholarship awards, purchases of school equipment, Boy Scouts of America, God's Pit Crew disaster response team, the Boys & Girls Club of the Danville area, the Pittsylvania County Literacy Project, the Pittsylvania County 4 -H Program, Big Brothers Big Sisters of the Danville area, Cross Roads Reconciliation Services and the sponsorship of the Chatham High School robotics team and Interact Club service organization; and WHEREAS, the Chatham Rotary Club's outreach efforts include the support of the Rotary District 7570 Water Project, Youth Leadership Awards, and international efforts to eradicate polio and provide clean water wells; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of Pittsylvania County, extend their congratulations to the Chatham Rotary Club on the celebration of its 75'h anniversary and express their sincere appreciation, admiration and gratitude for the club's 75 years of community, state and global service; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Chatham Rotary Club. Vittolbanfa Countp 7ykarb of Ouperbi or.5 PROCLAMATION NATIONAL POLICE WEEK May 11-17,2014 VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Monday, May 5, 2014, the following proclamation was presented and adopted to recognize National Police Week 2014 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Pittsylvania County Sheriffs Office; and WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries; WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including 8 members of the Pittsylvania County Sheriff's Office; and P16 Regular Meeting May 5, 2014 WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; and WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year on May 11 -17; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families and U.S. flags should be flown at half- staff, THEREFORE, BE IT RESOLVED that Pittsylvania County Board of Supervisors designates May 11 -17, 2014, as Police Week in Pittsylvania County and publicly salutes the service of law enforcement officers in our community and in communities across the nation. FURTHERMORE, the Board of Supervisors calls upon all citizens of Pittsylvania County to observe Tuesday, May 13, 2014 as Peace Officers Memorial Day in Pittsylvania County in honor of those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. Presentations Jenny Lee Sanders, Registrar for Pittsylvania County, answered questions the Board of Supervisors had concerning the Registrar's Office selling old curb side voting machines to Campbell County and the City of Danville. Ms. Sanders explained they were machines that were being phased out and those 2 localities were going to use them through this year's elections, and paid $100 for each machine; 17machines going to Campbell County and 13 going to the City of Danville, for a total of $3,000 paid to Pittsylvania County. While Ms. Sanders was present, the Board of Supervisors also discussed the Registrar's request to donate surplus computer equipment to Goodwill. These were computers that were no longer being used and all information contained on them had already been removed by the IT Department. Motion was made by Mr. Harville, Seconded by Mr. Blackstock, to authorize the donation of the surplus computers to Goodwill, which was unanimously approved by the Board. Unfinished Business At their adjourned meeting on April 22, 2014 a Motion was made by Mr. Harville, Seconded by Mr. Barber, to send the recommendations submitted by the Joint Setback Study Subcommittee to the Planning Commission for their review. Mr. Hagerman stated the Board had just received the recommendations right before the Board meeting started and made a Substitute Motion, Seconded by Mr. Blackstock, to table the issue until the May 5, 2014 Board of Supervisors meeting in order for the Board members to have time to review the recommendations. At the April 22 meeting, the Board voted 6 -0 to approve Mr. Hagerman's Substitute Motion, with Mr. Harville abstaining from voting and now the committee's recommendations were back before the Board for their consideration. Motion came from Mr. Harville, Seconded by Mr. Blackstock, to forward the study to the Planning Commission for further review and suggestions. The Board of Supervisors agreed by a 6 -1 majority vote, with Mr. Hagerman in opposition, to forward the study to the Planning Commission, but expected there to be improvements made on the recommendations. P17 Regular Meeting May 5, 2014 New Business Motion came from Mr. Harville, Seconded by Mr. Barber, to have the Finance Committee further review the adopted FY2014/15 budget. Mr. Harville's Motion failed by a 3 to 4 majority vote, with Mr. Blackstock, Ms. Bowman, Mr. Hagerman and Mr. Barksdale opposing. Motion was made by Mr. Hagerman to rescind Resolution 2014 -03 -03 adopted by Pittsylvania County Board of Supervisors for the Governor of Virginia and the Virginia General Assembly to pass a budget as soon as practicable to ensure the continued functioning of state and local governments; and that the issue of Medicaid Expansion under the Affordable Care Act should be decoupled from budget negotiations and considered a separate legislative session to facilitate prompt passage of a state budget. Mr. Hagerman's Motion failed for lack of a Second. Motion was made by Mr. Hagerman to hold a public hearing for citizen input on a No Thru Truck Traffic Restriction Engineering Study for SR 790/Piney Road (from SR 40 to SR 799 /Climax Road); SR 799 /Climax Road - entire length from Hwy 57 to Hwy 40; SR 750 /Green Pond Road (from Hwy 57 to SR 649 /Anderson Mill Road); SR 750 /Oxford Road (from Hwy 40 West to SR 649 /Anderson Mill Road); and SR 649 /Anderson Mill Road (from SR 750 /Oxford- Green Pond Roads to SR 799 /Climax Road). Mr. Hagerman's Motion failed for a lack of Second. Motion was then made by Mr. Harville, Seconded by Mr. Blackstock, to have a speed study performed by the Virginia Department of Transportation (VDOT) on all the aforementioned roads and request that tractor trailer speed be reduced to 40 miles per hour and all other vehicles speed be reduced to 45 miles per hour, which was Seconded by Mr. Blackstock. After discussion, Mr. Harville amended his Motion to include SR 804 /Double Bridge Road, and Mr. Blackstock Seconded Mr. Harville's amended Motion. Mr. Hagerman stated he had requested VDOT that very morning to perform the speed study. The Board unanimously approved Mr. Harville's amended Motion. Motion was made by Mr. Harville, Seconded by Mr. Barber, to approve Resolution 2014- 05-02 concerning the February 2, 2014 coal ash spill at Duke Energy's Dan River Steam Station located in Rockingham County, North Carolina of which approximately 39,000 tons of coal ash and 35 million gallons of contaminated wastewater were released into the Dan River from a broken stormwater pipe, which was unanimously approved by the Board. Vittoylbauia Countp Woarb of 6uperbi oro RESOLUTION 2014 -05 -02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 05, 2014, the following resolution was presented and adopted. WHEREAS, Duke Energy operated a power generating facility referred to as the Dan River Steam Station, located in Rockingham County, North Carolina, for 63 years; and WHEREAS, the three units of the Dan River Steam Station were retired in 2012, leaving in place two coal ash ponds located adjacent to the Dan River; and P18 Regular Meeting May 5, 2014 WHEREAS, on February 2, 2014 approximately 39,000 tons of coal ash and 35 million gallons of contaminated wastewater were released into the Dan River from a broken stormwater pipe located beneath an unlined coal ash pond at this Dan River Steam Station ; and WHEREAS, this coal ash spill resulted in coal ash deposits in the Dan River and still undetermined potential impacts to the river's natural ecosystem; and WHEREAS, the Dan River flows from the coal ash spill site through Pittsylvania County, Virginia and is an important natural resource to the people of Pittsylvania County both for recreational and economic development reasons; and WHEREAS, Pittsylvania County has recognized the importance of the Dan River by supporting its addition to the Virginia Scenic Rivers program; and WHEREAS, the President of Duke Energy has stated, "We apologize and will use all available resources to take care of the river." and "We will do the right thing for the river and surrounding communities. We are accountable. ", then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors accepts Duke Energy's responsibility and accountability for the Dan River coal ash spill and requests that the interests and concerns of the residents of Pittsylvania County be considered and addressed throughout the process of clean up and remediation of all impacts associated with the spill, both environmental and economic; and BE IT FURTHER RESOLVED that Pittsylvania County government and elected officials should be fully informed and involved in any and all decisions about how Duke Energy addresses both real and perceived damages to the Dan River and the region's image. Motion was made by Mr. Snead, Seconded by Mr. Barber, for the reappropriation of funds as follows:: $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $125.00 to Sheriff - Wrecker Service (100-4-031200-3170), $438.78 to Sheriff -Parts (100-4-031200-603 1), $285.20 to Sheriff -Labor (100-4-031200-6031), $50.60 to Jail- Extradition (100 -4- 033100 - 5550), $198.00 to Recreation - Recreation Related Supplies (100-4-071100-6014), $519.22 to WIA Administration -Other Operating (251-4-353160-6014), $20,031.52 to WIA -Other Operating (251 -4- 353853- 6014). Mr. Snead's motion required a 10 -Day Layover. Motion was made by Mr. Barber, Seconded by Mr. Snead, to approve (1) Resolution 2014 -05 -21 SR 637 /Jacobs Road (already on the Six -Year Plan but missing a resolution;(2) Resolutions 2014 -05 -04 SR 758 /Rose Street; 2014 -05 -05 SR 755 /Mercury Road, 2014 -05 -06 SR 644 /Cooksburg Road and 2014 -05 -07 SR 749 /Cedar Road (roads approved by the Board 08/05/2013 but needed new resolutions); (3) Resolutions 2014 -05 -08 SR 1009 /Bennett Street; 2014 -05 -09 SR 800 /Rigney Circle; 2014 -05 -10 SR 817 /Turkeycock Mountain Road- 2014 -05 -11 SR 644 1Cooksburg Road (additional section from Resolution 2014- 05 -06); 2014 -05 -12 SR 706 14bbott Pl; 2014 -05 -13 SR 707 /Mac Road; 2014 -05 -14 SR 713 /Lester Road, 2014 -05 -15 SR 927 1Hickey Road- 2014 -05 -16 SR 656/Wiles Road; 2014 -05 -17 SR 95911falk Lane; 2014 -05 -18 SR 1062 1Church Lane; 2014 -05 -19 SR 1070 /Rodgers Road- and 2014 -05 -20 SR 713 /Lester Road; and add SR84517'hompson Road to the list; and (4) and authorize the Interim County Administrator to sign any necessary documentation, and to submit these approved resolutions to VDOT for their Rural Rustic Road program. Mr. Barber's motion was unanimously approved by the Board. P19 Regular Meeting May 5, 2014 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -04 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 758 (Rose Street), From: Summerset Road/State Route 768 around Summerset Road/State Route 768 , a distance of 2.43 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -05 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: P20 Regular Meeting May 5, 2014 WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board') desires to consider whether Route 755 (Mercury Road), From: Rockford School Road/State Route 665 to Marina Drive /State Route 642 , a distance of 1.41 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -06 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and P21 Regular Meeting May 5, 2014 WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 644 (Cooksburg Road), From: Oxford Road/State Route 750 to existing pavement a distance of 1.26 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -07 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 749 (Cedar Road), From: Blue Ridge Drive /State Route 634 to Rockford School Road/State Route 665, a distance of 0.87 mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and P22 Regular Meeting May 5, 2014 WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -08 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board') desires to consider whether Route 1009 (Bennett Road), From: off Vandola Road /State Route870 to Bennett Road/State Route 1009, a distance of approximately 1000 feet with turn around, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. P23 Regular Meeting May 5, 2014 BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -09 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 800 (Rigney Circle Road), a distance of approximately I mile of gravel road, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and Waal rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. P24 Regular Meeting May 5, 2014 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -10 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low - density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 817 (Turkeycock Mountain Road), between Route 817 (N Maple Road ) and Route 819 (Robinhood Road), a distance of approximately 2.25 miles of road, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -11 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: P25 Regular Meeting May 5, 2014 WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 644 (Cooksburg Road), From: Route 750 (Oxford Road) To: Route 783 (Tomahawk Mill Road), a distance of approximately 3 miles of road, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -12 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 706 (Abbott Pl), a distance of approximately 1.7 miles of paved road and 1.1 miles of gravel, should be designated a Rural Rustic Road; and P26 Regular Meeting May 5, 2014 WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -13 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 707 (Mac Road), a distance of approximately 0.8 miles of paved road and 1.2 miles of gravel, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. P27 Regular Meeting May 5, 2014 NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -14 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 927 (Lester Road), a distance of approximately 1.5 miles of paved road and 3 miles of gravel, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. P28 Regular Meeting May 5, 2014 BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -15 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 927 (Hickey Road), a distance of approximately Omiles of paved road and 3.1 miles of gravel, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -16 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: P29 Regular Meeting May 5, 2014 WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 656 (Wiles Road), a distance of approximately .370 of a mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -17 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 959 (Walk Lane), a distance of approximately .400 of a mile, should be designated a Rural Rustic Road; and P30 Regular Meeting May 5, 2014 WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -18 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 1062 (Church Lane), a distance of approximately .320 of a mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. P31 Regular Meeting May 5, 2014 NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -19 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board') desires to consider whether Route 1070 (Rodgers Road), a distance of approximately .280 of a mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. P32 Regular Meeting May 5, 2014 BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -20 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 713 (Lester Road), should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -21 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: P33 Regular Meeting May 5, 2014 WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 637 (Jacobs Road), should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -22 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 845 (Thompson Road), off Route 841 (Whispering Pines) and approximately 0.4 mile long of gravel road, should be designated a Rural Rustic Road; and P34 Regular Meeting May 5, 2014 WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Motion was made by Mr. Snead, Seconded by Mr. Harville, to authorize the transfer from the E -911 budget in the amount of $14,771.00 from Account #100 -4- 035500 - 523000 to #416 -4- 094416- 810200 and authorize the Interim County Administrator to sign the Contract Amendment with Harris Radio Corporation in the amount of $35,188.00, which was unanimously approved by the Board. Motion was made by Mr. Snead, Seconded by Mr. Barber, to approve the appropriation of $26,000 for a J.T. Minnie Maude Grant to purchase rescue equipment; 18 Drysuits and essential equipment; and authorize the Interim County Administrator to sign the grant acceptance, noting no local match was required. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Snead's motion was unanimously approved by the Board. Motion was made Mr. Snead, Seconded by Mr. Barber, to approve Resolution 2014 -05- 03 to elect the member contribution schedule effective July 1, 2014 with the Virginia Retirement System, which was unanimously approved by the Board. Vfttgplbanfa QCountp 38oarb of Ouperbfoorm; RESOLUTION 2014 -05 -03 Member Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions P35 Regular Meeting May 5, 2014 WHEREAS, the Board of Supervisors of Pittsylvania County 55171 employees who are Virginia Retirement System members who commence or recommence employment on or after July 1, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre -tax basis upon commencing or recommencing employment; and WHEREAS, the Board of Supervisors of Pittsylvania County employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre -tax basis no later than July 1, 2016; and WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one percent of their creditable compensation beginning on each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the Board of Supervisors may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) requires an increase in total creditable compensation, effective July 1, 2014, to each such employee in service on June 30, 2014, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the percentage increase of the member contribution paid by such pursuant to this resolution (For example, if the member contribution paid by the employee increases from two to three percent pursuant to this resolution, the employee must receive a one percent increase in creditable compensation.) BE IT THEREFORE RESOLVED that the Board of Supervisors of Pittsylvania County does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the implementation of the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1.2014: PLAN I Percent Employer Paid Member Contribution 2% Employee Paid Member Contribution 3% Total 5% PLAN 2 Percent Employer Paid Member Contribution 2% Employee Paid Member Contribution 3% Total 5% BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Board of Supervisors of Pittsylvania County in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Board of Supervisors of Pittsylvania County under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and P36 Regular Meeting May 5, 2014 BE IT FUTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Board of Supervisors of Pittsylvania County directly instead of having them paid to VRS; and BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the Board of Supervisors of Pittsylvania County shall be reduced by the amount of member contributions picked up by the Board of Supervisors of Pittsylvania County on behalf of such employee pursuant to the foregoing resolutions; and BE IT FURTHER RESOLVED, that in accordance with the Appropriation Act, no salary increases that were provided solely to offset the cost of required member contributions to the Virginia Retirement System under § 51.1 -144 of the Code of Virginia will be used to certify that the salary increases required by the Appropriations Act have been provided. NOW, THEREFORE, the officers are hereby authorized and directed in the name of the Board of Supervisors of Pittsylvania County to carry out the provisions of this resolution, and said officers are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Board of Supervisors for this purpose. Adjournment Motion was made by Mr. Harville, Seconded by Mr. Blackstock, to adjourn, which was unanimously approved by the Board. The meeting ended at 9:35pm. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P37 Adjourned Meeting May 20, 2014 Pittsylvania County Board of Supervisors Tuesday, May 20, 2014 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, May 20, 2014 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Tim Barber Coy E. Harville James Snead Brenda H. Bowman Jerry A. Hagerman Elton W. Blackstock Banister District Tunstall District Westover District Dan River District Chatham - Blairs District Callands- Gretna District Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barksdale led the Pledge of Allegiance. Annroval of Agenda Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda, with the following additions: Additions: (a) Farmers' Market (b) Resolution Authorizing Tax Exempt Financing — Ringgold Volunteer Fire & Rescue Department (c) Town of Hurt — Sewer Line Mr. Snead's motion was unanimously approved by the Board. Hearing of the Citizens Richard Shumate of the Westover District offered a word of prayer and commended Mr. Barber on his stand of the prayer issue, and closed by saying he was still upset about his tax bill. Peter Pilser of the Callands- Gretna District and resident of Climax Road made comments concerning the tractor trailer traffic that he says continues to increase, concerns for the safety of the residents living on that road, commented on the lack of comments from the Town of Chatham residents concerning tractor trailer traffic, and questioned what was going to be done about the problem on the Climax Road corridor. Arlene Pilser of the Callands- Gretna District and resident of Climax Road read a letter from a resident of Climax Road on safety concerns for residents living on the Climax Road due to the heavy tractor trailer traffic. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the Consent Agenda, which was unanimously approved by the Board. (a) Road Name — Atkinson Road P38 Adjourned Meeting May 20, 2014 (b) Proclamation- National Dairy Month — June 2014 (c) Proclamation — Business Appreciation Week — June 1 -7, 2014 Vitt ,5pCbania Countp 38oarb of 6uperbil ;orb PROCLAMATION NATIONAL DAIRY MONTH JUNE 2014 VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Tuesday, May 20, 2014, the following proclamation was presented and adopted to recognize June 2014 as National Dairy Month in Pittsylvania County, Virginia. WHEREAS, the Virginia Department of Agriculture and Consumer Services (VDACS) states the Virginia dairy industry has contributed to the development of the state's economy and the well -being of its citizens since dairy cows arrived in Jamestown in 1611, and more than 400 years later, Virginia's dairy industry consistently ranks near the top when compared to the state's other principal crops, livestock and livestock products; and WHEREAS, Pittsylvania County has the following eight (8) dairies in operation: Mountain View Dairy (the largest dairy in the Commonwealth of Virginia); Van Der Hyde Dairy (the 3rd largest dairy in the Commonwealth of Virginia); Hammock Dairy (the 5th largest dairy in the Commonwealth of Virginia); Motley Dairy; Grandview Holsteins, Inc.; Waller Farms; Herndon Farm; and Moore Dairy Combined, these 8 dairies produce approximately 1,441,532 gallons of milk annually within Pittsylvania County; and WHEREAS, the dairy industry is a major industry in Pittsylvania County and makes a significant contribution to the economy of the County; and WHEREAS, real milk and dairy foods are superior to their imitations in quality, value and taste; and WHEREAS, besides the great taste, dairy products are nutrient- dense, providing 72% of the calcium available in the American diet, along with nine essential vitamins and minerals, including potassium, riboflavin, phosphorus, vitamins A, D, and B -12, as well as protein, and studies indicate that eating three to four servings of dairy per day could help lower the risk of high blood pressure, osteoporosis and some forms of cancer, as well as assist with weight management, supporting the catch phrase, "Milk -it does a body good!'; and WHEREAS, the 78th celebration of June Dairy Month, highlighting the dairy industry, will occur during June 2014; then THEREFORE, BE IT PROCLAIMED by the Board of Supervisors that the month of June 2014 is designated the celebration of National Dairy Month, and calls upon all the agencies and citizens of Pittsylvania County to observe the month with appropriate programs and activities ; and BE IT FURTHER PROCLAIMED that a copy of this Proclamation be forwarded to local media sources. P39 Adjourned Meeting May 20, 2014 Vitt .5p1bania Countp Noarb of *uperbi orb PROCLAMATION BUSINESS APPRECIATION WEEK JUNE 1-7,2014 VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Tuesday, May 20, 2014, the following proclamation was presented and adopted to recognize June 1 — 7, 2014 as Business Appreciation Week in Pittsylvania County, Virginia. WHEREAS, Pittsylvania County is pleased to have a thriving base of business and industry to support the local economy; and WHEREAS, these businesses provide essential employment opportunities for the citizens of Pittsylvania County; and WHEREAS, these businesses provide local revenues from which the entire local citizenry benefit; and WHEREAS, these businesses also make significant contributions in our communities to promote educational opportunities for our children and promote a variety of activities which increase the quality of life of the area; and WHEREAS, the Board of Supervisors and citizens of Pittsylvania County recognizes and appreciates these businesses; then NOW, THEREFORE, the Board of Supervisors of Pittsylvania County do hereby proclaim the week of June 1 — 7, 2014 as "Business Appreciation Week" in Pittsylvania County; and BE IT FURTHER PROCLAIMED that a copy of this Proclamation be forwarded to local media sources. Public Hearines Rezoning Cases Case 1: Guy & Layne Ferguson — Callands/Gretna Election District: R -14 -0017 Mr. Barksdale opened the public hearing at 7:14pm. Mr. Hawker explained Guy and Layne Ferguson had petitions to rezone 70.25 acres, located of SR 935/Farmers Mountain Road, in the Callands- Gretna Election District from R -1, Residential Suburban Subdivision to A -1, Agricultural District (for agricultural use — horses and a stable/barn). The Planning Commission, with no opposition, recommended granting the petitioners' request. Mr. Ferguson was present to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:15pm. Motion was made by Mr. Hagerman, Seconded by Ms. Bowman, to approve rezoning Case R -14 -017 from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale - Yes. Mr. Hagerman's Motion was unanimously approved by the Board. P40 Adjourned Meeting May 20, 2014 Case 2: Adam & April Cobb — Banister District: R -14 -018 Mr. Barksdale opened the public hearing at 7:17pm. Mr. Hawker explained Adam and April Cobb had petitioned to rezone a total of 15.00 acres, two parcels of land, located on SR 686/Markham Road, in the Banister Election District from R -1, Residential Suburban Subdivision to A -1, Agricultural District (for agricultural use - chickens, goats and honeybees). The Planning Commission, with no opposition, recommended granting the petitioners' request. Mr. Cobb was present to represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at 7:19pm. Motion was made by Mr. Hagerman, Seconded by Mr. Barber, to approve rezoning Case R -14 -018 from R -I to A -1 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Hagerman's Motion was unanimously approved by the Board. This concluded the Rezoning Cases. Public Hearine Public hearing to receive citizen input on a proposed amendment to the Pittsylvania County Code involving the deletion of current Chapter 25 in its entirety and insertion of a new Procurement Policy. Mr. Barksdale opened the public hearing at 7:21pm. Mr. Hawker explained that the Pittsylvania County Board of Supervisors adopted a Central Purchasing Ordinance (Chapter 25) on December 5, 1982. The policy needed to be updated to be brought in line with the current guidelines of the Virginia Public Procurement Act. Staff had updated the policy and it has been reviewed by the County Attorney. On April 22, 2014, the Board approved to hold a public hearing for citizen input on a proposed amendment to Chapter 25 which would involve the deletion of the policy adopted in 1982 in its entirety and insert of the new Procurement Policy. No one signed up to speak and Mr. Barksdale closed the public hearing at 7:22pm. Motion was made by Mr. Blackstock, Seconded by Ms. Bowman, to delete the current 1982 policy in its entirely and insert the new Procurement Policy into Chapter 25 of the Pittsylvania County Code. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman- Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Blackstock's Motion was unanimously approved by the Board. Unfinished Business At their regular meeting on May 5, 2014, Motion was made by Mr. Snead, Seconded by Mr. Barber, for the reappropriation of funds as follows:: $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600- 60051), $125.00 to Sheriff - Wrecker Service (100-4-031200-3170), $438.78 to Sheriff -Parts (100-4-031200-6031), $285.20 to Sheriff -Labor (100-4-031200-6031), $50.60 to Jail - Extradition (100-4-033100-5550), $198.00 to Recreation - Recreation Related Supplies (100 -4- 071100-6014), $519.22 to WIA Administration -Other Operating (251-4-353160-6014), $20,031.52 to WIA -Other Operating (251-4-353853-6014). Mr. Snead's motion required a 10- Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville- Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman- Yes; and Mr. Barksdale -Yes. Mr. Snead's Motion was unanimously approved by the Board. New Business The Legislative Committee met at 5:00 PM on Tuesday, May 20, 2014 and a Motion came from committee to hold a public hearing on Tuesday, June 17, 2014 for citizen input on the following three (3) proposed changes to Chapter 9 of the Pittsylvania County Code: P41 Adjourned Meeting May 20, 2014 (1): SEC. TREASURERS DISCRETION FOR APPLICATION OF TAX PAYMENTS. The treasurer shall not be required to apply any tax payments to the oldest outstanding account provided the taxpayer has made a bona fide arrangement for payment of the existing tax delinquency. (2): SEC. . BAD CHECK FEE. Pittsylvania County, Virginia, and any and all of its associated Constitutional Officers, shall have the authority to charge and collect up to $35.00 for the uttering, publishing or passing of any check draft, or order for payment of taxes or any other sums due, which is subsequently returned for insufficient funds, or because there is no account or the account has been closed, or because such check, draft, or order was returned because of a stop payment order placed in bad faith on the check draft, or order by the drawer. (3): SEC. 9 -47. ASSESSMENT OF LICENSE FEE. A. There is hereby assessed to any person owning or leasing a motor vehicle, trailer or semi- trailer, normally garaged, stored or parked in Pittsylvania County on January 1 of each year a Pittsylvania County motor vehicle license fee. B. Reserved. C. The chief of each volunteer fire department and volunteer emergency rescue squad will prepare and certify a list of active members and active auxiliary members or former members who served at least ten (10) years in the County of his department or squad and who regularly respond or responded to calls or perform or performed other duties for the department or squad and who reside in the County outside the corporate limits of the Towns of Chatham, Gretna, and Hurt. The certified list and affidavit by the chief will include the complete name of each individual, his residence address and dates of service of active member, active auxiliary member, or former member who served at least ten (10) years in the County to be certified for exemption. Each individual so certified will complete the required application form which shall include the name of the individual, his residence address, the department making the certification, vehicle identification number and description of the vehicle owned or leased by such active member, active auxiliary or former member who served at least ten (10) years, and which shall include an affidavit swearing to its contents, submit it to his chief who will attach all individual applications to the certified listing and submit to the Treasurer of the County by March I of each year. After reviewing and comparing the certified listing, applications, and affidavits, with the Virginia Division of Motor Vehicle records, and the personal property tax rolls, the Treasurer will issue an exemption certificate to each certified member without charge except the Treasurer shall deny for the current year the issuance of the vehicle license fee without charge to an otherwise qualified applicant who has failed to pay any personal property taxes for any prior years due the County which is unpaid by the March I due date of the application. No member of a volunteer rescue squad or volunteer fire department shall be issued an exemption certificate for more than one (1) vehicle free of charge. The Board unanimously approved the Legislative Committee's Motion and a June 17, 2014 date was set for a public hearing for citizen input on the proposed amendments. Motion was made by Mr. Snead, Seconded by Mr. Blackstock, to approve contributing 1/3 of the cost (not to exceed $1,000) of activities held by the Danville - Pittsylvania County Chamber of Commerce during "Business Appreciation Week ", June 1 -7, 2014, with the remaining 2/3 of the cost shared equally between the Chamber of Commerce and the City of Danville. Mr. Harville P42 Adjourned Meeting May 20, 2014 commented that while he would support it, the Board needed to be careful of requests like this coming from the Chamber of Commerce for tax payer dollars when the Chamber charges dues from its members and the request has him greatly concerned. Mr. Snead's Motion was unanimously approved by the Board. Motion was made by Mr. Barber, Seconded by Mr. Blackstock to award the fuel bid on gasoline, diesel fuels (off road and over road) and propane as follows: Foster Fuels, Inc. — Off Road Diesel Fuel Davenport Energy, Inc. — Over the Road Diesel Fuel, Unleaded Gasoline & LP Propane This would be an annual contract, annually renewable, pending appropriation of funds, with the first year's effective dates being July 1, 2014 through June 30, 2015. Mr. Barber's motion was unanimously approved by the Board. Motion was made by Mr. Harville, Seconded by Mr. Blackstock, to approve and appropriate $11,265.95 to reimburse Campbell County for fuel used by Altavista EMS for Pittsylvania County EMS calls and agree to continue to pay Campbell County for Altavista EMS fuel related to Pittsylvania County EMS calls in the future. Mr. Harville's Motion required a 10- Day Layover. Motion was made by Mr. Snead, Seconded by Mr. Blackstock, to appropriate a total of $584,184.43 and approve transfers of $74,662.82 as discussed, noting the items will be adjusted in the FY 2014 budget. Mr. Snead's Motion required a 10 -Day Layover. Board Appointments Motion was made by Mr. Harville, Seconded by Mr. Snead, for the following appointments to the Danville - Pittsylvania County Community Services Board of Directors: a) Ronald E. Merricks for re- appointment as the Dan River District Representative on the Danville - Pittsylvania County Community Services Board of Directors for a 3 -year term beginning July 1, 2014 and ending June 30, 2017. This will be the last 3 -year term Mr. Merricks will be eligible for re- appointment. (b) Dr. Julie Brown for re- appointment for the At -Large seat on the Danville - Pittsylvania County Community Services Board of Directors for a 3 -year term beginning July 1, 2014 and ending June 30, 2017. Dr. Brown has served one 3 -year tern. Mr. Harville's Motion was unanimously approved by the Board. Motion was made by Mr. Blackstock, Seconded by Mr. Snead, for the following appointments to the Pittsylvania County Public Library Board of Trustees: (a) Elizabeth Jones for re- appointment as the Banister District Representative on the Pittsylvania County Public Library Board of Trustees for a 4 -year term beginning July 1, 2014 and ending June 30, 2018. (b) Janice Fitts for a re- appointment as the Dan River District Representative on the Pittsylvania County Public Library Board of Trustees for a 4 -year term beginning July 1, 2014 and ending June 30, 2018. Mr. Blackstock's Motion was unanimously approved by the Board. Motion was made by Mr. Harville, Seconded by Mr. Barber, for the following appointments to the Pittsylvania County Social Services Board of Directors: P43 Adjourned Meeting May 20, 2014 (a) James (Jimmy) B. Williams for re- appointment as the Dan River District Representative on the Pittsylvania County Social Services Board of Directors for a 4 -year term beginning July 1, 2014 and ending June 30, 2018. (b) Rev. Stedman Payne, Sr. for re- appointment as the Staunton River District Representative on the Pittsylvania County Social Services Board of Directors for a 4 -year term beginning July 1, 2014 and ending June 30, 2018. (c) Diana McMahon for re- appointment as the Westover District Representative on the Pittsylvania County Social Services Board of Directors for a 4 -year term beginning July 1, 2014 and ending June 30, 2018. Mr. Harville's Motion was unanimously approved by the Board. Motion was made by Ms. Bowman, Seconded by Mr. Harville, to accept the resignation of Mauricca Doss as the Callands- Gretna District representative on the Beautification Committee, which was unanimously approved by the Board. Items Added Motion was made by Mr. Harville, Seconded by Ms. Bowman, authorizing the County Attorney to proceed with drafted a proposed lease between the Pittsylvania County Board of Supervisors and the Olde Dominion Agricultural Foundation to formalize the operation of the Farmers' Market operation at the Olde Dominion Agricultural Complex; and authorized the Interim County Administrator to develop an estimated budget to cover liability insurance, staffing costs, and marketing to be considered with the lease. Mr. Harville's motion was unanimously approved by the Board. Town of Hurt Mayor, Gary Poindexter, addressed the Board with a request for Pittsylvania County to partnership with the Town on a sewer line extension project. The extension would be across Business 29 to a parcel currently belonging to English Construction (and across from English Construction) where it is Mayor Poindexter's understanding there is an arrangement for C4, LLC of Charlotte, North Carolina to erect a Family Dollar Store. Mayor Poindexter stated it was evident in a letter received by C4 that the construction of the new store was contingent having all the infrastructure that is needed and currently that referred to Town sewer lines since all other infrastructure was in place. Failure to provide the sewer service would likely cause this arrangement to fail, as well as future businesses locating there. Furthermore, the line would also serve two beauty pallor businesses already located on that side of Business 29 that needed it. Mayor Poindexter explained it is the Town's intent for this to be a first phase, as town sewage would need to be added in the upcoming years. The Town is asking for a 40/60 percent (Pittsylvania County for 60 %) shared cost of this current sewer line extension, with the County's 60% cost share coming to $69,347.40. Mr. Harville asked if the Town had any comprehensive plan for this area, which he would like to see before he approved anything. Furthermore, in the past, the Board of Supervisors has not done a project like this to a privately owner and also, this was a lot of money for one little business. Mr. Hagerman asked if the Town was asking for a loan or gift. Mayor Poindexter stated as he saw it as a partnering on a project; neither a gift nor a loan. Mr. Hagerman said the problem he has if the purchase and development of the property didn't go through, the only person who would come out on this project would be the current owner and would really like to see the contracts with C4, LLC executed before the County committing the 60% towards the project. Mayor Poindexter suggested the County do as Town Council for Hurt had done and state the money for the project would be appropriated on the contingency the C4, LLC executed a contract to purchase and develop the property. Ms. Bowman asked what the total project amount cost and was total $115,579. Mayor Poindexter also emphasized that P44 Adjourned Meeting May 20, 2014 unfortunately this project is extremely time sensitive and action on committing to this sewer line needed to happen rapidly. Mr. Barber also said to consider a long term loan like the Board did with the Town of Chatham on a previous project. Ed Hodges, Public Works Director for the Town of Hurt stated this sewer line extension would also benefit the 2 beauty shops and down to Prospect Road. Mr. Blackstock pointed out that the County has put tax payer money into the Mega Park without one industry in it and we have a town asking for $69,000 and would be putting in his motion that the money would be contingent on Family Dollar building and moving into the property. Furthermore, Mr. Blackstock said, everyone was aware there were families with septic systems that would not pass inspection who would eventually benefit from this extension. Mr. Blackstock realizes the decision needs to be made quick and every property in this county is owned by someone or some corporation and it's not to help one person benefit from the infrastructure improvement. Mr. Blackstock stated the Town was trying to keep business in Town. Mr. Harville stated he respected what Mr. Blackstock said and would still like to see a comprehensive plan on the project. Until Mr. Hodges informed the Board, no one was aware the line would be helping anyone else. Mr. Barksdale asked what timeline is being discussed when urgency is talked. Mayor Poindexter and Mr. Hodges stated they were to call C4 the next morning and tell them the Board's decision. Mr. Barksdale then asked the Interim County Administrator was there a better venue, such as the Economic Development Committee, to have this issue consider. Unfortunately, Mayor Poindexter stated, the town did not receive the commitment letter from C4 until mid -day last Friday. Mr. Barksdale stated he firmly supported development in the Town of Hurt, but was bothered by the pressure to decide with little notice. Mr. Harville and Mr. Barber both pointed out that in the past, the developers have contributed to such a project in some way and felt they should be partnering to a certain degree. Mr. Hodges asked for clarification on the reference of $1 million plus dollars spent at Klopman Mills and wasn't that Tobacco Commission money. Mr. Harville stated it was $1.5million of the County's allotment of Tobacco Grant money that could have been spent anywhere in the County and the Board chose the Klopman Mill site, and that taxpayers' money paid for the match to that amount of money, and if there isn't a development of the property down the road, the County would have to pay back the Tobacco Commission's $1.2 million. Motion was made by Mr. Blackstock, Seconded by upon completion for the sewer line project as presented by the Town of Hurt, the Board of Supervisors authorize expenditures out of unappropriated surplus up to the amount of $69,347.40 or 60% of the total, whichever is less, Seconded by Ms. Bowman. Ms. Bowman stated there were funds in the Economic Development line and asked if it could be used. Mr. Hawker stated it could if the Board designated it, but historically commercial development was not considered economic development. Mr. Barksdale stated he was going to support it but with great reluctance due to the order of events. He understood the Town of Hurt was not that problem and knew they would not be before the Board if the Town didn't need the help, but his support was reluctant. Mr. Blackstock then amended his Motion to say instead of the expenditures coming out of unappropriated surplus, the funds for the project would come out of the Economic Development line, and Ms. Bowman Seconded the amended motion. Mr. Barber questioned if the sewer line was being run if Family Dollar did not locate there. Mr. Blackstock amended his Motion again to include "pending the assigning of the contract by the company" and Ms. Bowman Seconded Mr. Blackstock's amended Motion. Mr. Blackstock withdrew his Motions and submitted a new Motion as follows: the Board of Supervisors authorizes the payment of $69,347.40 or 60% of the total contract of the sewer line project, whichever is less to the Town of Hurt, as proposed by the Town of Hurt, at the completion of the project, and a signed contract by C4, LLC that the project will take place to build a Family Dollar, Seconded by Ms. Bowman. Mr. Harville then made a Substitute Motion to run a sewer line under U.S. 29 in front of Unique Industries to the northbound for future development of tracts, in addition to Mr. Blackstock's Motion, Seconded by Mr. Barber. P4s Adjourned Meeting May 20, 2014 Mr. Blackstock stated Mr. Harville didn't give an amount of money. Mr. Harville amended his Substitute Motion to include up to $80,000 for the project in addition to the $69,347.42 for the Hurt project, Seconded by Ms. Bowman. Mr. Harville stated for clarification that he realized that was Ms. Bowman's district but he had been working on the issue since before she moved back to Pittsylvania County. Mr. Blackstock asked Mr. Hawker if the combine amounts needed for the two projects was in the Economic Development line. Mr. Hawker stated he was not sure and if it was not, he would have to come back to the Board for an appropriation. Mr. Harville again amended his Substitute Motion to include the funds for both projects would come from the Economic Development line, and if necessary, get any remaining balance from Unappropriated Surplus, and Ms. Bowman amended her Second. Mr. Blackstock called for the question, seconded by Ms. Bowman. The Board then voted on Mr. Harville's amended Substitute Motion, which passed by a 6 to I majority vote of the Board, with Mr. Hagerman opposing. Motion was made by Mr. Snead, Seconded by Mr. Barber, to approve Resolution 2014 -05- 23 that gives Ringgold Volunteer Fire and Rescue Department the authority to participate financing on tax exempt status for equipment utilized by the volunteer fire department for public use, which was unanimously approved by the Board. Vitt!'plbanta (Countp -Noarb of *upPrbf2;ur!6 RESOLUTION 2014 -05 -23 WHERAS, the Pittsylvania County Board of Supervisors under the United States Internal Revenue Code receives a $10- million dollar allocation for tax exempt bonds each year beginning January 1; and WHEREAS, the tax exempt bonds cover boards, agencies and commissions under the Board of Supervisors; and WHEREAS, the Ringgold Volunteer Fire and Rescue Department is an authorized Volunteer Fire Department identified in Section 31 -2:1 of the Pittsylvania County Code, authorizing them to participate in financing on tax exempt status for equipment utilized by the Volunteer Fire Department for public use; and WHEREAS, the Ringgold Volunteer Fire and Rescue Department has held a public hearing on May 19, 2014 on the tax - exempt financing after publishing the required notice by code; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors hereby approves the Ringgold Volunteer Fire and Rescue Department entering into a financial agreement as required under the United States Internal Revenue Code for financing to be carried out on a tax exempt basis in the amount not to exceed $113,000.00 to finance one (1) Ferrara Ember HD -77 Quint, Production Number H -5228 2014 Ladder Truck and additional equipment; and BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Ringgold Volunteer Fire and Rescue Department in order to supplement their financing requirements. P46 Adjourned Meeting May 20, 2014 Board Announcements Mr. Hagerman asked for a copy of the transcript of the night's meeting concerning the sewer line extension and wanted to speak to the County Attorney why he was not allowed to make a motion during that session. Closed Session Motion was made by Mr. Harville, Seconded by Mr. Snead, to enter into Closed Session for the following: Consultation with legal counsel pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Authority: §2.2- 3711(A)(7) of the Code of Virginia, 1950, as amended Subject Matter: Barbara Hudson v. Pittsylvania County, Virginia and Board of Supervisors of Pittsylvania County, Virginia Purpose: Briefing by Legal Counsel The Board entered into Closed Session at 9:15pm. Motion was made by Mr. Harville, Seconded by Mr. Barber, to re -enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of Supervisors on Tuesday, May 20, 2014 the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. The Board returned to Open Session at 9:37pm Adiournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 9:40pm. P47 Vote Jerry A. Hagerman Yes Brenda Bowman Yes Elton W. Blackstock Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber Yes The Board returned to Open Session at 9:37pm Adiournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 9:40pm. P47 Adjourned Meeting May 20, 2014 Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim County Administrator Pittsylvania County Board of Supervisors P48 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Resolution - Virginia Department of Transportation 06 -02 -2014 (VDOT) — Secondary System Addition ACTION: SUBJECT/PROPOSAL/REOUEST: Yes Approval of Resolution for Additions to VDOT Secondary System: I CONSENT AGENDA: Resolution 2014- 06 -03; Rivertree Drive and Riverway ACTION: Drive ATTACHMENTS: Yes STAFF CONTACT(S): Mr. Hawker ITEM NUMBER: #5(c) INFORMATION: INFORMATION: Virginia Department of Transportation has to review and approve additions to the secondary system and recommend to the Board of Supervisors the required resolution for taking those roads into the State Maintenance System. DISCUSSION: Attached hereto, you will find: (1) Resolution #2014- 06 -03. This is a resolution approving Form AM -4.3 to fully incorporate Rivertree Drive and Riverway Drive, into the Virginia Department of Transportation Secondary Road System for Maintenance. RECOMMENDATION: Staff recommends the Board of Supervisors approve the required resolution to incorporate Rivertree Drive and Riverway Drive into VDOT's secondary system and authorize the Interim County Administrator to sign all necessary documentation. P50 Vitt0lbanta Couutp 39oarb of *uperbi,00ry RESOLUTION 2014 -06 -03 The Board of Supervisors of Pittsylvania County, in the regular meeting on the 2nd day of June, 2014, adopted the following: RESOLUTION WHEREAS, the street(s) described on the attached Additions Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Pittsylvania County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of -way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Signed: Printed Name: Title: P51 A Copy Testee: ---- ----------------- ------In the County of . .... - lvania -.----.-------•--------.------------- By resolution of the governing body adopted June 2, 2014 The following VDOT Farm AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ofstate highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Rivertree Subdivision Type Change to the Secondary System of Slate Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1 -229 Street Name and/or Route Number ® Rivertree Drive, State Route Number 1667 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ s From: Route 1666 To: Route 1666, a distance of: 0.56 miles. Recordation Reference: N/A Right of Way width (feet) = 50 Street Name and /or Route Number Riverway Drive, State Route Number 1666 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • From: Route 873 To: Route 1667, a distance of: 0.07 miles. Recordation Reference: N/A Right of Way width (feet) = 50 Street Name and/or Route Number ® Riverway Drive, State Route Number 1666 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • From: Route 1667 To: Route 1667, a distance of: 0.08 miles. 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YOt P54 r 0 u Ri�'er'�ee S,,fs� J,S;crJ I C O U N T Y P55 j PRESENTATIONS P56 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Presentation by Stephanie Ferrugia from Get Fit Dan 06 -02 -2014 River Region SUBJECT/PROPOSAL The Get Fit 50, 000 Pound Challenge STAFF CONTACT(S): Mr. Hawker ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 6 INFORMATION- INFORMATION: BACKGROUND: At their meeting on April 7, 2014, the Board of Supervisors for Pittsylvania County adopted Resolution #2014 -04- 02, (attached) supporting The Get Fit 50, 000 Pound Challenge in Pittsylvania County sponsored by "Get Fit Dan River Region ". DISCUSSION: Ms. Stephanie Ferrugia from "Get Fit Dan River Region" will give a brief presentation updating the Board on The Get Fit 50, 000 Pound Challenge. (see attached). RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P57 Rebecca Flippen Subject: FW: Agenda - June 2 From: Stephanie Ferrugia [mailto: stephanieferrugia @(ietfitdanriver org] Sent:: Wednesday, May 21, 2014 4:39 PM To: Brenda H. Bowman; Rebecca Flippen Subject: RE: Agenda - June 2 Hi Rebecca! Our plan is to lead the Supervisors and meeting attendees in a quick set of exercises (2 -3 minutes) and provide snacks for the Supervisors during the meeting. We did this for City Council last month by raiding their snack stash for the work sessions and subbing in sparkling water and healthier snacks. It was a BLAST and everyone got a kick out of it! Of course, we can't leave out our county friends in this fun. Since we filmed this raid on City Council, we're hoping to have a split screen comparison with the Board of Supervisors so we'll also need to film this little trick! Also, my co- worker's name is Ciji Moore. She actually attended the April meeting for the resolution because I was down in Caswell at their Board meeting. Looking forward to seeing everyone, and thank you for the opportunity! Warm and healthy regards, Stephanie Stephanie R. Ferrugia Program Director Get Fit Dan River Region Home of the WAKG -WBTM Get Fit 50,000 LB Challenge brought to you by Danville Regional Medical Center 434 - 770 -9139 www.getfitda n rive r.ora www.teamgetfit.org #teamgetfit From: Brenda H. Bowman Sent: Wednesday, May 21, 2014 3:32 PM To: Otis Hawker; Rebecca Flippen Cc: stephanieferrugia Calgetfitdanriver .org; Jessie L. Barksdale Subject: Agenda - June 2 Mr. Hawker and Mrs. Flippen: Please add to the agenda for our June 2 "d BOS meeting: Presentation from "Get Fit Dan River Region." Thank you. ✓`.?re /tlilC ✓`.1RUiitinr� ✓iffet�ua�ua L'cv�irl� .`/,Joayd a�Superaiac�ra eAa(%am- ✓?&z%re `lJrafxicf McJgoaM.Wz A4W 1`9rzl J"A, Va 24549 4,W- 724-4343 P58 UNFINISHED BUSINESS P59 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 6 -02 -14 Year End Budget Adjustments- Motion made by Mr. Snead and seconded by Mr. Blackstock and has now ACTION: met the 10 -day layover requirement. Roll Call Vote Yes Required SUBJECT/PROPOSAL/REQUEST: Year -End Transfers and/or Appropriations STAFF CONTACT(S): Hawker, VanDerHvde BACKGROUND: CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 7 INFORMATION: INFORMATION: DISCUSSION: After carefully reviewing the financial status of County Departments for fiscal year 2013 -2014, several items need to be transferred and /or appropriated to eliminate bottom line deficits in these departments. The departments affected are: County Administration, Independent Audit, Pittsylvania Soil and Water Conservation District, Department of Social Services -CSA reimbursement, State Restricted Seizure Funds - Sheriff, Records Preservation Grant, EMPG - Alternate EOC Generator, Social Services IDA Bond. The attached listing shows the deficit, reason for the deficit and the corrective action required to rectify these deficiencies. Attached is a list of these transfers and appropriations. RECOMMENDATION: Staff recommends that the Board appropriate a total of $584,184.43 and approve transfers of $74,662.82 as discussed on the attached listing. These items will be adjusted in the FY 2014 budget. MOTION MADE BY MR. SNEAD AND SECONDED BY MR. BLACKSTOCK AND HAS NOW MET THE 10 -DAY LAYOVER REQUIREMENT. ROLL CALL VOTE REQUIRED P60 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE Year End Budget Adjustments- Requires a motion and 5 -20 -14 a 10 -day layover ACTION: SUBJECT/PROPOSAL/REOUEST• Yes Year-End Transfers and /or Appropriations STAFF CONTACT(S): BACK_ GAD: CONSENT AGENDA- ACTION: ATTACHMENTS: Yes ITEM U_ MBER, 12 INFORMATION: INFORMATION: DISCUSSION: After carefully reviewing the financial status of County Departments for fiscal year 2013 -2014, several items need to be transferred and/or appropriated to eliminate bottom line deficits in these departments. The departments affected are: County Administration, Independent Audit, Pittsylvania Soil and Water Conservation District, Department of Social Services -CSA reimbursement, State Restricted Seizure Funds - Sheriff, Records Preservation Grant, EMPG- Alternate EOC Generator, Social Services IDA Bond. The attached listing shows the deficit, reason for the deficit and the corrective action required to rectify these deficiencies. Attached is a list of these transfers and appropriations. RECOMMENDATION: Staff recommends that the Board appropriate a total of $584,184.43 and approve transfers of $74,662.82 as discussed on the attached listing. These items will be adjusted in the FY 2014 budget. THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P87 P61 0 F c a n P o Y c v 0 4 c v � A A i a c n N � N r g '3 O K P62 m N � o�O d 00 a °a O6 r '¢ oc a LL 6 Q n e' Q r ri m N f R E EE a om Y' o cb u'�iE O .••. yy m P u o$n' vi°i m '^ c� cr S o g man ry i c .� o c ro e ,°k m w o E w eYe y o{y u •n m ,A, m cc 't�vyy�yyi > 3 > o n y v A N o 4 A~ y� O W E¢ n> Y Y o O s Y C m m y o Q v"q n =<.°� na °.°oo < a a n�aw c = ¢ v'�i .mi�rc $¢a :E"a c 2 d N y � C V m$ y i a w i Fc 15 m a G Ny w� n a A G V O N r ✓ A v `L o b b i n 3 Y 9 eb Y ,y d G nc w °c O O 0.9 W' $ r $ Dm N V1 N N N N N N N N N N O 'J �J O rl O ei O (Q v LL LL 0 LL r-' C E 9 O ;5 O `o_ a E Q d O O A o G Q b P62 m N � o�O d 00 a °a O6 r '¢ oc a LL 6 Q n e' Q r ri m N f R PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY STAFF CONTACT(S): REVIEWED BY: BACKGROUND: Mark A. Moss, Executive Vice- President for Altvista EMS appeared before the Board of Supervisors at their adjourned meeting, July 20, 2010 to discuss fuel reimbursements to Altavista EMS for calls run in Pittsylvania County. The excerpt from the minutes is below: Motion came from the Fire & Rescue Policy & Procedures Committee for Altavista EMS to receive an additional $5000 of block grant funding and to send their fuel bill to the County for the Board's consideration of refunding. The Board unanimously approved this motion from the committee. DISCUSSION: Attached are two separate invoices from Campbell County for fuel used by Altavista EMS for calls run in Pittsylvania County for the period October 2013 thru March 2014 totalling $11,265.95. As per the attached letter, it would mainstream the payment process if Campbell County bills Pittsylvania County direct for these fuel invoices instead of Altavista EMS. This would mirror the same policy that is followed for all fire and rescue agencies in that all fuel invoices are sent directly to the County for payment. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and appropriate $11,265.95 to reimburse Campbell County for fuel used by Altavista EMS for Pittsylvania County EMS calls and agree to continue to pay Campbell County for Altavista EMS fuel related to Pittsylvania County calls in the future. MOTION MADE BY MR. HARVILLE AND SECONDED BY MR. BLACKSTOCK AND HAS NOW MET THE 10 -DAY LAYOVER REQUIREMENT. REQUIRES A ROLL CALL VOTE. P63 AGENDA DATE: ITEM NUMBER: AGENDA TITLE: 6 -02 -14 g Fuel Reimbursement — To Campbell County for ACTION: INFORMATION: Altavtista EMS - Motion made by Mr. Harville and Yes seconded by Mr. Blackstock and has now met the 10- day layover requirement. Requires a Roll Call Vote. CONSENT AGENDA: ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Appropriation of fuel reimbursement to Campbell County for fuel used by Altavista EMS for calls run in ATTACHMENTS: Pittsylvania County Yes STAFF CONTACT(S): REVIEWED BY: BACKGROUND: Mark A. Moss, Executive Vice- President for Altvista EMS appeared before the Board of Supervisors at their adjourned meeting, July 20, 2010 to discuss fuel reimbursements to Altavista EMS for calls run in Pittsylvania County. The excerpt from the minutes is below: Motion came from the Fire & Rescue Policy & Procedures Committee for Altavista EMS to receive an additional $5000 of block grant funding and to send their fuel bill to the County for the Board's consideration of refunding. The Board unanimously approved this motion from the committee. DISCUSSION: Attached are two separate invoices from Campbell County for fuel used by Altavista EMS for calls run in Pittsylvania County for the period October 2013 thru March 2014 totalling $11,265.95. As per the attached letter, it would mainstream the payment process if Campbell County bills Pittsylvania County direct for these fuel invoices instead of Altavista EMS. This would mirror the same policy that is followed for all fire and rescue agencies in that all fuel invoices are sent directly to the County for payment. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and appropriate $11,265.95 to reimburse Campbell County for fuel used by Altavista EMS for Pittsylvania County EMS calls and agree to continue to pay Campbell County for Altavista EMS fuel related to Pittsylvania County calls in the future. MOTION MADE BY MR. HARVILLE AND SECONDED BY MR. BLACKSTOCK AND HAS NOW MET THE 10 -DAY LAYOVER REQUIREMENT. REQUIRES A ROLL CALL VOTE. P63 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Fuel Reimbursement – To Campbell County for Altavtista EMS - Requires a motion and a 10 -day layover. SUBJECT /PROPOSAL/REOUEST: AGENDA DATE: 5 -20 -14 ACTION: Yes CONSENT AGENDA: ACTION: Appropriation of fuel reimbursement to Campbell County for fuel used by Altavista EMS for calls run in ATTACHMENTS: Pittsylvania County I Yes STAFF CONTACT(S): ITEM NUMBER: II INFORMATION: INFORMATION: REVIEWED BY: 1/ ?, — BACKGROUND: Mark A. Moss, Executive Vice - President for Altavista EMS appeared before the Board of Supervisors at their adjourned meeting, July 20, 2010 to discuss fuel reimbursements to Altavista EMS for calls run in Pittsylvania County. The excerpt from the minutes is below: Motion came from the Fire & Rescue Policy & Procedures Committee for Altavista EMS to receive an additional $5000 of block grant funding and to .send their fuel bill to the County for the Board's consideration of refunding. The Board unanimously approved this motion from the committee. DISCUSSION: Attached are two separate invoices from Campbell County for fuel used by Altavista EMS for calls run in Pittsylvania County for the period October 2013 tbru March 2014 totaling $11,265.95. As per the attached letter, it would mainstream the payment process if Campbell County bills Pittsylvania County direct for these fuel invoices instead of Altavista EMS. This would mirror the same policy that is followed for all fire and rescue agencies in that all fuel invoices are sent directly to the County for payment. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and appropriate $11,265.95 to reimburse Campbell County for fuel used by Altavista EMS for Pittsylvania County EMS calls and agree to continue to pay Campbell County for Altavista EMS fuel related to Pittsylvania County calls in the future. REQUIRES A MOTION AND A 10 -DAY LAYOVER. P83 P64 Director Tracy M. Fairchild tltavista (434) 592 -9540 3rookneal (434) 283 -9540 ,ynchburg (434) 592 -9540 tustburg (434) 332 -9540 FAX NO. (434) 332 -2957 March 10, 2014 Mr. Otis Hawker Pittsylvania County 1 Center St. P.O. Box 426 Chatham, VA 24531 Dear Mr. Hawker, ��fvY Ga OF CAAfp '6�; DEPARTMENT OF PUBLIC SAFETY 34 COMMUNICATIONS LANE P.O. BOX 500, RUSTBURG, VIRGINIA 24588 w .w.=Vbell.vaus De= Directors Myra Simpson Michelle 7ti mer Randall P. Jc mson Ataima) Warden J. Benny David, Jr. Campbell County currently has a written agreement with Altavista EMS (AEMS). This agreement allows Campbell County to bill HEMS for the fuel used to respond to calls outside of Campbell County. Approximately 50% of all AEMS calls are run in Pittsylvania County. This estimate was calculated using call data over a period of time. Campbell County currently bills AEMS on a quarterly basis; January, April, July, and October. We receive fuel costs for the quarter from Foster Fuels and request a reimbursement from AEMS. It is our understanding that AEMS has requested that Ptttsylvania County reimburse Campbell County directly for the fuel portion of the quarterly bill and that Campbell County send that portion of the bill to Phsylvania County. Pittsylvanla County will then pay Campbell County. By the signatures below, AEMS agrees to the terms described in this letter. We have attached the first quarterly bill which covers October — December, 2013. Please note that payment is due 30 days after Issue, If for some reason the bill is not paid, our collection process will be with AEMS since our written agreement is with them. Please let me know If you know if you have any further questions or issues. sin erey°,) Oki a Tr ."Irchild, Director Pub Ic Safety e ... f Mason t�inriner, AEMS Executive Director RESPECTING THE PAST, ATTENDING THE PRESENT, CONCENTRATING ON THE FUTURE P84 P65 Director Tracy M. Fairchild Altavista (434) 592 -9540 Brookneal (434) 283 -9540 Lynchburg (434) 592 -9540 Rustburg (434) 332 -9540 FAX NO. (434) 332 -2957 �Iy�Y CO OF C .6 l DEPARTMENT OF PUBLIC SAFETY 34 COMMUNICATIONS LANE P.O. BOX 500, RUSTBURG, VIRGINIA 24588 www.mmnpbcamx.as Bill to: Pittsylvania County 1 Center St. P.O. Box 426 Chatham, VA 24531 Bill Date: April 15, 2014 Due Date: May 15, 2014 Details: Deputy Directors Michelle Turner Randall P. Johnson Animal Warden J. Benny David, JR. Altavista EMS Fuel Reimbursement (Jan. 2014 to March 2014) $5,716.20 Make check payable to Campbell County Public Safety. Fuel Reimbursement = 50% of fuel expenses to cover calls occurring in Pittsylvania County RESPECTING THE PAST, ATTENDING THE PRESENT, CONCENTRATING ON THE FUTURE P85 P66 Director Tracy M. Fairchild Altavista (434) 592 -9540 Brookneal (434) 283 -9540 Lynchburg (434) 592 -9540 Rustburg (434) 332 -9540 FAX NO. (434) 332 -2957 ���� Y G OF cA p'6 l DEPARTMENT OF PUBLIC SAFETY 34 COMMUNICATIONS LANE P.O. BOX 500, RUSTBURG, VIRGINIA 24588 www.mxampbd.vaue Bill to: Pittsylvania County 1 Center St. P.O. Box 426 Chatham, VA 24531 Bill Date: April 15, 2014 Due Date: May 15, 2014 Details: Deputy Directors Michelle Turner Randall P. Johnson Animal Warden J. Benny David,JR. Altavista EMS Fuel Reimbursement (Oct. 2013 to Dec. 2013) $5,549.75 Mahe check payable to Campbeli County Public Safety. Fuel Reimbursement = 50% of fuel expenses to cover calls occurring in Pittsylvania County RESPECTING THE PAST, ATTENDING THE PRESENT, CONCENTRATING ON THE FUTURE P86 P67 NEW BUSINESS P68 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Recommendations from Personnel Committee 06 -02 -2014 SUBJECT/PROPOSAL/REQUEST: Committee Recommendations STAFF CONTACT(S): Mr. Hawker BACKGROUND: ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 9 INFORMATION: INFORMATION: DISCUSSION: The Pittsylvania County Board of Supervisors Personnel Committee will meet at 5:00pm on Monday, June 2, 2014. (Agenda attached). Any recommendations that come from the committee will be presented to the Board of Supervisors. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P69 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PERSONNEL COMMITTEE 5:00 P.M. MONDAY, NNE 2, 2014 MAIN CONFERENCE CAPTAIN MARTIN BUILDING 1 CENTER STREET CHATHAM, VIRGINIA AGENDA 1. Call to Order — 5:00 P.m. 2. Roll Call 3. Approval of Agenda CLOSED SESSION 4. Discussion or consideration of assignment, promotion, performance, or salaries of specific employees of a public body Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended Subject Matter: County Attorney Purpose: Employment Contract P70 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Tax Due Date Extension SUBJECT/PROPOSAL/REQUEST: Resolution — Emergency Tax Due Date Extension STAFF CONTACT(S): Mr. Hawker AGENDA DATE: 06 -02 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: #10 INFORMATION: INFORMATION: BACKGROUND: Pursuant to §58.1 -3916 of the Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors has the authority to provide by resolution extension of time for payment of taxes whenever good cause exists. DISCUSSION: Historically, the Pittsylvania County Board of Supervisors desires that citizens receiving tax tickets from the County have approximately 30 days from the time the citizen receives the taxes until the due date ofpayment. This year citizens received 14 days from receipt of their tax tickets until the tax due date of June 5, 2014. Additionally, an error by the printing company in the header of some tax bills created citizen confusion. Therefore it is the intent of the Board to extend the due date deadline from payment of the first of 2014 taxes from June 5, 2014 to June 12, 2014 and this extension will only apply to the first half of the 2014 taxes and not for any other tax periods or year. Attached hereto, is Resolution 2014- 06 -02, as per requirements outlined in §58.1 -3916 of the Code of Virginia, 1950, as amended, which would extend time for payment of the first half of 2014 taxes from June 5, 2014 to June 12, 2014. RECOMMENDATION: Staff recommends the Board of Supervisors approve the required resolution to extend time for payment of the first half of 2014 taxes from June 5, 2014 to June 12, 2014 and authorize the Interim County Administrator to forward notice of the tax due date extension to all local media sources. P71 i9ittop1bauia QCouutp Jgoarb of *uperbiooro RESOLUTION 2014 -06 -02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, June 2, 2014, the following Resolution was presented and adopted. WHEREAS, pursuant to Pittsylvania County Code § 6 -1.2, the deadline for the payment of the first half of taxes is June 5d of each tax year; and WHEREAS, the Pittsylvania County Board of Supervisors ideally desires to give Pittsylvania County citizens approximately thirty (30) days from receipt of tax tickets to pay said taxes; and WHEREAS, due to the date of receipt of the first half 2014 tax tickets, Pittsylvania County citizens currently have less than thirty (30) days to pay said taxes before the aforementioned deadline; and WHEREAS, additionally a computer error by the tax ticket printer involving a portion of the first half 2014 tax tickets caused citizen confusion; and WHEREAS, said issues create a potential hardship by not giving Pittsylvania County citizens, especially fixed income individuals, adequate or reasonable time to pay their taxes before the aforementioned deadline; thereby, subjecting them to fines and penalties; and WHEREAS, § 58.1 -3916 of the Code of Virginia, 1950, as amended, authorizes the Pittsylvania County Board of Supervisors to provide by resolution extension of time for payment of the above - referenced taxes whenever good cause exists; NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors, having found that good cause exists for the reasons stated herein, hereby extends the time for payment of the first half 2014 taxes from June 5, 2014, to June 12, 2014; said extension shall only apply to the first half 2014 taxes and shall not apply to any other tax periods /years; and BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to Pittsylvania County Commissioner of the Revenue, Pittsylvania County Treasurer, and all local media. Given under my hand this 2nd day of June, 2014. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P72 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: I AGENDA DATE: Award Contract- Engineering Services for Pittsylvania 06 -02 -2014 County Landfill SUBJECT/PROPOSAL/REOUEST: Award Contract STAFF CONTACT(S): Mr. Hawker ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 11 INFORMATION: INFORMATION: BACKGROUND: In 2004, the Department of Environmental Quality (DEQ) started required storm water monitoring at the Pittsylvania County Landfill through the Virginia Pollutant Discharge Elimination System (VPDES) Permit No. VAR051524. Furthermore, the Pittsylvania County Landfill operates under DEQ Permit #571 and consists of approximately 440 acres in four (4) phases and is currently operating in Phase II. The Board of Supervisors has been operating required storm water, groundwater, and gas monitoring programs at the Pittsylvania County Landfill since 1999. At their regular meeting in July 2013, the Board of Supervisors requested these services be put out to bid as a Request For Proposals. Staff did so and a five member panel held interviews for RFP # 14 -02 -01 on June 2 with four firms. The panel selected Dewberry and began negotiating the contract for engineering services for the Pittsylvania County Landfill. Pittsylvania County has negotiated with Dewberry for engineering services for the Pittsylvania County Landfill as follows: Engineering Services /Surveying for the Callahan Hill Compactor Site- Total $10,800; Engineering Services Agreement to provide the necessary storm water monitoring services at the Pittsylvania County Landfill for the next fiscal year, beginning July 1, 2014, for a lump sum of $10,000 and an additional estimated $5,000 in laboratory fees, for a total estimated cost of $15,000. Under Permit #571, the DEQ and Subtitle D regulations requires methane gas monitoring on a quarterly basis as a permit condition. Gas quarterly reports have to be submitted to the State to verify compliance. Dewberry has submitted contract amendments for Phase I for the landfill gas monitoring at a cost of $3,400 and $3,400 for Phase II gas monitoring, for a total gas monitoring cost of $6,800. Because groundwater monitoring is an intensive project that requires significant background and date keeping over a number of years. Attached hereto you will find a contract from Dewberry for the landfill groundwater monitoring program for Phase I at a cost of $25,000, with laboratory fees of $30,000; and Phase II at a cost of $25,000, with laboratory fees of $15,000; for a total amendment cost of $95,000. Funding for these costs was anticipated and is in the 2014/15 budget. RECOMMENDATION: Staff recommends the Board of Supervisors approve the Julyl 2014 -June 2015 contract with Dewberry for engineering services for the Pittsylvania County Landfill, the grand total of all services being $127,600.00 which includes: P73 1) Engineering Services /Surveying for the Callahan Hill Compactor Site- Total $10,800; 2) Storm water monitoring of the Pittsylvania County Landfill, VPDES Permit No. VAR051524, to include laboratory fees for a total estimated cost of $15,000; 3) Gas monitoring for Phase I & Phase II for Pittsylvania County Landfill, DEQ Permit #571, at a cost totaling $6,800; and 4) Groundwater monitoring for Phase I and Phase II, including laboratory fees, for the Pittsylvania County Landfill, DEQ Permit #571, at a cost totaling $95,000; and 5) Authorize the County Administrator to sign all necessary documentation. P74 PITTSYLVANIA COUNTY CONTRACT AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is made this 1 S' day of July, 2014 by and between the BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, Virginia a political subdivision of the Commonwealth of Virginia, hereinafter referred to as the "COUNTY'; and, Dewberry Engineers Inc., an architectural /engineering firm, hereinafter referred to as "CONSULTANT ". WHEREAS, the COUNTY desires to provide environmental services, engineering, consulting and construction quality control /quality assurance services for the Pittsylvania County; and WHEREAS, CONSULTANT desires to provide environmental services, engineering, consulting and construction quality control/quality assurance services for the Pittsylvania County Landfill. WITNESS: IN CONSIDERATION of the mutual promises stated in this Agreement, the COUNTY and CONSULTANT agree as follows: ARTICLE I CONTRACT DOCUMENTS: I.I. The documents listed in Section 1.2 of this Article shall constitute the contract documents. These contract documents shall represent the entire agreement and understanding between the parties. All other statements, discussions and negotiations, whether oral or written, are hereby merged into these contract documents. Any oral or written understanding not incorporated in these contract documents is not binding on any of the parties. These contract documents shall be amended only by written instrument signed by the parties as approved. The contract documents are presented in descending order of priority with the first document listed being of the highest priority and governing over subsequently listed documents, in case of conflict or ambiguity. 1.2. The Contract Documents consist of: Pittsylvania County Contract Agreement for Professional Services, between COUNTY and CONSULTANT. I P75 2. Pittsylvania County Request for Proposal (RFP) # 14 -02 -01 dated 1/31/14. 3. CONSULTANT's proposal dated 2/28/14 submitted in response to RFP# 14- 02 -01. 4. CONSULTANT's Standard Hourly Billing Rate Schedule 1.3. The Contract Documents are complementary; what is called for by one is as binding as if required by all. In the event of a conflict between the provisions of the Contract Documents, the provisions requiring the most exacting standard of performance shall prevail. 1.4. It is the intent of the Contract Documents to describe a functionally complete service to be performed in strict accordance with the Contract Documents. Any labor, services, documentation, materials, or equipment that may reasonably be inferred from the Contract Documents or from prevailing custom or trade usage as being required to produce the intended result shall be provided by the Consultant whether or not specifically called for without increase in the Contract Price or Contract Terms. ARTICLE 2 THE WORK AND AGREEMENT TERM LIMITS: 2.1. CONSULTANT shall provide environmental services, engineering, consulting and construction quality control/quality assurance services for the Pittsylvania County Landfill, as set forth in the Statement of Work, of the RFP. All management, necessary tools, equipment, materials, fuel, insurance, personnel, and supervision, to provide the work as described herein is to be provided by CONSULTANT. 2.2. The CONSULTANT shall perform the task delineated in the contract documents. The work authorized by this Agreement shall be for environmental services, engineering, consulting and construction quality control/quality assurance services for the Pittsylvania County Landfill, as needed. 2.3 This Agreement shall have a term limit of three (3) years, pending appropriation of funds, and may be renewable for two (2) additional one (1) year terms, pending appropriation of funds, at the option of Pittsylvania County if additional work is needed to update the impact models or comparable in nature to the statement of needs or scope of services in the contract documents. Pj- P76 2.4 NON - APPROPRIATION PROVISION: Notwithstanding any other provision in this Agreement to the contrary, if the County fails during any fiscal year to appropriate or allocate sufficient funds to pay the amounts to be paid by the County pursuant to the provisions of this Agreement which become due or payable during such fiscal year, then this Agreement and all the obligations of the County hereunder shall automatically terminate at the end of the fiscal year in which such non - appropriation occurs. The County agrees to use its reasonable efforts to obtain any necessary funding contemplated by this Agreement, on an annual basis ARTICLE 3 DATES OF COMMENCEMENT: 3.1. The term of this contract shall commence upon the date of this agreement. 3.2. The CONSULTANT'S services shall be performed as expeditiously as possible and consistent with professional skill and care and the orderly progress of the project. 3.3. Force Majeure. Neither party shall be liable hereunder by reason of any failure or delay in the performance of its obligations hereunder (except for the payment of money) on account of strikes, industry wide material shortages, riots, insurrection, fires, flood, storm, explosions, earthquakes, pandemic flu, acts of God, war, governmental action and labor conditions. In the case of an industry wide material shortage the Consultants shall provide to the County within 24 hours of Consultant's determination that there exists an industry wide material shortage, the following: 1) a written description of the specific material alleged to be in short supply; 2) a written list of all manufacturers, wholesalers, Consultants and/or retailers from which Consultant has attempted to obtain, and/or contracted to obtain, said material; 3) a written description detailing all actions taken by Consultant to obtain said materials; 4) a written statement, signed by an authorized representative of Consultant, that Consultant has used due diligence to secure said materials in the most expeditious manner; 5) a written time frame in which Consultant anticipates that it will obtain said materials and; 6) the County, or its authorized representative, concurs that there is an industry wide shortage of the specific material so identified by Consultant. c P77 ARTICLE 4 CONTRACT PRICE AND TERMS OF PAYMENT: 4.1.The COUNTY shall pay for these services out of appropriated funds. 4.2.The COUNTY agrees to pay fees as delineated in hourly fee schedules contained in the contract documents. 4.3. Payments shall occur as follows: 1. No deposit nor advance sums shall be paid; 2. Payments are due net thirty (30) days after receipt by COUNTY of an invoice to the COUNTY for materials and services as described in Article 2; 4.4. Pursuant to Section 2.2 -4354 of the Code of Virginia (1950, as amended), the CONSULTANT covenants and agrees to: 1. Within seven (7) days after receipt of any amounts paid to the CONSULTANT under this Agreement, (i) pay any subconsultant for its proportionate share of the total payment received from the COUNTY attributable to the work under the Contract performed by such subconsultant, or (ii) notify the COUNTY and the subconsultant, in writing, of its intention to withhold all or part of the subconsultant's payment and the reason therefore; 2. Provide its federal employer identification number or social security number, as applicable, before any payment is made to the CONSULTANT under the Agreement; 3. Pay interest at the legal rate or such other rate as may be agreed to in writing by the subconsultant and the CONSULTANT on all amounts owed by the CONSULTANT that remain unpaid after seven (7) days following receipt by the CONSULTANT of payment from the COUNTY for work performed by the subconsultant under this Agreement; and 4. Include in its contracts with any and all subconsultants the requirements of 1, 2, and 3 above. 4.5. The parties hereby agree that any finance charge lawfully assessable against the County for failure to pay any payment(s) pursuant to the terms of this Agreement, shall not exceed 4% per annum, and shall only accrue from the latest date such payment was due under 4 P78 the applicable provisions of this Agreement. ARTICLE 5 RIGHTS AND RESPONSIBILITIES OF CONSULTANT: 5.1. CONSULTANT shall indemnify, defend and hold harmless the COUNTY and its representatives from any and all claims, suits and actions for injury or damage sustained by any person or property from any negligent act or omission by CONSULTANT and/or its subconsultants or employees, or anyone else for whom Consultant is or may be responsible. This section shall survive the termination of this Agreement. 5.2. CONSULTANT shall maintain the following insurance coverage, naming COUNTY as additional insured, during the course of this Agreement, and provide the COUNTY with certificates of insurance for said coverage upon execution of this Agreement: General Liability — in an amount not less than $1,000,000 for any occurrence /aggregate involving bodily injury, and not less than $1,000,000 for any occurrence /aggregate involving property damage. Coverage should be provided on a per project/per location basis. Automobile Liability Policy — in an amount not less than $500,000 combined single limit bodily injury and property damage. This coverage shall include liability for use of hired and non -owned vehicles; and Workers' Compensation — in compliance with all states in which CONSULTANT does business, including Coverage B Employer's Liability in not less than the following amounts: i. Bodily Injury by accident $100,000 for each accident; ii. Bodily Injury by disease, $500,000 policy limit; and iii. Bodily Injury by disease, $100,000 for each employee. Professional Liability Insurance in an amount not less than $2,000,000 per claim and $2,000,000 in the aggregate. The amount coverage may increase according to the project value. 5.3. During the performance of this Agreement, CONSULTANT agrees that: E P79 1. It will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, age, disability, status as a service disabled veteran, or any other basis prohibited by state law relating to discrimination in employment except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of CONSULTANT; that it will post in conspicuous places; available to employees and applicants for employment, notices setting forth non - discrimination practices, and that it will state, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, that it is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient to meet this requirement; and 2. It will include the provisions of the foregoing paragraph in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subconsultant or vendor. 5.4. During the performance of this Agreement, the CONSULTANT agrees to: 1. Provide a drug -free workplace for the CONSULTANT'S employees; and comply with the Federal Drug Free Workplace Act. 2. Post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the CONSULTANT'S workplace and specifying the actions that will be taken against employees for violations of such prohibition; 3. State in all solicitations or advertisements for employees placed by or on behalf of the CONSULTANT that the CONSULTANT maintains a drug -free workplace; and 4. Include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subconsultant or vendor. For the purposes of this section, "drug -free workplace" means any site at which the 3 P80 performance of work is done in connection with this contract awarded to the CONSULTANT, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the Contract. 5.5. CONSULTANT acknowledges that the Pittsylvania County Procurement Policy and the Virginia Public Procurement Act is applicable to this Agreement. 5.6. Except as noted in the contract documents, neither this Agreement, nor any part hereof, may be assigned or subcontracted by CONSULTANT to any other party without the express written permission of the COUNTY. 5.7. The CONSULTANT providing goods or services to the COUNTY under this Agreement represents and warrants to the COUNTY that it is: 1. Conforming to the provisions of the Civil Rights Act of 1964, as amended, the Virginia Fair Employment Contracting Act of 1975, as amended, and the Virginia Human Rights Act, as amended, where applicable. 2. Not employing illegal alien workers or otherwise violating the provisions of the Immigration Reform and Control Act of 1986; and Virginia Code §2.2- 4311.1. 3. Complying with federal, state and local laws and regulations applicable to the performance of the services procured; and 4. In full compliance with the Virginia Conflict of Interest Act. 5. The CONSULTANT is authorized to transact business in the Commonwealth pursuant to Section 2.2- 4311.2 of the Code of Virginia. 5.8. In the event of a termination under section 6.1 of this Agreement, CONSULTANT acknowledges and agrees that it shall not be entitled to any compensation in excess of the value of the work performed plus its settlement and close -out costs. Under no circumstances shall CONSULTANT, or any subconsultant, be entitled to anticipatory or unearned profits, unabsorbed overhead, opportunity costs or consequential or other damages as a result of a termination under this section. Payment to CONSULTANT of any and all sums already earned by CONSULTANT under the terms of Article 4 constitutes CONSULTANT'S exclusive remedy for a termination hereunder. 7 P81 5.9. CONSULTANT agrees that it shall keep confidential all photographs, digital imagery, reports, information, or data given to CONSULTANT by the COUNTY as well as any photographs, digital imagery, reports, studies, analysis, data tables, or calculations prepared by the CONSULTANT under this Agreement. No release of any such data by the CONSULTANT shall be made to any individual or organization without the prior written approval of the COUNTY, which approval the COUNTY shall be under no obligation to grant. CONSULTANT further agrees that it shall fully obtain all rights and releases to photographs, digital imagery, reports, information, or data utilized in CONSULTANT'S final report and/or digital photo library before submission of the report and library to the COUNTY. ARTICLE 6 RIGHTS AND RESPONSIBILITIES OF COUNTY: 6.1. The COUNTY may cancel this Agreement and project for any reason upon ten (10) days' notice. Anything contained in the Agreement to the contrary notwithstanding, a termination under this section shall not waive any right or claim to damages which COUNTY may have with respect to work performed by the CONSULTANT which has been completed prior to the date of termination, and COUNTY may pursue any cause of action which it may have by law or under this Agreement on account of such completed work. 6.2. In case of default by the CONSULTANT for failure to deliver or perform in accordance with the Contract specifications or terms and conditions, the County may procure the articles or services from other sources and hold the defaulting CONSULTANT responsible for any resulting additional purchase and administrative costs including, but not limited to fees and charges of engineers, architects, attorneys, and other professionals and all court or other dispute resolution costs. If the completion of the contract work results in increased costs to the County, a letter will be sent to the defaulted CONSULTANT requiring payment for additional costs. When repayment is requested, the CONSULTANT will be removed from future bidding until the repayment has occurred. Provided further, that the COUNTY reserves the right to debar CONSULTANT from doing further business with the COUNTY. Failure of a CONSULTANT'S source to deliver is not considered to be an unavoidable cause. The burden of proof rests with the CONSULTANT. 8 P82 6.3. Pursuant to Section 2.2- 4343.1 of the Code of Virginia, 1950, as amended, in all invitations to bid, requests for proposals, contracts, and purchase orders, the COUNTY does not discriminate against faith -based organizations. "Faith -based Organization" means a religious organization that is or applies to be a Consultant to provide goods or services for programs funded by the block grant provided pursuant to the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, P.L. 104 -193. If CONSULTANT is a faith -based organization, then Consultant shall give to each individual who applies for or receives goods, services, or disbursements provided pursuant to this Agreement the following notice: NOTICE Pursuant to Section 2.2- 4343.1 of the Code of Virginia, 1950, as amended, as an applicant for or recipient of goods, services, or disbursements provided pursuant to a contract between the COUNTY and a faith -based organization, you are hereby notified as follows: Neither the COUNTY'S selection of a charitable or faith -based provider of services nor the expenditure of funds under this contract is an endorsement of the provider's charitable or religious character, practices, or expression. No provider of services may discriminate against you on the basis of religion, a religious belief, or your refusal to actively participate in a religious practice. If you object to a particular provider because of its religious character, you may request assignment to a different provider. If you believe that your rights have been violated, please discuss the complaint with your provider or notify the County Administrator. ARTICLE 7 MISCELLANEOUS: 7.1. The following persons shall be contact persons for the parties, and notice given them, by certified return receipt requested mail to the addresses shown, shall constitute valid notice under the requirements of this Agreement: E P83 For the County: Otis S. Hawker, Interim County Administrator Pittsylvania County P.O. Box 426 Chatham, VA 24531 With a copy to: J. Vaden Hunt Pittsylvania County Attorney P.O. Box 426 Chatham, VA 24531 For the CONSULTANT: Brian K. Bradner, PE, CPESC Associate Vice President Dewberry Engineers Inc. 551 Piney Forest Road Danville, VA 24540 The parties may amend such addresses by written notice to the opposite party at the given address. 7.2. The parties agree that this Agreement is governed by and shall be interpreted in accordance with the laws of the Commonwealth of Virginia, and that proper venue, in the event of litigation concerning this matter, shall be in the Circuit Court of Pittsylvania County, Virginia. The parties agree that any litigation involving this Agreement shall be brought only in such court. 7.3. In the event that any provision of this Agreement is unenforceable, then the parties agree that all other provisions of this Agreement have full force and effect and shall not be affected thereby. 7.4. The CONSULTANT certifies that: 1. The bid or offer (1) was made without prior participation, understanding, agreement, or connection with any corporation, firm or person submitting a bid/offer for the same materials, supplies, equipment, or services with respect to the allocation of the business afforded by or resulting from the acceptance of the bid or proposal, (2) was in all respects fair and without 10 P84 collusion or fraud, and (3) was or was intended to be competitive and free from any collusion with any person, firm or corporation; 2. The CONSULTANT did not offer or receive any kickback from any other bidder or Consultant, manufacturer, or subconsultant in connection with the bid/offer on this solicitation. A kickback is defined as an inducement for the award of a contract, subcontracts or order, in the form of any payment, loan, subscription, advance, deposit of money, services or anything, present or promised, unless consideration of substantially equal or greater value is exchanged. Further, no person shall demand or receive any payment, loan, subscription, advance, and deposit of money, services or anything of value in return for an agreement not to compete on a public contract; 3. The CONSULTANT is not a party to nor has he participated in nor is obligated or otherwise bound by agreement, arrangement or other understanding with any person, firm or corporation relating to the exchange of information concerning bids, prices, terms or conditions upon which the contract resulting from the acceptance of his bid proposal is to be performed; 4. The CONSULTANT understands that collusive bidding is a violation of the Virginia Governmental Frauds Act and federal Law, and can result in fines, prison sentences, and civil damage awards and agrees to abide by all conditions of these provisions; and 5. The CONSULTANT or subconsultant has not and will not confer on any public employee having official responsibility for a procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value is exchanged. 7.5. CONSULTANT warrants to COUNTY that: 1. The work performed pursuant to the Agreement shall conform to all professional principles generally accepted as standards of the industry in the Commonwealth; 2. The CONSULTANT'S work performed shall be free of defects; 11 PS5 3. Any new materials and equipment furnished under this Agreement shall be of good quality and in working condition; and 4. The CONSULTANT'S work performed shall meet all of the requirements set forth in this Agreement. 7.6. Any final written, reports, studies, photographs, or other final written documents prepared by CONSULTANT in the performance of its obligations under this Agreement shall be remitted to the COUNTY by the CONSULTANT upon completion, termination or cancellation of this Agreement. CONSULTANT shall not use, willingly allow or cause to have such materials used for any purpose other than performance of CONSULTANT'S obligations under this Agreement without the prior written consent of the COUNTY. CONSULTANT is allowed to reference work completed under this Agreement for CONSULTANT'S marketing purposes. The COUNTY shall own the intellectual property rights to all materials produced under this Agreement. 7.7. Any failure of the COUNTY to demand rigid adherence to one or more of the terms and provisions as set forth in this Agreement, on one or more occasions, shall not be construed as a waiver nor deprive the COUNTY of the right to insist upon strict compliance with the terms of this Agreement. Any waiver of a term of this Agreement, in whole or in part, must be in writing and signed by the party granting the waiver to be effective. 7.8. The bankruptcy, takeover or merger, outright purchase of a majority of the voting capital stock by another organization, or other change in ownership or status of CONSULTANT, or any assignment for the benefit of creditors shall fully obligate the newly formed organization, corporation or legal entity to fulfill all terms and conditions of this Agreement, and to perform or supply items in accordance with the specifications or descriptions contained herein. Should such newly formed organization, corporation or legal entity fail to fulfill all the terms and conditions of this Agreement or fail to perform or supply items in accordance with the specifications or descriptions contained herein to the satisfaction of the COUNTY, the COUNTY shall have the right unilaterally to terminate this Agreement and/or to pursue any remedy for damages and otherwise which is available at law and in equity. The COUNTY reserves the right to enforce any subcontract directly against the subconsultant, CONSULTANT or any newly formed organization, corporation or legal entity. Failure of any sub - Consultant to perform shall not relieve CONSULTANT of its obligation to fulfill the terms and conditions of this Agreement as 12 P86 set forth herein. 7.9. CONSULTANT and COUNTY agree that the provisions of the Contract Documents are binding upon the parties, their employees, agents, heirs, successors and assigns. 7.10. Article and Paragraph headings are inserted for convenience only and are not a part of this Agreement. WITNESS the following signatures and seals in agreement with the above terms: Date: al Date: Approved as to form: PITTSYLVANIA COUNTY, VIRGINIA OTIS S. HAWKER INTERIM COUNTY ADMINISTRATOR DEWBERRY ENGINEERS INC. BRIAN K. BRADNER, PE, CPESC ASSOCIATE VICE PRESIDENT T ij, COUNTY ATTORNEY DATE 13 P87 Attachment A STANDARD HOURLY BILLING RATE SCHEDULE Dewberry Engineering /PlanningQ.andscape /Architecture /Surveying Services/MC Services Reimbursable Expenses (Including sub - consultants, courier, postal services, etc.) Cost+ 15% If Dewberry Revised November 30, 2013 Schedule STD Subject to revision P88 Hourly Rates Principal $225.00 Admin Assistant/Professional I - II - III - IV $55t)0 - $65.00 - $75.00 - $85.00 Architect I -11- III $75.00 - $85.00 - $95.00 Architect N - V - VI $110.00 - $125.00 - $140.00 Architect VII - VIII - IX $155.00 - $170.00 - $190.00 CADD Technician I - Il - III - IV $60.00 - $70.00 - $80.00 - $90.00 Construction Professional l -11 -111 $105.00 - $120.00 - $135.00 Construction Professional N - V - VI $150.00 - $165.00 - $190 00 Designer I - 11 - III $90.00 - $110.00 - $130.00 Designer N - V - VI $150.00 - $170.00 - $190.00 Engineer/Planner/Landscape/MC I - II - III $80.00 - $90.00 - $100.00 Engineer/Planner/Landscape/MC IV - V - VI $115.00 - $130.00 - $140.00 Engineer/Plamer/Landscape /MC VII - VIII - IX $160.00 - $175.00 - ($190.00- $200.00) Geographer /GIS I - E -111 $70.00 - $80.00 - $90.00 Geographer /GIS N - V - VI $100.00 - $115.00 - $130.00 Geographer /GIS VII - VIII - IX $150.00- $180.00 - $190.00 Interior Designer I - I1- III - IV $60.00 - $70.00 - $100.00- $125.00 Inspector I -11 -111 $75.00 - $85.00 - $95.00 Inspector IV - V - VI $105.00 - $120.00 - $135.00 Surveyor I - R -III $50.00 - $60.00 - $70.00 Surveyor IV - V - VI $80.00 - $90.00 - $105.00 surveyor VII - VIII - IX $135.00 - $150.00 - $165.00 Technical Assistant I - II $50.00 - $60.00 Reimbursable Expenses (Including sub - consultants, courier, postal services, etc.) Cost+ 15% If Dewberry Revised November 30, 2013 Schedule STD Subject to revision P88 I Dewberry May 21, 2014 Mr. Otis Hawker Interim County Administrator Pittsylvania County P.O. Box 426 Chatham, VA 24531 Re: Callahan Hill Compactor Site Pittsylvania County Virginia Dear Mr. Hawker: Dewberry Engineers Inc 551 Piney Forest Road Danville, VA 24540 -3353 434.797.4497 434.797.4341 fax www.dewberrycom Dewberry Engineers Inc. (Dewberry) is pleased to present our proposal for engineering and surveying services at the Callahan Hill compactor site located on Pittsylvania County GPIN 1388 -21 -2089. The Callahan Hill compactor site has outgrown the existing open top box and will need to have another open top box installed. Pittsylvania County has asked Dewberry to prepare an engineering plan showing the expansion of the compactor site for an additional two open top containers. The project will include a survey of the existing conditions, plan layout for the two new open top containers, retaining wall design for the open top container pits, grading and erosion and sediment control plans. 1. Existing Conditions Survey —Dewberry will prepare an existing conditions survey of the compactor site. The site includes approximately .61 acres according to the Pittsylvania County GIS site. The surveying scope does not include a complete boundary survey. FEE - $3,300 2. Engineering Plans —Dewberry will prepare one plan sheet showing new open top locations entrance, paved /gravel area and erosion and sediment control and one plan sheet showing retaining wall design and concrete slab design. FEE - $6,750 3. Project Specification —Dewberry will prepare bid specifications for the project FEE - $750 TOTAL FEE - $10,800 P89 Mr. Otis Hawker Page 2 May 21, 2014 SPEQAL CONDITIONS AND QUALIFICATIONS 1. Dewberry will process any plan, plat, report, or other submittals subject to this proposal /contract in a professional and timely manner; however, Dewberry makes no representations or warranties with respect to the length of time required for the review and approval of any plan, plat, study, waiver and other submittals by the reviewing authorities and entities, public or private. Any schedules required by the Client and prepared by Dewberry are prepared strictly with the understanding that such schedules are based on prior experience and are prepared for planning purposes as information only for the convenience of the Client are subject to change. 2. The above services do not include construction administration, irrigation system design, utility designator work, water modeling, hydrant testing, fire protection calculations, or traffic study. These services may be provided by Dewberry under a separate contract or contract amendment. 3. The above services do not include design of off -site utilities, off -site road improvements, architectural, or geotechnical engineering services, traffic - engineering services such as preparation of traffic studies, traffic signal analysis and /or design, etc. 4. The Owner will pay all permits fees and execute any required permit applications. S. Our Standard Hourly Rate Schedule is included herein as Attachment A. This project will be subject to our master services agreement with Pittsylvania County. The return of an executed copy of this proposal will serve as our authorization to begin work. Please do not hesitate to call if you have any questions or wish to discuss the proposal. Sincerely, Dewberry Engineers Inc. Shawn R. Harden, P.E. Associate Attachment A— Standard Hourly Rate Schedule (11/30/2013) cc: Mr. U Burgess — Pittsylvania County Landfill n: \Proposal letters \Engineering \20145 19Callahans Hill.dou The foregoing proposal of Dewberry Engineers Inc. is accepted: Print (Type) Individual, Firm, or Corporate Name Signature of Authorized Representative Date Print (Type) Name of Authorized Representative and Title P90 Attachment A STANDARD HOURLY BILLING RATE SCHEDULE Dewberry Engineering/ PlanninWLandscape /MehitecturetSurveying Services/MC Services Hourly Rates Prirclpal 52x$.00 Admin AssistaMMofasional 1 -11- Ill- IV $55.00 - S65.00 - $75.00 - $85.00 Architect I -11 -111 $75.00 - $85.00 - $95.00 Architect IV- V - VI $110.00 - $125.00 - $110.00 Archimd VII - VID - IX 5155.00.5170.00 - 5190.00 CADD Technician I - 11 - III - IV 560.00 - $70.00 - $30.00 - $90.00 CoiMnuctim Professional I - n- m 5105.00 - 5120.00 - 5135.00 Contruction Professional IV - V - VI 5150.00 - 5165.00- 5190.00 Daigner I- D -111 $90.00 - $110.00- 5130.00 Designer 1V -V -VI 5150.00 - $170.00 - $190.00 Enginar1PWmrMnd9mpe1MC 1- 11 -111 $80.00 - $90.00 - $100.00 Enginea/PlanncViaMacape/MC IV - V - VI 5115.00 - $130.00. $110.00 Pnguieer/PlannenTaodscapc /MC VII- Vill - IX S 160.00. $175.00- (5190.003200.00) Gsogn#wrAS 1 -11- E1 570.00 - 5$0.00 - 590.00 Gcopapba /Cd5 IV - V - VI 5100.00 - $113.00 - 5130.00 Geopaph /05 VII - VEI - IX $150.00 - $180.00.$190.00 Inamnor De iBoer I - R - Ill- IV $60.00- $70.00 - f 100.00- $125.00 Impactor I - a - w $75.00 - $85.00- "5.00 hupeaar IV - V - V1 $105.00 - $120.00 - $135.00 Suve)w I- a -111 $50.00 - 560.00 - $70.OD suveycr IV - V - VI $90.00 - $90.00 - $105.00 Surveyor VII- VIII - IX 5135.00 - $1 50.00 - 5165.00 Technical Ataiafmt 1- R $50.00 - $60.00 Reimbursable EXMM (Including sub- cwulhna. eourw. pwW avicm ate.) Caul + 15% Review November 30, 013 Schedule STD Subjea to revision P91 ® Dewberry May 20, 2014 Mr. Otis Hawker Interim County Administrator Pittsylvania County P.O. Box 426 Chatham, VA 24531 RE: July 2014 —June 2015 Proposal for Storm Water Monitoring Pitfsylvania County Landflll, VPDES Permit No. VAR051S24 Dear Mr. Hawker: Dewberry Engineers Inc 551 Piney Forest Road Danville, VA 245443353 434.797.4497 434.797.4341 fax www.dewberrycom Dewberry Engineers Inc. (Dewberry) is pleased to present our proposal to conduct storm water monitoring activities for the fiscal 2014 -2015 monitoring year as required under the Virginia Pollutant Discharge Elimination System (VPDES) Permit Number VAR051524. The revised VPDES Permit will become effective July 1, 2014. UNDERSTANDING OF THE PROJECT Storm water discharges from the Facility are regulated under General VPDES Permit for Discharges of Storm Water Associated with Industrial Activity (9VAC25- 151 -30 et seq.). The facility shall perform and document quarterly visual examinations of storm water discharges of Outfalls 001, 002, 003, 004, and 005. The examinations shall be made at least once in each of the following three -month periods: January through March, April through June, July through September, and October through December. Compliance monitoring must be performed semi - annually (January through June, and July through December) for Outfalls 001, 002, 003, 004 and 005. If at any time the outfall monitoring results exceed an effluent limitation, immediate corrective actions must be taken to eliminate the exceedances. The corrective actions may include updating the Storm water Pollution Prevention Plan (SWPPP) and implementation of corrective measures. Item I: Quarterly Visuals Dewberry will conduct quarterly storm water visual examinations of Outfalls 001, 002, 003, 004, and D05. Visual examination reports will be prepared and submitted to the Facility for their file and use. P92 Mr. Otis Hawker Page 2 May 20, 2014 Item II: Compliance Monitoring Dewberry will conduct semi - annual compliance monitoring of Outfalls 001, 002, 003, 004, and 005. Discharge Monitoring Reports (DMRs) will be prepared for each monitoring event and submitted to the DEQ regional office by January 10th and July 10th. A copy will be provided to the Facility for their file and use. Item III: Corrective Actions In the event that benchmark monitoring concentration values are exceeded, if inspections reveal a deficiency at the Facility, or if there is an exceedance of effluent limitations, corrective action measures will need to be Implemented to remedy deficiencies. Dewberry will assist the Facility in developing and supervising implementation of any corrective actions that may be necessary to restore the outfall(s) into compliance. Dewberry will review and modify the SWPPP when necessary within thirty days (30) of a constituent exceedance. FEES Dewberry's services will be provided either lump sum or hourly as per Dewberry's Standard Hourly Billing Rate Schedule (Attachment A). Item I: Quarterly Visuals Four quarters at $1,000 each $4,000 (Lump Sum) Item II: Semi - Annual Compliance Monitoring ........................... ............................... $6,000 (Lump Sum) Item III: Corrective Actions Design and /or Modify BMPs........ Hourly Not to Exceed $5,000 TotalLump Sum Fees ......................................................... ............................... $10.000 (Does not include Hourly Estimates) The fees listed above do not include fees charged by the laboratory for analytical costs: Laboratory Fees Total laboratory Estimate ............................ ............................... .........................$5,000 (Does Not Include Follow -Up Monitoring) All laboratory fees will be paid directly by the County in order to present a 15% cost savings to the County. If DEQ should require additional outfalls to the monitoring program, the cost for storm water monitoring will be re- evaluated at that time. The terms and conditions of this amendment will be consistent with those presented in the original agreement. • Dewberry P93 Mr. Otis Hawker Page 3 May 20, 2014 We appreciate your business and the opportunity to provide environmental services to Pittsylvania County. If you should have any questions regarding any part of this proposal or the storm water program, please feel free to contact us. Sincerely, Dewberry Engineers Inc. TrooA Shelton Environmental Department Manager TAS /tas /chn cc: Mr. U Burgess — Pittsylvania County Landfill Attachment A— Standard Hourly Billing Rate Schedule (11/30/13) R: \Proposal LetterAEnvironmentaR2014.5.16 PiMI Stormwater.do The foregoing proposal of Dewberry Engineers Inc. is accepted: Print (Type) Individual, Firm, or Corporate Name Signature of Authorized Representative Date Print (Type) Name of Authorized Representative and Title 1 r P94 Attachment A STANDARD HOURLY BILLING RATE Dewberry Engineering( Plannin &Emdscape /Architecture/Surveying Services/MC Services Reimbursable Expm (Indodiog sub- MMhanu, courier, PoaW WMCM ew.) Cost + 15% Revised November Subject to revision P95 Schedule STD Hourly Rates Principal $225.00 Admin Ani twt/Prafmianl 1- II -111- IV $55.00 - 565.00 - $75.00 - 555.00 Amhikct 1- II - lu $75.00 - S85.00 - $95.00 Architect IV- V - VI SI10.00- St25.00- $140.00 Architect VII - VM - IX $155.00 - 5170.00. $190.00 CADD Tcchnicisn I - 11 - III - IV $60,00 - MOD - $80A0. 590.00 Conehuaim PmfmiaW I- D- III 5105.00 - $120.00 - $135.00 Caumuctim Pmfineiaml IV - V - VI. SI$0.00 - $165.00- $190.00 Designer I -11- M 590.00 - $110.00.5130.00 Designer IV - V - VI $150.00 - 5170.00 - $19D.00 EngmarMw w/Imrduapc/MC 1 -II -III WOO - $90.00 - 3100.00 Engmea/Plarme ILWmIxxpe/MC IV - V - VI $115.00 - $130.00.5140.00 Eng6wer/PMmter/Wtdsmpe /MC VII - VIII- IX S 160.00 - $175.00- ($190.00 - 5200.00) Gcogrrpher/GIS I- n - nI $70.00 - 530.00 - $90.00 Geogrsphu/Gls IV - V - VI S100.00- $115.00 - $130.00 Geognpher/(AS VII - VIII - IX $150.00 - S1$0.00 - $190.00 Interior Designer l - n - m- IV 560.00- $70.00 - 3100.00 - $125.00 Impecl r1 -n -N $75.00 - $$5.00 - $95.00 Inspector IV - V - VI 5105.00 - 5120.00 - $135.00 surre)w I - a- nI $30.00 - $60.00 - $70.00 Surveys IV - V - VI S80.00-M.004105.00 Surveyor VII - Vm - Ix 5135.00 - $150.00 - $165.00 Technical Aaislmt I- n $30.00.560.00 Reimbursable Expm (Indodiog sub- MMhanu, courier, PoaW WMCM ew.) Cost + 15% Revised November Subject to revision P95 Schedule STD It Dewberry. May 20, 2014 Mr. Otis S. Hawker Interim County Administrator Pittsylvania County P.O. Box 426 Chatham, Virginia 24531 Re: July 2014 - June 2015 Proposal for Phase I Landfill Gas Monitoring Pittsylvania County Landfill, Permit No. 571 Dear Mr. Hawker: Dewberry Engineers Inc 551 Piney Forest Road Danvifle, VA 24540 -3353 434.797.4497 434.797.4341 fax www.dewberry corn Dewberry Engineers Inc. (Dewberry) is pleased to provide a proposal for the landfill gas monitoring at the Phase I area of the Pittsylvania County Landfill per the Phase I Facility's Gas Management Plan. This proposal is subject to our conditions included in our original open end contract with Pittsylvania County for Landfill and Environmental Services. UNDERSTANDING OF THE PROJECT As per 9VAC 20 -81 -200, gas monitoring at the Phase I landfill must be conducted no less frequently than quarterly. This frequency of monitoring will be sufficient to detect landfill gas migration. Monitoring frequency may change if deemed necessary based on subsurface conditions and changing landfill conditions such as partial or complete capping, landfill expansion, gas migration, control system operation or failure, construction of new or replacement structures, and /or changes in land use practices. SCOPE OF SERVICES Item 1: quarterly Landfill Gas Monitoring Quarterly landfill gas monitoring will be conducted on eight (8) gas monitoring probes with the following identification numbers: GP -1, GP -2, GP -3, GP-4A, GP -5A, GP-6, GP -7, and GP -8. The majority of the Phase I gas monitoring wells contain three (3) nested probes (shallow, middle, and deep). This allows gas sampling to be conducted at various subsurface depths. Dewberry will also monitor six (6) leachate collection points located throughout the Phase I area of the landfill (LC -1, 3, & 5 through 8). Dewberry will sample five (5) of the temporary occupied landfill buildings (Bldg -1, 2, 3, 5, & 6) and the two (2) Pittsylvania County Sheriff shooting range buildings (Range Bldg -1 & 2). P96 Mr. Otis Hawker Page 2 May 20, 2014 Monitoring will be performed using a portable methane gas detection meter. After each quarterly gas monitoring event has been completed, a gas monitoring report will be prepared in accordance with the Facility's Gas Management Plan. On behalf of the County, the report will be forwarded to the Virginia DEQ. Copies will be sent to the County. FEE Dewberry will provide the services identified above for the following lump sum fees: Item: Quarterly Gas Monitoring 3`d Quarter Event (August 2014) ............................................................. ............................... $850 4th Quarter Event (November 2014) ........................................................ ............................... $850 1� Quarter Event (February 2015) .......................................................... ............................... $850 2nd Quarter Event (May 2015) ................................................................. ............................... $850 Total........................................................................................... ............................... $3,400 We appreciate your business and the opportunity to provide environmental services to Pittsylvania County. If you should have any questions regarding any part of this proposal or gas monitoring program, please feel free to contact us. Sincerely, Dewberry Engineers Inc. Tro A. Shelton Environmental Department Manager TAS /tas /chn cc: Mr. U Burgess — Pittsylvania County Landfill R: \Proposal Letters \Environmentaf\2014.5.15 Pital Phase 1 Gas.doc The foregoing proposal of Dewberry Engineers Inc. is accepted: Print (Type) Individual, Firm, or Corporate Name Signature of Authorized Representative Date Print (Type) Name of Authorized Representative and Title 0 Dewberry P97 9 Dewberry May 20, 2014 Mr. Otis S. Hawker Interim County Administrator Pittsylvania County P.O. Box 426 Chatham, Virginia 24531 Re: July 2014 —June 2015 Proposal for Phase II Landfill Gas Monitoring Pittsylvania County Landfill, Permit No. 571 Dear Mr. Hawker: Dewberry Engineers Inc. 551 Piney Forest Road Danville, VA 74540 -3353 434.797.4497 434.797.4341 fax www.dewberrycom Dewberry Engineers Inc. (Dewberry) is pleased to provide a proposal for the landfill gas monitoring at the Phase 11 area of the Pittsylvania County Landfill per the Phase II Facility's Gas Management Plan. This proposal is subject to our conditions included in our original open end contract with Pittsylvania County for Landfill and Environmental Services. UNDERSTANDING OF THE PROJECT As per 9VAC20 -81 -200 gas monitoring at the Phase It landfill must be conducted no less frequently than quarterly. This frequency of monitoring will be sufficient to detect landfill gas migration. Monitoring frequency may change if deemed necessary based on subsurface conditions and changing landfill conditions such as partial or complete capping, landfill expansion, gas migration, control system operation or failure, construction of new or replacement structures, and /or changes in land use practices. SCOPE OF SERVICES Item 1: Quarterly landfill Gas Monitoring Quarterly landfill gas monitoring will be conducted on seven (7) landfill gas monitoring probes with the following identification numbers: GP -9, GP -10, GP -11, GP -12, GP -13, GP -14, and GP -15. All of the Phase II gas monitoring wells contain (3) three nested probes (shallow, middle, and deep). This allows gas sampling to be conducted at various subsurface depths. Monitoring will be performed using a portable methane gas detection meter. After each quarterly gas monitoring event has been completed a gas monitoring report will be prepared in accordance with the Facility's Gas Management Plan. On behalf of the County, the report will be forwarded to the Virginia DEQ. Copies of the report will be sent to the County. P98 Mr. Otis Hawker Page 2 May 20, 2014 FEE Dewberry will provide the services identified above for the following lump sum fees: Item: Quarterly Gas Monitoring 3rd Quarter Event (August 2013) ............................................................. ............................... $850 0 Quarter Event (November 2013) ........................................................ ............................... $850 1A Quarter Event (February 2014) .......................................................... ............................... $850 2nd Quarter Event (May 2014) ................................................................. ............................... $850 Total........................................................................................... ............................... $3,400 We appreciate your business and the opportunity to provide environmental services to Pittsylvania County. If you should have any questions regarding any part of this proposal or the gas monitoring program, please feel free to contact us. Sincerely, Dewberry Engineers Inc. Tr A. Shelton Environmental Department Manager TAS /tas /chn cc: Mr. I J Burgess — Pittsylvania County Landfill R: \Proposal Letters \Env1mnmenb1\2013 -7 -10 P'itfil Phase 2 Gas.doc The foregoing proposal of Dewberry Engineers Inc. is accepted: Print (Type) Individual, Firm, or Corporate Name Signature of Authorized Representative Date Print (Type) Name of Authorized Representative and Title Dewberry P99 It Dewberry May 20, 2014 Mr. Otis Hawker Interim County Administrator Pittsylvania County P.O. Box 426 Chatham, VA 24531 RE: July 2014 - June 2015 Proposal for Phase I Groundwater Monitoring Pittsylvania County Landfill, Permit No. 571 Dear Mr. Hawker: Dewberry Englneers Inc 551 Piney Forest Road Damille, VA 24540 -3353 434.797.4497 434.797.4341 fax www.dewberry.com Dewberry Engineers Inc. (Dewberry) is pleased to present our proposal to conduct groundwater monitoring activities for the fiscal 2014 -2015 monitoring year required under 9VAC20 -81 -250 of the Virginia Solid Waste Management Regulations (VSWMR) at the Phase I area of the Pittsylvania County Landfill (Facility). This proposal also includes the 2014 Groundwater Annual Report which will summarize all of the groundwater monitoring activities as well as the accompanying laboratory analytical results collected during the monitoring year. This proposal reflects recent monitoring frequency changes that the Facility was allowed to pursue. The ongoing successful collaboration between the County, Dewberry, and DEQ has allowed the Phase I portion of the Facility to convert from quarterly to semiannual groundwater monitoring, thus translating into a $10,000 savings to the County. UNDERSTANDING OF THE PROJECT The Phase I area of the Pittsylvania County Landfill Facility is currently monitoring groundwater under the Assessment Monitoring Program (9VAC20- 81- 250.B.3) due to concentrations of certain monitoring parameters being in exceedance of the Groundwater Protection Standards (GPS). As part of the assessment monitoring program the Facility must conduct semiannual groundwater sampling with one of the events being analyzed for the Table 3.1 Column -B parameter suite and the subsequent event analyzed for Table 3.1 Column -A and for those constituents in Column -B that have previously been detected. A report will be submitted to DEQ discussing the analytical results and statistical analysis of the data from the sampling event. P100 Mr. Otis Hawker Page 2 May 20, 2014 SCOPE OF SERVICES Item I: Groundwater Monitorinc • Dewberry will perform semiannual groundwater sampling on one (1) up- gradient compliance monitoring well MW -1A and eight (8) down gradient compliance monitoring wells (MW -3, MW- 4, MW -11, MW -13A, MW -14, MW -23, MW -27, and MW -28A). • Dewberry will perform semiannual groundwater sampling on eleven (11) performance wells: MW- 3ANES, MW -15A, MW- 15ANES, MW- 168(5), MW- 16B(M), MW -25A, MW -26, MW- 27B(S), MW- 28C(D), MW -29 and MW -30. • Dewberry will perform semiannual groundwater sampling on eight (8) sentinel wells in the Phase I area. The sentinel wells include MW- 15BNES, MW- 16B(D), MW -25C, MW- 25NES(D), MW- 27B(D), MW -27C, MW- 28C(S), and MW -28D. • Dewberry will perform semiannual surface water sampling at four (4) locations along the Banister River. The sites are listed in the revised permit as: SSL -1 through 3 and SSL- 3ANES. The purge water from each sampling event will be placed in drums at each monitoring well which the Facility has provided. This scope also includes semiannual groundwater monitoring reports to DEQ. Each report will include: statistical analysis, a current potentiometric map, trend graphs, summary tables, a discussion of findings and results, conclusions and recommendations. Dewberry will use Pace Analytical, Inc. to perform the analysis unless the County has a specific laboratory preference. Item 11: Verification Event In the event that a constituent is detected at a concentration which exceeds GPS or has not been historically detected, a verification re- sample may be required. Dewberry will notify DEQ within fourteen (14) days of the exceedance and the verification event will be conducted within the thirty (30) day compliance period. Item III: Groundwater Annual Report To satisfy the requirements of 9VAC20 -81 -250 E.2.a an annual report of the groundwater monitoring activities of the year is required. The Groundwater Annual Report (GWAR) will be prepared for groundwater data collected during the 2014 groundwater monitoring year. fS Dewberry- P101 Mr. Otis Hawker Page 3 May 20, 2014 Item IV: Additional DEQ Corresnondertce Recent regulatory changes within the groundwater program have lead to repeated additional requests from DEQ for technical information concerning the groundwater monitoring program at the Facility. Dewberry will coordinate with, prepare, and provide the necessary correspondences to DEQ. This line item does not include any extensive studies, but rather letter reports and request for additional information correspondences. FEES Dewberry's services will be provided either lump sum or hourly as per Dewberry's Standard Hourly Billing Rate Schedule (Attachment A). Item I: Groundwater Monitorin¢ 2nd Semiannual Event (October 2014) V Semiannual Event (April 2015) ...... ....$10,000 (lump sum) ....$10,000 (lump sum) Item II: Verification Event ...................................... ............................... (Hourly as Needed) ($1,800 hourly estimate per event) Item III: Groundwater Annual Report ( GWAR) .. ............................... .........................$5,500 (lump sum) Item IV: Additional DEQ Correspondence Total Lump Sum Hourly Not to Exceed $5,000 ........... ............................... $25,500 (Does Not Include Verification Event) The fees listed above do not include fees charged by the laboratory for analytical costs. Laboratory Fees TotalLaboratory Estimate ................................................ ............................... $30,000 (Does Not Include Verification Re- sampling) All laboratory fees will be paid directly by the County in order to present a 15% cost savings to the County. If DEQ should require adding additional wells to the monitoring program, the cost for groundwater monitoring will be re- evaluated at that time. The terms and conditions of this amendment will be consistent with those presented in the original agreement. 0 Dewberry P102 Mr. Otis Hawker Page 4 May 20, 2014 We appreciate your business and the opportunity to provide environmental services to Pittsylvania County. If you should have any questions regarding any part of this proposal or the groundwater monitoring program, please feel free to contact us. Sincerely, Dewberry Engineers Inc. Troy Shelton Environmental Department Manager TAS /tas /chn Attachment A— Standard Hourly Rate Schedule (11/30/13) CC: Mr. U Burgess— Pittsylvania County Landfill R: \Proposal Letter5\Env1mnmental\2014.5.15 P01 Phase 1 GWAd The foregoing proposal of Dewberry Engineers Inc. is accepted: Print (Type) Individual, Firm, or Corporate Name Signature of Authorized Representative Date Print (Type) Name of Authorized Representative and Title It Dewberry P103 Attachment A STANDARD HOURLY BILLING RATE SCHEDULE Dewberry En&mting(PlannineL AwaWArchitecture/Surveying Services/MC Services Reinihruble Expenses (Including ab-canwlunts, courier, postal sari caa, etc.) Omit + 15% 3 Subject to revision P104 Schedule STD Hourly Rates Nacipal $225.00 Main Assiatarn/Pwt'esionel I- It -Ill -IV $55.00 . $65.00 - $75.00 - 585.00 Architect I - n - nI $75.00 - $85.00 - $95.00 Architect IV - V - VI $110.00. $125.00 - $140.00 Mcbitect VII - VIII - IX $155.00 - $ 170.00 - $190.00 CARD Technician I - If - In- W 560.00 - $70.00 - 580.00- $90.00 man Prohe sionil I- II- m $105.0D - S 120.00 - $ 135.00 Conttnu tirn Prolimmional IV - V - VI SI50.00 - $165.00 - 5190.00 Designer I - If - III 590.00 - S 1 10.00 - S 130.00 Designer IV - V - VI $150.00 - $170.00 - $190.00 Engmcer/Plennedlendsm WINK I - E - III $80.00 - $90.00 - 5100.00 Engincer/Plenner /laudecaWMC IV - V - VI $115.00 - $130.00 - $140.00 EilguwedPlenner/iNdscape IPAC VII - VIII - V 5160.00- $175.00 - ($190.0 $200.110) Gwgtapher/GIS I - u- III SW.00 - $90.00 - 590.00 Geogapher/GIS IV - V - VI $100.00 - $115.00 - $130.00 Geognplw/GIS VII - VIII - IX 11150.00 - s190.00 - $190.00 Interior Designer l- II - III- IV 560.00- $70.00 - 6100.00- $125.00 >wecwf I - If - in $75.00 - 585.00 - $95.00 hispsetor IV - v - VI 5105.00 - $120.00. $135.00 smeycr I- II - III $50.00 - $60.00- 570.00 Snr' wlv-v -vl 1180.00.590.00- SI05.00 Surveyor vu - Vul- DC $135.00 - $150.00 - 5165.00 Technical Assistant 1 -11 $50.00 - $60.00 Reinihruble Expenses (Including ab-canwlunts, courier, postal sari caa, etc.) Omit + 15% 3 Subject to revision P104 Schedule STD 0 Dewberry May 20, 2014 Mr. Otis Hawker Interim County Administrator Pittsylvania County P.O. Box 426 Chatham, VA 24531 Re: July 2014 — June 2015 Proposal for Phase II Groundwater Monitoring Pittsylvanla County Landfill, Permit No. 571 Dear Mr. Hawker: Dewberry Engineers Inc 551 Piney Forest Road Danville, VA 24540 -3353 434.797.4497 434.797.4341 fax www.dewberrycom Dewberry Engineers Inc. (Dewberry) is pleased to present our proposal to conduct groundwater monitoring activities for the fiscal 2014 -2015 monitoring year required under 9VAC20 -81 -250 of the Virginia Solid Waste Management Regulations (VSWMR) at the Phase II area of the Pittsylvania County Landfill (Facility). This proposal also includes the 2014 Groundwater Annual Report which will summarize all of the groundwater monitoring activities as well as the accompanying laboratory analytical results collected during the monitoring year. The Phase II Landfill area of the Pittsylvania County Landfill operates under Permit No. 571. The existing permit was amended in 1996 and includes a 450 acre site, of which, 26.8 acres is the Phase II disposal area. The Phase II disposal area was permitted and constructed in 2003. The Phase II landfill began accepting waste in June 2005 and as a result began monitoring under the detection monitoring program as per 9VAC20 -81- 250.8.2 until 2009. Organic constituents were quantified during each quarterly monitoring event of 2008. Assessment monitoring was implemented during the 2nd quarter 2009 monitoring event. The Phase 11 portion of the landfill entered corrective action in December 2012. The Facility is within the regulated range of proximity to down gradient wetland areas, under Section 10.1- 1408.5 Code of Virginia the Facility must conduct quarterly groundwater sampling with one of the quarterly events being analyzed for Table 3.1 Column -B parameter suite and the remaining three quarterly events of each monitoring year being analyzed for Table 3.1 Column -A and for those constituents in Column -B that have previously been detected. P105 Mr. Otis Hawker Page 2 May 20, 2014 Item 1: Groundwater Monitorine • Dewberry will perform quarterly groundwater sampling on two (2) up- gradient wells MWSA and MW1O1. Five (5) down gradient compliance monitoring wells: MW -102, MW -1O4A, MW -108, MW -109A, and MW -110. • Dewberry will perform quarterly groundwater monitoring on one (1) performance well labeled MW -1O9A NES. • Dewberry will perform quarterly groundwater monitoring on two (2) sentinel wells MW- 1O9B(s) and MW- 1O9B(d) The purge water from each sampling event will be placed in drums at each monitoring well which the Facility has provided. This scope also includes quarterly groundwater monitoring reports to DEQ. Each report will include: statistical analysis, a current potentiometric map, trend graphs, summary tables, a discussion of findings and results, conclusions and recommendations. Dewberry will use Pace Analytical, Inc. to perform the analysis unless the County has a specific laboratory preference. Item II: Verification Event In the event that a constituent which exceeds GPS or has not been historically detected, a verification re- sample may be required. Dewberry will notify DEQ within fourteen (14) days of the exceedance and the verification event will be conducted within the thirty (30) day compliance period. Item III: Groundwater Annual Report To satisfy the requirements of 9VAC 20-81 -250 E.2.(a) an annual report of the groundwater monitoring activities of the year is required. The Groundwater Annual Report (GWAR) will be prepared for groundwater data collected during the 2014 groundwater monitoring year. Item IV: Additional DEQ Correspondence Recent regulatory changes within the groundwater program have lead to repeated additional requests from DEQ for technical information concerning the groundwater monitoring program at the Facility. Dewberry will coordinate with, prepare, and provide the necessary correspondences to DEQ. This line item does not include any extensive studies, but rather letter reports and request for additional information correspondences. It Dewberry PI06 Mr. Otis Hawker Page 3 May 20, 2014 FEES Dewberry's services will be provided either lump sum or hourly as per Dewberry's Standard Hourly Billing Rate Schedule (Attachment A). Item I: Quarterly Groundwater Monitoring 3rd Quarter Event (July 2014) .............................. ............................... .........................$5,000 (lump sum) 4`h Quarter Event (October 2014) ...................... ............................... .........................$5,000 (lump sum) 1" Quarter Event (January 2015) ....................... ............................... .........................$5,000 (lump sum) 2"d Quarter Event (April 2015) ............................ ............................... .........................$5,000 (lump sum) Item II: Verification Event ...................................... ............................... (Hourly as Needed) ($1,800 hourly estimate per event) Item III: Groundwater Annual Report ................ ............................... .........................$5,000 (lump sum) Item IV: Additional DEQ Correspondence ... ........................(Hourly Not to Exceed $5,000) Total Lump Sum ............................................................... ............................... $25,000 (Does Not Include Verification Re- sampling) The fees listed above do not include fees charged by the laboratory for analytical costs. Laboratory Fees Total Laboratory Estimate ................................................ ............................... $15,000 (Does Not Include Verification Event) All laboratoryfees will be paid directly by the County in order to present a 15% cost savings to the County. The terms and conditions of this amendment will be consistent with those presented in the original agreement. f Dewberry P107 Mr. Otis Hawker Page 4 May 20, 2014 We appreciate your business and the opportunity to provide environmental services to Pittsylvania County. If you should have any questions regarding any part of this proposal or the groundwater monitoring program, please feel free to contact us. Sincerely, Dewberry Engineers Inc. Tr A. Shelton Environmental Department Manager TAS /tas /chn Attachment A— Standard Hourly Billing Rate Schedule (11/30/13) CC: Mr. U Burgess — Pittsylvania County Landfill R: \Proposal Letters \Env1ronmenta1\2014.5.16 PHI Phase 2 GW.dm The foregoing proposal of Dewberry Engineers Inc. is accepted: Print (Type) Individual, Firm, or Corporate Name Signature of Authorized Representative Date Print (Type) Name of Authorized Representative and Title 16",11hewbe ry- P108 Attachment A STANDARD HOURLY BILLING RATE SCHEDULE Dewberry Engineering / Planning 4Amdscape /Architechue/Surveying Sctvices/MC Services Hourly Rates Principd $225.00 Admin Assistant/ProtmiaW I- II -nI -IV 555.00. 565.00- 375.00. 395.00 Architect I- n- nl $75.00 - 395.00. $95.00 Architect IV - V - V1 S I IOOO - 5125.00 - $140.00 Architect Vn- VID - IX 3155.00 - 3170.00 - 5190.00 CARD Technician 1- n - III - IV 360.00 - $70.00 - $10.00 - 59000 Construction Professional I- n - In $105.00 - 5120.00 - $135.00 Constntaion Profmiaml IV - V - VI 3150.00 - S 165.00 - $190.00 Darer I- n- M $90.00 - S 1 1000 - S 130.00 Designer IV - V - VI 3150.00.5170.00 - S 190.00 6nginsar/PlanncrnandsmpdMC I- n - M $80.00 - $90.00 - S 100.00 Engateu/Plan er/landsca"C IV - V - VI S 115.00 - 1130.00 - $140.00 Engineer/Phnner/Imdscepe /MC VII - Vln - IX 5160.00 - $175.00- (5190.00 - 520000) Cmogtaphv/GI51- n - III $70A0 - 51000. $90.00 Geognp*lols IV - v- VI $ 100.00 - 5115.00 - 513000 Geographer /GIS VII- von - IX 5150.00 - 3110.00.5190.00 Interior Designer I- D - m- N S60AO- 570.0D - 510000.5123.00 Unpwtor 1- It - In $75.00 - 385.00 - 395.00 Inspector IV - V - VI 5105.00 - 5120.00 - 5135.00 surveyor 1- D - RI $30.00 - $60.00 - $70.00 surveyor IV - V - VI 550.00 - $90.00 - $105.00 Surveyor VII - VM - IX $135.00 - 3130.00 - 5165.00 Technical Assistant I- D $50.00 - 560 -OD Reimbursable Expenxs (Including sub- conwiltanb, cagier. postal serviaa, etc.) cost+ 1 s% It wY Revised November 30, 2013 Schedule STD Subject to revision P109 AGENDA TITLE: PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: 6 -02 -14 Expenditure Refunds- Requires a motion and a 10 -day ACTION: layover I Yes SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): Hawker, VanDerHyde CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: 12 INFORMATION: INFORMATION: Attached is a list of expenditure refunds for the month of May 2014 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. Staff recommends the reappropriation of funds as follows: $25.33 to County Attorney -Office Supplies (100- 4- 012210- 6001), $49.53 to Purchasing - Salaries & Wages (100-4-012530-1100), $49.53 to Registrar - Salaries & Wages (100 -4- 013200 - 1100), $49.53 to Clerk of Court- Salaries & Wages (100 -4- 021600 - 1100), $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $99.06 to Sheriff - Policemen (100 -4- 031200 - 1039), $1,412.58 to Sheriff -Parts (100 -4- 031200 - 6030), $1,478.60 to Sheriff -Labor (100 -4- 031200- 6031), $4,300.00 to Sheriff - Capital Outlay Vehicle (100 -4- 031200 - 8105), $35.30 to VFD- United Way Contribution (100 -4- 032200 - 5667), $10,528.83 to Jail- Extradition (100 -4- 033100 - 5550), $3,798.64 to E911- Telephone (100 -4- 035500 - 5230), $49.53 to Public Works - Salaries & Wages (100-4-04100-1100), $49.53 to Recreation - Salaries & Wages (100 -4- 071100 - 1100), $99.06 to Library - Salaries & Wages (100 -4- 073100 - 1100), $260.00 to Library- Postage (100 -4- 073100 - 5210), $49.53 to Planning - Salaries & Wages (100 -4- 081100 -1100) $250.00 to Ag Development - Travel (100 -4- 082500 - 5500), $198.12 to DSS- Social Worker (201- 4- 053100- 1034), $43.49 to WIA Administration -Other Operating (251-4-353160-6014), $8,086.62 to WIA -Other Operating (251 -4- 353853- 6014). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. Pilo ,. Finance Department P.O. Sox 426 Chatham, Virginia 24531 VIRGINIA MEMO TO: Otis S. Hawker Interim County Administrator FROM: Kim Van Der Hyde Finance Director SUBJECT: May Expenditure Refunds DATE: May 29, 2014 Phone (434) 432 -7740 Fax (434) 432 -7746 Gretna /Hurt 1434) 656 -6211 Bachelors Hall/whitmell (434) 797 -9550 The list below shows all expenditure refunds that were sent to the Finance Department during the month of May. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100 -4- 012210 -6001 County Attorney - Office Supply 25.33 FOIA payments 100 -4- 012530 -1100 Purchasing- Salaries & Wages 49.53 American Fidelity Refund 100 -4- 013200 -1100 Registrar - Salaries & Wages 49.53 American Fidelity Refund 100 -4- 021600 -1100 Clerk of Court- Salaries & Wages 49.53 American Fidelity Refund 100 -4- 021600 -60051 Clerk of Court- Copier Lease 199.67 Reimbursement 100 -4- 031200 -1039 Policeman 99.06 American Fidelity Refund 100 -4- 031200 -6030 Sheriff -Parts 1,412.58 Insurance Claims /Restitution 100 -4- 031200 -6031 Sheriff -Labor 1,478.60 Insurance Claims 100 -4- 031200 -8105 Sheriff-Capital Outlay Vehicle 4,300.00 Insurance Claim Pill 100 -4- 032200 -5667 VFD- United Way Contribution 35.30 Donation (100 -3- 000000 - 189912) 100 -4- 033100 -5550 Extradition 10,528.83 100 -4- 035500 -5230 E911- Telephone 3,798.64 Intrado Reimbursement 100 -4- 041000 -1100 Public Works - Salaries & Wages 49.53 American Fidelity Refund 100 -4- 071100 -1100 Recreation- Salaries & Wages 49.53 American Fidelity Refund 100 -4- 073100 -1100 Library- Salaries & Wages 99.06 American Fidelity Refund 100 -4- 073100 -5210 Library - Postage 260.00 Friends of the Library Postage 100 -4- 081100 -1100 Planning - Salaries & Wages 49.53 American Fidelity Refund 100 -4- 082500 -5500 Ag Economic Development - Travel 250.00 Farm Credit Trip Contribution 201 -4- 053100 -1034 Social Worker 198.12 American Fidelity Refund 251 -4- 353160 -6014 WIA Administration -Other Operating 43.49 Overpayment 251 -4- 353853 -6014 WIA -Rent 8,086.62 Rent Payments 251 -3- 000000 - 150201 TOTAL MAY EXPENDITURE REFUNDS P112 $31,112.48 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Virginia Retirement System (VRS) Rate Election Resolution - School Board SUBJECT/PROPOSAL/REOUEST: Approval of a resolution to set the employer retirement rate for Pittsylvania County Schools effective July 1, 2014 for the Virginia Retirement System STAFF CONTACT(S): AGENDA DATE: 06 -02 -14 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 13 INFORMATION• INFORMATION: Item 468(I) of the 2014 Appropriation Act allows for localities to adjust the VRS employer retirement rate for FY 2015 and following. The School Board elected the contribution rate certified by the Virginia Retirement System Board of Trustees at their meeting, May 13, 2014. The Board of Supervisors must also pass a concurrent resolution in order to allow the school system to set their employer rate. Attached is the concurrence resolution for the Board of Supervisors as well as a copy of the resolution that was passed by the School Board on May 13, 2014. Staff recommends that the Board approve the attached concurrence resolution (Resolution 2014- 06 -01), which will be effective on July 1, 2014 with the Virginia Retirement System. Pll3 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Local Governing Body Concurrence with School Division Electing to Pay the VRS Board - Certified Rate (In accordance with the 2014 Appropriation Act Item 467(1)) Resolution 2014 -06 -01 BE IT RESOLVED, that the Pittsylvania County Board of Supervisors (Code 55171) does hereby acknowledge that the Pittsylvania County Public Schools has made the election for its contribution rate to be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code §51.1- 145(I) resulting from the June 30, 2013 actuarial value of assets and liabilities (the "Certified Rate "); and BE IT ALSO RESOLVED, that the Pittsylvania County Board of Supervisors (Code 55171) does hereby certify to the Virginia Retirement System Board of Trustees that it concurs with the election of the Pittsylvania County Public Schools to pay the Certified Rate, as required by Item 467(I) of the 2014 Appropriation Act; and NOW, THEREFORE, the officers of the Pittsylvania County Board of Supervisors (Code 55171) are hereby authorized and directed in the name of the Pittsylvania County Board of Supervisors to execute any required contract to carry out the provisions of this resolution. In execution of any such contract which may be required, the seal of the Pittsylvania County Board of Supervisors, as appropriate, shall be affixed and attested by the Clerk. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors I, Otis S. Hawker , Clerk of the Pittsylvania County Board of Supervisors, certify that the foregoing is a true and correct copy of a resolution passed by the Pittsylvania County Board of Supervisors and ratified by the Pittsylvania County Board of Supervisors at a lawfully organized meeting of the Pittsylvania County Board of Supervisors held at Chatham Virginia at 7 o'clock on June 2, 2014. Given under my hand and sea] of the Pittsylvania County Board of Supervisors this 2 "a day of June, 2014. Otis S. Hawker, Clerk Pittsylvania County Board of Supervisors P114 Employer Contribution Rates for Counties, Cities, Towns, School Divisions and Other Political Subdivisions (In accordance with the 2014 Appropriation Act Item 467111) RESOLUTION BE IT RESOLVED, that the Pittsylvania County School Board (Code 55571) does hereby acknowledge that its contribution rates effective July I, 2014, shall be based on the higher of a) the contribution rate in effect for FY 2012, or b) eighty percent of the results of the June 30, 2013, actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2014 -16 biennium (the "Alternate Rate ") provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code §51.1 - 145(1) resulting from the ,tune 30, 2013, actuarial value of assets and liabilities (the "Certified Rate "); and BE IT ALSO RESOLVED, that the Pittsylvania County School Board (Code 55571) does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2014: (Check only one box) O The Certified Rate of 10.74% _ ❑ The Alternate Rate of 8.59% BE IT ALSO RESOLVED, that the Pittsylvania County School Board (Code 55571) does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential further fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of the Pittsylvania County School Board (Code 5557 1) are hereby authorized and directed in the name of the Pittsylvania County School Board to carry out the provisions of this resolution, and said officers of the Pittsylvania County School Board are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Pittsylvania County School Board for this purpose. Calvin D. Doss, Chairman Pittsylvania County School Board CERTIFICATE 1, Janet F. Hancock, Clerk of the Pittsylvania County School Board, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Pittsylvania County School Board held at 39 Bank Street, S.E, Chatham, Virginia, at 7:00 p.m. on May 13, 2014. Given under my hand and seal of the Pittsylvania County School Board this 13`h day of May, 2014. Janet F. Hancock, Clerk of the Board P115 APPOINTMENTS P116 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Appointment — Tri- County Lake Advisory 06 -02 -2014 Commission SUBJECT/PROPOSAL/REQUEST: Appointment — Leesville Lake Representatives STAFF CONTACT(S): Mr. Hawker BACKGROUND: ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 15 INFORMATION: INFORMATION: DISCUSSION: The Board of Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee, or commission. The Leesville Lake Association respectfully requests the Board of Supervisors to appoint Mr. Sherwood Zimmerman as their representative on the Tri - County Lake Administrative Commission. Term appointments are for a one (1) year period. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review, consideration and approval. P117 Rebecca Flippen From: Bill Marshall < marshallwj @live.com> Sent: Tuesday, May 20, 2014 10:33 AM To: Rebecca Flippen Cc: Jerry A. Hagerman; 'Sherwood N. Zimmerman'; marshallwj @live.com Subject: Leesville Lake Association nominee recommendation to the Pittsylvania Board of Supervisors to serve on TLAC Rebecca, Thank you for steering me straight regarding the process to submit the Leesville Lake Association's (LLA) nominee to TLAC commencing July 1, 2014. The LLA Association Board of Directors unanimously and respectfully recommend to the Pittsylvania Board Of Supervisors; Sherwood Zimmerman 3514 N Summerset Road Gretna, VA 24557 snoazimmOamail.com (434) 656 -1826 (434) 444 -6343 (cell) to serve as our Association's member on the Tri- County Lakes Administrative Commission (TLAC). Sherwood is a long time member in good standing in our organization, has acted for four years as our past President and understands all the issues associated with Leesville Lake — we believe he will be an outstanding and passionate representative. Thank you for placing our nominee request on the June 3rd Board of Supervisors meeting agenda. William J. Marshall President Leesville Lake Association P.O Box 68 Altavista, VA 24571 (434) 324 -6047 P118 REPORTS FROM MEMBERS P119 REPORTS FROM LEGAL COUNSEL P120 REPORTS FROM INTERIM COUNTY ADMINISTRATOR P121 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES May 2014 TYPES OF PERMITS 73 BUILDING PERMIT FEES COLLECTED $6,817.36 73 LEVY COLLECTED $136.46 0 SUBDIVISION FEES COLLECTED $0.00 24 ZONING PERMIT FEES COLLECTED $115.00 0 REINSPECTION FEES COLLECTED $0.00 8 LAND DISTURBING FEES COLLECTED $80.00 178 TOTAL FEES COLLECTED $7,148.82 MONTHLY BUILDING VALUES 6 NEW DWELLINGS $1,243,485.00 2 MOBILE HOMES /OFFICE TRAILERS 21,700.00 3 DOUBLE -WIDE MOBILE HOMES 197,868.00 1 MODULAR 142,900.00 18 COMMERCIAL CONSTRUCTION 354,905.00 43 MISCELLANEOUS 345,282.00 73 TOTAL $2,306,140.00 NONTAXABLE: $343,386.00 1 $10,991,408.00 MONTHLY ACTIVITY REPORT INSPECTIONS UMBER OF REJECTIONS OF WORK 38 UMBER OF E & S INSPECTIONS 58 UMBER OF MILES INSPECTORS TRAVELED 3,60 MONTHLY ZONING FEES 0 REZONING FEES COLLECTED $0.00 0 SPECIAL USE PERMIT FEES COLLECTED 0.00 0 VARIANCE & APPEAL FEES COLLECTED 0.00 0 SIGN PERMIT FEES COLLECTED 0.00 0 TOTAL $0.00 Respectfully Submitted, Odie H. Shelton, Jr. Director of Code Compliance/ Zoning Administrator P122 v"'ITTSYLVANIA COUNTY or VIRGINIA {y Darrell W. Dalton, Superintendent Building & Grounds Department Phone (434) 432 -1768 51 N. Main St. - "•�� Fax (434) 432 -2294 '. � .:r P.O. Box 426 Gretna /Hurt (434) 656 -6211 Chatham, Virginia 24531 - Bachelors Hall/Whitmell (434) 797 -9550 E -mail: dattell.dalton @pittgov.org To: Otis S. Hawker, Interim County Administrator From: Kaylyn Myers, Administrative Assistant II, County Administration- -1N\ Date: May 30, 2014 Subject: COMPLETED WORK ORDERS -May 2014 Attached please find a listing, by department, of completed work orders for the month of May. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number of man- hours. Presently, there are approximately 28 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. KM Attachment cc: Darrell W. Dalton, Director of Buildings and Properties P123 •............�..v vv.�.r �u � �u � vn m V IY I ll Vf MM 1 LV 19 ANA4A[. CONTROL VVRJ ARMORY AS C S 1EXTENSIONI USDA -FSA BOARD OF SUPERVISORS HUB.DNG &GROUNDS 3 29 BUB.DNGN'SPECTIONS CAFTAN MARTIN BLDG 4 10 CENTRALACCOUTING CENTRAL PURCI A WG CB2CUTI COURT 5 4 CLERK OF COURT 2 5 CODE COWL4WCE(PLANNNG COMMISSSION &ZONING 1 2 COMABSSIONEROFREVENUE 3 5 COMMONWEALTH ATTORNEY COMMUNRY POLICY AND MGMT. BOARD COMPACTOR SITE 2 COUNTY ADMINLSTRATOA AND ASST. COUNTY ADMN 2 4 COUNTY ATTORNEY 2 4 GGURTHOUSE(1968 ANNEX) 3 7 COURTHOUSE (EDWIN R SH DS) CSA.CPMB DEPOT BUILDING 2 8 ECONOMIC DEVELOPMENT EkfERGENCY 911 FACIIJTY 2 6 ENVIRONMENTAL HEALTH FINANCE 1 2 FBDi MARSHAL I 2 GENERAL DISTRICT COURT 2 2 GRANTS ADMISTRATION HEALTH DEPARTMENT 4 6 HUMAN SERVICES FACRITY NDUSTRIALPARKS INFORMATION TECHNOLOGY 1 4 JAR 31 37 RNENRE &DOMESTICCOURT 5 14 NVEIJB.E & DOMESTIC COURT SERVICES DNTF LANDFILL LH3EARY 8 21 LITERACY MAGISTRATE MOSES BUDDING 1 20 OLD DOMINION AG COMPLEX 1 8 PCED BU WG REASSESSMENT RECREATION. RAiLTRAIl, & WAYSWE PARK 1 RECREATIONAL REGISTRAR -VOTNG PRECINCTS IMUFF SOCIAL SERVICES 5 mASURER VICTIM WITNESS N1220 JTHER: 4380BERRYMT RD RNGGOLD DE T CALLANDS CLERKS OFFICE OLD CHATHAM ELEMENTARY SCHOOL YAMS TAVERN COAIDLETSD- MAT1014 93 YEAR 3o DATE 0701R013-ON3N014 834 P124 ADJOURNMENT P125