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05-05-2014 BOS PKT6xltx&!� 47 BOARD PACKET BOARD OF SUPERVISORS REGULAR MEETING MAY 512014 1767 P1 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REGULAR MEETING MONDAY, MAY 5, 2014 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION AGENDA 1. Call to Order — 7:00 p.m. 2. Roll Call Harville Barber Snead Blackstock Bowman Hagerman Barksdale 3. Pledge of Allegiance 4. Items to be Added to the Agenda Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale (a) APPROVAL OF AGENDA Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale HEARING OF CITIZENS CONSENT AGENDA Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 5. (a) Minutes: April 07, 2014; Regular Meeting —Pages 10 -14 April 10, 2014; Adjourned Meeting — Pages 15 -16 April 10, 2014; Public Hearings: FY2014/15 Proposed Real Property Tax Increase; 2014/15 School Budget and 2014/15 County Budget —Pages 17 -21 April 14, 2014; Joint Meeting — Danville City Council and Pittsylvania County Board of Supervisors — Pages 22 -23 April 22, 2014; Board of Supervisors Special Meeting — Page 24 April 22, 2014; Adjourned Meeting — Pages 25 -43 Motion by: Harville Barber Snead Seconded by: Harville Barber Snead (b) Bill List— April 2014 (online) Blackstock Blackstock Bowman Bowman Hagerman Hagerman Barksdale Barksdale Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale (c) Resolution — 75`h Anniversary of Chatham Rotary Club (Rotary Club will be present to accept) — Pages 44 -45 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale (d) Proclamation — National Police Week: May 11 -17, 2014 (Sheriff will be present to accept) —Pages 46 -47 PRESENTATIONS Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 6. Registrar — The Board of Supervisors requested the Registrar, Ms. Jenny Lee Sanders, to appear before the Board to answer questions the Board has about surplus equipment — Page 49 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 7. Recommendations for Joint Setback Study Subcommittee (Tabled from April 22, 2014 Adjourned Meeting) — Pages 51 -56 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 8. Registrar — Donation of Computers to Goodwill — Pages 58 -59 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 9. For Discussion: FY 2014/15 Adopted Budget — Requested by Mr. Harville — Page 60 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 10. For Discussion: Resolution 2014 -03 -03 — Requested by Mr. Hagerman (Resolution of Support urging the Governor of Virginia and the Virginia General Assembly to timely pass a clean budget —Pages 61 -63 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 11. Request for Public Hearing — No Thru Truck Traffic Restriction for Engineering Study for SR 790 (from SR 40 To SR 799); SR 799 - entire length from Hwy 57 to Hwy 40; SR 750 (from Hwy 57 to SR 649); and SR 649 (from SR 750 to SR 799) — Pages 64 -75 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 12. Resolution Concerning Dan River and the Duke Energy Coal Ash Spill —Pages 76 -77 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 13. E�,TC � citaNlista a -�vxS AgFeement - between Cam=pbell County and Pisttsyly,••mtmrAppioval and Appropriation.. (POSTPONED TO MAY 20, 2014 MEETING) — Pages - Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 14. Expenditure Refund — Requires a Motion and a 10 -Day Layover — Pages 78 -79 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 15. Additions to Rural Rustic Roads Program — Pages 80 -104 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 16. Change Order — Harris Radio — E911 —Pages 105 -107 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 17. J.T. Minnie Maude Grant — Rescue Equipment — Pages 108 -111 Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale 18. Virginia Retirement System (VRS) Resolution — Employee Contribution — Pages 112 -115 APPOINTMENTS BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL REPORTS FROM INTERIM COUNTY ADMINISTRATOR Animal Control Activity Report —April 2014 — Page 121 Conservators of the Peace— Solid Waste Monitoring Report for April 2014 — Page 122 Building & Grounds Completed Work Orders — April 2014 — Pages 123 -124 Code Compliance Monthly Report & Fees — April 2014 — Page 125 ADJOURNMENT Motion by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Seconded by: Harville Barber Snead Blackstock Bowman Hagerman Barksdale Time Adjourned: TO BE ADDED HEARING OF CITIZENS P8 CONSENT AGENDA P9 Regular Meeting April 7, 2014 Pittsylvania County Board of Supervisors Monday, April 7, 2014 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, April 7, 2014 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Tim R. Barber Coy E. Harville Brenda H. Bowman James H. Snead Jerry A. Hagerman Elton W. Blackstock Banister District Tunstall District Westover District Chatham - Blairs District Dan River District Callands- Gretna District Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barksdale led the Pledge of Alliance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the agenda with the following additions: Additions: (a) Youth Commission (b) Recommendations from Legislative Committee (c) Correction of subject matter for memorandum on page 77 of the Board packet from "Board of Equalization Compensation for January and February 2014" to "Summary of J.T. Minnie Maude Grants Received by Pittsylvania County Parks & Recreation" Mr. Snead's motion was unanimously approved by the Board. Hearing of the Citizens Jason Andrews of the Callands /Gretna District offered a word of prayer. Mary Catherine Plaster of the Chatham/Blairs District made comments concerning transfer truck traffic traveling Main Street in the Town of Chatham and summarized some of the damages that have occurred over the years as a result of them, which included compromising the foundations of homes, damages to cars parked along the sidewalks, sidewalks damaged, street lights damaged, pedestrians hit, and truck noise interference while Circuit Court was in session. Ms. Plaster noted that while she sympathized with the problems of citizens on Climax Road, diverting truck traffic through Chatham was not the answer. Peter Pilser of the Callands /Gretna District and resident on SR 799 /Climax Road, stated the Climax Road was not designed for the truck traffic that now occurs there and supported a No Thru Truck Traffic Restriction for Climax Road. Arlene Pilser, of the Callands /Gretna District and resident of 1220 Climax Road also supported a No Thru Truck Traffic Restriction for Climax Road and read a statement from Judy Pace (who could not attend the meeting) that said the big trucks presenting safety issues as there P10 Regular Meeting April 7, 2014 are no shoulders or painted lines on the Climax Road and the trucks have downed mailboxes, frightened parents of children getting on and off the school buses, were damaging and hazardous on a road like the Climax Road which was too narrow for trucks to meeting each other or another vehicle without one of the vehicles having to drive off the shoulder of the road, were ruining the quality of life of the residents of Climax Road by the noise of the trucks, the air quality from the trucks' exhausts, the fear of what a massive accident would inflict, and it was not an efficient way of transporting goods. All of which Ms. Pilser agreed with. Arthur Brunner of the Callands /Gretna District and resident of northern end Climax Road stated there were more and more tractor trailers using the Climax Road as a thoroughfare between Hwy 57 and Hwy 40, and that road was not designed for commercial traffic. Furthermore, he stated they were traveling at excessive speeds that compounded the unsafe conditions. Ann Wiegmann of the Callands /Gretna District and resident of the Climax Road complained about the trucks speeding on that road and her concerns over someone getting hurt or killed as a result of the heavy truck traffic. Richard Shumate of the Westover District made comments on the proposed budget that included dissatisfaction of the increased property assessments, the proposed tax increase, his opinion of the Board overspending, his opposition to the Board's appropriation of $200,000 to the Ringgold VFD towards their purchase of a ladder truck and why couldn't Ringgold VFD just use the City of Danville's ladder truck if one was needed, commenting on how the County had been purchasing fuel, and lastly not believing the upgrade to the E911 system was necessary. Karen Maute of the Westover District commented that she had sent letters to Mr. Hawker and Mr. Hunt but had no knowledge on whether they were reached or not since she'd had no response from either men, and asked for live streaming of board meetings when the County's new website when live. Roy Byrd, Mayor for the Town of Chatham, submitted to the Board of Supervisors a resolution passed by Town Council opposing routing trucks from the Climax Road through the Town of Chatham, and he objected to pitting one community against another as routing the trucks though Chatham from Climax Road was not solving a problem. Lori Humslon, of the Callands /Gretna District and resident of Climax Road, stated an alternate route for truck traffic needed to be found instead of using that road or Main Street in Chatham; she feared for the lives her children as they wait for their school bus; and lastly commented she felt like Mayor Byrd had a conflict of interest concerning truck routes. Chad Shelton of the Callands /Gretna District stated he runs a business with 5 road trucks and he wanted his drivers to come home safe. He questioned if there had been any incidents on the Climax Road involving trucks, if speed limits were being enforced, commented that every time a No Thru Truck Traffic Restriction was enforced, you burdening another road somewhere else, noted that forestry and agriculture were the largest industries in the state -both of which used trucks to transport their goods, and that the Agriculture Development Board has formed a sub- committee to study the problem. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Blackstock, to approve the Consent Agenda. Consent Agenda: (a) Minutes: March 3, 2014 — Regular Meeting March 18, 2014 — Adjourned Meeting (b) Bill List March 2014 (Online) Pit Regular Meeting April 7, 2014 Mr. Barber's motion was unanimously approved by the Board. Public Hearin = to receive citizen input of a proposed amendment to the Pittsylvania County Zoning Ordinance, Chapter 35, for the addition of Adult Uses under Industrial District, (M -1), Light Industry, §35 -384, Special Use Permits. Mr. Barksdale opened the public hearing at 7:48pm. Mr. Hunt addressed the changes that included new exemptions for the health care industry for the proposed ordinance. Karen Maute of the Westover District believed the wording in the ordinance was pornographic in its detailing and that children could not even be allowed to read the County's ordinance, felt it was an embarrassment to the County to have an ordinance written as such, and felt it was not necessary to be luridly descriptive. No one else signed up to speak and Mr. Barksdale closed the public hearing at 7:52pm. Motion was made by Mr. Harville, seconded by Mr. Hagerman, to have the County Attorney review the proposed ordinance and send the proposed ordinance back to the Legislative Committee, asking that the "garbage Ms. Maute spoke of be removed ". Mr. Harville's motion was unanimously approved by the Board. Presentations E. W. Tibbs, President and CEO for Centra, gave a presentation on the Virginia Medicaid Expansion issue currently debated in the Virginia General Assembly. Mr. Tibbs submitted statistics supporting his position that closing the coverage gap by expanding Medicaid coverage in Virginia would give approximately 3,500 uninsured Pittsylvania County citizens coverage, and that closing the coverage gap would reduce cost shift, boost the economy, and improve health care. Mr. Tibbs asked the Board to think carefully before supporting a resolution that would oppose the Virginia Medicaid Expansion and asked they not take any action at all. Cigi Moore of Get Fit explained the 50,000 Pound Challenge for the Dan River region that will run from April 4 to July 4, 2014 and how people could register to participate, and presented the Board with complimentary totes containing more information on the challenge, a pedometer, and challenge cards. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Resolution 2014 -04 -02 supporting the Get Fit 50,000 Challenge, which was unanimously approved by the Board. Pitt .qptbauia Couutp 7746poarb of �buperbioorq RESOLUTION 2014 -04 -02 Get Fit 50,000 Pound Challenge VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Monday, April 7, 2014, the following resolution was presented and adopted: WHEREAS, the promotion and development of the health of our overall community are fundamental necessities to the future progress and welfare of the Dan River Region; and WHEREAS, the conservation and promotion of Pittsylvania County's health and reducing the high rates of obesity is of paramount importance to the vitality of the community and economy; and WHEREAS, it is appropriate that April 4th through July 4h should be set apart and recognized to direct our thoughts towards the health and well -being of our community; and P12 Regular Meeting April 7, 2014 WHEREAS, the Get Fit 50,000 Pound Challenge, through its unique community- driven approach to weight loss and meeting the health needs of the people of the Dan River Region ensures a healthier workforce, family unit and community; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors do hereby proclaim April 4`" though July 7`h, 2014 to he the Get Fit 50,000 Pound Challenge time and urge our citizens and al] agencies and organizations to unite in the observance of such exercises as will acquaint the people of the Dan River Region with healthy habits for the development, longevity and wellness of the citizens of Pittsylvania County, Virginia; and BE IT FURTHER RESOLVED, that a copy of this resolution be distributed to all local media sources. Unfinished Business Proposed amendment to Chapter 1, Article III, §1.8 of the Pittsylvania County Code. (Tabled from March 18, 2014 meeting) The proposed amendment would incorporate a Revised Organizational Cooperative Agreement that would expand the Tri -Lake Administrative Commission's (TLAC) responsibilities to include Leesville Lake, and incorporate Campbell County into the Agreement and into Chapter 1, Article III, § 1.8 of the Pittsylvania County Code. Motion was made by Mr. Harville, seconded by Mr. Hagerman to approve the proposed amendment to Chapter 1, Article III, §1.8 of the Pittsylvania County Code that would incorporate a Revised Organizational Cooperative Agreement, expanding TLAC's responsibilities to include Leesville Lake and incorporate Campbell County into the Agreement, and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Harville's motion was unanimously approved. New Business There were no recommendations from the Personnel Committee. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve Resolution 2014- 04-01, a resolution of support for an Agricultures and Forestry Industry Development (AFID) Fund Grant and authorize the Interim County Administrator to provide a letter of support for the application committing that the required local funds of $10,000.00 ($5000.00 in cashing funding and $5,000.00 of in -kind services by County staff) will be provided to the project completion, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Barber, to grant permission for Centra to list the GPS coordinates of Pittsylvania County's Gretna and White Oak Mountain E911 Towers in Center's FCC license application (which does not imply the use of the sites, only to utilize the coordinates to start the application process and authorize the Interim County Administrator to send Centra a Letter of Permission granting the Board's approval, which was unanimously approved by the Board. A resolution concerning the February 2, 2014 coal ash spill into the Dan River was postponed until a future meeting. P13 Regular Meeting April 7, 2014 Motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of funds as follows: $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $234.87 to Jail - Extradition (100 -4- 033100 - 5550), $35.00 to Animal Control- Donations (100- 4- 035100- 5883), $10,175.28 to E911- Telephone (100 -4- 035500 - 5230), $4,319.52 to Library -Full -Time Salaries (100 -4- 073100 - 1100), $260.00 to Library - Postage (100 -4- 073100 - 5210), $1,331.60 to Library- Computer Supplies (100 -4- 073100 - 6021), $1,311.75 to Ag Development - Travel (100 -4- 082500- 5500), $2600.00 to Memorial Gifts Fund -Books (265 -4- 073310 - 6012), $12,893.14 to WIA -Other Operating (251 -4- 353853 - 6014). Mr. Harville's motion required a 10 -Day Layover. Motion was made by Mr. Harville, seconded by Mr. Snead, for the appropriation of $32,500.00 for a J.T. Minnie Maude Grant received for the Pittsylvania County Parks & Recreation Department and authorize the County Administrator to sign the grant acceptance from. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Harville's motion was unanimously approved. Added Items Ms. Bowman discussed with the Board her wish to begin a dialogue with the Pittsylvania County Schools, the Chamber of Commerce and other agencies, in forming a Youth Commission. Motion came from the Legislative Committee to move forward with a newsletter in the Chatham Star Tribune, who would deliver it to every household in Pittsylvania County sometime after July 1 for a cost of $7,800.00 that was budgeted for, which was unanimously approved by the Board. Board Announcements Mr. Snead stated that a ladder truck had been purchased by the Ringgold VFD. Ms. Bowman reminded everyone April was Spring Clean Up Month in Pittsylvania County. Mr. Harville asked that an Amnesty Day be arranged for the landfill for unused drugs, as well as paint/oil /chemicals. Mr. Barksdale reminded everyone there would be a full board meeting April 10, 2014 at 5:00pm in the conference room of the Captain Martin Building, and that the public hearing on the FY 2014/15 School and County Budget would be held at 7pm at the Pittsylvania County Cultural Center that same evening. Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting ended at 9:11 pm. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P14 Adjourned Meeting April 10, 2014 Pittsylvania County Board of Supervisors Tuesday, April 10, 2014 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Thursday, April 10, 2014 in the Main Conference Room of the Captain Martin Building located a 1 Center Street in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 5:00 p.m. The following members were present: Jessie L. Barksdale Coy E. Harville James H. Snead Brenda H. Bowman Jerry A. Hagerman Elton W. Blackstock Banister District Westover District Dan River District Chatham - Blairs District Callands- Gretna District Staunton River District Mr. Barber, Tunstall District, was absent. Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attomey, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Approval of A¢enda Motion was made by Mr. Snead, seconded by Mr. Harville, to approve the agenda. Mr. Snead's motion was unanimously approved by the Board, with the exception of Mr. Barber who was absent. Closed Session Motion was made by Ms. Bowman, seconded by Mr. Snead, to enter into Closed Session for the following: Discussion, consideration, or interviews of prospective candidates for the appointment of specific public officers of any public body. Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended Subject Matter: County Administrator Purpose: County Administrator Vacancy Ms. Bowman's motion was unanimously approved by the Board and they entered into Closed Session at 5:02pm. Motion was made by Mr. Harville, seconded by Mr. Snead, to re -enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on Thursday, April 10, 2014, the Board hereby certifies by a recorded vote that to the best of each committee member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. P15 Adjourned Meeting April 10, 2014 Mr. Harville's motion was unanimously approved by the Board with the exception of Mr. Barber who was absent, and the Board returned to Open Session at 5:12pm. Adiournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 5:13pm. P16 Vote Jerry A. Hagerman Yes Brenda Bowman Yes Elton W. Blackstock Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber Absent Mr. Harville's motion was unanimously approved by the Board with the exception of Mr. Barber who was absent, and the Board returned to Open Session at 5:12pm. Adiournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 5:13pm. P16 Public Hearings- Proposed Real Property Tax Increase, School and Annual Budget FY2014 /I5 April 10, 2014 Pittsylvania County Board of Supervisors Thursday, April 10, 2014 Public Hearings for FY2014/15 Proposed Real Property Tax Increase, FY2014/15 Pittsylvania County School and Annual County Budget VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Thursday, April 10, 2014 in the Pittsylvania County School Educational and Cultural auditorium located at 39 Banks Street in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00p.m. The following members were present: Jessie L. Barksdale Tim R. Barber Coy E. Harville James H. Snead Brenda H. Bowman Jerry A. Hagerman Elton W. Blackstock Banister District Tunstall District Westover District Dan River District Chatham - Blairs District Callands- Gretna District Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, Ms. Kimberly Van Der Hyde, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Also present were the members of the Pittsylvania County School Board. Mr. Barksdale led the Pledge of Allegiance. APPROVAL OF AGENDA Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda, which was unanimously approved by the Board. PUBLIC HEARINGS (1) FY2014/15 PROPOSED REAL PROPERTY TAX INCREASE The Board of Supervisors of Pittsylvania County, Virginia, will hold a public hearing in the Pittsylvania County School Educational and Cultural auditorium located at 39 Bank Street in Chatham, Virginia Thursday, April 10, 2014 at 7:00 p.m. to hear citizen input on the proposed real property tax increase for fiscal year 2015. The proposed real property tax increase is part of the overall County budget which proposes a 5¢ increase making an effective tax rate of 59¢ per $100 of assessed value. Separate public hearings will be held for the proposed County budget and the proposed School budget. The Board of Supervisors of Pittsylvania County, Virginia, proposes to increase property tax levies. a) Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property, exceeds last year's total assessed value of real property by 3.66 %. P17 Public Hearings- Proposed Real Property Tax Increase, School and Annual Budget FY2014/15 April 10, 2014 b) Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $0.54 per $100 of assessed value. This rate will be known as the "lowered tax rate ". c) Effective Rate Increase: The Board of Supervisors of Pittsylvania County, Virginia, proposes to adopt a tax rate of $0.59 per $100 of assessed value. The difference between the lowered tax rate and the proposed rate would be $0.05 per $100, or 9 %. This difference will be known as the "effective tax rate increase ". Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. d) Proposed Total General Fund Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total General Fund budget of Pittsylvania County, Virginia, will exceed last year's by 2.7 %. Mary Lou Baldwin of the Westover District opposed a reassessment proposed real property tax increase due to the economic slump and cost of living increases. Marvin Hylton of the Westover District opposed the reassessment rates and commented that his property value had increased 23% from this last reassessment. Ben Krause of North Carolina, but owns property in Pittsylvania County, opposed the advertised budgets and made comments on management practices of the County. Eugene Carter of the Chatham - Blairs District opposed any tax increases. Reverend Joan Tarpley- Robinson of the Banister District was in favor of the advertised budget and stated she realized in order for the County to provide services the citizens had to pay taxes, so she supported the increases. Steve Matherly of the Chatham - Blairs District opposed the increases and stated the County needs to become more accountable and spend smarter. He did support an increase to the school budget, but not a property tax increase, and suggested that the real estate tax only be increased by 1¢ for each of the next four consecutive years. Mr. Matherly also stated the County needed a Capital Improvements Plan. Joe Spence of the Dan River District opposed an increase on real property and did not agree with the recent property reassessments. Henry Booth of the Tunstall District commented he'd never seen a reassessment increase as large as this most recent one and was opposed to it. Tom Morris of the Chatham - Blairs District suggested the County consider outsourcing some of its functions to save money. Martin Fisher (no election district given) asked if there had been any assessment done of whether or not households can even afford to pay higher taxes; asked if a zero sum budget was offered during the budget process; stated the Board had no moral authority to raise taxes on anyone; believed there should be an ordinance requiring a zero sum budget offered long with any other budget offered; and opposed a 3- minute limitation for speaking at a public hearing. This concluded citizen input and Mr. Barksdale closed the hearing at 7:44pm. (2) FY2014/15 PROPOSED PITTSYLVANIA COUNTY SCHOOL BUDGET The Board of Supervisors of Pittsylvania County, Virginia, will hold a public hearing in the Pittsylvania County School Educational and Cultural auditorium located at 39 Bank Street in Chatham, Virginia Thursday, April 10, 2014 at 7:00 p.m. to hear citizen input on the proposed school budget for fiscal year 2015. The School budget is part of the overall County budget which proposes a 5¢ increase making an effective tax rate of 59¢ per $100 of assessed value. Separate P18 Public Hearings- Proposed Real Property Tax Increase, School and Annual Budget FY2014/15 April 10, 2014 public hearings will be held for the proposed County budget and the proposed Real Property Tax Increase. From Sales Tax From State Funds From Federal Funds From Local Funds Cafeteria Receipts From Other Funds Total Instruction Admn. /Attend & Health Svcs Pupil Transportation Operation & Maintenance Non - Instructional Operations Facilities Technology Cafeteria SCHOOL BOARD Adopted Proposed Budget Budget 2013 -2014 2014 -2015 9,411,495 9,278,215 46,915,949 48,288,156 8,620,468 8,829,847 15,630,178 16,482,595 5,071,523 5,141,120 4,123,445 4,123,445 $ 89,773,058 $92,143,378 62,218, 661 63,985, 897 3,136,135 3,259,461 6,123,704 6,157,019 7,575,800 7,696,077 3,075,922 3,205,979 2,571,313 2,697,825 5,071,523 5,141,120 Total $ 89,773,058 $92,143,378 Mr. Barksdale opened the public hearing at 7:45pm. Reverend Joan Tarpley- Robinson of the Banister supported the advertised school budget, stating it is a must that children of Pittsylvania County excel in education and all aspects of life in order to compete globally. Joe Spence of the Dan River District opposed the school budget and felt like the school system overspent. Willie Fitzgerald of the Banister District and President of the local chapter of the NAACP supported the advertised school budget stating that children of Pittsylvania County need a good education and every educational advantage the County can give them in order for the children to grow up and be competitive for jobs. Mary Lou Baldwin of the Westover District stated the schools did not deserve any more funding that the state required since children were graduating that needed remedial classes at Danville Community College before they could take classes towards a degree. This concluded citizen input and Mr. Barksdale closed the hearing at 7:57pm. (3) FY2014/15 PROPOSED PITTYSLVANIA COUNTY BUDGET The Board of Supervisors of Pittsylvania County, Virginia, will hold a public hearing in the Pittsylvania County School Educational and Cultural auditorium located at 39 Bank Street in Chatham, Virginia Thursday April 10, 2014 at 7:00 p.m. to hear citizen input on the proposed P19 Public Hearings- Proposed Real Property Tax Increase, School and Annual Budget FY2014/15 April 10, 2014 2014 -2015 County Budget. This budget will not be considered for adoption until seven (7) days after the public hearing. This notice is published pursuant to Sections 15.2 -2503, 15.2 -2506, and 22.1 -93 of the Code of Virginia, 1950, as amended. This budget proposes a 5¢ increase making an effective tax rate of 59¢ per $100 of assessed value. Separate public hearings will be held to hear citizen input on the proposed school budget and the proposed real property tax increase. GOVERNMENT 2013 -2014 2014 -2015 EXPENDITURES ADOPTED PROPOSED General Gov't Expense 3,629,115 3,050,671 Judicial Admin. Expense 1,561,206 1,760,391 Public Safety 14,443,819 14,990,817 Health Dept. /Social Services 11,178,346 11,338,541 Public Works 3,217,483 3,243,931 Education Expense 89,781,839 92,152,159 Parks, Rec. & Cultural 1,450,585 1,548,520 Grants 4,325,389 4,252,133 Community Dev. Expense 10,142,697 11,268,850 Capital Projects 9,216,010 561,707 Debt Service 13,062,241 12,839,165 Transfers 18,833,825 18,637,867 Misc/Non- Departmental 44,791 159,525 TOTAL $ 180,887,346 $ 175,804,277 2013 -2014 2014 -2015 REVENUES ADOPTED PROPOSEI Local Funds 49,283,301 52,159,696 State Funds 81,891,402 86,927,969 Federal Funds 17,281,534 14,210,092 CIP Carryover 10,719,549 1,992 018 Carryover 1,231,832 514,065 Bond/Loan Proceeds 348,300 - School Bonds 573,111 Fund Balance 724,492 Transfers 18,833,825 TOTAL $ 180,887,346 Mr. Barksdale opened the public hearing at 7:58pm. William Light, Director of Senior Services (PCCA), thanked the Board of Supervisors for th e 1,362,570 18,637,867 $ 175,804,277 at Pittsylvania County Community Action past supported and asked that the Board continue supporting PCCA. Reverend Joan Tarpley- Robinson of the Banister District supported the advertised County budget; commented that she works with the Sheriffs school imitative program and encouraged the Board to vote "Yes" for the advertised budget. Joe Spence of the Dan River District was opposed to the advertised budget, opposed to tax increases, commented on the unnecessary purchase of Woodlawn Academy by the Pittsylvania County Public Schools and did not feel the schools needed a STEM academy, commented on the lack of discipline currently in school systems, and felt the Board could to a better job of handling the County's finances. P20 Public Hearings- Proposed Real Property Tax Increase, School and Annual Budget FY2014/15 April 10, 2014 Willie Fitzgerald of the Banister District and President of the Pittsylvania County Chapter of the NAACP supported the advertised budget, but felt Land Use should be done away with and all property owners taxed equally. Tom Morris of the Chatham- Blairs District made comments on wanting better County government transparency and that expenditures should be regularly published by line item. Mary Lou Baldwin opposed the amount of money advertised for the school budget and claimed the County schools have one of the highest dropout rates in the state. This concluded citizen input and Mr. Barksdale closed the hearing at 8:17pm. ADJOURNMENT Motion was made by Mr. Snead, seconded by Mr. Blackstock, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 8:18pm. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Clerk Pittsylvania County Board of Supervisors P21 Joint Meeting — BOS & Danville City Council April 14, 2014 Joint Meeting of the Pittsylvania County Board of Supervisors And Danville City Council VIRGINIA: The Special Session of the Pittsylvania County Board of Supervisors was held on Monday, April 14, 2014 in the Danville Regional Airport Conference Room, Danville, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 1:34 p.m. The following members were present: Jessie L. Barksdale Banister District Tim R. Barber Tunstall District Coy E. Harville Westover District James H. Snead Dan River District Brenda H. Bowman Chatham - Blairs District Jerry A. Hagerman Callands- Gretna District Mr. Elton W. Blackstock, Staunton River District representative, was absent from the meeting. Mr. Otis S. Hawker, Interim County Administrator, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. J. Vaden Hunt, County Attorney arrived after the meeting started. Danville City Council members were all present. Approval of Aeenda Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve the agenda which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. Closed Session Motion was made by Mr. Harville, seconded by Mr. Snead, to enter into Closed Session as follows: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Authority: §2.2- 3711(A)(5) of the Code of Virginia, 1950, as amended Subject Matter: Unannounced Industry Purpose: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Mr. Harville's motion was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. The Board entered into Closed Session at 1:36pm. Motion was made by Mr. Harville, seconded by Mr. Snead, to re -enter into Open Session. P22 Joint Meeting — BOS & Danville City Council April 14, 2014 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on Monday, April 14, 2014, the Board hereby certifies by a recorded vote that to the best of each committee member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. The Board re- entered Open Session at 2:56pm Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. The meeting adjourned at 2:57pm. P23 Vote Brenda Bowman Yes Coy E. Harville Yes Tim R. Barber Yes Jerry A. Hagerman Yes James H. Snead Yes Elton W. Blackstock Absent Jessie L. Barksdale Yes The Board re- entered Open Session at 2:56pm Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board with the exception of Mr. Blackstock who was absent. The meeting adjourned at 2:57pm. P23 Adjourned Meeting April 22, 2014 Pittsylvania County Board of Supervisors Tuesday, April 22, 2014 Special Session VIRGINIA: The Special Session of the Pittsylvania County Board of Supervisors was held on Tuesday, April 22, 2014 in the Main Conference Room of the Captain Martin Building located a 1 Center Street in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 4:00 p.m. The following members were present: Jessie L. Barksdale Banister District Tim R. Barber Tunstall District Coy E. Harville Westover District James H. Snead Dan River District Brenda H. Bowman Chatham - Blairs District Jerry A. Hagerman Callands- Gretna District Elton W. Blackstock Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Approval of Agenda Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. The Board unanimously approved the agenda. New Business Motion was made by Ms. Bowman, seconded by Mr. Blackstock, to hire Clarence C. Monday as Administrator for Pittsylvania County, with a hire date of July 1, 2014, and approve his employment contract. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Ms. Bowman's motion was unanimously approved by the Board. The Chairman and Mr. Monday then signed Mr. Monday's employment contract. Adiournment Motion was made by Mr. Snead, seconded by Ms. Bowman, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 4:37pm. P24 Adjourned Meeting April 22, 2014 Pittsylvania County Board of Supervisors Tuesday, April 22, 2014 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, April 22, 2014 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Jessie L. Barksdale Tim R. Barber Coy E. Harville James H. Snead Brenda H. Bowman Jerry A. Hagerman Elton W. Blackstock Banister District Tunstall District Westover District Dan River District Chatham - Blairs District Callands- Gretna District Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. Greg L. Sides, Assistant County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odic Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barksdale led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to approve the agenda, with the following additions: (a) Virginia Association of Counties (VACo) Achievement Awards Application (b) Appointment — Regional Industrial Facilities Authority (RIFA) (c) Request for Candlelight Memorial by Gracie Mays to be held at 7:30pm on May 13, 2014 at the Fallen Officers Memorial behind the Moses Building in Chatham, VA during National Police Officers Week (to be moved and approved under the Consent Agenda) (d) Recommendations for Joint Setback Study Subcommittee Mr. Blackstock's motion was unanimously approved by the Board. Hearing of the Citizens Arlene Pilser of the Callands /Gretna District and resident of Climax Road, made comments concerning the community meeting held on April 16, 2014 and quotes attendees' remarks on safety concerns, road damage, and impaired quality of life due to the heavy truck traffic on SR 799 /Climax Road and requested consideration for a No Thru Truck Traffic Restriction for that Road. Sammy Thompson of the Tunstall District made comments opposing the high reassessment values, questioned whether cemeteries were supposed to be taxed, comments that Christianity should be allowed in public schools and for public prayer at meetings, and closed with asking the Board to look into the recent reassessment values. Ellen Mayhew of the Callands /Gretna District and teacher at Mt. Airy Elementary School thanked the Board of Supervisors for giving money above state requirements last year, and to please pass the advertised FY 2014/15 School Budget, and closed by challenging the Board of Supervisors to give to the schools the amount of money the Board would invest in the Mega Park. P25 Adjourned Meeting April 22, 2014 Richard Shumate of the Westover District offered a word of prayer, then commented opposing the budget, felt the schools overspent as well as the County, and opposed the increased reassessments. Jordan Dalton of the Callands /Gretna District and a 101' grader at Faith Christian Academy offered a word of prayer. William Wiegking, Councilman for the Town of Chatham, commented on a need to continue looking for an alternate route for truck diversion besides through Chatham, noting very serious wrecks have already occurred at the traffic light where Hwy 57W and Main Street (Bus 29) intersect, and there was a need for a VDOT Safety Study on the matter. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the Consent Agenda, which was unanimously approved by the Board. (a) Resolution — Dan River Wildcats VHSL Group 2A Boys Basketball State Championship The Board of Supervisors presented the 2014 Dan River Wildcats Boys Basketball Team/Coaches with the following resolution, congratulating them on their recent state championship. Vitts;ptbauia (tCountp 77bloarb of 6uperbi orb RESOLUTION 2014 -04 -05 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, April 22, 2014, the following resolution was presented and adopted congratulating the Dan River Wildcats Boys Varsity Basketball Team on their successful 2014 Season, and their capture of the VHSL Group 2A Boys Basketball State Championship. WHEREAS, the 2014 Dan River Wildcats Boys Varsity Basketball Team had an undefeated winning season; and WHEREAS, the Dan River Wildcats Boys Varsity Region title by defeating Floyd County High School, consecutively in that title tournament; and Basketball Team went on to capture the 2A West Virginia High School, and Martinsville High School WHEREAS, the Wildcats of Dan River High School went on to defeat Brunswick High School in the Group 2A semifinals and continued on to defeat the Bruton Panthers and captured Dan River High School's first VHSL Group 2A Boys Basketball State Championship; and WHEREAS, the Dan River High School Wildcats ended their 2013/14 season as the only undefeated team in public or private high school boys' basketball in Virginia with a record of 25 -0; and WHEREAS, the Dan River Wildcats Boys Varsity and talent as they defeated their opponents in the 2A Boys Basketball State Championship games; and Basketball Team exhibited exemplary sportsmanship West Region tournament and in the VHSL Group 2A WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team has performed admirably throughout their winning season of 2014, bringing recognition not only to themselves but to their school, their County, and its citizens; then P26 Adjourned Meeting April 22, 2014 BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of Pittsylvania County, express their sincere appreciation, admiration and congratulations to the 2014 Dan River Wildcats Boys Varsity Basketball Team for their winning season and bringing the VHSL Group 2A Boys Basketball State Championship to Pittsylvania County; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to the Coach and the Members of the 2014 Dan River Wildcats Boys Varsity Basketball Team. Public Hearings Rezoning Cases Case 1: Duane and Eva Blevinc —Dan River Election District. R- 14-016 Mr. Barksdale opened the public hearing at 7:35pm. Mr. Shelton explained that Duane and Eva Blevins had petitioned to rezone 1.44 acres, located on SR 726/Ringgold Depot Road, in the Dan River Election District, from R -1, Residential Suburban Subdivision District to M -1, Industrial District, Light Industry (for metal fabrication and welding operations). The Planning Commission, with no opposition, recommended granting the petitioners' request. No one signed up to speak and Dwayne Dickens was present to represent the petition. Mr. Barksdale closed the public hearing at 7:37pm. Motion was made by Mr. Snead, seconded by Mr. Barber, to approve rezoning Case R -14-016 from R -1 to M -1 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman -Yes; and Mr. Barksdale -Yes. Mr. Snead's motion to rezone Case R -14-016 from R -1 to M -1 was unanimously approved by the Board. This concluded the Rezoning Cases. Presentation Eric Deaton, CEO for Danville Regional Medical Center (DRMC) and Marketing President for Lifepoint, updated the Board of Supervisors on programs ongoing with DRMC, including DRMC's residency program that in 2010 had 6 interns and now has a maximum number of 50 intems which has a $6.6 million economic impact on the area. Mr. Deaton discussed ways DRMC and Martinsville Memorial Hospital (a Lifepoint partner) are working together to serve the people of the Southside region. Plans for finalizing the Chatham Imaging Center were discussed as well as the opening of the Gretna facility, and the various services both facilities will offer the public were discussed. Mr. Deaton informed the Board that DRMC was in the process of opening a facility in Yanceyville, that the Danville lab was being updated, and that the Brosville facility was doing well. Mr. Deaton also commented on the importance of Virginia Medicaid Expansion being approved. Mr. Hagerman asked the Board if Resolution 2014 -03 -03 could be rescinded and was told it would have to be brought up at a future meeting since it was a topic not on the approved agenda. Unfinished Business At their adjourned meeting on March 18, 2014, a Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the appropriation of $145,500.00 to line item 310- 4- 094150- 818612, Jail Shower Renovations from the following: $20,000.00 from Jail Telephone Commissions (100 -3- 000000 - 160501), $50,000.00 from Jail Procession Fund (Fund 315), and $75,000.00 from Jail Inmate Management Fund (Fund 311). This motion required a 10 -Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagemian -Yes; and Mr. Barksdale -Yes. Mr. Harville's motion was unanimously approved by the Board. At their regular meeting on April 7, 2014, a Motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of funds as follows: $199.67 to Clerk of Courts- Copier Lease (100- P27 Adjourned Meeting April 22, 2014 4- 021600 - 60051), $234.87 to Jail- Extradition (100 -4- 033100 - 5550), $35.00 to Animal Control - Donations (100 -4- 035100 - 5883), $10,175.28 to E911- Telephone (100 -4- 035500 - 5230), $4,319.52 to Library -Full -Time Salaries (100 -4- 073100 - 1100), $260.00 to Library- Postage (100- 4- 073100- 5210), $1,331.60 to Library- Computer Supplies (100 -4- 073100- 6021), $1,311.75 to Ag Development - Travel (100 -4- 082500 - 5500), $2600.00 to Memorial Gifts Fund -Books (265 -4- 073310- 6012), $12,893.14 to WIA -Other Operating (251 -4- 353853- 6014). Mr. Harville's motion required a 10 -Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagennan- Yes; and Mr. Barksdale -Yes. Mr. Harville's motion was unanimously approved by the Board. New Business Motion was made by Mr. Snead, seconded by Mr. Blackstock, to approve the advertised FY 2014/15 School Budget in the amount of $92,143,378 and the following Roll Call Vote was recorded:: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman -Yes; Mr. Hagerman -Yes; and Mr. Barksdale -Yes. Mr. Snead's motion was unanimously approved by the Board. SCHOOL BOARD Adopted Budget 2013 -2014 REVENUES Proposed Budget 2014 -2015 From Sales Tax 9,411,495 9,278,215 From State Funds 46,915,949 48,288,156 From Federal Funds 8,620,468 8,829,847 From Local Funds 15,630,178 16,482,595 Cafeteria Receipts 5,071,523 5,141,120 From Other Funds 4,123,445 4,123,445 Technology Total $ 89,773,058 $92,143,378 EXPENDITURES Instruction 62,218,661 63,985,897 Admn. /Attend & Health Svcs 3,136,135 3,259,461 Pupil Transportation 6,123,704 6,157,019 Operation & Maintenance 7,575,800 7,696,077 Non - Instructional Operations 3,075,922 3,205,979 Facilities - - Technology 2,571,313 2,697,825 Cafeteria 5,071,523 5,141,120 Total $ 89,773,058 $92,143,378 Motion was made by Mr. Blackstock, seconded by Mr. Snead, to adopt the budget and Resolution 2014 -04 -03 with the following amendment: Mr. Blackstock proposed to cut line item 100 -4- 033100 - 317400, Boarding of Prisoners External, from $500,000.00 to $250,000.00, after discussion with the Sheriff and his approval. Mr. Blackstock and Sheriff Taylor stated this could save the citizens of the County some money and still remain safe; and with that amendment, Mr. P28' Adjourned Meeting April 22, 2014 Blackstock asked the Board to approve the County budget in the amount of $175,554,277.00. The following Roll Call Vote was recorded: Mr. Harville -No Mr. Barber No; Mr. Snead -Yes; Mr. Blackstock- Yes; Ms. Bowman -Yes; Mr. Hagerman-Yes; and Mr. Barksdale-Yes. Mr. Blackstock's motion was approved by a 5 -2 majority vote of the Board with Mr. Harville and Mr. Barber opposing. Presented: April 22, 2014 Adopted: April 22, 2014 RESOLUTION 2014 -04 -03 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors on Monday, April 22, 2014 in the General District Courtroom in the Edwin R. Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Year 2015 was presented and adopted. WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepare and approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools, including revenues and expenditures for the ensuing year by May 1, 2014; and WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by appropriations giving the Board of Supervisors authority to set such appropriations at such periodic basis as outlined in Section 15.2 -2506 of the Code of Virginia, being further identified in this Resolution with Exhibit A and Exhibit B; and WHEREAS, a public hearing has been properly advertised and held on April 10, 2014, in accordance with state statute as shown by the affidavit of the publisher; then, BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Year 2015, the full and complete budget is contained in the document entitled: "PITTSYLVANIA COUNTY ADOPTED BUDGET" FISCAL YEAR 2015 JULY 1, 2014 - JUNE 30, 2015 TOTALING: $ 175,554,277 BE IT FURTHER RESOLVED, that the estimated budget total of $175,554,277 includes $16,482,595 total local effort for the Pittsylvania County Schools, and $1,885,747 in reallocated carryovers for Industrial Development Local. Included in this budget is an approval of supplements for employees of the Sheriff s Department including the jail. In addition, it includes a continued supplement of $10,000 each for the Treasurer, Commissioner of Revenue and Clerk of Courts and $5,000 for the Commonwealth's Attorney for salary supplements. BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library Board, and the Welfare Board shall be expended only by order and approval of those respective boards and that no money shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation for such contemplated expenditures by the Board of Supervisors; and, P29 Adjourned Meeting April 22, 2014 BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2014- 2015 be set at $92,143,378 with the local funds provided by the Board of Supervisors set at $16,482,595 to be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school board to report back in amounts requested to be funded in each classification if different than shown in the approved budget. The local funds include the following: General Fund Local $16,482,595 (Includes $45,000 Solid Waste) BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive quarterly revenue and expenditure reports comparing receipts and expenditures to the approved budget from the Office of the County Administrator; and, BE IT STILL FURTHER RESOLVED, that the unit tax levy for the year commencing January 1, 2014 shall be as follows: Real Property: Mobile Homes and Barns: Machinery and Tools: Contract Carrier: Personal Property: $.59 per $100 of assessed value, 100% market value $.59 per $100 of assessed value, 100% market value $ 4.50 per $100 of assessed value at 10% of original cost $4.50 per $100 of assessed value at fair market value $8.75 per $100 of assessed value, 30% of market value. In accordance with the requirements set forth in Section 58.1 -3524 (C) (2) and Section 58.1 -3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2014, shall receive personal property tax relief in the following manner: • Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; • Personal use vehicles valued at $1,001 to $20,000 will be eligible for 57% tax relief; • Personal use vehicles valued at $20,001 or more shall only receive 57% tax relief on the first $20,000 of value; and • All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this program. Generating Equipment: Capital Merchant Tax: $.59 per $100 of assessed value, 100% of market value $ 2.75 per $100 of assessed value, 30% of inventory value P30 Adjourned Meeting April 22, 2014 Consumer Utility Tax: 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by Chapter 6 Section 13 of the Pittsylvania County Code 1975 as amended AND BE IT FURTHER RESOLVED that the following fees will also be collected by Pittsylvania County for tax year beginning January 1, 2013 and for the fiscal year beginning on July 1, 2013: Motor Vehicle Fee: $38.75 per vehicle, except as specified by ordinance Solid Waste Fee: $5.00 per household per month, except as specified by ordinance AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that, for the fiscal year beginning on July 1, 2014, and ending on June 30, 2015, the following sections are hereby adopted. Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit A, are hereby appropriated from the designated estimated revenues as shown on the attached table labeled Appropriations Resolution, Exhibit A. This appropriation does include the unappropriated surplus. Funds may be appropriated by the Board of Supervisors as needed during FY 2015 subject to the Board's by -laws for appropriations. Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution, may be made by the Board of Supervisors only if there is available in the fund unencumbered or unappropriated sums sufficient to meet such appropriations. Section 3. All appropriations herein authorized shall be on the basis of cost centers for all departments and agencies excluding schools. The regular school fund is specifically appropriated by category as listed on Exhibit A. Section 4. The School Board and the Social Services Board are separately granted authority for implementation of the appropriated funds for their respective operations. By this resolution the School Board and the Social Services Board are authorized to approve the transfer of any unencumbered balance or portion thereof from one line item of expenditure to another within the same classification in their respective funds in any amount. Transfers between classification or funds require approval of the Board of Supervisors. Section 5. The County Administrator is expressly authorized to transfer any unencumbered balance or portion thereof from one line item of expenditure to another within the same cost center for the efficient operation of government. P31 Adjourned Meeting April 22, 2014 Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2014 shall be reappropriated to the FY 2015 fiscal year to the same cost center and account for which they are encumbered in the previous year. A report of which shall be submitted to the Board. Section 7. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than the School Cafeteria Receipts Fund 209, the State Restricted Seizure Fund - Sheriff 241, the Federal Restricted Seizure Fund 242, the State Restricted Seizure Fund — Commonwealth's Attorney 243, the Federal Restricted Seizure Fund — Commonwealth's Attorney 244, the Animal Friendly Plates Fund 245, the Grants Fund 250, the Work Force Investment Act Fund 251, Law Library Fund 260, the Library Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads Fund 320, the Industrial Development Local Fund 325, the Industrial Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the Debt Service Reserve Fund 425, the Bond Fund- Schools 435, the Landfill Enterprise Fund 520, the Rescue Billing Fund 530, the Special Welfare Fund 733 and the Pittsylvania County Employees Health Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund. Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, the County Administrator is hereby authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for capital projects at June 30, 2014 and appropriations in the FY 2015 Budget. The County Administrator is hereby authorized to approve construction change orders to contracts up to an increase of $10,000.00 and approve all change order for reduction of contracts. Section 9. The approval of the Board of Supervisors of any grant of funds to the County shall constitute the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. The appropriation of grant funds will not lapse at the end of the fiscal year but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. The County Administrator may increase or reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between cost centers and funds to enable the grant to be accounted for the in correct manner. Upon completion of a grant project, the County Administrator is authorized to close out the grant and transfer back to the funding source any remaining P32 Adjourned Meeting April 22, 2014 balance. This section applies to appropriations for grants outstanding at June 30, 2014 and appropriations in the FY 2015 Budget. Section 10. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the Federal Government to the level approved by the responsible state or federal agency. Section 11. The County Administrator is authorized to make transfers to the various funds for which there are transfers budgeted. The County Administrator shall transfer funds only as needed up to amounts budgeted or in accordance with any existing bond resolutions that specify the matter in which transfers are to be made. Section 12. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate County bond covenants or other legal restrictions that would prohibit an advance. Section 13. All purchases with funds appropriated herein shall be made in accordance with the County purchasing ordinance and applicable state statutes. Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the budget; therefore, budgeted funds may not be transferred from operating expenditures to capital projects or from capital projects to operating expenses without the prior approval from the Board of Supervisors. Also, funds may not be transferred from one capital project to another without the prior approval of the Board of Supervisors. Section 15. The County Administrator is authorized, pursuant to state statute, to issue orders and warrants for payments where funds have been budgeted, appropriated, and where sufficient funds are available. A warrant register shall be presented to the Board of Supervisors not less frequently than monthly. Section 16. Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations — the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Section 17. All revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by said agency under the control of the Board of Supervisors or by the School Board or by P33 Adjourned Meeting April 22, 2014 the Social Services Board without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or boards make expenditures, which will exceed a specific item of an appropriation. Section 18. Allowances out of any of the appropriations made in this resolution by any or all county departments, bureaus or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the Internal Revenue Service and shall be subject to change from time to time to maintain like rates. Section 19. The County Administrator is directed to establish eight (8) petty -cash accounts under non - departmental from funds in this budget for central purchasing, the landfill, building inspections, zoning and recreation in accordance with Section 15.2 -1229 of the Code of Virginia as amended, 1950 with management plans as directed by the County Auditor. Section 20. All previous appropriation ordinances or resolutions to the extent that they are inconsistent with the provisions of this resolution shall be and the same are hereby repealed. Section 21. This resolution shall be effective on July 1, 2014. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS APPROPRIATIONS RESOLUTION, EXHIBIT A EXPENDITURES BY COST CENTERS FOR FY 2015 COST CENTERS TOTAL ADOPTED ADOPTED BUDGET BUDGET ADMINISTRATION AND MANAGEMENT Board of Supervisors 138,944 County Administrator 276,085 County Attorney 187,853 Auditors 80,500 Commissioner of Revenue 591,996 Treasurer 686,726 Central Accounting 313,275 Fleet Management P34 Adjourned Meeting April 22, 2014 PUBLIC WORKS: Public Works 139,500 Information Technology 332,129 Central Purchasing 117,222 Grants Administration 76,424 Board of Elections 110,017 General Registrar 152,580 Non - Departmental 159,525 Total Administration and 1,850 Management of Government 3,362,776 PUBLIC WORKS: Public Works 163,955 Building and Grounds 998,495 Zoning 242,791 Public Works 1,405,241 ADMINISTRATION OF JUSTICE: Circuit Court 141,748 General District Court 11,706 Magistrates 4,500 Court Services 357,096 Juvenile & Domestic Relations Court 20,750 VJCCCA - J & D Court Services Grant 41,765 Misc - Records Preservation 5,000 Commissioner of Accounts 1,850 Clerk of Circuit Court 643,222 Commonwealth's Attorney 707,135 State Restricted Seizure - Commonwealth Attorney 20,000 Federal Restricted Seizure - Commonwealth Attorney 5,000 Law Library Fund 25,800 Victim /Witness Grant 71,648 P35 Adjourned Meeting April 22, 2014 Total Administration of Justice 2,057,220 LAW ENFORCEMENT: 1,785,660 Sheriff 6,259,256 Corrections 3,938,497 State Seizure - Sheriff 120,091 Federal Seizure - Sheriff 40,000 Medical Examiner 2,500 Justice Assistance Grant (JAG) 25,000 DUI Select Enforcement 35,000 CVTS Traffic Enforcement Grant 5,000 DMV Occupant Grant 6,500 RASAP Grant 2,500 Crisis Intervention Prevention Team Grant 173,809 Checkpoint Strikeforce Mini -Grant 3,000 BJA- Bulletproof Vest Partner Grant 23,000 DCJS - Chatham SRO 47,488 DCJS -Dan River SRO 47,488 DCJS - Gretna SRO 47,632 DCJS- Tunstall SRO 47,632 Jail Inmate Management Fund 26,100 Jail Processing Fund 2,200 Courthouse Security 125,000 Total Law Enforcement 10,977,693 PUBLIC SAFETY: Volunteer Fire /Rescue Departments 1,785,660 VA Fire Program Grant 185,000 Fire Marshal 90,757 State Forestry 33,984 E911 Wireless Grant P36 Adjourned Meeting 1,172,003 April 22, 2014 909,478 Litter Control Grant 55,185 VA Emergency Management 22,800 PSAP - Wireless Education Program 2,000 VFIRS Computer Grant 4,000 Animal Control 269,875 Veterinary Fund 900 Building Inspections 315,737 Rescue Billing 207,500 Emergency Management Services 1,225,748 Total Public Safety 4,199,146 ENVIRONMENTAL PRESERVATION AND PROTECTION: Solid Waste Collections 1,172,003 Solid Waste Disposal 909,478 Litter Control Grant 25,000 VPI & SU Extension 79,314 Resource Conservation 121,370 Total Environmental Preservation 1,120,000 and Protection 2,307,165 HUMAN AND SOCIAL SERVICES: Public Health 507,570 Mental Health 259,412 Comprehensive Services Act - Pool 4,500,427 Social Services Administration/Administrative Expense 4,850,252 Public Assistance 1,120,000 Family Preservation 45,000 Baby Care Grant 55,880 Total Human and Social Services 11,338,541 P37 Adjourned Meeting April 22, 2014 ECONOMIC DEVELOPMENT: Industrial Development - Local 10,349,408 Agricultural Economic Development 118,687 Specialist 82,401 Industrial Development Authority 12,595 Workforce Investment Board 3,073,257 Community & Industrial Development 330,971 Total Economic Development 13,848,632 PLANNING, HOUSING AND COMMUNITY 295,065 Planning Commission 171,078 Chatham Train Depot Restoration 118,687 CDBG - Clarkstown 2,300 IRP - Clarkstown 1,000 CDBG - Witcher Road Improvement 2,000 Total Planning, Housing and Community Development 295,065 PUBLIC LIBRARIES: Libraries 1,016,254 State Library Grant 149,442 Library Memorial Fund 65,000 Total Public Library 1,230,696 CULTURAL & RECREATIONAL PROGRAMS: Recreation Department 262,204 J.T. Minnie Maude - Recreation Grant 29,000 Total Cultural & Recreational Programs 291,204 P38 Adjourned Meeting April 22, 2014 CAPITAL INVESTMENTS: Debt & Interest - General Fund 12,449,570 Debt & Interest - Landfill Fund 389,595 Solid Waste - Capital Outlay 200,500 Computer - Capital Outlay 30,000 Building & Grounds - Capital Outlay 40,000 Landfill - Capital Outlay 120,000 Community & Industrial Development 3,205,979 Capital Outlay 56,271 Rural Road Capital Outlay 50,000 Social Services IDA Bonds 114,936 Total Capital Investments 13,450,872 PUBLIC EDUCATION: School Fund: 9,800 Instruction 63,985,897 Admin. /Attend & Health Services 3,259,461 Pupil Transportation 6,157,019 Operation & Maintenance 7,696,077 Non - Instructional Operations 3,205,979 Technology 2,697,825 Cafeteria 5,141,120 92,143,378 Danville Community College 8,781 Total Public Education 92,152,159 TRANSFERS: Law Library Transfer 9,800 Social Services Department Transfer 893,892 School Board Transfer 16,482,595 Courthouse Maintenance Fund to General Fund 30,000 Capital Improvements Fund Transfer 20,000 Economic Development Transfer 377,684 P39 Adjourned Meeting April 22, 2014 Landfill Fund Transfer 806,576 Transfer from Debt Reserve Fund to General Fund 17,320 Total Transfers 18,637,867 GRAND TOTAL ALL EXPENDITURES 175,554,277 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS APPROPRIATIONS RESOLUTION, EXHIBIT B REVENUES BY FUND FOR FY 2015 REVENUES Local Funds State Funds Federal Funds CIP Carryover Carryovers Fund Balance Transfers GRAND TOTAL ALL REVENUES Total Adopted Budget 52,159,696 86,927,969 14,210,092 1,992,018 514,065 1,362,570 18,637,867 $175,804,277 Motion was made by Mr. Snead, seconded by Mr. Blackstock, to approve Resolution 2014- 04-04 to elect the alternate employer rate of 9.20% effective July 1, 2014 with the Virginia Retirement System, which was unanimously approved by the Board. P40 Adjourned Meeting April 22, 2014 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION TO SET EMPLOYER CONTRIBUTION RATES FOR COUNTIES, CITIES, TOWNS, SCHOOL DIVISIONS AND OTHER POLITICAL SUBDIVISIONS (In accordance with the 2014 Appropriation Act Item 468(H)) Resolution 2014 -04 -04 BE IT RESOLVED, that Pittsylvania County 55171 does hereby acknowledge that its contribution rates effective July 1, 2014 shall be based on the higher of a) the contribution rate in effect for FY 2014, or b) eighty percent of the results of the June 30, 2013 actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2014 -16 biennium (the "Alternate Rate ") provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1- 145(I) resulting from the June 30, 2013 actuarial value of assets and liabilities (the Certified Rate "); and BE IT ALSO RESOLVED, that Pittsylvania County 55171 does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2014: (Check only one box) ❑ The Certified Rate of 11.50% ❑X The Alternate Rate of 9.20 %; and BE IT ALSO RESOLVED, that Pittsylvania County 55171 does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the potential future fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of Pittsylvania County 55171 are hereby authorized and directed in the name of Pittsylvania County to carry out the provisions of this resolution, and said officers of Pittsylvania County are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by Pittsylvania County for this purpose. Jesse L. Barksdale, Chairman Pittsylvania County Board of Supervisors CERTIFICATE I, Otis S. Hawker , Clerk of the Pittsylvania County Board of Supervisors, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Pittsylvania County Board of Supervisors held at Chatham, Virginia at 7 o'clock on Aril 22, 2014. Given under my hand and seal of the Pittsylvania County Board of Supervisors this 22nd day of April, 2014. Otis S. Hawker, Clerk Pittsylvania County Board of Supervisors P41 Adjourned Meeting April 22, 2014 Motion was made by Mr. Harville, seconded by Mr. Barber, to set a public hearing for citizen input on proposed changes to the County's Procurement Policy, amending Chapter 25- Centralized Purchasing, of the Pittsylvania County Code, which was unanimously approved by the Board. Motion was made by Ms. Bowman, seconded by Mr. Snead, to amend the FY 2014 budget and approve an appropriation of $965 for the Byrne Justice Assistance Grant (JAG) and approve the transfer of $107 from the Sheriffs Grant Local Match line item (100 -4- 031200 -8108) to line time 250 -4- 031744 -8107. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman -Yes; and Mr. Barksdale - Yes. Ms. Bowman's motion was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Snead, to award the Brosville Industrial Park Grading Project for Lots 7 & 9 to Haymes Brothers, Inc. in the amount of $1,150,000.00 and authorize the Interim County Administrator to sign all necessary documentation, noting the funds were already budgeted for this project. Mr. Barber's motion was unanimously approved by the Board. Motion was made by Ms. Bowman, seconded by Mr. Snead, to ratify the sale of 13 voting units at a cost of $100 each to the City of Danville and authorize the Finance Department to bill the City of Danville $1300 for this equipment, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Blackstock, to: 1) Authorize the establishment of the Pittsylvania County Youth Commission; (2) Authorize Mrs. Bowman to apply for a "Make It Happen" grant through the Danville Regional Foundation, which exists to engage more people and organizations in the transformation of the Dan River Region, by becoming involved in making this a community of "bright spots and success stories" ; and (3) Authorize the Interim County Administrator to sign any documentation necessary concerning the "Make It Happen" grant. Mr. Harville's motion was unanimously approved by the Board. Items Added Motion was made by Ms. Bowman, seconded by Mr. Harville, to submit the Barn Preservation Program as an entry for the VACo Achievement Awards competition in the "Environmental" category, with Ms. Sonja Ingram of Preservation Virginia helping with the submission, which was unanimously approved by the Board. Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to appoint Mr. Hagerman as Pittsylvania County's Alternate member to the Regional Industrial Facilities Authority (RIFA) to serve out the seat left vacant by Ms. Bowman's resignation. Mr. Hagerman's term would from April 22, 2014 through January 5, 2018. Motion was made by Mr. Harville, seconded by Mr. Barber, to send the recommendations submitted by the Joint Setback Study Subcommittee to the Planning Commission for their review. Mr. Hagerman stated the Board had just received the recommendations right before the Board meeting started and made a Substitute Motion, seconded by Mr. Blackstock, to table the issue until the May 5, 2014 Board of Supervisors meeting in order for the Board members to have time to review the recommendations. The Board voted 6 -0 to approve Mr. Hagerman's Substitute Motion, with Mr. Harville abstaining from voting. P42 Adjourned Meeting April 22, 2014 Board Announcements Mr. Harville reminded the Board to submit any additions they may have for the Rural Rustic Roads Program to Mr. Hawker for the May 5, 2014 Board of Supervisors meeting, noting that if nothing is added at that meeting, noting the VDOT public hearing in Lynchburg is May 15, 2014 at 6:OOpm for additions to the VDOT FY 2015/2020 Six -Year Plan. Mr. Harville also asked that a Letter of Appreciation be sent to the J.T. Minnie Maude thanking them for their recreation grants. Mr. Snead reminded the Board of the Danville - Pittsylvania Chamber of Commerce's Annual Awards Dinner at 5:45pm on May 12, 2014 and to let the Chamber know by May 6, 2014 if they plan to attend in order to receive their tickets. Mr. Snead also requested that the Pittsylvania County Registrar attend the Board's next meeting on May 5, 2014 at 7:OOpm to answer questions the Board has concerning surplus voting equipment. Mr. Blackstock announced that he would be running for election as the Staunton River District Board of Supervisors representative in the November 2014 Special Election to fulfill the remainder of the January 1, 2012 — December 31, 2015 term seat. Mr. Barksdale said he has recently been appointed to a newly formed Advisory Council at Danville Community College. He also reminded everyone of the 2014 Dixie Junior Livestock Show coming up at the Olde Dominion Agricultural Complex on April 24 -27, 2014, and of Sheriffs Night Out on Tuesday, April 29. 2014. Adjournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 9:03pm. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim County Administrator Pittsylvania County Board of Supervisors P43 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Resolution 2014- 05 -01; 75th Anniversary of Chatham 05 -05 -2014 Rotary Club ACTION: SUBJECT/PROPOSAL/REOUEST: I CONSENT AGENDA: Resolution ACTION: Yes STAFF CONTACT(S): ATTACHMENTS: Mr. Hawker I Yes BACKGROUND: The Chatham Rotary Club is celebrating its 75th anniversary. ITEM NUMBER: 5(c) INFORMATION: INFORMATION: 9 DISCUSSION: Attached hereto is Resolution 2014- 05 -05, congratulating the Chatham Rotary Club on their 75th anniversary. Representatives from the Chatham Rotary Club will be present at the Board meeting to receive the resolution from the Board of Supervisors. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review, consideration and approval. P44 pitt!Yplbania Countp 38Darb Of *uperbion5 RESOLUTION 2014 -05 -01 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 5, 2014, the following resolution was presented and adopted congratulating the Chatham Rotary Club on their 750' Anniversary. WHEREAS, 2014 marks the 75th anniversary of the Chatham Rotary Club of Chatham, Virginia; and WHEREAS, the Chatham Rotary Club was established on March 15, 1939 and became a member of Rotary International when it was presented with its charter on June 23, 1939; and WHEREAS, the Chatham Rotary Club has operated under the guiding principles to encourage and foster the ideal service as a basis of worthy enterprise, including the development of acquaintance as an opportunity for service; the promotion of high ethical standards in business and professions; the application of the ideal service in each Rotarian's personal, business and community life; and the advancement of international understanding, goodwill and peace; and WHEREAS, during the last 75 years, the Chatham Rotary Club has supported many projects and fundraising programs to benefit Chatham and Pittsylvania County that include beauty pageants, park festivals, Brunswick Stew sales and silent auctions, scholarship awards, purchases of school equipment, Boy Scouts of America, God's Pit Crew disaster response team, the Boys & Girls Club of the Danville area, the Pittsylvania County Literacy Project, the Pittsylvania County 4 -H Program, Big Brothers Big Sisters of the Danville area, Cross Roads Reconciliation Services and the sponsorship of the Chatham High School robotics team and Interact Club service organization; and WHEREAS, the Chatham Rotary Club's outreach efforts include the support of the Rotary District 7570 Water Project, Youth Leadership Awards, and international efforts to eradicate polio and provide clean water wells; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all the citizens of Pittsylvania County, extend their congratulations to the Chatham Rotary Club on the celebration of its 75`' anniversary and express their sincere appreciation, admiration and gratitude for the club's 75 years of community, state and global service; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Chatham Rotary Club Given under my hand this 5th day of May, 2014. P45 Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NU: Proclamation for National Police Week 2014 1 05 -05 -2014 5(d) ACTION• Proclamation CONSENT AGENDA: ACTION: INFORMATION: Yes STAFF CONTACT(S): Mr. Hawker ATTACHMENTS: Yes Each year the Board of Supervisors, in cooperation with the Pittsylvania County Sheriffs Department and Virginia State Police, prepare a Proclamation to provide awareness for the National Police Week. DISCUSSION: Attached hereto, you will find a proclamation for Pittsylvania County concerning National Police Week for May 11, 2014 through May 17, 2014. The Sheriff and/or members of the Pittsylvania County Sheriffs Office will be present at the Board meeting to accept the proclamation. The Board of Supervisors encourages citizens to attend the memorials and provide support for Fallen Officers that have been killed in the line of duty protecting the citizens of Pittsylvania County. The Sheriff will hold the annual memorial, as well as citizens holding a candlelight vigil, on Tuesday, May 13, 2014 at 7:30 pm at The Chatham Baptist Church. Staff recommends that the Board of Supervisors approve the attached Proclamation and direct it to be distributed to the required news media. P46 J31tWp1bania Couutp JBoarb of 6uperbiooro PROCLAMATION NATIONAL POLICE WEEK May 11-17,2014 VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Monday, May 5, 2014, the following proclamation was presented and adopted to recognize National Police Week 2014 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy. WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Pittsylvania County Sheriff's Office; and WHEREAS, nearly 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries; WHEREAS, since the first recorded death in 1791, almost 20,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty, including 8 members of the Pittsylvania County Sheriff's Office; and WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial in Washington, D.C.; and WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year on May 11 -17; WHEREAS, May 15 is designated as Peace Officers Memorial Day, in honor of all fallen officers and their families and U.S. flags should be flown at half - staff; THEREFORE, BE IT RESOLVED that Pittsylvania County Board of Supervisors designates May 11 -17, 2014, as Police Week in Pittsylvania County and publicly salutes the service of law enforcement officers in our community and in communities across the nation. FURTHERMORE, the Board of Supervisors calls upon all citizens of Pittsylvania County to observe Tuesday, May 13, 2014 as Peace Officers Memorial Day in Pittsylvania County in honor of those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. Given under my hand this day 50" day of May, 2014. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P47 PRESENTATIONS P48 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Registrar 1 05 -05 -2014 6 ACTION: INFORMATION: Presentation I CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): Mr. Hawker I ATTACHMENTS: N BACKGROUND: At their adjourned meeting on April 22, 2014, the Board of Supervisors directed the Interim County Administrator to have the Pittsylvania County Registrar appear before the Board at their next meeting, on May 5, 2014, to answer questions the Board has concerning surplus voting equipment. Ms. Jenny Lee Sanders, Registrar for Pittsylvania County, will appear before the Board of Supervisors as per the Board's request. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P49 UNFINISHED BUSINESS P50 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Recommendations from Joint Setback Subcommittee SUBJECT/PROPOSAU/REOUEST: Recommendations from committee STAFF CONTACT(S): Mr. Hawker BACKGROUND: AGENDA DATE: Study 1 05 -05 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 7 INFORMATION: INFORMATION: DISCUSSION: The Joint Setback Study Subcommittee met on April 21, 2014. (Attached hereto are the recommendations from that committee to the Board of Supervisors). At the Board of Supervisors Adjourned Meeting on Tuesday, April 22, 2014, the Board voted to postpone discussion of this time until they had been given time to review the subcommittee's recommendations. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P51 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Recommendations from Joint Setback Subcommittee S U BJECT/PROPOSA VREOUEST: Recommendations from committee STAFF CONTACT(S): Mr. Hawker BACKGROUND: AGENDA DATE: Study 1 04 -22 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 4(e) INFORMATION: INFORMATION: DISCUSSION: The Joint Setback Study Subcommittee met on April 21, 2014. Attached hereto are the recommendations from that committee to the Board of Supervisors. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P52 Pittsylvania County Board" of L Supervisors/Planning Commission 4 joint Setback Subcommittee PF7 Proposed New Zoning Classification (RR -A) & Subsequent Zoning Amendments to A-1 &C -1 Bullet Points Proposed New Zoning Classification RR -A • RR -A is a zoning classification for residential dwellings in traditionally agricultural areas • Front yard setbacks shall be a minimum of 100 feet from lot line • Side yard setbacks shall be a minimum of 150 feet • Rear yard setbacks shall be a minimum of 150 feet • Minimum lot size shall be 2.5 acres • Wells shall be located a minimum of 100 feet from property lines • Clustering of lots will be permitted with the following provisions: o Minimum exterior lot size is 1.75 acres o Minimum interior lot size is 0.75 acres o Setbacks as outlined above exist for the exterior sides of exterior lots o Setbacks for interior sides and interior lots shall be a minimum of 50 feet o Wells shall be located a minimum of 100 feet from property lines All new plats and deeds in RR -A shall include a general description of customary production agriculture activities • Land adjoining or severed from A -1 to be rezoned for residential dwellings shall be rezoned RR -A Proposed Amendments to A -1 & C -1 • Residential dwelling sections and language shall be removed from A -1 and C -1 • Subsequent setbacks and lot sizes would need to be removed in order to add RR -A • All existing A -1 and C -1 lots with dwellings shall be grandfathered P53 Rural Residential — Agriculture (RR -A) Proposed Wording A. Statement of intent. This district is intended to allow rural residences in areas where agricultural and other low- intensity uses predominate, but where low- density residential lots can be created. Uses not consistent with the existing character of this district are not permitted. As rural residential housing is not permitted in A -1 and C -1, this zoning classification has been established to allow those landowners who desire to live in a rural setting the right to do so. Any land severed from an A -1 parcel or adjoining an A -1 parcel that is to be re -zoned for residential use, shall abide by the code established herein for residential buildings and shall be re -zoned to RR -A. a) Furthermore, "It is advised that these residential building lots are located in an agricultural area. Agriculture is the primary economic activity surrounding this zoning district. Owners, residents, and other users of property may be subjected to inconvenience or discomfort arising from agricultural operations even though conducted in accordance with best management practices and /or in accordance with existing laws and regulations of the Commonwealth and the County. Such agricultural operations may generate noise, odors, and dust; may involve the operation of machinery, including aircraft, during any portion of a 24 hour day; and may involve the storage and disposal of manure or biosolids, and the application of fertilizer, soil amendments, and pesticides /herbicides. Owners, occupants, and users of land should be prepared to accept such inconveniences or discomfort as a normal and necessary aspect of living in an agricultural zoning district in a county with a strong rural character and an active agriculture sector." b) The wording in Sub - section A. a) shall be printed on all preliminary and recorded plats, presented to property owners who request a zoning classification change from A -1 to RR -A for the expressed purpose of building a rural residential dwelling, and /or provided to mortgagees in loan closing packets. B. Uses. In this district, structures to be erected or land to be used shall be for one or more of the following uses: a) Uses permitted by right: i) Single- family detached dwellings. ii) Manufactured houses on permanent foundations. iii) Neighborhood parks and playgrounds. iv) Lines, poles and pipes to provide electric, gas, telephone, water or sewer service to structures located on properties adjacent to said facilities. v) Recreational vehicle, provided that the recreational vehicle is on the property no more than 30 consecutive days and is removed from the property for at least 14 consecutive days each time it is removed. vi) Open space developments. b) Permitted accessory uses: (a) Off - street parking. (b) Customary accessory uses and structures. (c) Home occupation. (d) Home business. C. Area regulations. The minimum lot area shall be 2.5 acres. P54 D. Yard regulations. a) Front yard. Structures shall be located 100 feet or more from the front lot line. This shall be known as the "setback line." b) Side yard. Each side yard for each main structure shall be a minimum of 150 feet. No accessory building shall be located closer than 150 feet to any side property boundary line. c) Rear yard. Each main structure shall have a rear yard of 150 feet or more. Accessory buildings may be built to within 30 feet of the rear property line. d) Lots adjoining an A -1 zoning district. No residential structure shall be constructed closer than 150 feet to any A -1 adjacent zoned property line. Wells shall be located 100 feet from any A -1 adjacent zoned property lines unless the adjacent landowner agrees to such through their signature on a recordable waiver. e) Lots adjoining an industrial zoned district. No residential structure shall be constructed closer than 150 feet to an adjacent property line if that property is an industrialized zoned district or contains an industrial use. E. Clustering of Residences. A landowner who properly rezones their A -1 property to RR -A may develop their property for multiple residences as long as the lots adjoining A -1 property maintain the following criteria: a) Minimum lot size of 1.75 acres b) Residential setback of 150 feet on whichever side(s) touch A -1 zoned property and 100 feet on the front from a public road; interior residential yardage setbacks, not adjoining A -1, may be reduced to a 50 feet setback c) Any residences located to the interior of a residential cluster may reduce the minimum lot size to .75 acres and maintain a minimum of 50 feet for the front, rear, and side yardage setbacks F. Building Coverage. The maximum building coverage on a lot shall be 30 %. P,55 JOINT SETBACK SUBCOMMITTEE APRIL 21, 2014 OPTION 1- PROPOSED NEW ZONING CLASSIFICATION RR -A ADDITION OF TWO (2) AMENDMENTS TO THE EXISTING PROPOSAL: EXISTING A -1 PARCELS SHALL HAVE THE ABILITY TO BUILD UP TO TWO (2) DWELLINGS ON SAID PARCEL SUBJECT TO RR -A SETBACKS. WELLS ON THE EXTERIOR LOTS SHALL BE LOCATED A MINIMUM OF 100 FEET FROM EXTERIOR PROPERTY LINES. A MOTION WAS MADE BY MR. HARVILLE, SECONDED BY MR. CLARK, THAT THE TWO (2) AMENDMENTS BE ACCEPTED AS READ AND RECORDED IN THE MINUTES, BE REFERRED TO THE BOARD OF SUPERVISORS, THEN TO THE COUNTY ATTORNEY FOR HIS REVIEW, THEN REFERRED BACK TO THE BOARD OF SUPERVISORS FOR THEIR APPROVAL, THEN FORWARDED TO THE PLANNING COMMISSION FOR FURTHER STUDY. THE MOTION WAS PASSED BY A 6 TO 2 VOTE. THOSE VOTING IN FAVOR OF THE MOTION WERE AS FOLLOWS: MR. HARVILLE, MR. CLARK, MR. WINN, MR. JEFFERSON, MR. ANDERSON AND MR. MOTLEY. THOSE VOTING IN OPPOSITION TO THE MOTION WERE AS FOLLOWS: MR. BLACKSTOCK AND MR. ARTHUR. P56 NEW BUSINESS P57 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Registrar- Donation of Computers to Goodwill SUBJECT/PROPOSAL/REQUEST: Approval of donation of election computers to the Goodwill STAFF CONTACT(S): Hawker, Van Der Hyde BACKGROUND: AGENDA DATE: 5 -05 -14 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 8 INFORMATION: INFORMATION: DISCUSSION: Attached is a letter from the Registrar requesting the donation of computer equipment to Goodwill. These computers are no longer being used and all information contained on them have been removed by the IT department RECOMMENDATION: Staff recommends that the Board of Supervisors consider the donation of surplus computers to Goodwill. If it is the pleasure of the Board to grant permission for the Registrar to dispose of County property in this manner, the Board will need to vote to allow the donation. P58 0 PITTSYLVANIA COUNTY GENERAL REGISTRAR 110 OLD CHATHAM ELEMENTARY LANE CHATHAM, VIRGINIA 24531 Virginia R. Sanders Registrar Kelly A. Bailess Assistant Registrar Apri114, 2014 Members, Board of Supervisors Otis Hawker, acting County Administrator Dear Supervisors and Mr. Hawker, (434) 432 -7971 Fax(434)432 -7973 Jennylee.Sanders@pittgov.org We have a number of surplus laptops that are obsolete and we have used a program to remove all data from them. Rather than their take up space and gather dust, I would like to give to Goodwill. They probably won't sell them but have their clients dismantle and recycle parts. I would like to give these and the computer system that we used with ORE voting system which Is also taking up space we could use for other things. The IT department has wiped this clean to ensure no Information about the ballots can be obtained from the system. Goodwill will come and pick these up from my office at no expense to the County. I hope you will give me permission to dispose of these items in this manner. Sincerely, Je nnyQL, e ntltrrs, ERA Generalstrar P59 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE• For Discussion: FY 2014/15 Adopted Budget SUBJECT/PROPOSAUREOUEST: Request for Discussion STAFF CONTACT (S): Mr. Hawker AGENDA DATE: 05 -05 -2014 ACTION: CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 9 INFORMATION• INFORMATION: 4- At their adjourned meeting on April 22, 2014, by a 5 -2 majority vote, the Board of Supervisors approved a motion made by the Honorable Elton Blackstock, seconded by the Honorable James Snead, to adopt the budget and Resolution 2014 -04 -03 with the following amendment: Mr. Blackstock proposed to cut line item 100-4-033100-317400, Boarding of Prisoners External, from $500,000.00 to $250,000.00, amending the total County budget to $175,554,277.00. The Honorable Coy E. Harville has requested discussion of the FY 2014/15 Adopted Budget. Staff submits this to the Board of Supervisors for their review and consideration. P60 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: I AGENDA DATE: For Discussion: Resolution 2014- 03 -03: Resolution 05 -05 -2014 of Support urging the Governor of Virginia and the Virginia General Assembly to timely pass a clean ACTION: budget Request for Discussion STAFF CONTACT(S): Mr. Hawker CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 10 INFORMATION: INFORMATION: BACKGROUND: At their adjourned meeting on March 18, 2014, the Board of Supervisors, by a majority vote of 6 -1, approved Resolution #2014- 03 -03, which respectfully requested the Governor of Virginia and the Virginia General Assembly to timely pass a clean budget. The Honorable Jerry Hagerman has requested discussion of Resolution 2014- 03 -03. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P61 Vitts;pibanfa Countp 36oarb of Ouperbioors; RESOLUTION 2014 -03 -03 VIRGINIA: At an adjourned meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Tuesday, March 18, 2014, the following resolution was presented and adopted: WHEREAS, each year the foremost duty of the Virginia General Assembly to pass a budget or budget amendments that serve as Virginia's financial blueprint for each fiscal year; and WHEREAS, Virginia is constantly recognized for its sound fiscal management and budgetary practices as illustrated by its AAA bond rating and the strong bond ratings of many local government divisions throughout the Commonwealth; and WHEREAS, Pittsylvania County is currently in the process of developing and adopting its budget for the upcoming fiscal year•, and WHEREAS, the Pittsylvania County Board of Supervisors relies on the timely passage of a budget to allocate funding to local government services and make policy and hiring decisions for the upcoming fiscal year; and WHEREAS, 62,807 residents of Pittsylvania County depend on county government to provide critical services such as education and public safety; and WHEREAS, failure to pass a timely budget will result in uncertainty for the County of Pittsylvania, which receives 45% of its funding as direct aid from the Commonwealth; and WHEREAS, the Pittsylvania County School Board relies on the timely passage of the state budget in order to see its budget and make staffing decisions, which includes teacher contracts; and WHEREAS, interruption of the provision of educational services to Pittsylvania County students will have a significant negative impact on students and families; and WHEREAS, the interruption of public safety services would likely result in the loss of property, serious injury or loss of life for Pittsylvania County citizens; and WHEREAS, critical mental health services to Pittsylvania County residents are provided via funds that flow from the state budget through county budgets; and WHEREAS, the Virginia General Assembly adjourned sine die on Saturday, March 8, 2014 without adopting a budget for the two year biennium beginning July 1, 2014; then BE IT RESOLVED by the Pittsylvania County Board of Supervisors that the Governor of Virginia and the Virginia General Assembly are urged to pass a budget as soon as practicable to ensure the continued functioning of state and local governments; and P62 BE IT FURTHER RESOLVED that the issue of Medicaid Expansion under the Affordable Care Act should be decoupled from budget negotiations and considered a separate legislative session to facilitate prompt passage of a state budget; and BE IT FURTHER RESOLVED that the Pittsylvania County Board of Supervisors shall transmit copies of this resolution to the Honorable Terence R. McAuliffe, Governor of the Commonwealth of Virginia and members of the Virginia General Assembly so they may be apprised of the sense of the Pittsylvania County Board of Supervisors in this matter. Given under my hand this 18`h day of March, 2014. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P63 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Request for Public Hearing — No Thru Truck Traffic Restriction; Engineering Study for SR 790/Piney Road (from SR 40 to SR 799 /Climax Road); SR 799 /Climax Road - entire length from Hwy 57 to Hwy 40; SR 750 /Green Pond Road (from Hwy 57 to SR 649 /Anderson Mill Road); SR 750 /Oxford Road (from Hwy 40 West to SR 649 /Anderson Mill Road); and SR 649 /Anderson Mill Road (from SR 750 /Oxford -Green Pond Roads to SR 799 /Climax Road) SUBJECT/PROPOSAL/REQUEST: Request for Public Hearing STAFF CONTACT(S): Mr. Hawker AGENDA DATE: 05 -05 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes 7 REVIEWED BY: ITEM NUMBER: 11 INFORMATION: INFORMATION: BACKGROUND: The Board of Supervisors held a public hearing on July 17, 2012 for citizen input on a proposed No Thru Truck Traffic Restriction on SR 799 /Climax Road. (See Attachment A). In recent months, there has been much discussion about tractor trailer traffic on SR 799 /Climax Road and whether an engineering study concerning No Thru Truck Traffic Restrictions could be performed by the Virginia Department of Transportation (VDOT). (See Attachment B- !/DOT's response on steps necessary for such an engineering study). DISCUSSION: The Honorable Jerry Hagerman has requested consideration for a public hearing for citizen input on No Thru Truck Traffic Restrictions for the roads listed above, and has offered alternate routes. (See Attachment Q. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P64 Adjourned Meeting July 17, 2012 No one signed up to speak and Mr. Barber closed the public hearing at 7:25pm. Motion was made by Mr. Ecker, seconded by Ms. Bowman, to approve rezoning Case R -12 -030 from R -1 to MHP with the submitted proffer. The following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Snead -Yes; Mr. Barksdale -Yes; Mr. Hagerman -Yes; Ms. Bowman; Mr. Ecker; and Mr. Barber -Yes. Mr. Ecker's motion to rezone Case R -12 -030 from R -1 to MHP was unanimously approved by the Board. This concluded the Rezoning Cases. Public Hearing No Thru Trucks- Callands- Gretna District: Public Hearing to receive citizen input on the proposal to restrict truck traffic from SR 750 /Green Pond Road (off RT 57 West) to SR 800 /Anderson Mill Road; to SR 799 /Climax Road; to RT 40 West. The Alternate Route would be for trucks on RT 57 West to continue east to the Town of Chatham; then follow U.S. RT 29 North until reaching RT 40; thence taking RT 40 West. The proposed restriction will be on any truck, truck and trailer, or semi - trailer combination except a pickup truck or panel truck. Mr. Barber opened the public hearing at 7:27pm. Mr. Sleeper explained that there had been concern on the narrowness of the road and the amount of commercial truck traffic on the advertised route from VA RT 57 to VA RT 40 and that the Honorable Jerry Hagerman has requested a "No Thru Trucks" resolution be considered for public hearing and if approved, be forwarded on to the Virginia Department of Transportation. The following persons signed up to speak: Mr. Jim Wagner of the Callands -Gretna District, whose career field is Forestry, questioned if there had been a study of the amount of truck traffic on the currently used route for VA RT 57 to VA RT 40 and that to use the suggested alternate route would put an undue burden of additional miles and gas expense on the drivers, in addition to how important this route was for the forestry industry. Mr. Wagoner suggested the Board look at all aspects of this issue and to consider getting direct input from the Department of Forestry and landowners alike. Ms. Tammy Whitt, of the Callands- Gretna District, lives on Climax Road / SR799, and voiced concerned about vehicles using excessive speed; of trucks using the road as a shortcut to VA RT 40 and that because of the narrowness of the road, meeting such trucks has become highly dangerous and supported the resolution. Ms. Annegret Wiegmann of Chatham voiced safety concerns concerning the roads not being designed for commercial traffic and believed that lowering the speed limit would improve what currently was a dangerous situation. Mr. Arthur Brunner of 3211 Climax Road /SR799 also stated the traffic appeared to be going too fast (approximately 55- 60mph) and felt speed limits should be restricted to 40mph, and that the road was too narrow for commercial truck traffic. Mr. Ken Scruggs of the Tunstall District, and a professional forester and local timber buyer, stated the forest industry needed the current route being used and the forest industry couldn't afford to absorb the cost that would incur from using the proposed alternate route, and the landowners selling timber would also lose profit from their timbers sales since these additional costs for a more lengthy route would have to be passed onto the customers. Mr. Scruggs further voiced his concerns on the ability of some trucks to pass beneath the low train trestle, which presents a potential safety hazard. Mr. Max Kendall, of Kendall Lumber, stated the Board to consider instead requesting that VDOT widen the existing truck routes (SR 750, 800, and 799) by 18 inches to 2 feet on each side of the road, and this would greatly benefit both sides of the issue. Furthermore, Mr. Kendall pointed out that if you divert that amount of commercial truck traffic into the Town of Chatham, the Town's residents would be the next group of people in front of the Board complaining. P65 Adjourned Meeting July 17, 2012 prohibit thru traffic north or to realign the 57 / B -29 intersection at the Exxon Station for traffic turning south off Hwy 57 have been rejected. The proposed restriction will simply make worse a problem that already exists in town and one which we have had no success in addressing with VDOT. This restriction would take what appears to be a relatively minor rural road problem and turn it into a much larger issue in the town. I respectfully request the county reconsider this proposal or look at alternatives which would avoid putting this traffic into town. If adopted, any plan put forward by the county must include asking VDOT for prohibitions on thru truck traffic on Main Street (Business 29) north of Highway 57 and also for a realignment of the intersections at Hwy 57 and 29 Business both coming off 57 west and entering 57 east at the Exxon Station. Thank you for your consideration and time. Joe Rogers, PE Mayor, Town of Chatham Zo /.2 Mr. Rodgers commented that Dominion Power alone had over 10,000 trucks per year that used the current route from VA RT 57 to VA RT 40 and it created numerous difficulties for the trucks to come through the Town of Chatham as opposed to their current route. Mr. Roy Byrd, Council Member for the Town of Chatham, and Fuel Procurement Manager for the Dominion Power Plant, stated the current truck route was critical for Dominion Power, and that as a Town Councilman, the issue becomes where are you going to spend money to accommodate the truck traffic -the current route or the proposed route, as each has issues. As a 10- year veteran of the Virginia Transportation Board, Mr. Byrd stated that the one thing he learned is that the propose of highways was to distribute traffic and if the Board restricts truck traffic from RT 750, you will concentrate all this truck traffic through the Town of Chatham. Dominion Power is the largest taxpayer in Pittsylvania County and saves over 2 million barrels of oil a year for fuel consumption and furthermore, has extended $163 million to the timberers of this County. His suggest would be to start with lowering the speeds on the roads in question and then petition VDOT to widen those same roads. Mr. Roger Jefferson, of the Callands- Gretna District, is a dairy farmer on the Climax Road who markets 88% of the milk in Pittsylvania County, and the largest dairy farmer in the Commonwealth of Virginia, and stated his business can't operate if the trucks can't come in and out of his business. He was not in support of restricting the truck traffic and suggested the more reasonable solution would be to lower speeds and have them enforced. Mr. Chad Shelton of the Callands- Gretna District runs a lumber business with his father and stated the current truck route was the primary corridor for moving their products and agreed with earlier suggestions of enforced lowered speed limits and widening the roads. Mr. Bill Black of the Banister District worried about the quality of life in Chatham if an excess of 10,000 trucks were added to the Town traffic. Furthermore, long carriers cannot make the turn going north onto Main Street if cars are parked at the post office and trucks making a turn onto VA RT 57 E can't make that turn either, making this alternate route an impossible route for truckers to use. Mr. David Falson of Dominion Power stated that SR 750 is crucial to the operation of Dominion Power and that in 7 years and over 10,000 loads, none of their trucks had been involved in an incident. P66 Adjourned Meeting July 17, 2012 Ms. Audrey Fox of 2813 Greenpond Road stated that road was very curvy, had a high traffic county, and was not built to accommodate the amount of traffic currently traveling it. Ms. Fox stated the major problem was speeding by all vehicles and suggested VDOT lower the speed limit to 45mph. Mr. Bobby Trucker of the Callands- Gretna District and the Museville community was opposed to the truck restriction, mostly because he did not believe in imposing restrictions on certain types of traffic. Mr. Tucker stated that only l truck has been involved with traffic incidents on that road, and questioned if the No Thru Trucks restriction was imposed, would that also prohibit utility trucks, farm trucks pulling trailers, and etc. from using the current route. Mr. Joe Rodgers, of Chatham and the current Mayor for the Town of Chatham, presented a written statement for record on the behalf of the Town of Chatham. Comments for: Pittsylvania County Board of Supervisors — Public Meeting of July 17, 2012 - Truck Restrictions from Route 57 to Route 40 west of Gretna On behalf of the town of Chatham, I must voice opposition to the proposal to restrict truck traffic beginning at the route 57 / 750 intersection; then along Green Pond, Anderson Mill, Climax, and Piney Road to route 40 just west of Gretna. This opposition is based on the negative effects that this change would have on the town and its citizens. Before preparing this statement, I drove the route of the proposed restriction from Rondo to Gretna and back_ I found the traffic to be light and encountered an average of only 12 cars (counting both directions going and coming from Route 57 to Route 40. 1 did not see any road conditions which appeared unsafe when traveled at legal speed limits. I am advised that truck traffic from western Pittsylvania County and from Martinsville and Henry County is using this route as a short cut from Hwy 57 to Hwy 40 and then to US 29 north. They are also apparently using it to avoid having to go through the Town of Chatham. I measured a 5 mile savings from Hwy 57 to US 29 north at the Gretna by -pass using this route vs, going down Hwy 57 to Chatham and then north on US 29 to Gretna. I understand that the Board of Supervisors is reacting to recent accidents on Green Pond Road. In each case, it is not clear that the road itself was a primary factor. Based on what I've read, the tragic accident which took the life of the young mother of two would not have been influenced in any manner had trucks been restricted on this section of road. If the proposed restrictions are put in place, the only route for this northbound traffic will be through the Town of Chatham. It is my contention that this may create more problems than a restriction in the county will solve. The intersection at Hwy 57 and Business 29 in town presents difficulty in maneuvering trailer trucks whether turning on to or off of Main Street. Southbound traffic on Main Street occasionally has to stop and back up to provide turning radius space for trailer trucks going north on Main Street off of 57 and vehicles turning left off Business 29 onto Hwy 57 often require trucks trying to turn right to maneuver onto the sidewalks, as tire marks readily attest. Truck traffic along Main Street, especially northbound traffic, has to contend with vehicles on both sides of the street as well as pedestrian traffic. The town has received routine complaints about the noise, pollution and safety issues associated with through truck traffic north of Hwy 57 on Business 29, it is noteworthy that northbound traffic through town passes through much area which is residential. Herein lay many of the citizens concerns. Efforts and overtures to VDOT to P67 Adjourned Meeting July 17, 2012 Ms. Carolyn Moon of the Westover District and forestry consultant that assists private owners in the sale of their timber stated this proposed restriction is a form of restricting commerce and agrees with the earlier proposed solutions of reduced speed limits and widening of the roads currently being used. Mr. Nelson Giles, Jr. of Chatham stated that the roads /shoulders of the current routes are not adequate for trucks, but it is the shortest and most economical route to use. Speed limit enforcement, Mr. Giles stated, is a necessity no matter how the Board votes. Mr. Peter Pilser of the Climax Road complained about the noise the truck traffic created and that slowing the traffic down via enforced speed limits would certainly help. Mr. Richard Shields of the Callands- Gretna District sympathized with both sides of the issue, and that the most important thing to be done would be enforcing reduced speed limits. Mr. Roy Van Der Hyde of the Chatham - Blairs District and Van Der Hyde Dairy Farms, agreed with Mr. Jefferson's comments. Mr. Tommy Motley of the Callands- Gretna District also agreed with Mr. Jefferson and that if truck traffic was diverted to the Town, and a truck got hung up at the train trestle, not only would it stop vehicle traffic, it could stop train traffic as well. Mr. Kevin Owns of the Callands- Gretna District, who lives on the Climax Road, stated some of the craziest driving was from car drivers, not truck drivers, and restricting truck traffic would not answer the safety issues currently experienced on that road; that speed limits need to be lowered for all road traffic and enforced. Mr. Jay Calhoun of the Gretna - Callands District stated the truck restriction was a way of restricting commerce that's harvested in this County and that route is a thorough faire route on the VDOT maps; it is important to identify and solve the road problems, not restrict traffic. Ms. Lori Berries of the Climax area, spoke in favor of the restrictions. Mr. Donnie Moore of the Callands- Gretna agreed with previous comments on speed reduction and road widening. Mr. Steven Veal, who lives on Anderson Road and is a truck driver, stated that a tractor trailer can't make the turns in the Town of Chatham and agreed with previous comments concerning the limitations and road widening. Mr. Frank Fox of the Chatham - Blairs District felt this proposal alternate route was an example of unintended consequences and that the problem would being moved instead of fixed. No one else spoke and Mr. Barber closed the public hearing at 8:21pm. Motion was then made by Mr. Hagerman, seconded by Mr. Ecker, to forward the resolution onto VDOT for consideration. Mr. Harville made a substitute motion, seconded by Mr. Snead, to ask VDOT to extend the roads by 18 inches on each side, and to immediately post 45mph speed limit signs. Furthermore, Mr. Harville stated that he would be willing to forfeit his 6 -year funds to fix this road problem, and that the County needed to send a strong message to the Commonwealth of Virginia concerning this matter. The Board then approved Mr. Harville's substitute motion by a 6 -1 majority vote, with Mr. Hagerman opposing. This concluded the Public Hearings. Unfinished Business At the July 2, 2012 meeting of the Board, a motion was made by Mr. Snead, seconded by Mr. Ecker, for the reappropriation of funds as follows: $175,00 to Sheriff - Wrecker Service (100 -4- 031200 - 3170), $2,312.09 to Sheriff - Subsistence & Lodging, $10,620.04 to Sheriff -Parts (100 -4- 031200- 6030), $7,742.35 to Sheriff -Svc Costs -Labor (100-4-031200-0631), $70.38 to Jail- Extradition (100 -4- 033100 - 5550), $37,351.07 to WIA -Rent (251-4-353160-5420), $388.39 to Solid Waste Disposal -Parts (520 -4- 042400 - 6030), $700.00 to Landfill -Box Site Improvements (520 -4- 042400 - 8134). This motion required a 10 -Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Snead -Yes; Mr. Barksdale -Yes; Mr. P68 Rebecca Flippen From: Craddock, Joseph (VDOT) < Joseph .Craddock @VDOT.Virginia.gov> Sent: Friday, March 21, 2014 4:08 PM To: Rebecca Flippen Subject: RE: FULL ENGINEERING STUDY Attachments: Scanned from a Xerox multifunction device.pdf Yes, this is a big deal, so it does need a resolution. In fact, prior to doing a resolution, a public hearing must be held. I've attached a pdf of the CTB guidelines, but here's a summary of the rules that would have to be followed just to submit the request. A. The public notices for the hearing must include a description of the proposed through truck restriction and the alternate route with the same termini. A copy of the notices must be provided to VDOT. B. A public hearing must be held by the local governing body and a transcript of the hearing must be provided with the resolution. C. The resolution must describe the proposed through truck restriction and a description of the alternate, including termini. D. The governing body must include in the resolution that it will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency. Note that the termini for the restricted route and the alternate route have to be the same. Let me know if you need anything else. Thanks, Jay VDOT - Lynchburg District Area Land Use Engineer / Assistant Residency Administrator Pittsylvania & Halifax Counties 434- 316 -8898 cell 434 - 856 -8068 office From: Rebecca Flippen [mailto: Rebecca. Flippen tittoov.org] Sent: Thursday, March 20, 2014 8:19 AM To: Craddock, Joseph (VDOT) Subject: FW: FULL ENGINEERING STUDY Good morning, Jay; What do I need to put in a resolution (or is a resolution necessary) to fulfill Mr. Hagerman's request below? I know there are several requests now VDOT no longer needs resolutions for but instead just a written request from us. Rebecca P69 Rebecca Flippen Deputy Clerk County Administration Pr.TTSVLVANIA COUNTV VIRGJ'NJU:S Tel. (434) 432 -7710 Fax. (434) 432 -7714 Rebeccq.P�,1sen a ittgoV °ocg evcwe� °nif4eov,or� 1 Center Street P.O. Box 426 Chatham, Vii. 24531 Any e-mail or other correspondence sent to a member of the Board of Supervisors, or any other public official and/or employee of Pittsylvania County, Virginia (the 'County), in the transaction of public business, is considered a public record, and such records are subject to the Virginia Freedom of Information Act ( "VA FOIA'). This means that Virginia law generally requires the County to provide a copy of any such e-mail, upon request, for inspection and copying to any citizen of the Commonwealth, or to any member of the news media, unless lawfully exempted from production /disclosure under VA FOIA. If you have received this email or any attachments in error, please notify the sender immediately at (434) 432 -7700, and by reply email, and delete this email and any attachments to it from your in- box, sent items, and deleted items. Thank you From: Jerry A. Hagerman Sent: Wednesday, March 19, 2014 7:33 PM To: Otis Hawker Cc: Rebecca Fiippen; Jessie L. Barksdale Subject: FULL ENGINEERING STUDY HI MR HAWKER, THIS REQUEST IS TO THE BOARD OF SUPERVISORS FOR A RESOLUTION TO BE SENT TO VDOT REQUESTING THEY "PERFORM A FULL TRAFFIC ENGINEERING STUDY" OF STATE ROUTE 799, AKA, CLIMAX ROAD FROM THE INTERSECTION OF STATE ROUTE 40 TO STATE ROUTE 57. THE REASON FOR THIS REQUEST IS TO RESTRICT LARGE TRACTOR TAILER TRUCKS FROM USING ST 799, FOR THE SAFETY OF PERSONS, INCLUDING CHILDREN, LIVESTOCK, ANIMALS, AND PROPERTY. THE BEST ALTERNATE THROUGH ROUTE I BELIEVE TO BE STATE ROUTE 57 THRU CHATHAM TO US 29 THEN NORTH OR SOUTH AS NEEDED. I WOULD LIKE TO PRESENT AT OUT APRIL 7T" MEETING. THIS TO PLEASE REVIEW THIS REQUEST AND CHANGE AS NEEDED. THANK YOU, JERRY HAGERMAN P70 Adopted by Commonwealth Transportation Board October 16, 2003 GUIDELINES FOR CONSIDERING REQUESTS TO RESTRICT THROUGH TRUCKS ON PRIMARY AND SECONDARY HIGHWAYS Section 46.2- 809 of the Code of Virginia provides: The Commonwealth Transportation Board, or its designee, in response to a formal request by a local governing body, after such body has held public hearings, may, after due notice and a proper hearing, prohibit or restrict the use by through traffic of any part of a primary or secondary highway if a reasonable alternate route is provided. The Board, or its designee, shall act upon any such formal request within nine months of its receipt, unless good cause is shown. Such restriction may apply to any truck or truck and trailer or semitrailer combination, except a pickup or panel truck, as may be necessary to promote the health, safety, and welfare of the citizens of the Commonwealth. Nothing in this section shall affect the validity of any city charter provision or city ordinance heretofore adopted. Background It is the philosophy of the Commonwealth Transportation Board that all vehicles should have access to the roads on which they are legally entitled to travel. Travel by any class of vehicle on any class of highway should be restricted only upon demonstration that it will promote the health, safety and welfare of the citizens of the Commonwealth without creating an undue hardship on any of the users of the transportation system. The Board recognizes that there may be a limited number of instances when restricting through trucks from using a segment ofa primary or secondary roadway will reduce potential conflicts, creating a safer environment and one that is in accord with the current use of the roadway. The Board has adopted these guidelines to govern and regulate requests for through truck restrictions on primary and secondary highways. Process The Commonwealth Transportation Board delegates the authority to restrict through truck traffic on secondary highways to the Commissioner of the Virginia Department of Transportation. Such P71 restrictions can apply to any truck, truck and trailer or semi trailer combination, or any combination of those classifications. Consideration of all such restrictions by the Commissioner is subject to these guidelines as adopted by the Board. The Commonwealth Transportation Board retains the authority to restrict through truck traffic on primary highways. In order to conform to the requirements of the Code of Virginia and to insure that all concerned parties have an opportunity to provide input, the local governing body must hold a public hearing and make a formal request of the Department. The following must be adhered to: (A) The public notices for the hearing must include a description ofthe proposed through truck restriction and the alternate route with the same termini. A copy of the notices must be provided. (B) A public hearing must be held by the local governing body and a transcript of the hearing must be provided with the resolution. (C) The resolution must describe the proposed through truck restriction and a description of the alternate, including termini. (D) The governing body must include in the resolution that it will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency. Failure to comply with (A), (B), (C) and (D) will result in the request being returned. The Commonwealth Transportation Board and the Commissioner shall act upon any such formal request within nine months of its receipt, unless good cause is shown. Criteria Travel by any class of vehicle should be restricted only upon demonstration that it will promote the health, safety and welfare of the citizens of the Commonwealth without creating an undue hardship on any users of the transportation net work. The Virginia Department of Transportation will consider criteria 1 through 4 in reviewing a requested through truck restriction. The proposed restriction must meet both the first and second criteria in order to be approved: 1. Reasonable alternate routing is provided. The alternate route will be evaluated for traffic and P72 safety related impacts. To be considered "reasonable ", the alternate route(s) must be engineered to a standard sufficient for truck travel, and must be judged at least as appropriate for truck traffic as the requested truck restriction route. If an alternate route must be upgraded, the improvement shall be completed before the truck restriction can be implemented. The termini of the proposed restriction must be identical to the alternate routing to allow a time and distance comparison to be conducted between the two routings. Also, the alternate routing must not create an undue hardship for trucks in reaching their destination. 2. The character and /or frequency of the truck traffic on the route proposed for restriction is not compatible with the affected area. Evaluation will include safety issues, accident history, engineering of the roadway, vehicle composition, and other traffic engineering related issues. In addition to meeting the first two criteria, the proposed restriction must meet either the third or the fourth criteria in order to be approved. 3. The roadway is residential in nature. T a the roadway will be judged to be residential if there are at least 12 dwellings combined on both sides within 150' of the existing or proposed roadway center line per 1,000 feet of roadway. 4. The roadway must be functionally classified as either a local or collector. Failure to satisfy criteria 1 and 2, and either criteria 3 or 4 will normally result in rejection of the requested restriction. The Commonwealth Transportation Board when deemed necessary may modify or revise any provisions or criteria contained in these guidelines. K, P73 Hi Mr. Hawker, I request a public hearing in ref. to "no thru tractor trailer trucks from using the following state highways ": a. Rt. 790 (from Rt. 40 to Rt. 790) b. Rt. 799 (entire length from Rt. 40 to Rt. 57) c. Rt. 750 (from Rt. 57 to Rt. 649) d. Rt. 649 (from Rt. 750 to Rt. 799) The alternate route is as follows: Traveling east on Rt. 57 from Martinsville, va continue thru Chatham to Rt. 29 North /South . When coming from Rt. 40 travel to Rt. 29 North toward Altavista or South towards Danville. Vehicles toward Martinsville would exit Rt. 29 on Rt 57 going thru Chatham for app. One block on main street. This would allow all trucks to be restricted from going North on Main St. Chatham. This would allow two turns with corners being adjusted slightly and stop lines moved further south on main St. The rail road underpass on Rt. 57 passes Federal and State regulations by being over 14 feet in height when truck height is restricted to app. 13 feet 6 inches. This would alleviate Tractor Trailers from traveling 8 miles on a 17 ft. wide rural road with no shoulders and allow all tractor trailers to travel on a 4 lane highway designed for large trucks which would conserve fuel have safer conditions for drivers and the public. Jerry A. Hagerman, Supervisor Callands /Gretna District P74 PUBLIC HEARING NOTICE DRAFT The Board of Supervisors of Pittsylvania County will hold a public hearing on (DATE TO BE DETERMINED) at 7:00 p. m. in the General District Courtroom located on the second floor of the Edwin R. Shields Courthouse Addition in Chatham, Virginia to receive citizen input on the proposal to restrict track traffic from SR 750 /Green Pond Road (from Hwy 57 West to 649 /Anderson Mill Road); SR 750 /Oxford Road (from Hwy 40West to SR 649 /Anderson Mill Road to SR750 /Green Pond Road); SR649 /Anderson Mill Road to SR 799/Climax Road; SR 790 /Piney Road (from Hwy 40 to SR 799 /Climax Road); SR 799 /Climax Road, from to Hwy 57West to Hwy 40 West. The Alternate Routes would be: (1) for trucks to continue on RT 57 West (Callands Road) to the Town of Chatham; turn right onto US Bus 29S (Main Street) for approximately 1 block, then turn left onto Hwy 57E (Halifax Road) until reaching the US 29 North and South exits; and (2) for trucks to continue down Hwy 40 West until reaching US 29 North / South bound lanes; and (3) for trucks coming off US 29 North or South at Chatham exit leading to Hwy 57 E (Halifax Road), continuing until reaching US 29 Bus (Main Street in Chatham), turning right and traveling approximately 1 block before turning left onto Hwy 57 West (Callands Road). A full text of the proposed changes is available in the office of the County Administrator, 21 North Main Street, Chatham, Virginia, Monday through Friday from 8:00 a. m. to 5:00 p. m. for public viewing. P75 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Resolution 2014- 05 -02; Coal Ash Spill SUBJECT/PROPOSAL/REQUEST: Resolution STAFF CONTACT(S): Mr. Hawker BACKGROUND: AGENDA DATE: ITEM NUMBER: 05 -05 -2014 12 ACTION: INFORMATION: Yes CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: DISCUSSION: The Honorable Coy E. Harville has requested a resolution concerning the coal ash spill into the Dan River from the Dan River Steam Station located in Rockingham County, North Carolina and owned by Duke Energy. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P76 Vittopibauia Couutp 36oarb of *uperbi!5ory RESOLUTION 2014 -05 -02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, May 05, 2014, the following resolution was presented and adopted. WHEREAS, Duke Energy operated a power generating facility referred to as the Dan River Steam Station, located in Rockingham County, North Carolina, for 63 years; and WHEREAS, the three units of the Dan River Steam Station were retired in 2012, leaving in place two coal ash ponds located adjacent to the Dan River; and WHEREAS, on February 2, 2014 approximately 39,000 tons of coal ash and 35 million gallons of contaminated wastewater were released into the Dan River from a broken stormwater pipe located beneath an unlined coal ash pond at this Dan River Steam Station ; and WHEREAS, this coal ash spill resulted in coal ash deposits in the Dan River and still undetermined potential impacts to the river's natural ecosystem; and WHEREAS, the Dan River flows from the coal ash spill site through Pittsylvania County, Virginia and is an important natural resource to the people of Pittsylvania County both for recreational and economic development reasons; and WHEREAS, Pittsylvania County has recognized the importance of the Dan River by supporting its addition to the Virginia Scenic Rivers program; and WHEREAS, the President of Duke Energy has stated, "We apologize and will use all available resources to take care of the river." and "We will do the right thing for the river and surrounding communities. We are accountable. ", then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors accepts Duke Energy's responsibility and accountability for the Dan River coal ash spill and requests that the interests and concerns of the residents of Pittsylvania County be considered and addressed throughout the process of clean up and remediation of all impacts associated with the spill, both environmental and economic; and BE IT FURTHER RESOLVED that Pittsylvania County government and elected officials should be fully informed and involved in any and all decisions about how Duke Energy addresses both real and perceived damages to the Dan River and the region's image. Given under my hand this 5" day of May, 2014 P77 Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors AGENDA TITLE: PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: 5 -05 -14 Expenditure Refunds- Requires a motion and a 10 -day ACTION: layover I Yes CONSENT AGENDA: ACTION: Budget Amendment for expenditure refunds ATTACHMENTS: Yes REVIEWED BY: Z�"� STAFF CONTACT(S): Hawker, VanDerHyde BACKGROUND: ITEM NUMBER: 14 INFORMATION: INFORMATION: DISCUSSION: Attached is a list of expenditure refunds for the month of April 2014 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $199.67 to Clerk of Courts - Copier Lease (100 -4- 021600- 60051), $125.00 to Sheriff - Wrecker Service (100 -4- 031200 - 3170), $438.78 to Sheriff -Parts (100 -4- 031200- 6031), $285.20 to Sheriff -Labor (100 -4- 031200 - 6031), $50.60 to Jail- Extradition (100- 4- 033100- 5550), $198.00 to Recreation - Recreation Related Supplies (100 -4- 071100 - 6014), $519.22 to WIA Administration -Other Operating (251 -4- 353160- 6014), $20,031.52 to WIA -Other Operating (251- 4- 353853- 6014). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P78 Finance Department P.O. Box 426 Chatham, Virginia 24531 PITT5YLVANIA COUNTY VIRGINIA MEMO TO: Otis S. Hawker Interim County Administrator FROM: Kim Van Der Hyde Finance Director SUBJECT: April Expenditure Refunds DATE: April 30, 2014 Phone (434) 432 -7740 Fax (434) 432 -7746 Gretna /Hurt (434) 656 -6211 Bachelors Hall/Whitmell (434) 797 -9550 The list below shows all expenditure refunds that were sent to the Finance Department during the month of April. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100 -4- 021600 -60051 Clerk of Court- Copier Lease 199.67 Reimbursement 100 -4- 031200 -3170 Sheriff - Wrecker Service Reimbursement 100 -4- 031200 -6030 Sheriff -Parts Insurance Reimbursement 100 -4- 031200 -6031 Sheriff -Labor Insurance Claims 100 -4- 033100 -5550 Extradition 100 -4- 071100 -6014 Recreation -Rec Related Supplies Trip Payment 125.00 438.78 285.20 50.60 198.00 251 -4- 353160 -6014 WIA Administration -Other Operating 519.22 Overpayment 251 -4- 353853 -6014 WIA -Rent 20,031.52 Rent Payments 251 -3- 000000 - 150201 TOTAL APRIL EXPENDITURE REFUNDS $21,847.99 P79 PITTSYLVANIA COUNTY Board of Supervisors AGENDA TITLE: I AGENDA DATE: Virginia Department of Transportation — Rural Rustic 05 -05 -2014 Roads - Resolutions SUBJECT/PROPOSAL/REOUEST: Resolutions STAFF CONTACT(S): Mr. Hawker ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 15 INFORMATION: INFORMATION: BACKGROUND: §33.1 -70.1 of the Code of Virginia, 1950, as amended, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road. (1) Attached hereto, you will find four (4) resolutions (see attached) that were submitted to the Virginia Department of Transportation (VDOT) on August, 6, 2013 for the following roads in Pittsylvania County that qualified as Rural Rustic Roads: Resolution 2013- 08 -02: SR 758 /Rose Street; Resolution 2013- 08 -03: SR 755 /Mercury Road, Resolution 2013- 08 -04: SR 644 1CooksburgRoad; and Resolution 2013- 08 -05: SR 749 /Cedar Road. VDOT recently sent a notification that there was some required language missing from those resolutions and that these roads had not yet been added to be added to Rural Rustic Road Program. Attached are new resolutions that include the required language so these 4 roads can be added to the Rural Rustic Road Program. (2) Attached hereto, you will find thirteen (13) resolutions (see attached) to be submitted to the Virginia Department of Transportation (VDOT) for the following roads in Pittsylvania County that qualify as a Rural Rustic Roads: SR 1009 /Bennett Street; SR 800IRigney Circle; SR 817/Turkeycock Mountain Road,- SR 644ICo oksb urg Road (additional section from Resolution 2014- 05- 06);SR 706 /Abbott Pl; SR 707 /Mac Road, SR 713 /Lester Road; SR 927 1Hickey Road, SR 6561Wiles Road; SR 959IWalkLane; SR 1062 1Church Lane; SR 1070 /Rodgers Road, and SR 713 /Lester Road. (3) Jacobs Road, a total of 5.1 miles, is already on the current Six -Year Plan, but does not have a resolution and the Board will need to pass a resolution to keep that road on the plan. Attached hereto, is Resolution 2014- 05 -21, for Jacobs Road. In all, there are a total of 18 resolutions to be approved and forwarded to VDOT for roads to be included in the Rural Rustic Road Program. P80 RECOMMENDATION: Staff recommends the Board of Supervisors approve: (1) Resolution 2014 -05 -21 SR 637 /Jacobs Road (already on the Six -Year Plan but missing a resolution; (2) Resolutions 2014 -05 -04 SR 758 /Rose Street; 2014 -05 -05 SR 755 /Mercury Road; 2014 -05 -06 SR 6441Cooksburg Road and 2014 -05 -07 SR 749 /Cedar Road (roads approved by the Board 08/05/2013 but needed new resolutions); (3) Resolutions 2014 -05 -08 SR 1009 /Bennett Street; 2014 -05 -09 SR 800 /Rigney Circle; 2014 -05 -10 SR 817 /TurkeycockMountain Road, 2014 -05 -11 SR 644 /CooksburgRoad (additional section from Resolution 2014 -05- 06); 2014 -05 -12 SR 706 /AbbottPl; 2014 -05 -13 SR 707 /Mac Road; 2014 -05 -14 SR 713 /Lester Road; 2014 -05 -15 SR 927 1Hickey Road; 2014 -05 -16 SR 6561Wiles Road; 2014 -05 -17 SR 9591Walk Lane; 2014 -05 -18 SR 1062 /Church Lane; 2014 -05 -19 SR 1070 /Rodgers Road; and 2014 -05 -20 SR 713 /Lester Road; and (4) and authorize the Interim County Administrator to sign any necessary documentation, and to submit these approved resolutions to VDOT for their Rural Rustic Road program. P81 Rebecca Flippen From: Craddock, Joseph (VDOT) < Joseph .Craddock @VDOT.Virginia.gov> Sent: Tuesday, April 29, 2014 11:53 AM To: Otis Hawker; Martin, Kenneth C. (VDOT) Cc: Rebecca Flippen Subject: FW: VDOT Resolutions Attachments: 2013 -08 -02 VDOTRuralRustSR758.pdf; 2013 -08 -03 VDOTRuralRustSR755.pdf; 2013 -08 -04 VDOTRuralRustSR644.pdf; Scanned from a Xerox multifunction device.pdf Here are the resolutions that have already been passed regarding Rural Rustics. These were for Rose Street, Mercury Road, and Cooksburg Road. There was also another one passed at the same meeting for Cedar Road, but it is already paved, so I did not include it. However, in reading the wording of these resolutions, they state that the roads are in the Board's six year plan, and they were not, so I'm not sure they're valid. It would probably be prudent to pass another resolution for the roads that do make it into the six year plan. Also, there is a paragraph missing from the resolution. I have attached a sample resolution as a guide. Also, Jacobs Rd. (Route 637) is on the current six year plan, but we do not have a resolution declaring it as a Rural Rustic. Of course, this is subject to change, but a rough estimate of what it takes to do a Rural Rustic project is $175,000 per mile. Over the next 6 years, the County will be getting about 3.3 million for unpaved roads, which is about 18.9 miles worth. The resolutions so far, plus Jacobs Road total 5.1 miles, so there's room for another 13.8 miles. Also, please note that the 1.26 miles mentioned in the resolution for Cooksburg Road will not take care of all of the unpaved section of this road, but will only go from Rt. 750 to Rt. 783. If the intent was to pave all of it, the distance should be 2.3 miles. Let me know if you have any questions or if you would like for us to provide suggestions from our area superintendents. Thanks, Jay From: Rebecca Flippen (mailto•Rebecca Flippen(@pittgov org] Sent: Tuesday, August 06, 2013 11:17 AM To: Craddock, Joseph (VDOT) Cc: Martin, Kenneth C. (VDOT); Bradshaw, Patricia B. (VDOT) Subject: VDOT Resolutions Good morning, Jay; Attached are the VDOT resolutions passed at last night's meeting. I have the hard copies in the mail headed your way. Rebecca P82 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013 -08 -02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, August 5, 2013, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 758 (Rose Street), From: Summerset Road/State Route 668 around Summerset Road/State Route 668 , a distance of 2.43 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of- way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Jessie L. Barksdale Seconded By: Jerry A. Hagerman Yeas: 7 Nays: A Printed Name Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013 -08 -03 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, August 5, 2013, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 755 (Mercury Road), From: Rockford School Road/State Route 665 to Marina Drive /State Route 642 , a distance of 1.41 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of- way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Jessie L. Barksdale Seconded By: Jerry A. Hagerman Yeas: 7 Nays: 0 A Copy Signed ►Tinted Name itle Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013 -08 -04 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, August 5, 2013, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 644 (Cooksburg Road), From: Oxford Road/State Route 750 to existing_ pavement, a distance of 1.26 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of- way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Jessie L. Barksdale Seconded By: Jerry A. Hagerman Yeas: 7 Nays: 0 Signed �-/ R Printed Name e Clerk Teste: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013 -08 -05 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, August 5, 2013, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low - density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 749 (Cedar Road), From: Blue Ridge Drive /State Route 634 to Rockford School Road/State Route 665, a distance of 0.87 mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of- way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Seconded By: Yeas: Nays: Jessie L. Barksdale Jerry A. Hagerman 7 0 A py Teste: Signed A Printed Name William D. Sl Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -04 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 758 (Rose Street), From: Summerset Road/State Route 668 around Summerset Road/State Route 668 , a distance of 2.43 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Seconded By:. Yeas: Nays: P87 A Copy Teste: Signed: Printed Name: Otis S. Hawker Title: Interim Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -05 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 755 (Mercury Road), From: Rockford School Road/State Route 665 to Marina Drive /State Route 642, a distance of 1.41 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P88 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -06 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low - density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 644 (Cooksburg Road), From: Oxford Road/State Route 750 to existing pavement, a distance of 1.26 miles, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Seconded By: Yeas: Nays: P89 A Copy Teste: Signed: Printed Name: Otis S. Hawker Title: Interim Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -07 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 749 (Cedar Road), From: Blue Ridge Drive /State Route 634 to Rockford School Road/State Route 665, a distance of 0.87 mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P90 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -08 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 1009 (Bennett Road), From: off Vandola Road /State Route870 to Bennett Road/State Route 1009, a distance of approximately 1000 feet with turn around, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P91 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -09 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road,-and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 800 (Rigney Circle Road), a distance of approximately I mile of gravel road, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P92 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -10 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`'Board') desires to consider whether Route 817 (Turkeycock Mountain Road), between Route 817 (N. Maple Road)_ and Route 819 (Robinhood Road), a distance of approximately 2.25 miles of road, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P93 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -11 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 644 (Cooksburg Road), From: Route 750 (Oxford Road ) To: Route 783 (Tomahawk Mill Road) a distance of approximately 3 miles of road, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P94 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -12 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 706 (Abbott PI), a distance of approximately 1.7 miles of paved road and 1.1 miles of gravel, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Seconded By: Yeas: Nays: P95 A Copy Teste: Signed: Printed Name: Otis S. Hawker Title: Interim Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -13 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ("Board') desires to consider whether Route 707 (Mac Road), a distance of approximately 0.8 miles of paved road and 1.2 miles of gravel, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P96 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -14 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 713 (Lester Road), a distance of approximately 1.5 miles of paved road and 3 miles of gravel, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P97 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -15 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 927 (Hickey Road), a distance of approximately Omiles of paved road and 3.1 miles of gravel, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Seconded By:. Yeas: Nays: P98 A Copy Teste: Signed: Printed Name: Otis S. Hawker Title: Interim Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -16 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low - density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 656 (Wiles Road), a distance of approximately .370 of a mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Seconded By: . Yeas: Nays: P99 A Copy Teste: Signed: Printed Name: Otis S. Hawker Title: Interim Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -17 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ("Board') desires to consider whether Route 959 (Walk Lane), a distance of approximately .400 of a mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: Seconded By: _ Yeas: Nays: 1`100 A Copy Teste: Signed: Printed Name: Otis S. Hawker Title: Interim Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -18 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ("Board') desires to consider whether Route 1062 (Church Lane), a distance of approximately .320 of a mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P101 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -19 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ("Board') desires to consider whether Route 1070 (Rodgers Road), a distance of approximately .280 of a mile, should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: , Seconded By:. Yeas: Nays: P102 A Copy Teste: Signed: Printed Name: Otis S. Hawker Title: Interim Clerk PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -20 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (`Board ") desires to consider whether Route 713 (Lester Road), should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote A Copy Teste: Moved By: Seconded By: Signed: Yeas: Printed Name: Otis S. Hawker Nays: Title: Interim Clerk P103 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2014 -05 -21 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, May 5, 2014, the following resolution was presented and adopted: WHEREAS, Section 33.1 -70.1 of the Code of Virginia,- permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia ( "Board ") desires to consider whether Route 637 (Jacobs Road), should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board's six -year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board hereby designates this road a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur this designation. BE IT FURTHER RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right -of -way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Recorded Vote Moved By: , Seconded By:. Yeas: Nays: P104 A Copy Teste: Signed: Printed Name: Otis S. Hawker Title: Interim Clerk PITTSYLVANIA COUNTY Board of Supervisors AGENDA TITLE: Change Order -Radio System SUBJECT/PROPOSAL/REQUEST: Change Order -Harris Radio Corp. STAFF CONTACT(S): Davis, Hawker EXECUTIVE SUMMARY AGENDA DATE: 05 -05 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes Contract Amendment REVIEWED BY: BACKGROUND: Harris Radio Corp. is the County's E -911 700Mhz Radio System contractor. ITEM NUMBER: 16 INFORMATION: INFORMATION: DISCUSSION: A Change Order request has been generated due the County's responsibility to decommission two transmitting locations. Currently, the County has two leases that will require us to remove our old microwaves and antenna lines and shelters. With the new Harris Radio System we are no longer using the Crown Castle Tower Site on State Rd 863. That location has two microwaves and three antennas with associated cabling to the shelter at the base of the tower. Our lease requires us to decommission and vacate this property by June 30, 2014. The second lease is with Verizon Wireless on Brushy Mountain in Gretna. This site also has two microwaves, three antennas with associated cabling to the shelter at the base of the tower. Per our lease we must remove all equipment and restore the sites back to the original condition prior to our installation. The removal of the communications shelters will require a crane to relocate both shelters to the landfill for future auction. The County is requesting to issue a Change Order to Harris Radio for them to decommission and remove all equipment and shelters. This equipment and shelters will be relocated and stored at the Landfill pending auction at a later date. The Contract Amendment is for $35,188.00. The Capital Outlay E911 Radio Project has a balance of $20,417.30. The remaining funding will be transferred from the E -911 budget to the Capital Outlay E -911 Radio Project to cover these costs. Staff recommends the Board of Supervisors to authorize the transfer from the E -911 budget in the amount of $14,771.00 from the Account # 100 -4- 035500 - 523000 to 416 -4- 094416- 810200 and authorize the Interim County Administrator to sign the Contract Amendment in the amount of $35,188.00. P105 AMENDMENT NO. 4 TO COUNTY OF PITTSYLVANIA COUNTY, VIRGINIA CONTRACT THIS AMENDMENT (hereinafter "Amendment ") is made and entered into this _ day of May 2014 by and between The County of Pittsylvania County, Virginia (hereinafter referred to as "Buyer ") and Harris Corporation through its RF Communications Division (hereinafter referred to as "Seller "). WHEREAS, the parties entered into a System Purchase Agreement ( "Agreement ") dated December 20, 2011, for a P25 Radio Communications System; and WHEREAS, the parties entered into Amendment 1 on March 07, 2012; and WHEREAS, the parties entered into Amendment 2 on May 02, 2013, and WHEREAS, the parties entered into Amendment 3 on September 20, 2013; and WHEREAS, the parties now desire to further amend the Agreement with this Amendment 4; NOW, THEREFORE, for and in consideration of the mutual promises of the parties to this Amendment and other good and valuable consideration, the receipt of which is hereby acknowledged, Buyer and Seller hereto do hereby agree as follows: 1. Seller agrees to perform the following additional scope of work. a. At the old Brushy Site i. Decommission and uninstall 2 microwave dishes at 60' and 180' and remove all related cables ii. Decommission and uninstall 3 VHF antennas at 160' and remove all related cables iii. Remove equipment shelter and transport to the County landfill, remove shelter foundation, remove ice bridge and restore lot to its original condition iv. PRICE to County = $13,063 b. At the old White Oak site i. Decommission and uninstall 2 microwave dishes at 140' and 230' and remove all related cables ii. Decommission and uninstall 3 VHF antennas at 500' and remove all related cables iii. Remove equipment shelter and transport to the County landfill, remove shelter foundation, remove ice bridge and restore lot to its original condition iv. PRICE to County = $22,125 Page 1 of 2 P106 2. The Total Agreement Price is increased from $10,823,876.62 to $10,859,064.62 associated with item 1 above. 3. The terms and conditions of the original Agreement, except as amended herein, shall remain in full force and effect. THERFORE, Buyer and Seller, through their duly authorized representatives, have executed this Amendment. BUYER COUNTY OF PITTSYLVANIA COUNTY, VIRGINIA By: _ Name: Title: Date: APPROVED AS TO ORM J. VADEN HUNT, ESQ. ATTORNEY, PITTSYLVANIA COUNTY SELLER HARRIS CORPORATION RF COMMUNIINS D VIS By. w. Name: Christopher W. C affee Title: Contracts Manager Date: April 29, 2014 Page 2 of 2 P107 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: J.T. Minnie Maude Grant — Rescue Equipment - Requires a Roll Call Vote SUBJECT/PROPOSAL/REOUEST: Appropriation of J.T. Minnie Maude Grant Funds to purchase rescue equipment STAFF CONTACT(S): Hawker. Van Der Hvde BACKGROUND: AGENDA DATE: 5 -05 -14 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 17 INFORMATION: INFORMATION: Pittsylvania County recently received notification of a grant awarded by the J.T. Minnie Maude Charitable Trust in the amount of $26,000 to purchase rescue equipment. This grant is to be used for purchasing "18 Drysuits and essential equipment." This grant does not require a local match. RECOMMENDATION: Staff recommends that the Board of Supervisors approve an appropriation of $26,000 for J.T. Minnie Maude Grant and give authority to the Interim County Administrator to sign the grant acceptance form. THIS MOTION REQUIRES A ROLL CALL VOTE. P108 App# 5341 March 13, 2014 Daniel Giles Pittsylvania County PO Box 426 Chatham, VA 24531 Dear Mr. Giles: Aaviding the means to swceed We are pleased to inform you that the Trustees of the J.T. — Minnie Maude Charitable Trust have reviewed your recent grant request and have made an award to your organization in the amount of $26,000.00. It is the intention of the Trustees that this grant be used for "18 Drysuits and essential equipment ". Enclosed you will find a Grant Agreement formalizing our grant relationship. This Grant Agreement explains the responsibilities and expectations of both parties. In order to acknowledge receipt of this agreement, accept its conditions, and be eligible to receive payment of grant funds, PLEASE RETURN TWO SIGNED COPIES TO THE TRUST. A countersigned copy of the Agreement will be returned with the check payment for your organization's records. Once the Grant Agreement is received in our office, the grant monies will be dispersed according to the following schedule: $26,000.00 -- around May 15, 2014 As the Grant Agreement indicates, the Trust requests that the enclosed Post -Grant Report be completed and returned within one year following the receipt of grant funds. Supporting documentation for expenditures should be included with the report. On behalf of the Board of Trustees, the office staff and the late James T. Emerson, whose generosity makes all our awards possible, please know that we are proud to support the important work you are doing to benefit the residents of Danville / Pittsylvania County, Virginia. We wish you much success in your efforts as you undertake the responsibilities of this grant. Sincerely, Fred K. Webb, Executive Director Enclosures 223 Riverview Drive, Suite G • Danville, VA 24541 •434- 797 -3330 • Fax 434 - 797 -3343 www.juntn.org P109 GRANTAGREEMENT App# 5341 Ser# 1658 The grant to Pittsylvania County from the J.T. — Minnie Maude Charitable Trust is for the purpose(s) described below and is subject to your organization's acceptance of the terms and conditions herein. To acknowledge this agreement, to accept its conditions, and to be eligible to receive payment of the grant funds, PLEASE RETURN TWO SIGNED COPIES TO THE TRUST. A countersigned copy will be returned to you for your organization's records. GRANTEE: Amount of Grant: $26,000.00 Grant Request Date: 2/1/2014 Grant Purpose: 18 Drysuits and essential equipment Payment Schedule: $26,000.00 --around May 15, 2014 Grantee further agrees: 1. The grant monies must be spent within one year of award, for the grant purposes stated within this grant agreement and must be for the benefit of the residents of Danville / Pittsylvania County, Virginia. 2. The Trust requires documentation of three (3) bids for every construction /renovation project and copies of permits where required by local jurisdictions. 3. To repay to Grantor any portion of the grant funds not used within one year or which were not used for the purpose(s) stated above. 4. To submit to Grantor a "Post -Grant Report", with supporting documentation such as purchase receipts, paid invoices, deposit slips, cancelled checks, etc., within one year following the receipt of grant funds awarded under this agreement, concerning the matter in which said funds were spent and the progress made in accomplishing the purpose(s) herein. S. To keep adequate records of expenditures to enable such records to be readily reviewed. 6. To keep records of such expenditures, as well as copies of any and all reports submitted to Grantor, for at least four years following the completion of the expenditure of grant funds. 7. To notify Grantor if any changes occur which could lead to a change in the Grantee's tax exempt status or public charity classification and to repay to Grantor any unspent grant funds if the Grantee's tax exempt status is revoked or it ceases to be a public charity. 8. To notify Grantor if any changes occur in the program or project for which funding is given, as specifically set out in the purposes and conditions of this grant agreement. Pilo 9. To fully cooperate with a representative of Grantor in evaluation of the effective use of the funds awarded. 10. To use no portion of the grant funds to: 1) influence the outcome of any specific public election, or to carry on directly or indirectly any voter registration drive; 2) carry on propaganda otherwise to attempt to influence legislation (within the meaning of the IRC Section 4945 (d)(1); or 3) undertake any activity for any purpose other than a charitable, educational, etc. purpose described in IRC Section 170 (c)(2)(B). 11. To repay to Grantor upon demand the full amount of the grant funds if there is a failure to comply with any provision of this Grant Agreement. 12. Grantee understands that renewal of this grant is not automatic. 13. The Grantee may acknowledge the Trust's support of this project in any or all announcements and written materials. Please list any such acknowledgements as the "1.T. — Minnie Maude Charitable Trust." Grantor: J.T. — Minnie Maude Charitable Trust By (Fred K. Webb Jr., Executive Date: The terms and conditions of this Grant Agreement have been read, are understood and are accepted, and it is confirmed that there has been no change in the tax exempt status and public charity classification of Grantee. Grantee: Name of organization: Pittsylvania County By (signature of Officer or Printed Name: Title Date: AFPRpyEp TO FORM J. VAD�(/E/1�0Nlr�HHUNT, ESQ, ATTORNEY, PITTSYLVANIA COUNTY Pill PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Virginia Retirement System (VRS) Resolution — Member Contribution Election SUBJECT/PROPOSAL/REOUEST: AGENDA DATE: 5 -05 -14 ACTION: Yes CONSENT AGENDA: ACTION: Approval of a resolution to implement the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) effective July 1, 2014 for ATTACHMENTS: the Virginia Retirement System Yes REVIEWED BY: STAFF CONTACT(S): Hawker, VanDerHvde ITEM NUMBER: 18 INFORMATION: INFORMATION: BACKGROUND: Chapter 822 of the 2012 Acts of Assembly (SB497) discusses the member contribution requirements necessary for employees to begin paying the employee portion of the Virginia Retirement Rate, which equates to 5 %. We started the VRS employee contribution phase -in process on July 1, 2012. DISCUSSION: During the budget process for FY 2015, a 1% increase was included in VRS covered salaries in order to enable employees to pay the additional I% employee contribution required. Employees will be responsible for paying 3% of the employee contribution beginning July 1, 2014. This method will continue for the next 2 years until Pittsylvania County employees pay the entire 5% member contribution. All employees hired by Pittsylvania County after July 1, 2012 automatically pay the 5% member contribution upon commencement of employment. It is not an option to phase these individuals in. RECOMMENDATION: Staff recommends that the Board approve the attached resolution (Resolution 2014- 05 -03) to elect the member contribution schedule effective July 1, 2014 with the Virginia Retirement System. P112 Vfttglbauia County JSoarb of *uperbfooro RESOLUTION 2014 -05 -03 Member Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions WHEREAS, the Board of Supervisors of Pittsylvania County 55171 employees who are Virginia Retirement System members who commence or recommence employment on or after July 1, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre -tax basis upon commencing or recommencing employment; and WHEREAS, the Board of Supervisors of Pittsylvania County employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre -tax basis no later than July 1, 2016; and WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one percent of their creditable compensation beginning on each July I of 2012, 2013, 2014, 2015, and 2016, or until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the Board of Supervisors may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) requires an increase in total creditable compensation, effective July 1, 2014, to each such employee in service on June 30, 2014, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the percentage increase of the member P113 contribution paid by such pursuant to this resolution (For example, if the member contribution paid by the employee increases from two to three percent pursuant to this resolution, the employee must receive a one percent increase in creditable compensation.) BE IT THEREFORE RESOLVED, that the Board of Supervisors of Pittsylvania County does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the implementation of the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB49) according to the following schedule for the fiscal year beginning July 1, 2014: PLAN l Percent Employer Paid Member Contribution 2% Employee Paid Member Contribution 3% Total 5% PLAN 2 Percent Employer Paid Member Contribution 2% Employee Paid Member Contribution 3% Total 5% BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Board of Supervisors of Pittsylvania County in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Board of Supervisors of Pittsylvania County under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and BE IT FUTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Board of Supervisors of Pittsylvania County directly instead of having them paid to VRS; and P114 BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the Board of Supervisors of Pittsylvania County shall be reduced by the amount of member contributions picked up by the Board of Supervisors of Pittsylvania County on behalf of such employee pursuant to the foregoing resolutions; and BE IT FURTHER RESOLVED, that in accordance with the Appropriation Act, no salary increases that were provided solely to offset the cost of required member contributions to the Virginia Retirement System under § 51.1 -144 of the Code of Virginia will be used to certify that the salary increases required by the Appropriations Act have been provided. NOW, THEREFORE, the officers are hereby authorized and directed in the name of the Board of Supervisors of Pittsylvania County to carry out the provisions of this resolution, and said officers are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Board of Supervisors for this purpose. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors CERTIFICATE I, Otis S. Hawker, Clerk of the Board of Supervisors, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Board of Supervisors of Pittsylvania County held at Courthouse in Chatham, Virginia at 7:00 p.m. on Monday, May 5, 2014. Given under my hand and seal of the Board of Supervisors of Pittsylvania County, Virginia this 5a day of May, 2014. Otis S. Hawker, Clerk Pittsylvania County Board of Supervisors P115 APPOINTMENTS P116 CLOSED SESSION P117 REPORTS FROM MEMBERS P118 REPORTS FROM LEGAL COUNSEL P119 REPORTS FROM INTERIM COUNTY ADMINISTRATOR P120 PITTSYLVANIA COUNTY Otis Hawker, Interim County Administrator P.O. Box 426 Chatham, Virginia 24531 e -mail: dsleeper @pittgov.org VIRGINIA r, %G /•'` �� \ \I wn' 0 MEMORANDUM To: Otis S. Hawker, Interim County Administrator From: Pete Boswell., Chief Animal Control Officer Date: May 2, 2014 Subject: Animal Control Activity Report Phone (434) 432 -7710 Fax (434) 432 -7714 Gretna /Hurt (434) 656 -6211 During the period of April 1, 2014 through April 30, 2014, the Animal Control Officers responded to 358 calls as per Pete Boswell, Chief Animal Control Officer, resulting in the following: Description Number Remarks Animals taken into custody: 136 Dogs 71 Cats 61 Other 4 4 opossum - relocated Animals on hand at month end 20 Animals dispatched 15 1 -cat, 14 -do s Licenses checked 57 Court cases 15 Summons 11 Animals Adopted 4 Out of 27 adoptable Animals returned to owners 10 Cats taken to the Humane Society 59 Animals Transferred 19 FC —12 MHC —1 DAHS- 6 Injured animals picked up 2 Animals found in traps 47 Exposures: Human /Saliva 0 Exposures: Dogs/Cats/Wildlife 1 Dog Bites 3 Cat Bites 0 Cruelty Checks I Well -being Checks 19 Cat/Dog Fights 5 Investigated killings by dogs/cats 2 Investigate killings by Coyotes 0 If you have any questions concerning this, please do not hesitate to contact me. P121 PITTSYLVANIA COUNTY VIRGINIA S Y L t Otis Hawker, Interim a 9 434 County Administrator o n Phone ( ) 432 -7710 P.O. Box 426 a `!L a: [ Fax (434) 432 -7714 Chatham, Virginia 24531 w o . y Gretna/Hurt (434) 656 -6211 e -mail: dsleeper @pittgov.org °' 1767 MEMORANDUM To: Otis S. Hawker, Interim County Administrator From: Pete Boswell., Chief Animal Control Officer Date: May 2, 2014, Subject: Conservators of the Peace Solid Waste Monitoring Report The Animal Control Officers whom have been appointed to the position of Conservators of the Peace monitoring solid waste sites in Pittsylvania County, as per Pete Boswell, Chief Animal Control Officer, for the period of April 1, 2014 through April 30, 2014 Description Number Remarks Total hours monitored 11 Ins. 20 min. Vehicles entering sites 97 Vehicles checked 7 Summons' issued 0 Court Cases 0 Convictions 0 If you have any questions concerning this, please do not hesitate to contact me. 1`122 PITTSYLVANIA COUNTY VIR GINIA �,SSYLVA �. Darrell W. Dalton, Superintendent e1 9 Building & Grounds Department n Phone (434) 432 -1768 b' +`.a Fax 434 51 N. Main St. a �,,. � C ( ) 432 -2294 P.O. Box 426 m w O v Gretna /Hurt (434) 656 -6211 Chatham, Virginia 24531 s — Y Bachelors Hall /Whitmell (434) 797 -9550 1767 E -mail: darrell.dalton @pittgov.org Doti �P MEMORANDUM To: Otis S. Hawker, Interim County Administrator From: Kaylyn Myers, Administrative Assistant I1, County Administration —k4;%� Date: May 1, 2014 Subject: COMPLETED WORK ORDERS —April 2014 Attached please find a listing, by department, of completed work orders for the month of April. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number of man- hours. Presently, there are approximately 31 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. KM Attachment cc: Darrell W. Dalton, Director of Buildings and Properties P123 WORK ORDERS COMPLETED FOR MONTH OF APRIL 2014 ANRNALCONTROL . °3••� � -4 ARMORY A S C S / EXTENSION / USDA -FSA BOARD OF SUPERVISORS BUE,DING &GROUNDS 2 5 BUEDWG NSPECUONS CAPTAWMARTINBIDG 4 6 CENTRAL ACCOUTFJG CENTRAL PURCHASWG CELCUTFCOURT 4 q CLERK OF COURT 3 E CODE COMPLLWCE(PLANNWG CONEASSSiON &ZONING 2 2 COMMISSIONER OF REVENUE I I COMMONWEALTH ATTORNEY I 4 COP LFTTY POLICY AND MGMT. BOARD COMPACTOR SITE 1 1 COUNTY ADMINISTRATOR AND ASST'. COUNTY ADM 1 2 COUNTY ATTORNEY I 1 COURTHOUSE 11968 ANNEX) 1 I COURTHOUSE (EDWIN R SFIIELOS) CSA -CPMB 2 DEPOT 7U4LDWG 2 2 ECONOMIC DEVELOPMEM EhERGENCY 911 FACILITY 3 5 ENVIRONMENTAL HEALTH FINANCE FREMARSHAI., GENERAL DISTRICT COURT I I GRANTS ADMISTRATION HEALTHDEPARTMENT 6 7 HUMAN SERVICES FACILITY NDUSTRV PARKS NFORMATION TECHNOLOGY I I 31 33 UVENWE &DOMESTIC COURT 2 4 UVENI.E & DDIlESTIC COURT SERVICES UNIT AN RTWL 2 9 EBRARY q FFERACY 4AGISTRATE POSES BUIDING IIA DOMINION AG COMPLEX CEU BUIIDWG EASSESSMENT ECREATION: RA TRAIN & WAYSIDE PARK ECREATIONAL EGISTRAR.VOTING PRECINCTS I 2 HERHF 2 JCIAL SERVICES $ 10 REAS RER 6 ICTU4 WITNESS FHER 4380 BERRY HILL RD RW GGOLD DEPOT CALLANDS CLERKS OFFICE 1 2 OLD CHATHAM ELEMENTARY SC1400L YATES TAVERN 1TAL WORK ORDERS COMPLETED -APWL 2014 90 1 130 YEAR TO DATE 07101/2013 - 0&302014 741 1 1,318 P124 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES April 2014 TYPES OF PERMITS 90 BUILDING PERMIT FEES COLLECTED $7,440.53 90 LEVY COLLECTED $149.04 0 SUBDIVISION FEES COLLECTED $0.00 23 ZONING PERMIT FEES COLLECTED $105.00 0 REINSPECTION FEES COLLECTED $0.00 9 LAND DISTURBING FEES COLLECTED $80.00 212 TOTAL FEES COLLECTED $7,774.57 MC)T%TTHT.V RITILDING VALUES 6 NEW DWELLINGS $1,092,300.00 1 MOBILE HOMES /OFFICE TRAILERS 5,000.00 0 DOUBLE -WIDE MOBILE HOMES 0.00 0 MODULAR 0.00 19 COMMERCIAL CONSTRUCTION 868,979.00 64 MISCELLANEOUS 503,942.00 90 TOTAL $2,470,221.00 NONTAXABLE: $332,186.00 $8,685,268.00 MONTHLY ACTIVITY REPORT NUMBER OF BUILDING INSPECTIONS MADE 259 NUMBER OF REJECTIONS OF WORK 32 NUMBER OF E & S INSPECTIONS 98 NUMBER OF MILES INSPECTORS TRAVELED 4,400 M"NT'r"T V 7(1NTNC FRET 2 REZONING FEES COLLECTED $358.16 1 SPECIAL USE PERMIT FEES COLLECTED 192.06 0 VARIANCE & APPEAL FEES COLLECTED 0.00 0 SIGN PERMIT FEES COLLECTED 0.00 3 TOTAL $550.22 Respectfully Submittea, Odie H. Shelton, J . Director of Code Compliance/ Zoning Administrator P125 ADJOURNMENT P126