03-03-2014 regular meetingRegular Meeting
March 3, 2014
Pittsylvania County Board of Supervisors
Monday, March 3, 2014
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, March 3, 2014 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the meeting to order at
7:00p.m. The following members were present:
Tim Barber Tunstall District
James Snead Dan River District
Coy E. Harville Westover District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Brenda H. Bowman Chatham-Blairs District
Elton Blackstock Staunton River District
Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney,
and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Barksdale led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda which
was unanimously approved by the Board.
Hearing of the Citizens
No one signed up to speak.
Consent Agenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the Consent
Agenda, which was unanimously approved by the Board.
Consent Agenda:
(a) Minutes: February 3, 2014 – Regular Meeting
February 18, 2014 – Adjourned Meeting
(b) Bill List – February 2014 (on line)
(c) Resolution from Virginia Department of Transportation (VDOT) –
Abandonment old section/Addition of new section – SR 924/West Hurt Road
and SR 1001/Church Street
(d) VHF Radio “Transmitter” – Mutual Aide Agreement – Brosville Fire &
Rescue
(e) VHF Radio “Transmitter” – Mutual Aide Agreement – Callands Fire &
Rescue
(f) Proclamation for National Agriculture Week – March 23-30, 2014
Mr. Harville’s motion was unanimously approved by the Board.
Pittsylvania County Board of Supervisors
RESOLUTION
2014-03-02
VIRGINIA: The Board of Supervisors of Pittsylvania County, in a regular meeting on the 3rd
day of March, 2014, adopted the following:
WHEREAS, the Virginia Department of Transportation (VDOT) has completed Project
0924-071; and
WHEREAS, the project sketch and VDOT Form(s) AM4.3, attached and incorporated
herein as part of this resolution, defines adjustments required in the Secondary System of State
highways as a result of construction; and
WHEREAS, certain segments identified on the incorporated Form AM4.3 appear to no
longer serve public convenience and should be abandoned as part of the Secondary System of
State Highways; and
Regular Meeting
March 3, 2014
WHEREAS, certain segments identified on the incorporated Form AM4.3 are ready to
be accepted into the Secondary System of State Highways; then
NOW THERFORE, BE IT RESOLVED, this Board hereby requests the Virginia
Department of Transportation to take the necessary action to abandon those segments identified
on the attached AM4.3 Form and project sketch as part of the Secondary System of State
Highways, pursuant to §33.1-155 of the Code of Virginia, 1950, as amended; and
BE IT FURTHER RESOLVED, this Board requests the Virginia Department of
Transportation to add the segments identified on the incorporated Form AM4.3 to the Secondary
System of State Highways, pursuant to §33.1-229 of the Code of Virginia, 1950, as amended, for
which sections this Board hereby guarantees the right of way to be cleared and unrestricted,
including any necessary easements for cuts, fills, and drainage; and
BE IT FINALLY RESOLVED that a certified copy of this resolution be forwarded to
the Virginia Department of Transportation.
Pittsylvania County Board of Supervisors
Proclamation
NATIONAL AGRICULTURE WEEK/NATIONAL AGRICULTURE LITERACY WEEK
March 23rd – 30th, 2014
"AGRICULTURE: 365 SUNRISES AND 7 BILLION MOUTHS TO FEED"
WHEREAS, agriculture development in Pittsylvania County is one of the major economic
resources of the County and ranks in the top 10 of Agribusiness Counties in the Commonwealth;
and
WHEREAS, the Virginia Department of Agriculture and Consumer Services suggests
this a perfect opportunity to give credit to the farmers of our state and county; and
WHEREAS, National Agriculture Week is an important celebration in Virginia because
agriculture is the Commonwealth’s largest industry that contributes $55 billion to the state’s
economy each year, and over $62million in agriculture receipts based on crops and livestock in
Pittsylvania County; and
WHEREAS, agriculture in the Commonwealth is a diversified industry with products
encompassing livestock, field crops, fruits, vegetables, poultry, dairy, aquaculture, vineyards,
and more; and the mild climate and rich soil of Virginia provide an environment in which crops
are harvested nearly year-around; and
WHEREAS, every Virginian should understand how food, fiber and renewable resource
products are produced and should value the essential role of agriculture in maintaining a strong
economy, and appreciate the role Virginia agriculture plays in providing safe, abundant, and
affordable products; and
WHEREAS, because only two percent of the population is engaged in production of
agriculture, basic knowledge about and experience with the industry is on the decline, the
Agriculture in the Classroom Foundation is sponsoring Agriculture Literacy Week to increase
knowledge about agriculture with reading programs to children in kindergarten through Grade
2; and
WHEREAS, the 40th Anniversary of National Agriculture Day will be celebrated on
March 25, 2014; then
BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that
the week of March 23rd through March 30th, 2014 be proclaimed “National Agriculture
Week/National Agriculture Literacy Week” in Pittsylvania County and all citizens of
Pittsylvania County are encouraged to thank a farmer for the products they provide which enrich
our daily lives and urges parents, grandparents, and educators to inform young children on the
importance of local agriculture and how it enriches all of our lives.
Regular Meeting
March 3, 2014
Presentations
Amy Childress, Comprehensive Services Act Coordinator for Pittsylvania County, present ed a
summary report to the Board of Supervisors on the Office of Comprehensive Services (OCS)
preliminary audit opinions and presented Resolution 2014-03-02 that revises what the OSC
considered ambiguous Community Policy and Management Team (CPMT) member term limits
and member attendance policies that were not enforced. Ms. Childress explained that in order to
bring in line member terms, the following CPMT members would need to be appointed by the
Board of Supervisors for terms to run from March 3, 2014 until June 30, 2014, at which time Ms.
Childress would then seek new appointment terms for the entire CPMT. Motion was then made
by Mr. Hagerman, seconded by Mr. Blackstock, to approve Resolution 2014-03-02 and appoint
the following CPMT members for terms to run from March 3, 2014 until June 30, 2014:
James Snead- County Government Official Representative
Kim Van Der Hyde – Parent Representative
Tonya Fowler – Representative of a Private Organization
Everlena Ross – Community Action, Inc. Representative
Mike Taylor, Sheriff
Kathryn Plumb, Director of the Department of Health CMPT member designee
Mr. Hagerman’s motion was unanimously approved by the Board.
Pittsylvania County Board of Supervisors
RESOLUTION
2014-03-01
VIRGINIA: At the regular meeting of the Board of Supervisors of Pittsylvania County,
Virginia, held in the General District Courtroom of the Edwin R. Shields Courtroom Addition in
Chatham, Virginia, on Monday, March 3, 2014, the following Resolution was presented and
adopted:
WHEREAS, that the Board of Supervisors of the County of Pittsylvania, Virginia,
previously adopted Resolution #2012-03-02 in March, 2012, dissolving and disbanding the
previously existing joint Danville-Pittsylvania Community Policy and Management Board and
creating the Pittsylvania County Community Policy and Management Team.
WHEREAS, significant preliminary audit observations were noted to the Pittsylvania
County Community Policy and Management Team’s Chair and Pittsylvania County
Comprehensive Services Act Coordinator on February 10, 2014, following an annual onsite audit
of the Pittsylvania County Comprehensive Services Act Program on February 7, 2014, by the
Office of Comprehensive Services.
WHEREAS, the Office of Comprehensive Services noted that the Pittsylvania County
Community Policy Team’s By-laws and Policies and Procedures Manual’s member term limits
are ambiguous and attendance policies are not adequately adhered to; Pittsylvania County
Community Policy and Management Team’s By-laws and Policies and Procedures Manual’s
Length of Tenure and Team Composition sections were adopted verbatim from Board of
Supervisors of the County of Pittsylvania, Virginia’s, adopted Resolution #2012-03-02.
WHEREAS, §2.2-5205 of the Code of Virginia, 1950, as amended, requires the
Community Policy and Management Teams to include a representative of a private organization
or association of providers for children’s or family services, and a parent representative.
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of Supervisors of
the County of Pittsylvania, Virginia, revise the Pittsylvania County’s Community Policy
Management Team’s Team Composition and Length of Tenure as indicated by the following.
TEAM COMPOSITION
The Pittsylvania County Community Policy and Management Team shall be composed of the
following members appointed by the Pittsylvania County Board of Supervisors:
(1) County Government Official (elected or appointed)
(1) Representative of Pittsylvania County Sheriff’s Office
(1) Parent Representative
(1) Director of Pittsylvania County Community Action Inc.
Regular Meeting
March 3, 2014
(1) Representative of a Private Organization
The following members may request to appoint designees, if approved by the
Pittsylvania County Board of Supervisors:
(1) Director of Community Services Board
(1) Director of Department of Social Services
(1) Director of Department of Health
(1) Director of 22nd District Court Services
(1) Superintendent of Pittsylvania County Public Schools
There may be an alternate member appointed by the designated member to represent their
Agency, only in emergencies. CPMT members shall attend at least 75% of regularly scheduled
meetings during each calendar year, unless mitigating circumstances are approved by the
Pittsylvania County Board of Supervisors. The Pittsylvania County Comprehensive Services
coordinator shall be an ex-officio member to provide information and services to the team.
LENGTH OF TENURE
The following representatives will be appointed, by the Board of Supervisors of
Pittsylvania County, Virginia, each June, to serve one (1) year renewable term from July 1 to
June 30: (a) a parent representative; (b) local government administrative representative; (c)
Community Action, Inc., representative; and (d) representative or a private organization all other
appointments representing services agencies will be on an ongoing basis, contingent upon the
continued employment in their respective positions.
TEAM PURPOSE
The purpose of the Pittsylvania County Community Policy and Management team shall
be to oversee the implementation of policies and procedures governing: (1) the receipt and
expenditures of State Pool and Trust funds earmarked for services to At-Risk and troubled youth;
(2) the words of interagency teams that assess and plan services for youth and families; (3) the
long-range planning and evaluation of services on a community-wide basis; and (4) the
development of a comprehensive data based tracking system to ensure a current, accurate
information exchange on all levels. The Team shall otherwise comply with all provisions of the
Virginia Comprehensive services Act for At-Risk Youth and Families.
BE IT FURTHER RESOLVED, that a copy of this Resolution be submitted to
Pittsylvania County Community Policy and Management Team
New Business
Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to set a public hearing
to be held at 7pm on March 18, 2014 for citizen input on the proposed amendment to Chapter 1,
Article III, Section 1.8: Joint Exercise of Powers, of the Pittsylvania County Code concerning a
proposed Revised Organizational Cooperative agreement with the Tri-County Lake
Administrative Commission. Mr. Blackstock’s motion was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve a Planning Grant
Agreement for the Workforce Investment Board from the Virginia Department of Housing and
Community Development in the amount of $25,000.00 to be used to benefit low and moderate -
income families and includes activities which are designed to meet other community and
economic development needs, noting the local match of $3,500.00 required would come from
local contributions and not Pittsylvania County. Mr. Snead’s motion was unanimously approved
by the Board.
Motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of
funds as follows: $199.67 to Clerk of Courts-Copier Lease (100-4-021600-60051), $100.00 to
Sheriff-DARE Supplies (100-4-031200-6002), $60.00 to Sheriff-Parts (100-4-031200-6030),
$18.00 to VFD-United Way Contributions (100-4-032200-5667), $102.00 to Jail-Extradition
(100-4-033100-5550), $18,457.82 to WIA-Other Operating (251-4-353853-6014). Mr.
Harville’s motion required a 10-Day Layover.
Regular Meeting
March 3, 2014
Board Announcements
Ms. Bowman stated there would be a Personnel Committee meeting at 4:00pm on March
10, 2014.
Mr. Harville and Mr. Blackstock asked the Chairman to discuss with the County Attorney
the issue of contracts/agreements being signed by the County Attorney prior to becoming part of
the Board packet.
Closed Session
Motion was made by Mr. Harville, seconded by Mr. Snead, to enter into Closed Session
for the following reason:
Consultation with legal counsel and briefings by staff members or consultants pertaining
to actual or probable litigation, where such consultation or briefing in open meeting would
adversely affect the negotiation and litigating posture of the public body.
Authority: 2-2.3711(A)(7), Code of Virginia, 1950, as amended
Subject Matter: Barbara Hudson v. Pittsylvania County, Virginia and
Board of Supervisors of Pittsylvania County, Virginia
Purpose: Case Briefing by Legal Counsel
Mr. Snead’s motion was unanimously approved by the Board and they entered into Closed
Session at 7:25pm.
Motion was made by Mr. Snead, seconded by Mr. Barber to re-enter into Open Session.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of
Supervisors on Monday, March 3, 2014 the Board hereby certifies by a recorded vote that to the
best of each board member’s knowledge only public business matters lawfully exempted from
the open meeting requirements of the Virginia Freedom of Information Act and identified in the
motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
Vote
Jerry A. Hagerman Yes
Brenda Bowman Yes
Elton Blackstock Yes
Coy E. Harville Yes
James H. Snead Yes
Tim R. Barber Yes
Jessie L. Barksdale Yes
The Board returned to Open Session at 7:35pm.
Adjournment
Motion was made by Mr. Snead, seconded by Mr. Harville, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:35pm.
__________________________________________
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
__________________________________________
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors