02-03-2014 BOS PKT0 ii /d:, l /
BOARD PACKET
BOARD OF SUPERVISORS
REGULAR MEETING
FEBRUARY 3, 2014
1767
P1
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY, FEBRUARY 3, 2014
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
AGENDA
1. Call to Order — 7:00 p.m.
2. Roll Call Barber Blackstock Bowman Hagerman Harville Snead Barksdale
3. Pledge of Allegiance
4. Items to be Added to the Agenda
MotionbyBarber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
(a) Presentation by Danville - Pittsylvania Chamber of Commerce; Update on 2014 Goals
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
(b) Audit Recommendations — Procurement of Fuel and Food - (Added by Mr. Blackstock)
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
(c) Appointment to the Beautification Committee — Westover District
-Page 10
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
(d) Consultation with legal counsel and briefings by staff members or consultants
pertaining to actual or probable litigation, where such consultation or briefing in open
meeting would adversely affect the negotiation and litigating posture of the public
body— Pages
Authority: §2- 2.3711(A)(7), Code of Virginia, 1950, as amended
Subject Matter: Barbara Hudson v. Pittsylvania County, Virginia and Board of
Supervisors of Pittsylvania County, Virginia
Purpose: Case Briefing by Legal Counsel
APPROVAL OF AGENDA
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
HEARING OF CITIZENS
CONSENT AGENDA
Motion by Barber Blackstock Bowman Hagerman
Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman
Harville Snead Barksdale
5(a)
Minutes: January 06, 2014 — Re- organizational Meeting—
Pages 13 -16
January 21, 2014 — Adjourned Meeting
— Pages 17 -30
Motion by Barber Blackstock Bowman Hagerman
Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman
Harville Snead Barksdale
5(b)
Bill List — January 2014 (on line)
Motion by Barber Blackstock Bowman Hagerman
Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman
Harville Snead Barksdale
5(c)
Proclamation — National Future Farmers ofAmerica (FFA) Week— Pages 31 -32
Motion by Barber Blackstock Bowman Hagerman
Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman
Harville Snead Barksdale
5(d)
Contract Amendments - Intrado — Pages 33 -36
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
5(c) Proclamation — Black History Month — Pages 37 -38
PRESENTATIONS
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
6. nee ..: mlido by students from Ghath fflm- n,r:ddte Sy, t — Postponed
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
7. Expenditure Refunds — At their adjourned meeting on January 21, 2014, a motion was made
by Mr. Harville, and seconded by Ms. Bowman, that required a 10 -Day Layover that has now
been met. Roll Call Vote Required —Pages 40 -43
Roll Call Vote
Y N A
Barber
Barksdale
Blackstock
Bowman
Hage man
Harville
Snead
(Roll Call Vote Y or N)
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
8. E911 Appropriation — At their adjourned meeting on January 21, 2014, a motion was made
by Mr. Snead, and seconded by Mr. Barber, that required a 10 -Day Layover that has now
been met. Roll Call Vote Required —Pages 44 -45
Roll Call Vote
Y N A
Barber
Barksdale
Blackstock
Bowman
Hagerman
Harville
Snead
(Roll Call Vote Y or N)
NEW BUSINESS
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
9. Recommendations from Personnel Committee — The Personnel Committee will meet at
4: 00pm on Monday, February 3, 2014. Any recommendations from that committee
meeting will be presented to the full Board. — Pages 47 -48
(a) Closed Session — Discussion, consideration, or interviews of prospective candidates
for the appointment of specific public officers of any public body.
Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: County Administrator
Purpose: Review Applications received for County Administrator
Vacancy
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
10. Recommendations from Finance Committee — The Finance Committee will meet at 5: 00pm
on Monday, February 3, 2014. Any recommendations from that committee meeting will be
presented to the full Board. — Pages 49 -50
(a) Presentation of 2013 Annual Financial Statements
(b) Review Revenues
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
It. Annual Maintenance Contract — E911 /Twenty First Century Communications — Pages51-68
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
12. Aid to Construction Agreement — Columbia Gas of Virginia — Pages 69 -70
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
13. Expenditure Refunds for January 2014 — Requires a Motion and a 10 -Day Layover —Page 71 -72
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
14. Approval of Transfer of Funds — Building Inspections for Keystone Upgrade — Pages 73 -74
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
(a) Building & Grounds — Completed Work Order —Jan 2014
(b) Animal Control Activity Report — Jan 2014
(c) Conservator of the Peace — Solid Waste Monitoring Report — Jan 2014
(d) Code Compliance Monthly Report / Fees — Jan 2014
Entered Closed Session:
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
CLOSED SESSION — 4(d) From Items to be Added
4(d) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or
probable litigation, where such consultation or briefing in open meeting would adversely affect the
negotiation and litigating posture of the public body.
Authority: §2.2- 3711(A)(7) of the Code of Virginia, 1950, as amended
Subject: Barbara Hudson v. Pittsylvania County, Virginia and Board of Supervisors of
Pittsylvania County, Virginia
Purpose: Case Briefing by Legal Counsel
Be -enter Open Session:
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on Monday,
February 3, 2014, the Board hereby certifies by a recorded vote that to the best of each committee member's
knowledge only public business matters lawfully exempted from the open meeting requirements of the
Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard,
discussed or considered in the closed meeting. If any member believes that there was a departure from the
requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The
statement shall be recorded in the minutes of the Board.
Adiournment
CERTIFICATION
Y N
Blackstock
Bowman
Hagerman
Harville
Snead
Barber
Barksdale
Motion by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Seconded by Barber Blackstock Bowman Hagerman Harville Snead Barksdale
Time Adjourned:
TO BE ADDED
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: I AGENDA DATE:
Appointment to the Pittsylvania County Beautification 02 -03 -2014
Committee — Westover District Representative
SUBJECT/PROPOSAL/REQUEST:
Appointment
STAFF CONTACT(S):
Otis S. Hawker
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
ITEM NUMBER:
4(c)
INFORMATION:
INFORMATION:
BACKGROUND:
Agencies, Boards, Commissions and Committees that operate under Pittsylvania County make nominations to the
Board of Supervisors for appointments representing each election district within the County. The Pittsylvania
County Road Viewers is a board in which a representative from each district is appointed by the Board of
Supervisors. The Board of Supervisors has requested before any nominations for appointments are made to any
committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the
board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee, or
commission.
DISCUSSION:
The Honorable Coy E. Harville has nominated Ms. Vickie Yarbourgh as the Westover District Representative on
the Pittsylvania County Beautification Committee. This term would be for one year, beginning January 1, 2014 and
ending on December 31, 2014.
RECOMMENDATION:
Staff submits this nomination to the Board of Supervisors for their review, consideration and approval.
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HEARING OF
CITIZENS
il.
CONSENT
AGENDA
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January 6, 2014
Re- organizational Meeting
Pittsylvania County Board of Supervisors
Re- Organizational Meeting
January 6, 2014
VIRGINIA: The re- organizational meeting of the Pittsylvania County Board of
Supervisors was held on Monday, January 6, 2014 in the General District Courtroom of the
Edwin R. Shields Courthouse Addition in Chatham, Virginia. Otis S. Hawker, Interim County
Administrator, called the meeting to order at 7:00 p.m. The following members were present:
Tim R. Barber
James H. Snead
Coy E. Harville
Jessie L. Barksdale
Jerry A. Hagerman
Brenda H. Bowman
Elton W. Blackstock
Tunstall District
Dan River District
Westover District
Banister District
Callands- Gretna District
Chatham - Blairs District
Staunton River District
Mr. Otis S. Hawker, Interim County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; and Rebecca Flippen, Deputy Clerk were also present.
Mr. Hawker led the Pledge of Allegiance.
Re- Or¢anization of the Board:
Election of Chairman
Mr. Hawker explained that under the By -laws adopted at the January 2013 Re-
organizational Meeting, nominations for chairman and vice - chairman required both a
nomination and a second, and that votes will be taken in the order that the nominations were
made and it takes four votes, the majority of the board, in order to select a chairman. He further
read the responsibilities of the Chairman, as per named in the Board's By -laws. Mr. Hawker
opened the floor for nominations for Chairman of the Board of Supervisors for 2014.
Nomination was made by Ms. Bowman, seconded by Mr. Harville, for Mr. Jessie L.
Barksdale as Chairman. No further nominations were made. Motion was made by Mr.
Harville, seconded by Mr. Snead, to close the nominations and the following Roll Call Vote was
recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Barksdale -Yes; Mr. Blackstock -Yes; Ms.
Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Ms. Bowman's motion to elect Mr.
Barksdale as the 2014 Chairman for the Board of Supervisors was unanimously approved by the
Board.
Mr. Hawker then turned the meeting over to Mr. Barksdale.
Election of Vice - Chairman
Nomination was made by Mr. Hagerman, seconded by Mr. Harville, to nominate Mr.
Tim R. Barber as the 2014 Vice - Chairman for the Board of Supervisors. No further
nominations were made. Motion was made by Mr. Snead, seconded by Mr. Harville, to close
the nominations and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -
Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr.
Barksdale -Yes. Mr. Hagerman's motion to elect Mr. Barksdale as the 2014 Vice - Chairman for
the Board of Supervisors was unanimously approved by the Board.
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Re- Organization Meeting
January 6, 2014
By Laws and Rules of Order
Motion was made by Ms. Bowman, seconded by Mr. Barber, to approve the Board of
Supervisors' By -Laws, last revised by the Board on July 1, 2013. Ms. Bowman's motion
passed by a 6 -1 majority vote of the Board, with Mr. Harville opposing.
Motion was made by Mr. Blackstock, seconded by Ms. Bowman, to approve Robert's
Rules of Order, Newly Revised l ls' Edition, as modified, by the Board of Supervisors to meet
the necessary requirements of the Sate Code of the Commonwealth of Virginia as the official
Rules of Order for Pittsylvania County, Virginia, which was unanimously approved by the
Board.
Set Day and Time of Regular Meeting
Motion was made by Mr. Harville, seconded by Mr. Barber, to adopt the Day/Time of
the Board meetings as presented, noting the adjourned meeting day in the months of April and
July as the fourth Tuesday in each month respectively, which was unanimously approved by the
Board.
Appointments of Committees by Chairman:
Mr. Barksdale appointed the following Board members to:
Standing Committees
(a) Finance /Insurance Committee: Mr. James H. Snead — Chairman,
Mr. Jerry A. Hagerman; Mr. Coy E. Harville; and Mr. Elton W.
Blackstock
(h) Personnel Committee: Ms. Brenda H. Bowman- Chairman, Mr.
Coy E. Harville, Mr. Tim R. Barber
(c) Property /Building Committee: Mr. Elton W. Blackstock- Chairman,
Mr. Coy E. Harville, Mr. James H. Snead
(d) Legislative Committee: Ms. Brenda H. Bowman — Chairman, Mr.
Jessie L. Barksdale, Mr. Coy E. Harville
Special Committees
(e) Solid Waste Committee: Mr. Coy E. Harville- Chairman, Mr. Jerry
A. Hagerman, Ms. Brenda H. Bowman
(fl Computer /Radio /Telecommunications Committee: Mr. James H.
Snead- Chairman, Mr. Coy E. Harville, Mr. Tim R. Barber
(g) Board of Supervisors /School Board Liaison Committee: Mr. James
H. Snead - Chairman, Ms. Brenda H. Bowman, Mr. Elton W.
Blackstock
(h) Fire & Rescue Policies and Procedures Committee: Mr. Tim R.
Barber- Chairman, Mr. Jerry A. Hagerman, Mr. Coy E. Harville
(i) Economic Development Committee: Mr. Elton W. Blackstock-
Chairman, Mr. Tim R. Barber, Mr. Jerry A. Hagerman
c) Agricultural Development Board: Mr. Elton W. Blackstock
(k) Animal Welfare Facility Committee: Mr. Coy E. Harville-
Chairman, Mr. Tim R. Barber, Mr. James H. Snead
(i) Beautification Committee : Ms. Brenda H. Bowman
P14
Re-Organization Meeting
January 6, 2014
Other Appointments by Mr. Barksdale were:
(a) Dan River Business Development Center: Ms. Brenda H. Bowman
(b) Fire/Rescue Emergency Medical Services Advisory Committee
(EMAC): Mr. Tim R. Barber
(c) Local Elected Officials (LEO): Mr. Jessie L. Barksdale
(d) Metropolitan Planning Organization: Mr. Coy E. Harville, Ms.
Brenda Bowman, Mr. Jessie L. Barksdale; Alternate: Mr. Otis S.
Hawker
(e) Pittsylvania County Community Action Agency: Mr. Jessie L.
Barksdale
09 Pittsylvania County Planning Commission: Mr. Jerry A. Hagerman
(g) Sara Title III (LEPC): Mr. Tim R. Barber, Mr. Elton W.
Blackstock
(h) Social Services Board: Mr. Jessie L. Barksdale
(i) Tri- County AEP Relicensing Committee: Mr. Jerry A. Hagerman,
Mr. Elton W. Blackstock
(j) Tri-County Lake Administrative Commission: Mr. Jerry A.
Hagerman
(k) Virginia Association of Counties Committee: Mr. Jessie L.
Barksdale
(1) West Piedmont Planning Commission: Mr. Jessie L. Barksdale,
Mr. James H. Snead
(m) Roanoke River Basin Association: Mr. Jessie L. Barksdale
Approval of Agenda
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda with
the referenced additions, deletions, and item moves, which was unanimously approved by the
Board.
Addition: Under Appointments to add 23(a)- Appointment of Regional Industrial Facility
Authority members; One (1) Voting Board member to serve a four (4) year term; and One (1)
Board member as an Alternate for a four (4) year term.
Mr. Harville's motion was unanimously approved by the Board.
Board Appointments
Motion was made by Mr. Snead, seconded by Mr. Harville, to appoint Mr. Robert
Anderson to the Joint Setback Study Sub - Committee, which was unanimously approved by the
Board.
Motion was made by Mr. Hagerman, seconded by Mr. Barber, to appoint Mr. Snead to
serve a four (4) year term on the Regional Industrial Facility Authority as a voting member,
which was unanimously approved by the Board.
Motion was made by Mr. Blackstock, seconded by Mr. Harville, to appoint Ms.
Bowman to serve a four (4) year term on the Regional Industrial Facility Authority as an
alternate, which was unanimously approved by the Board.
P15
Re- Organization Meeting
January 6, 2014
Consent Agenda
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the Consent
Agenda, with the addition of an appointment to the Dan River Alcohol Safety Action Program,
which was unanimously approved by the Board.
(a) Minutes: December 2, 2013 Regular Meeting
December 17, 2013 Adjourned Meeting
Motion was made by Mr. Snead, seconded by Mr. Barber, to appoint Sheriffs Deputy Ricky
Luck to serve out the term vacated by Ms. Teresa Easley as a representative for Pittsylvania
County on the Dan River Alcohol Safety Action Program Policy Board, for a tern beginning
immediately until March 31, 2014, which was unanimously approved by the Board.
Reports Interim County Administrator
Mr. Hawker announced there would be a Finance Committee meeting held on January 21, 2014
at 3:30pm to adopt the budget calendar; and a joint meeting between the Virginia Department of
Transportation and the Board of Supervisors at 4:00pm on that same date.
Adiournment
Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:40pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Clerk
Pittsylvania County Board of Supervisors
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Adjourned Meeting
January 21, 2014
Pittsylvania County Board of Supervisors
Tuesday, January 21, 2014
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of
Supervisors was held on Tuesday, January 21, 2014 in the General District Courtroom of the
Edwin R. Shields Addition in Chatham, Virginia. Jessie L. Barksdale, Chairman, called the
meeting to order at 7:00 p.m. The following members were present:
Jessie L. Barksdale Banister District
Tim Barber Tunstall District
Coy E. Harville Westover District
James Snead Dan River District
Brenda H. Bowman Chatham - Blairs District
Jerry A. Hagerman Callands- Gretna District
Elton W. Blackstock Staunton River District
Mr. Otis S. Hawker, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie Shelton, Jr., Director of Code
Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Barksdale led the Pledge of Allegiance.
Aonroval of Aeenda
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda,
with the following addition:
Addition: Closed Session - Consultation with legal counsel employed or retained by a
public body regarding specific legal matters requiring the provision of legal
advice by such counsel.
Authority: §2.2- 3711(A) (7) Code of Virginia, 1950, as amended
Subject: Consultation with legal counsel employed or retained by a public
body regarding specific legal matters requiring the provision of legal advice
by such counsel
Purpose: Discussion and review of Tobacco Regional Opportunity Fund
Performance Agreement between the Virginia Tobacco Commission,
Pittsylvania County, and Zeyuan Flooring International, Corp.
Mr. Harville's motion was unanimously approved by the Board.
Hearing of the Citizens
Matthew Speck of the Staunton River District offered a word of prayer.
Joyce Wright, Principal at Mt. Airy Elementary School, made comments supporting
the Pittsylvania County Public Schools wanting to purchase and use the former
Woodlawn/Carlisle Academy property for a STEM Academy in Pittsylvania County.
Bob Harris, Chairman of the Board of Directors for Heritage Academy, made
comments in favor of Heritage Academy's wish to purchase that same property; pointed out
the County's current budget shortfalls and questioned the future cost to Pittsylvania County
of running a STEM Academy.
Tricia Siebert of the Chatham - Blairs District encouraged the Board to support the
school's wish for the STEM program; believed it could attract new business and residents to
the County; and add educational value to the County.
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Adjourned Meeting
January 21, 2014
Lori Humston of the Callands- Gretna District and resident of Climax Road voiced
complains on the number of and speed of trucks coming through the Climax Road and feared
for the safety of citizens living there and other drivers using that road.
Chris Payne of the Tunstall District and Twin Springs PTO President made comments
supporting the school's desire for a STEM Program and the school's desire to purchase the
former Woodlawn/Carlisle Academy.
Ginger Patterson of the Callands- Gretna District and a PTO President made
comments supporting the school's desire for a STEM Program.
Arlene Pilsar of the Callands- Gretna District and resident living on the Climax Road
for the past 18 years made complaints about truck traffic; comments concerning safety
issues; road damage from the trucks; and submitted photographs taken from her living room
window of truck traffic that began at 4am and again after sunset.
This concluded the Hearing of the Citizens.
Consent Agenda
(a) Enterprise Zone Resolution — City of Danville
Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent
Agenda, which was unanimously approved by the Board.
Vfttlplbaufa Couutp 30oarb of Ouperbfsiorl
JOINT ENTERPRISE ZONE AMENDMENT — CITY OF DANVILLE PORTION OF
ENTERPRISE ZONE #57
RESOLUTION
2014 -01 -02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on
Tuesday, January 21, 2014, in the General District Courtroom of the Edwin R. Shields
Courthouse Addition, in Chatham Virginia, the following resolution was presented and
adopted:
WHEREAS, the City of Danville and Pittsylvania County jointly created an
Enterprise Zone in 2001 (Enterprise Zone #57), through the Virginia Department of Housing
and Community Development, which offers both state and local economic development
incentives; and
WHEREAS, each locality participating in a joint Enterprise Zone may amend their
local Enterprise Zone boundaries within its portion of the Enterprise Zone; and
WHEREAS, the City of Danville has determined that it is advantageous to amend its
local Enterprise Zone boundary to ensure utilization by businesses and effectiveness in
attracting and expanding targeted business sectors within the City's portion of the zone; and
WHEREAS, the City of Danville is authorized to submit all information needed to
apply for an Enterprise Zone amendment and to carry out all program administrative and
reporting requirements on its behalf, within its portion of the joint Enterprise Zone; then
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Adjourned Meeting
January 21, 2014
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors
acknowledges the City of Danville's right to amend its portion of the joint Enterprise Zone
and supports the City's amendment application to the Virginia Department of Housing and
Community Development; and
BE IT FURTHER RESOLVED, that the Pittsylvania County Board of Supervisors
authorizes the Interim County Administrator to sign the Joint Application Amendment
Agreement, which is a requirement of the City of Danville's Enterprise Zone Amendment
Application.
Public Hearines
Rezoning Cases
Case 1: Roger Edwards & Brenda & Edwards— Callands/Gretna Election District: R -14-001
Mr. Barksdale opened the public hearing at 7:27pm. Mr. Shelton explained Roger & Brenda
Edwards had petitioned to rezone 2.17 acres, located on SR 800/Rigney Circle, in the
Callands /Gretna Election District from R -1, Residential Suburban Subdivision District to A-
1, Agricultural District (to combine with the adjacent parcel of land zoned A -1). The
Planning Commission, with no opposition, recommended granting the petitioners' request.
Mr. Edwards was present to represent the case. No one signed up to speak and Mr.
Barksdale closed the hearing at 7:28pm. Motion was made by Mr. Hagerman, seconded by
Mr. Harville, to approve rezoning Case R -14 -001 from R -1 to A -1 and the following Roll
Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr.
Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr.
Hagerman's motion to rezone Case R -14 -001 from R -1 to A -1 was unanimously approved by
the Board.
Case 2: Melvin Richard Harlow & Others — Westover Election District: R -14 -002
Mr. Barksdale opened the public hearing at 7:28pm. Mr. Shelton explained that Melvin
Richard Harlow & Others had petitioned to rezone a total of 59.48 acres, three (3) parcels of
land, located on SR 863/Moorefield Bridge Road and on SR 872/Meadowview Drive, in the
Westover Election District from R -1, Residential Suburban Subdivision District and RC -1,
Residential Combined Subdivision to A -1, Agricultural District (for agricultural use- horse).
The Planning Commission, with opposition, recommended granting the petitioners' request.
No one was present to represent the case, and no one signed up to speak. Mr. Barksdale
closed the hearing at 7:30pm. Motion was made by Mr. Harville, seconded by Mr. Snead, to
approve rezoning Case R -14 -002 from R -1 and RC -1 to A -1 and the following Roll Call
Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes;
Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Harville's motion to
rezone Case R -14 -002 from R -1 & RC -1 to A -1 was unanimously approved by the Board.
Case 3: Maxey Properties, LLC — Chatham/Blairs Election District: R -14 -003
Mr. Barksdale opened the public hearing at 7:31pm. Mr. Shelton explained that Maxey
Properties, LLC, had petitioned to rezone a total of 1.47 acres, three parcels of land, located
on U.S. Highway 57/Halifax Road, in the Chatham - Blairs Election District from R -1,
Residential Suburban Subdivision District to A -1, Agricultural District (to make the zoning
consistent with the adjacent parcels of land zoned A -1). The Planning Commission, with no
opposition, recommended granting the petitioner's request. Mr. Maxey was present to
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Adjourned Meeting
January 21, 2014
represent the petition. No one signed up to speak and Mr. Barksdale closed the hearing at
7:32pm. Motion was made by Ms. Bowman, seconded by Mr. Barber, to approve rezoning
Case R -14 -003 from R -1 to AA and the following Roll Call Vote was recorded: Mr.
Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr.
Hagerman-Yes; and Mr. Barksdale -Yes. Ms. Bowman's motion to rezone Case R -14 -003
from R -1 to A -1 was unanimously approved by the Board.
This concluded the Rezoning Cases.
Public Hearings
Public Hearing to receive citizen input on proposed amendments of definitions and
other text found in Chapter 17, Solid Waste Disposal, and Chapter 29, Waste
Ordinance, of the Pittsylvania County Code
Mr. Hawker explained that upon that at the Board of Supervisors' Adjourned Meeting on
Tuesday, December 17, 2013 a motion came from the Solid Waste Committee to hold a
public hearing for citizen input on Tuesday, January 21, 2014, on changes to the Solid Waste
Ordinances, Chapters 17 and 29, of the Pittsylvania County Code, on proposed amendments
of definitions and other text found in those chapters, which was unanimously approved by
the Board. Mr. Hawker noted changes included that carpet would deemed household solid
waste if disposed of by a Pittsylvania County resident who was the occupant/owner of the
residential dwelling the carpet was removed from; that the word "rubbish" had been removed
from the codes; that household "furniture" was now included to be accepted at compactor
sites if the open top boxes located at the compactor sites were all full or would not fit into the
compactor chamber. The first person to speak was Wayne Robertson of the Chatham - Blairs
District who stated he just wanted to say that he still opposed the property owner who
leased/rented property another of being the responsible party to ensure the Solid Waste Fee
was paid to the County, instead of the renter. Don Scearce of the Chatham- Blairs District
made comments concerning the proposed changes, stated he would like to have seen "brush"
defined in the code; asked if new signs were going to be installed at the sites reflecting the
new changes; asked of the officers writing tickets were going to be trained in what was
acceptable and what was in violation; and stated that the penalty for violations should be
reduced from a criminal charge and classified as a civil charge. No one else signed up to
speak and Mr. Barksdale closed the hearing at 7:40pm. Motion was made by Ms. Bowman,
seconded by Mr. Harville, to approve the proposed changes as presented and the following
Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr.
Blackstock -No; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Ms.
Bowman's motion passed by a 6 -1 majority vote of the Board with Mr. Blackstock in
opposition.
Public Hearing to receive citizen input on the proposed amendment and ratification of
the following animal control area to Chapter 2, Section 2 -22; Running at Large
Restrictions; of the Pittsylvania County Code to include Lakeside located in the
Banister Electoral District.
Mr. Barksdale opened the public hearing at 7:57pm. Mr. Hawker explained that at the Board
of Supervisors' Adjourned Meeting on Tuesday, December 17, 2013, the Board approved
holding a public hearing to receive citizen input on a proposed amendment Section 2 -22;
Running at Large Restrictions, of the Pittsylvania County Code that would include Lakeside
P20
Adjourned Meeting
January 21, 2014
Drive located in the Banister Electoral District. The public hearing notices had been
lawfully advertised. No one was present to represent the petition and no one signed up to
speak. Mr. Barksdale closed the public hearing at 7:57pm. Motion was made by Ms.
Bowman, seconded by Mr. Harville, to approve the proposed changes as presented and the
following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber -No; Mr. Snead -Yes;
Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Ms.
Bowman's motion passed by a 6 -1 majority vote of the Board with Mr. Barber in opposition.
This concluded the public hearings.
New Business
Mr. Barksdale announced that "pursuant to authority in Section 2.2- 3712(B) of the
Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors hereby
officially announces in a lawful open meeting that, within fifteen (15) days of this
announcement, it will hold closed meetings at undisclosed locations for the purpose of
interviewing candidates for the position of County Administrator, the Chief Administrative
Officer of the County".
Motion was made by Mr. Snead, seconded by Mr. Barber, to adopt the budget
calendar as presented, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Blackstock, to adopt Resolution
2014- 01 -01, Hub Zone Designation, which was unanimously approved by the Board.
Vittglbania Countp 36oarb of �&uperbigoro
HUB Zone Designation
RESOLUTION
2014 -01 -01
VIRGINIA: At an adjourned meeting of the Board of Supervisors of Pittsylvania County, Virginia,
held on Tuesday, January 21, 2014, the following resolution was presented and adopted:
WHEREAS, the Historically Underutilized Business (HUB) Zones program was enacted into
federal law as part of the Small Business Reauthorization Act of 1997, under the management of the
U.S. Small Business Administration; and
WHEREAS, the HUB Zone program was designed to help small businesses in urban and
rural communities gain preferential access to federal procurement opportunities; and
WHEREAS, a County can be designated as a HUB Zone based on being classified as a
qualified Non - Metropolitan County and meeting specified household income and unemployment
criteria; and
WHEREAS, Pittsylvania County has previously met the economic criteria, but has been
ruled ineligible for HUB Zone designation due to its connection to the City of Danville, Virginia,
Metropolitan Statistical Area (MSA); and
WHEREAS, the 2010 U.S. Census reclassified the City of Danville, Virginia as a
Micropolitan Statistical Area, as defined by the United States Office of Management and Budget; and
P21
Adjourned Meeting
January 21, 2014
WHEREAS, this federal reclassification removed the Metropolitan classification and made
Pittsylvania County eligible for HUB Zone designation as a Non - Metropolitan County; and
WHEREAS, Pittsylvania County is committed to securing designation as a HUB Zone to
assist and support the County's small businesses and recognizes that access to federal contracts can be
critical to the survival of small businesses and the income and jobs they bring to our community; then
BE IT RESOLVED, that the Board of Supervisors of Pittsylvania County respectfully
requests that the U.S. Small Business Administration utilize the updated data from the U.S. Census
Bureau, that classifies Pittsylvania County as a qualified Non - Metropolitan County, and designate the
County as a Historically Underutilized Business Zone; and
BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the U.S.
Small Business Administration, and to the offices of Congressman Robert Hurt and Senator Tim
Kaine with our appreciation for their assistance in this matter.
Motion was made by Mr. Harville, seconded by Mr. Barber, to approve Resolution
2014- 01 -03, Support for Virginia Department of Transportation Revised Rural Addition
Program, which was unanimously approved by the Board.
Vitt,Wbauia Countp 302oarb of 6uperbi on
RESOLUTION
2014 -01 -03
SUPPORT FOR VIRGINIA DEPARTMENT OF TRANSPORTATION
REVISED RURAL ADDITION PROGRAM
VIRGINIA: At an adjourned meeting of the Board of Supervisors of Pittsylvania County, Virginia,
held on Tuesday, January 21, 2014, the following resolution was presented and adopted:
WHEREAS, the Code of Virginia has provisions in §33.1 -72.1 that require the Virginia
Department of Transportation to take streets into the secondary road system, subject to available
funding; and
WHEREAS, the Virginia Department of Transportation has developed a Rural Addition
Policy that establishes the policies and procedures for road additions to the secondary road system;
and
WHEREAS, under current policies, a new street or road must be accepted into the State road
system before public funds can be used to improve and stabilize a road surface; and
WHEREAS, the current guidelines of Minimum Standards for New Rural Additions to
Secondary System includes roadway design standards that must be met for road improvements that
can be more stringent than necessary for the road conditions and unnecessarily expensive for both the
Virginia Department of Transportation and the County; and
WHEREAS, the Code of Virginia has provisions in §33.1 -70.1 for a Rural Rustic Road
Program for low density development areas with average daily traffic volume of no more than 1,500
vehicles per day; and
P22
Adjourned Meeting
January 21, 2014
WHEREAS, roads or streets designated as a Rural Rustic Road may be paved and improved
based on reduced and flexible design standards; then
BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County
supports a revision in the Code of Virginia or policies of the Virginia Department of Transportation to
allow streets that qualify for Rural Rustic designation to be added to the secondary road system
through the Rural Addition Program and then paved and improved in accordance with Rural Rustic
design standards; and
BE IT FURTHER RESOLVED that a copy of this resolution will be sent to the County's
legislative representatives.
Motion was made by Mr. Harville, seconded by Mr. Bowman, to the reappropriate
funds as follows: $283.60 to Board of Supervisors - Telephone (100 -4- 011010 - 5230),
$662.00 to Circuit Court-Books (100 -4- 021100 - 6012), $179.50 to J &D Court-Dues (100 -4-
021500- 5810), $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $60.00 to
Sheriff -Parts (100 -4- 031200 - 6030), $316.60 to Sheriff -Labor (100 -4- 031200 - 6031), $326.56
to VFD- United Way Contributions (100 -4- 032200 - 5667), $95.88 to Jail- Extradition (100 -4-
033100- 5550), $25.00 to Animal Control- Donations, $7,653.00 to E- 911 - Telephone (100 -4-
035500- 5230), $32.99 to VFIRS- Computer Capital Outlay (250 -4- 032402 - 8107), $11,280.10
to WIA -Other Operating (251 -4- 353853- 6014), $4,416.65 to Industrial Incentives (325 -4-
081500- 8222). This motion required a 10 -Day Layover.
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve an
appropriation of $28,177.25 from unappropriated surplus in the following manner:
$7,577.25 for Fire Insurance (line item 100 -4- 035500 -5302) and $20,600 for Electricity (line
item 100-4-035500-5110). This motion required a 10 -Day Layover.
Motion was made by Mr. Harville, seconded by Mr. Blackstock, to approve and
appropriate a total of $50,000 to the WIA fund, as the County had received a notice of
obligation from the Virginia Community College System, state fiscal agent for the
Workforce Investment Act for Business Services Capacity Building Initiative Grant funds.
The total of these additional funds equates to $50,000. The following Roll Call Vote was
recorded: Mr. Harville -Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms.
Bowman-Yes; Mr. Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Harville's motion was
unanimously approved by the Board.
Mr. Hawker explained that since January 2013, Pittsylvania County has collected
funds from dangerous dog owners to streamline the process of their dog's registration with
the state. These funds are currently being held in the Veterinary Expense Fund in a separate
line item called dangerous dog fees. To date, these fees have not been appropriated because
we have never received a billing from the Commonwealth for the registration of these
animals. A total of $50 needs to be appropriated to the Misc- Dangerous Dog Fee line item
245 -4- 035200 -5899 so that this invoice may be paid. Motion was made by Mr. Harville,
seconded by Mr. Snead, to approve an appropriation of $50.00 from the Dangerous Dog Fee
revenue line item (245 -3- 000000 - 130102) to the Misc- Dangerous Dog Fee expenditure line
item (245 -4- 035200 - 5899). The following Roll Call Vote was recorded: Mr. Harville -Yes;
Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr. Hagerman-
P23
Adjourned Meeting
January 21, 2014
Yes; and Mr. Barksdale -Yes. Mr. Harville's motion was unanimously approved by the
Board.
Mr. Hawker explained that the Sheriff's Office recently received a check from the
Office of the Attorney General of Virginia in the amount of $197,590. These funds were sent
to the Sheriff as a one- time transfer from a settlement received by the State. These funds are
to be used for law enforcement purposes only. The Sheriff intends to deposit these funds in
the Federal Restricted Seizure Fund and purchase vehicles for his deputies. Therefore, a total
of $197,590 needs to be appropriated to the Federal Restricted Seizure Fund so that these
funds can be spent. Motion was made by Mr. Blackstock, seconded by Mr. Barber, to
appropriate and amend the Federal Restricted Seizure Fund- Sheriff in the amount of
$197,590 (242 -4- 031710 - 8105). The following Roll Call Vote was recorded: Mr. Harville-
Yes; Mr. Barber -Yes; Mr. Snead -Yes; Mr. Blackstock -Yes; Ms. Bowman-Yes; Mr.
Hagerman-Yes; and Mr. Barksdale -Yes. Mr. Blackstock's motion was unanimously
approved by the Board.
Board Appointments
Motion was made by Mr. Hagerman, seconded by Mr. Barber, to re- appointment John
Lindsey as the Citizen Representative on the Tri- County Lake Administrative Commission to
serve a one -year term, beginning January 1, 2014 through December 31, 2014, which was
unanimously approved by the Board.
Board Announcements
Ms. Bowman announced there would be a Personnel Committee meeting on Monday,
February 3, 2014 at 4pm.
Mr. Snead announced there would be a Finance Committee meeting on Monday,
February 3, 2014 at 5pm.
Closed Session
Motion was made by Mr. Harville, seconded by Mr. Barber, to enter into Closed
Session for the purpose of:
(a) Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held property, where discussion in an
open meeting would adversely affect the bargaining position or negotiating
strategy of the public body.
Authority: §2.2- 3711(A)(3) of the Code of Virginia, 1950, as amended
Subject: Consideration of the acquisition of real property for a public
purpose
Purpose: Discussion ofproposed acquisition
(b) Closed Session — consultation with legal counsel employed or retained by a
public body regarding specific legal matters requiring the provision of legal
advice by such counsel.
Authority: §2.2- 3711(A)(7) Code of Virginia, 1950, as amended
Subject: Consultation with legal counsel employed or retained by a
public body regarding specific legal matters requiring the
provision of legal advice by such counsel.
Purpose: Discussion and review of Tobacco Regional Opportunity Fund
Performance Agreement between the Virginia Tobacco
P24
Adjourned Meeting
January 21, 2014
Commission, Pittsylvania County, and Zeyuan Flooring
International Corp
Mr. Harville's motion was unanimously approved by the Board. The Board entered into
Closed Session at 8:33pm.
Motion was made by Mr. Harville, seconded by Mr. Barber, to return to Open
Session.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of
Supervisors on Tuesday, January 21, 2014 the Board hereby certifies by a recorded vote that
to the best of each board member's knowledge only public business matters lawfully
exempted from the open meeting requirements of the Virginia Freedom of Information Act
and identified in the motion authorizing the closed meeting were heard, discussed or
considered in the closed meeting. If any member believes that there was a departure from the
requirements of the Code, he shall so state prior to the vote indicating the substance of the
departure. The statement shall be recorded in the minutes of the Board.
The Board returned to Open Session at 10:02pm.
Motion was made by Mr. Harville, seconded by Mr. Snead, to sign a Performance
Agreement between the Industrial Development Authority of Danville, Virginia; the
Danville - Pittsylvania County Regional Industrial Facility Authority; Zeyuan Flooring
International Corporation and the County of Pittsylvania. Mr. Harville's motion passed by a
6 -1 majority vote of the Board with Mr. Hagerman in opposition.
P25
Vote
Jerry A. Hagerman
Yes
Brenda Bowman
Yes
Elton W. Blackstock
Yes
Coy E. Harville
Yes
James H. Snead
Yes
Jessie L. Barksdale
Yes
Tim R. Barber
Yes
The Board returned to Open Session at 10:02pm.
Motion was made by Mr. Harville, seconded by Mr. Snead, to sign a Performance
Agreement between the Industrial Development Authority of Danville, Virginia; the
Danville - Pittsylvania County Regional Industrial Facility Authority; Zeyuan Flooring
International Corporation and the County of Pittsylvania. Mr. Harville's motion passed by a
6 -1 majority vote of the Board with Mr. Hagerman in opposition.
P25
Adjourned Meeting
January 21, 2014
THIS PERFORMANCE GRANT AGREEMENT (this "Agreement ") is made as of the _
day of 2014, by and among the INDUSTRIAL DEVELOPMENT
AUTHORITY OF DANVILLE, VIRGINIA, a political subdivision of the Commonwealth of Virginia
(the "IDA "); the DANVILLE- PITTSYLVANIA COUNTY REGIONAL INDUSTRIAL FACILITY
AUTHORITY, a political subdivision of the Commonwealth of Virginia (the "Authority"); ZEYUAN
FLOORING INTERNATIONAL CORP., a Virginia corporation (the "Company "); and COUNTY
OF PITTSYL VANIA, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the
"County").
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained and other good and valuable consideration, the receipt and adequacy of which me hereby
acknowledged, the parties agree as follows:
1. Recitals. The parties recite the following facts
(a) The Authority, the IDA, and the Company entered into that certain Memorandum
of Agreement dated October 17, 2013 (the "MOA"), under which the parties agreed to negotiate and
enter into a definitive agreement with respect to an incentive package for the Company to relocate its
wood flooring and manufacturing business (the "Business ") to the Authority's Cane Creek Centre
Industrial Park ( "Cane Creek ").
(b) Under the MOA, the Authority agreed to convey Lot 8 in Cane Creek ( "Lot 8 ")
to the IDA, so that the IDA may construct a building for the Company's use under a lease with the IDA as
Landlord (the "Lease ").
(c) The Authority, the IDA, and the Company entered into that certain Cane Creek
Lot 8 Cooperation Agreement dated November 14, 2013, in connection with, and in furtherance of, the
MOA, with respect to the terms and conditions of the conveyance by the Authority of Lot 8 to the IDA
(such agreement, including any addenda thereto, being the "Lot 8 Cooperation Agreement").
(d) Because Lot 8 is located in Pittsylvania County, Virginia, the County, on behalf
of the Authority, agreed under the MOA to apply for a Tobacco Commission Revitalization Opportunity
Fund (TROF) giant for the project with the parameters of $15,000,000.00 capital investment, 100 new
jobs with wages that we at least equal to applicable employment wage data provided by Virginia
Workforce Connection (www.VaWorkCw=ct.com) fm the West Piedmont (LWIA XVII) Workforce
Region ( "West Piedmont Wages "), plus health benefits, and a NAICS Code of 321214 (the "TROF
Grant ").
(e) In addition to the TROF Gram, the MOA also sets forth certain other incentives
to be granted to the Company to induce the Company to relocate the Business to Lot 8 in Cane Creek, and
also sets forth the obligations of the Company in connection therewith, to be incorporated into the
performance grant agreement referenced therein.
(t) The parties enter into this Agreement in connection with, and in furtherance of,
the MOA, with this Agreement being the performance grant agreement referenced therein.
2. Conveyance of Lot 8. The Authority hereby agrees to convey Lot 8 to the IDA upon the
written request of the IDA and pursuant to, and subject to the terns and conditions of, the Lot 8
Cooperation Agreement.
P26
Adjourned Meeting
January 21, 2014
3. Lease. The IDA and the Company hereby agree to enter into a lease for Lot 8 on
substantially the same material terms and conditions set forth in the form of the Lease attached hereto as
Schedule 3 and incorporated herein by reference. The Company hereby agrees to relocate the Business to
Lot 8 in Cane Creek pursuant to, and subject to the terms and conditions of, the Lease.
4. Construction. The IDA hereby agrees to finance and construct on Lot 8 a 40,000 square
foot building to the commercially reasonable specifications of the Company pursuant m, and subject to
the terms and conditions of, the Lease.
5. TROF Grant. The County and the Company hereby agree to enter into an agreement for
the TROF Grant on substantially the same material terms and conditions set forth in the form of such
agreement attached hereto as Schedule 5 and incorporated herein by reference (the "TROF Grant
Agreement").
6. Enterprise Zone Grant Because Lot 8 is located in a County Enterprise Zone, the
Company will be eligible for a one -time cash grant of $250.00 per new job created (the "Enterprise
Zone Grant" and together with the TROF Grant, the "Grants "). The Enterprise Zone Grant will be
disbursed annually based on the progress of job creation as set forth herein. Based on the creation of 100
new full time jobs, the cash grant would be worth $25,000.00.
7. Capital Expenditures; Job Requirements. In consideration ofthe incentives to the
Company set forth herein (the "Incentives Package "), the purpose of which are to induce the Company
to relocate the Business to Lot 8 in Cane Creek, the Company agrees to make new total taxable capital
investments of at least $15,000,000.00 with wages at West Piedmont Market Wages, plus health benefits,
between January 1, 2014 and January 1, 2017 (within thirty -six (36) months) with approximately seventy
percent (70%) of the capital investment from machinery and equipment. The Company further agrees to
create and maintain at least one hundred (100) new full time jobs at West Piedmont Market Wages, plus
health benefits, between January 1, 2014 and January 1, 2017 (within thirty -six (36) months) with at least
one hundred (100) jobs employed by the Business at Cane Creek. The Company will provide a business
plan, together with updated financial documents /statements every six (6) months during the term of the
Lease, to demonstrate that it will be a going concern now and in the future in the United States.
8. Conflicts
(a) TROF Grant Agreement. To the extent the terms and conditions of this
Agreement are different or in conflict with the terms and conditions of the TROF Grant Agreement, the
terms and conditions of the TROF Grant Agreement shall control.
(b) Lease. To the extent the terms and conditions of this Agreement me different or
in conflict with the terms and conditions of the Lease, the terms and conditions of the Lease shall control.
9. Funds Extended to the Company. It is expressly understood that if all of the terms and
conditions of the Incentives Package are satisfied in accordance with this Agreement, the TROF Grant
Agreement and the Lease, then the Incentives Package shall be irrevocably deemed non - refundable. All
funds paid as part of the Incentives Package must be used for the direct and exclusive benefit of the
Company in the operation of the Business at Cane Creek.
10. Grant Termination if Tema are not Satisfied, If the Company fails to satisfy the terms of
this Agreement, then all grant funds or incentives payments contemplated by the Incentives Package and
P27
Adjourned Meeting
January 21, 2014
not previously paid to the Company shall be forfeited by the Company. Also, if the Company fails to
satisfy the terms of this Agreement, then the Company shall be required to repay any and all grant funds
or incentives payments made to the Company under the Incentives Package and previously received by
the Company. Such repayment most be made not later than thirty (30) days after the date on which the
Company is notified that the Company is in breach of the terms of this Agreement.
11. Governing Law: Interpretation. This Agreement shall be governed by and construed in
accordance with the laws of the Commonwealth of Virginia. The parties have participated jointly in the
negotiation and drafting of this Agreement. If any ambiguity or question of intent or interpretation arises,
this Agreement shall be construed as if drafted jointly by the parties and no presumptions or burden of
proof shall arise favoring or disfavoring any party by virtue of authorship of any of the provisions of this
Agreement. The parties hereby submit to the exclusivejurisdiction of the state court located in either
Danville, Virginia or Pinsylvauia County, Virginia, or the U.S. District Court for the Western District of
Virginia (Danville Division), in any action or proceeding arising out of, or related to this Agreement, and
the parties hereby agree that all claims in respect of arty action or proceeding shall be heard or determined
only in either of these courts. The parties agree that a final judgment in any action or proceeding shad, to
the extent permitted by applicable law, be conclusive and may be enforced in other j Uri sdictions; by suit
on the judgment, or in any other manner provided by applicable law related to the enforcement of
judgments.
12. Notice. Any notice required or contemplated to be given to a party by the other party /any
of the parties by any other parry shall be in writing and shall be given by hand delivery, facsimile,
certified or registered United States mail, or a private courier service which provides evidence of receipt
as part of its service, as follows:
If to the IDA
Industrial Development Authority of Danville, Virginia
c/o City Attorney's Office
P.O. Box 3300
Danville, VA 24541
Facsimile:
If to the Authon
Danville- Pittsylvania Regional Industrial Facility Authority
Attention: Chairman
c/o Director, Finance Department
City of Danville
427 Patton Street
Danville, Virginia 24541
Facsimile: 434 - 700.5041
If to the Comnan
Zeyuan Flooring International Corp.
Attention: President
c/o Stephen G. Bass, Esq.
126 South Union Street
Danville, Virginia 24541
Facsimile:
P28
Adjourned Meeting
January 21, 2014
If to the County:
County of Pittsylvania, Virginia
Attention: County Administrator
21 North Main Street
Chatham, Virginia 24531
Facsimile: 434- 432 -7714
Any party may change the address to which notices hereunder me to be sent to it by giving written notice
of such change in the manner provided herein. A notice given hereunder shall he deemed given on the
date of hand delivery, deposit with the United States Postal Service properly addressed and postage
prepaid, or delivery to a courier service properly addressed with all charges prepaid, as appropriate.
13. Entire Agreement. This Agreement and the schedules hereto contain the entire
agreement and understanding of the parties to this Agreement with respect to the transactions
contemplated hereby; and this Agreement and the schedules hereto supersede all prior understandings and
agreements of the parties with respect to the subject matter, including without limitation the MOA which
the IDA, the Authority and the Company hereby agree is temdnated effective as of the date of this
Agreement.
14. Headings. The descriptive headings in this Agreement are inserted for convenience only
and do not constitute a part of this Agreement.
15. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the
parties hereto and their respective successors, assigns, and legal representatives.
16. Other Documents. The parties agree that they shall execute, acknowledge, and deliver all
such further documents as may be reasonably required to tarty out and consummate the transactions
contemplated by this Agreement.
17. Non - Waiver. No waiver of any term or condition of this Agreement by any party shall be
deemed a continuing or further waiver of the same term or condition or a waiver of any other term or
condition of this Agreement.
18. Amendment- Modification and/or Suoulemen[. The parties may amend, modify, and/or
supplement this Agreement in such manner as may be agreed upon by the parties, provided such
amendments, modifications, and/or supplements are reduced to writing and signed by the parties or their
successors in interest.
19. Counterparts. This Agreement may be executed in one (1) or more counterparts, each of
which shall be deemed an original but all of which together shall constitute one and the same Agreement.
20. Severability. The invalidity or mcnforceability of any particular provision of this
Agreement shall not affect the other provisions hereof and this Agreement shall be construed in all
respects as if such invalid or unenforceable provisions were omitted.
21. Due Authorization. The Company represents, warrants, and agrees that the execution and
performance of this Agreement have been duly approved by all necessary corporate action and are not in
violation of any other agreement such party has with any third parties; and that this Agreement is a valid,
binding, legal obligation of each party, enforceable in accordance with its terms.
[SIGNATURE PAGE FOLLOWS]
P29
Adjourned Meeting
January 21, 2014
WITNESS the following signatures to this PERFORMANCE GRANT AGREEMENT as of
the date first above written.
INDUSTRIAL DEVELOPMENT AUTHORITY
OF DANVILLE, VIRGINIA, apolitical subdivision
of the Commonwealth of Virginia
Richard L. Turner, Chairman
DANVILLE- PITTSYLVANIA REGIONAL
INDUSTRIAL FACILITY AUTHORITY, a
political subdivision of the Commonwealth of Virginia
Coy E. Harville, Chairman
ZEYUAN FLOORING INTERNATIONAL CORP.,
a Virginia corporation
COUNTY OFPITTSYLVANLA, VIRGINIA, a
political subdivision of the Commonwealth of Virginia
In
Otis S. Hawker, Interim County Administrator
Adiournment
Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 10:04pm.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors
P30
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Proclamation — National Future Farmers of America
(FFA) Week
SUBJECUPROPOSALBEOUEST:
Proclamation
STAFF CONTACT(S):
Mr. Hawker
AGENDA DATE:
02 -03 -2014
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
5(c)
INFORMATION:
INFORMATION:
BACKGROUND:
The week of George Washington's Birthday has been set aside since 1947 as National Future Farmers of
Amercia (FFA) Week. Future Farmers of America celebrate the history and activities of the National FFA
Program during this week.
Attached hereto is a proclamation from the Pittsylvania County Board of Supervisors declaring the week of
February 15 through February 22, 2014 as National FFA Week in Pittsylvania County. Ms. Jessica Jones,
Agricultural Science Educator/FFA Advisor at Chatham Middle School will be present to accept a copy of
the proclamation.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the attached proclamation declaring National FFA Week
in Pittsylvania County and authorize the Interim County Administrator to forward it to the necessary news
media and all schools in Pittsylvania County participating in the FFA Program.
P31
JNROptbania (County Jgoarb of *uperbi oro
Vrodamation
NATIONAL FUTURE FARMERS OF AMERICA WEEK
FEBRUARY 15 — 22, 2014
"Ignite: Leadership, Growth, Success"
Whereas, Future Farmers of America (FFA) and agricultural education provide a strong
foundation for the youth of America and the future of the food, fiber and natural resources
systems; and
Whereas, FFA promotes premier leadership, personal growth and career success among
its members; and
Whereas, agricultural education and FFA ensure a steady supply of young professionals
to meet the growing demands in the science, business and technology of agriculture; and
Whereas, the FFA motto — "learning to do, doing to learn, earning to live, living to
serve " - gives direction of purpose to these students who take an active role in succeeding in
agricultural education; and
Whereas, FFA promotes citizenship, volunteerism, patriotism and cooperation; then
Now, Therefore, We, the Pittsylvania County Board of Supervisors, do hereby
proclaim February 15 -22, 2014 as National Future Farmers of America Week in Pittsylvania
County, Virginia, and request all of the County's citizens to participate with the middle and high
schools' FFA Chapters and the designated activities occurring between February 15 through
February 22, 2013 in Pittsylvania County commemorating National Future Farmers ofAmerica
(FFA) Week.
Given under my hand this day 3rd day of February, 2014.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors
P32
AGENDA TITLE:
Contract Amendments
SUBJECT /PROPOSAL /REQUEST:
Contract Amendments - Intrado
STAFF CONTACT(S):
Hawker, Hunt
BACKGROUND:
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE: ITEM NUMBER:
February 3, 2014 5(d)
ACTION: INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
Yes
ATTACHMENTS:
Yes
REVIEWED BY:
In July 2008, The Department of Emergency Management and Communications received a grant ($150,000.00)
from the Virginia Wireless Board for Next Generation Voice over Internet Phone Service for the delivery and
receipt of E -911 calls and associated ANI/ALI (Automatic Number Identifier, Automatic Location Identification).
This service replaced our existing Verizon/Embarq/Fairpoint Communications E -911 Delivery systems.
DISCUSSION:
Pursuant to contract requirements, Intrado was to obtain agreements with Verizon and Century Link Telephone
to recognize that Intrado was our new sole E -911 telephone delivery service. Our contract with Intrado was to
eliminate monthly service charges from Verizon and Century Link. The contract Amendment attached is to
provide the County reimbursements from Intrado until these agreements are finalized.
RECOMMENDATION:
Staff recommends the Board of Supervisors to authorize the Interim County Administrator to sign the Contract
Amendments to allow the County to continue receiving monthly reimbursements from Intrado.
P33
Billing Agent Agreement
This Billing Agent Agreement ( "Agreement ") by and between Intrado Inc. ( "Intrado ") and Pittsylvania
County Board of Supervisors ( "Customer ") (Customer and Intrado collectively, the "Parties), is effective
2014, (the, "Effective Date ").
RECITALS
WHEREAS, the Parties have executed that certain Agreement for Services and 9 -1 -1 Routing
and Automatic Location Information (ALI) Management State of Work dated September 18, 2008 (the
"SOW ") which provides for the delivery of certain services by Intrado; and
WHEREAS, Central Telephone Company of Virginia DBA CenturyLink ( "CenturyLink ") is
requiring Customer pay for certain routing related fees; and
WHEREAS, to facilitate the full migration of 9 -1 -1 related call traffic from CenturyLink to
Intrado, Intrado will pay County directly for certain fees as enumerated herein.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth herein and
other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties
agree as follows:
Intrado hereby agrees to become the billing agent for Customer and to remit directly to Customer
$1,247.64 monthly for fees charged Customer by CenturyLink for (1) bundled selective router
services for company lines and (2) bundled selective router services for non - company lines (the
"Covered Fees "). The assumption by Intrado and Customer is that the Covered Fees will not
increase, and it is the expectation of the Parties that as the traffic migrates to Intrado's platform,
the fees charged by CenturyLink will steadily decrease. Further, as such fees decrease; the Parties
agree that the Covered Fees will decrease by like amounts.
2. Intrado agrees to pay Customer the Covered Fees for a term not to exceed 12 months ( "Covered
Term "). Intrado agrees to remit the Covered Payments for the Covered Term only so long as
Customer demonstrates vigilant attempts to do everything required to discontinue its use of
CenturyLink's services. Specifically, Customer agrees to (1) immediately instruct CenturyLink to
discontinue all services related to Customer's 911 related calls, (2) provide Intrado copies of
monthly invoices from CenturyLink and assist Intrado with (a) a review of such invoices to
ensure proper billing and (b) elimination of excess fees therein, and (3) otherwise do all things
necessary to eliminate reliance on CenturyLink for routing and any other services related to 9 -1 -1
call traffic, or to services provided by Intrado.
3. Intrado may terminate this Agreement and all Covered Payments prior to expiration of the
Covered Term if Intrado in its sole discretion determines that Customer is not acting in
accordance with the terms herein, or Customer is not otherwise making reasonable efforts to
decrease reliance on CenturyLink's services. Prior to such termination, Customers shall be given
written notice ( "Notice ") and five (5) days to cure (the "Cure Period') any claim that Customer is
(a) not acting in accordance with the terms herein, or (b) not otherwise making reasonable efforts
to decrease reliance on CenturyLink services (each a "Claim "). Intrado shall determine at its sole
discretion if Customer has effectively cured the Claim giving rise to the Notice upon expiration of
the Cure Period.
P34
The parties have indicated their acceptance and agreement to the terms of this billing Agent Agreement
by the signature of the authorized individuals below.
PITTSYLVANIA COUNTY BOARD OF
SUPERVISORS
Authorized Signature
Printed Name and Title
APPR OyE_D AS TO F•- O M—
J. VADEN , ESQ.
ATTORNEY, PITTSYLVANIA COUNTY
INTRADO INC.
Authorized Signature
Printed Name and Title
Date
P35
2
Amendment #1
To the Billing Agent Agreement
Between
Intrado Inc. and Pittsylvania County Board of Supervisors
This Amendment #1 ( "Amendment #P') is by and between Intrado Inc. ( "Intrado') and
Pittsylvania County Board of Supervisors ( "Customer "), and amends that certain Billing
Agent Agreement, effective November 27, 2012 ( "Agreement "). This Amendment #1
will be effective when duly executed by both parties.
AMENDMENT
1. Term
The Covered Term of the Agreement is extended until November 27, 2014.
2. Other Terms and Conditions
This Amendment #1 is part of the Agreement and is governed by its terms. In all other
respects the Agreement continues in full force and effect without modification.
Accepted and agreed:
Pittsylvania County Board of Intrado Inc.
Supervisors
Signature
Printed Name and Title
Date signed
122013
Intrado/Proprietary & Confidential
P36
Signature
Printed Name and Title
Date signed
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Proclamation — Black History Month
SUBJECT /PROPOSAL /REQUEST:
Proclamation for Black History Month
STAFF CONTACT(S):
Mr. Hawker
AGENDA DATE:
02 -03 -2014
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
ITEM NUMBER:
5(e)
INFORMATION:
INFORMATION:
BACKGROUND:
Each year the Pittsylvania County Board of Supervisors passes a Proclamation in the month of February to
commemorate Black History Month.
Attached hereto, you will find a Proclamation for Black History Month for February 2014.
RECOMMENDATION:
The staff recommends to the Board of Supervisors to approve the attached Proclamation for Black History
Month and authorize the Interim County Administrator to notify the necessary news media.
P37
J)ittoplbania Couutp JBoarb of 6uperbizorb
proclamation
BLACK HISTORY MONTH
"Civil Rights in America"
Whereas, February 2014 marks the 88`h Black History Celebration to be held to
encourage understanding and appreciation among all Americans of the significant role that
Black Americans have played in so many areas ofAmerica's success story; and
Whereas, 2014 marks the 50'h anniversary of the Civil Rights Act of 1964; and
Whereas, the theme of this year's celebration is "Civil Rights in America",- and
Whereas, all citizens should join in gratefully honoring and recognizing the exceptional
outstanding contributions which African Americans have made to their fellow citizens and to all
humanity; and
Whereas, Black Americans have made substantial contributions in human progress in the
fields of Economics, Medicine, Law, Science, Technology, Literature, and in many other phases
of human endeavors, and continue to have an important impact on technological advances in
the information age and in every frontier of science and art; then
Now, Therefore, We, the Pittsylvania County Board of Supervisors, do hereby proclaim
February as Black History Month in Pittsylvania County, Virginia, and call to the attention of
all our citizens the contributions of Black men and women to the advancement of all races, to the
end that we may be more aware of the unity of humankind and our basic principles of freedom,
equality, and democracy.
Given under my hand this day 3rd day of February, 2014.
Jessie L. Barksdale, Chairman
Pittsylvania County Board of Supervisors
Otis S. Hawker, Interim County Administrator
Pittsylvania County Board of Supervisors
P38
UNFINISHED
BUSINESS
P39
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 1 2 -03 -14
Expenditure Refunds- Motion made by Mr. Harville ACTION:
and seconded by Ms. Bowman and has now met the Yes
10 -day layover requirement. Roll Call Vote Required
SUBJECT/PROPOSAL/REQUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
BACKGROUND:
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
7
INFORMATION:
INFORMATION:
r�
REVIEWED BY:
DISCUSSION:
Attached is a list of expenditure refunds for the month of December 2013 for review. As discussed earlier
with the Board, the simple routine of putting every refund back in the budget is extremely time consuming
and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $283.60 to Board of Supervisors - Telephone (100-
4- 011010 - 5230), $662.00 to Circuit Court-Books (100 -4- 021100 - 6012), $179.50 to J &D Court-Dues (100 -4-
021500- 5810), $199.67 to Clerk of Courts - Copier Lease (100 -4- 021600 - 60051), $60.00 to Sheriff -Parts
(100 -4- 031200 - 6030), $316.60 to Sheriff -Labor (100-4-031200-6031), $326.56 to VFD- United Way
Contributions (100 -4- 032200 - 5667), $95.88 to Jail- Extradition (100-4-033100-5550), $25.00 to Animal
Control- Donations, $7,653.00 to E -911- Telephone (100 -4- 035500 - 5230), $32.99 to VFIRS- Computer
Capital Outlay (250 -4- 032402 - 8107), $11,280.10 to WIA -Other Operating (251 -4- 353853- 6014), $4,416.65
to Industrial Incentives (325 -4- 081500- 8222). MOTION MADE BY MR. HARVILLE AND SECONDED
BY MS. BOWMAN AND HAS NOW MET THE 10 -DAY LAYOVER REQUIREMENT. ROLL CALL
VOTE REQUIRED.
P40
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 1 1 -21 -14
Expenditure Refunds- Requires a motion and a 10 -day ACTION:
layover Yes
SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA:
ACTION:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
BACKGROUND:
ATTACHMENTS:
Yes
ITEM NUMBER:
12
INFORMATION:
INFORMATION:
REVIEWED BY:��.
DISCUSSION:
Attached is a list of expenditure refunds for the month of December 2013 for review. As discussed earlier
with the Board, the simple routine of putting every refund back in the budget is extremely time consuming
and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $283.60 to Board of Supervisors - Telephone (100-
4- 011010- 5230), $662.00 to Circuit Court -Books (100 -4- 021100- 6012), $179.50 to J &D Court -Dues (100 -4-
021500-5810), $199.67 to Clerk of Courts - Copier Lease (100 -4- 021600 - 60051), $60.00 to Sheriff -Parts
(100 -4- 031200 - 6030), $316.60 to Sheriff -Labor (100 -4- 031200- 6031), $326.56 to VFD- United Way
Contributions (100 -4- 032200 - 5667), $95.88 to Jail - Extradition (100 -4- 033100 - 5550), $25.00 to Animal
Control- Donations, $7,653.00 to E- 911 - Telephone (100 -4- 035500 - 5230), $32.99 to VFIRS- Computer
Capital Outlay (250 -4- 032402 - 8107), $11,280. 10 to WIA -Other Operating (251 -4- 353853- 6014), $4,416.65
to Industrial Incentives (3254- 081500- 8222). THIS ITEM REQUIRES A MOTION AND A 10 -DAY
LAYOVER.
P48
P41
PITTSYLVANIA COUNTY
VIRGINIA
Otis S. Hawker
Interim County
Administrator
P.O. Box 426
0 `
Chatham, Virginia 24531
J
otis.bawker @pittgov.org
MEMO TO: Otis S. Hawker, Interim County Administrator
FROM: Kim Van Der Hyde >
Finance Director
SUBJECT: December Expenditure Refunds
DATE: January 15, 2014
1 Center Street, Chatham, Virginia
Phone (434) 432 -7710
Pax (434) 4327714
Website: www.oittm.or
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of December. I am recommending that all of these expenditure refunds
be reappropriated by the Board of Supervisors.
1004-011010 -5230 Board of Supervisors- Telephone 283.60
Reimbursement
100 -4- 021100 -6012 Circuit Court-Books 662.00
Refund - Overpayment
100-4- 021500 -5810 J &D Court-Dues & Subscriptions 179.50
Refund - Cancelled Subscription
100 -4 -021600 -60051 Circuit Ct Clerk- Copier Lease 199.67
Reimbursement
1004- 031200 -6030 Sheriff -Parts 60.00
Restitution
1004-031200 -6031 Sheriff -Labor 316.60
Insurance Claims
1004-032200 -5667 United Way Contribution 326.56
Contribution
100 -3- 000000- 189912
1004-033100 -5550 Jail- Extradition 95.88
1004-035100 -5883 Animal Control Donations 25.00
Donation
1004- 035500 -5230 E911- Telephone 7,653.00
Intmdo Reimbursement
P49
P42
2504- 032402 -8107 VFIRS- Computer Capital Outlay
Mt. Hermon Reimbursement
251 -4- 353853 -6014
WIA -Rent
Rent Reimbursement
(251 -3- 000000 - 150201)
3254-081500 -8222 Industrial Incentives
KB Toys Bankruptcy Settlement
TOTAL EXPENDITURE REFUNDS — DEC $25,531.55
PSO
P43
32.99
11,280.10
4,416.65
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
2 -03 -14
E911 Additional Appropriation- Motion made by Mr.
Snead and seconded by Mr. Barber and has now met ACTION:
the 10 -day layover requirement. Roll Call Vote Yes
Required
SUBJECT/PROPOSAL/REQUEST:
Approval of additional appropriation for the E911
department for fire insurance and electricity
STAFF CONTACT(S):
Hawker, Van Der Hvde
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
ITEM NUMBER:
8
INFORMATION:
INFORMATION:
BACKGROUND:
The E911 department is in the process of upgrading the radio system and has installed new tower sites
throughout the County.
DISCUSSION:
During the 2014 budget process, data did not exist to adequately budget for the cost of additional insurance
required for the new tower sites nor the cost associated with the electricity to operate these sites. Therefore,
additional funds are required by the E911 department for insurance and electricity expense in order to have
adequate funds to complete the fiscal year. A total of $7,577.25 is needed for insurance to cover the tower
sites and $20,600.00 is needed for electricity to operate the sites.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve an appropriation of $28,177.25 from unappropriated
surplus in the following manner: $7,577.25 for Fire Insurance (line item 100 -4- 035500 -5302) and $20,600
for Electricity (line item 100 -4- 035500 - 5110). MOTION MADE BY MR. SNEAD AND SECONDED BY
MR. BARBER AND HAS NOW MET THE 10 -DAY LAYOVER REQUIREMENT. ROLL CALL VOTE
REQUIRED.
P44
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
E91 I Additional Appropriation - Requires a motion
and a 10 -day layover
SUBJECT/PROPOSAL/REQUEST:
Approval of additional appropriation for the E91 I
department for fire insurance and electricity
STAFF CONTACT(S):
Hawker, Van Der Hyde
AGENDA DATE:
1 -21 -14
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
ITEM NUMBER:
13
INFORMATION:
INFORMATION:
BACKGROUND:
The E911 department is in the process of upgrading the radio system and has installed new tower sites
throughout the County.
DISCUSSION:
During the 2014 budget process, data did not exist to adequately budget for the cost of additional insurance
required for the new tower sites nor the cost associated with the electricity to operate these sites. Therefore,
additional funds are required by the E911 department for insurance and electricity expense in order to have
adequate funds to complete the fiscal year. A total of $7,577.25 is needed for insurance to cover the tower
sites and $20,600.00 is needed for electricity to operate the sites.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve an appropriation of $28,177.25 from unappropriated
surplus in the following manner: $7,577.25 for Fire Insurance (line item 100 -4- 035500 -5302) and $20,600
for Electricity (line item 100 -4- 035500 - 5110). THIS ITEM REQUIRES A MOTION AND A 10 -DAY
LAYOVER.
Psi
P45
NEW BUSINESS
P46
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Recommendations from Personnel Committee 1 02 -03 -2014
SUBJECT/PROPOSAL/REQUEST:
Recommendations from Committee
STAFF CONTACT(S):
Mr. Hawker
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
9
INFORMATION:
INFORMATION:
The Personnel Committee of the Board of Supervisors will meet at 4:00pm on February 3, 2014 as per the approved
budget calendar for the following:
CLOSED SESSION:
Discussion, consideration, or interviews of prospective candidates for the appointment of
specific public officers of any public body.
Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: County Administrator
Purpose: Review Applications received for County Administrator Vacancy
DISCUSSION:
RECOMMENDATION:
Recommendation, if any, will be received by the full Board of Supervisors from the Finance Committee on
Monday, February 3, 2014.
P47
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PERSONNEL COMMITTEE
4:00 P.M.
MONDAY, FEBRUARY 3, 2014
MAIN CONFERENCE
CAPTAIN MARTIN BUILDING
1 CENTER STREET
CHATHAM, VIRGINIA
AGENDA
1. Call to Order — 4:00 P.m.
2. Roll Call
3. Approval of Agenda
CLOSED SESSION
4. Discussion, consideration, or interviews of prospective candidates for the appointment of
specific public officers of any public body.
Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: County Administrator
Purpose: Review Applications received for County Administrator Vacancy
ADJOURNMENT
P48
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Recommendations from Finance Committee
SUBJECT/PROPOSAL/REOUEST:
Recommendations from Committee
STAFF CONTACT(S):
Mr. Hawker
AGENDA DATE:
02 -03 -2014
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
10
INFORMATION:
INFORMATION:
F
BACKGROUND:
The Finance Committee of the Board of Supervisors will meet at 5:00pm on February 3, 2014 as per the approved
budget calendar for the following:
(a) Presentation of 2013 Annual Financial Statements
(b) Review Revenues
DISCUSSION:
RECOMMENDATION:
Recommendation, if any, will be received by the full Board of Supervisors from the Finance Committee on
Monday, February 3, 2014.
P49
FINANCE COMMITTEE
Pittsylvania County Board of Supervisors
Monday, February 3, 2014
5:00 PM
Main Conference Room
Captain Martin Building
1 Center Street
Chatham, Virginia
AGENDA
1. Call to Order 5:00 pm
2. Roll Call
3. Approval of Agenda
4. New Business
(a) Presentation of 2013 Annual Financial Statements
(b) Review Revenues
5. Adjournment
P50
AGENDA TITLE:
Maintenance Contract
SUBJECT/PROPOSAL/REQUEST:
Annual Maintenance Contract E -911
Twenty First Century Communications
STAFF CONTACT(S):
Hawker
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
February 3, 2014
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Contract
ITEM NUMBER:
11
INFORMATION:
INFORMATION:
BACKGROUND:
In June 2008 Pittsylvania County Dept of Emergency Management applied for a Citizen Alert System (Reverse
911) grant. The Commonwealth of Virginia Department of Emergency Management awarded the grant for
$50,000.00 to Pittsylvania County in October 2008. Subsequently, a contract was awarded to Twenty First Century
Communications for this service.
DISCUSSION:
The annual maintenance contract for this service is in the amount of $15,000.00. Twenty First Century
Communications provides, reverse 911 services and web based signup for citizens to receive weather related
emergency notifications.
RECOMMENDATION:
Staff recommends the Board of Supervisors to authorize the Interim County Administrator to execute the annual
maintenance agreement in the amount of $15,000.00 and is to be charged from the E -911 Service Contracts line
item 100 -4- 035500- 332000.
P51
TFCC COMMUNICATIONS SERVICES
STATEMENT OF WORK No. 1
This is a TFCC Communications Services Statement of Work (this "SOW ") dated February 1, 2014
(the "SOW Effective Date ") to that certain Master Servicing Agreement dated February 1, 2014 (the
"Agreement") between West Notifications, Inc. d/b /a Twenty First Century Communications and
Pittsylvania County ( "Client ") and the Agreement is incorporated by reference herein. Upon execution by
West Notifications, Inc. d/b /a Twenty First Century Communications ( "Provider ") and Client, this SOW
forms a separate agreement between Provider and Client from any other SOWS. The terms of this SOW
shall govern and control in case of conflict with the Agreement. Subject to the alterations and amendments
contained in this SOW, Provider and Client ratify and confirm the Agreement as applicable to this SOW in
all other respects. Provider and Client hereby further agree as follows:
1. Definitions. Capitalized terms used in this SOW not otherwise defined as set forth in Schedule 2 hereto
or as otherwise set forth herein shall have the definitions specified in the Agreement.
2. Service Overview. Provider will operate, monitor and maintain the Platform in accordance with this
Statement of Work and will accept calls presented to the Platform as defined by the Functional
Requirements. Provider will also operate, monitor and maintain a multi - channel (i.e. phone, email,
SMS, fax, etc.) communications solution that allows Client to deliver Content and Messages to
Recipients in accordance with the Functional Requirements. Changes to the Functional Requirements
or other changes to this SOW will be made from time to time by the parties through the creation of
change orders mutually agreed to by the parties in the form of Exhibit A attached hereto (a "Change
Order "). Change Orders will govern in case of conflict with this SOW.
3. Service Components
3.1. Applications. The Applications developed and programs deployed by Provider for the Client are
defined by the Functional Requirements. If requested by Client, and in accordance with the
Change Control Management process, Provider will develop new Applications or programs or
enhance existing Applications or programs as the needs of the Client's business change.
3.2. Hours of Operation. Provider will maintain Services Sunday through Saturday, 24 Hours a day 7
days a week, or as designated by the Client's Functional Requirements for individual Applications.
3.3. Interface to Client System(s). Subject to applicable programming fees, Provider will: (a)
cooperate with Client and /or Client third party providers in developing specifications for the
Interfaces; (b) design and implement the software for the Client Interface(s); and (c) cooperate
with the Clients and /or Client providers in testing the Interface(s).
3.4. Client Call Center or Third Party Provider. Provider will interact with any Client designated
third party provider or Call Center as mutually agreed upon. Specific points of contact will be
defined and maintained between all parties throughout the SOW Term. Client must participate in
problem resolution between Provider and any designated third party or call center should conflict
arise regarding the resolution of Application impacting conditions. Provider shall not be
responsible for any actions or failure to act by such third party providers.
3.5. Monitoring, Administration & Reporting. Provider will provide near real time monitoring,
administration, and standard reports to the Client on a near real time, daily, weekly and monthly
basis detailing in the results of the Services as mutually agreed upon by the parties. If requested by
Client, Provider will develop new reports or enhance existing reports as the needs of the business
change in accordance with Change Management Process.
TFCC SOW Version 12.31.12 Confidential Page 1
P52
3.6. Telecommunications Providers. Unless otherwise agreed to by the parties in writing, the network
and telecommunication provider performing services in relation to this Statement of Work shall be
AT &T. As agreed upon by the parties, Provider may be Customer of Record on the originating
inbound toll free numbers supporting Applications.
3.7. Data Backup. Backup of data for 5.5 years is standard practice.
3.8. Business Continuity Plan and Procedures. At the Client's request the Provider's Business
Continuity Plan will be provided and will detail Provider's procedures for transition to backup
hardware and facilities, ongoing disaster mode operations, and transition back to normal
operations.
3.9. Maintenance. Client agrees that should Platform maintenance be necessary Provider may
request a two -hour maintenance window each month that will be scheduled out of peak
processing hours and at the mutual agreement of the parties. Provider will use commercially
reasonable efforts to provide Client with a 2 -day advance notice prior to such maintenance. Client
must respond to Provider within 1- business day from date of receipt of such request with
acceptance of maintenance window or it will be deemed accepted. Maintenance periods or
activity will not be included in Performance Metrics. Notwithstanding the foregoing, Provider
may perform emergency maintenance to the Platform in the event the Platform is at risk of
material non - performance as long as notice to Client is provided to Client no later than 1 business
day after the emergency maintenance has occurred. If Provider utilizes a third party to support
any element of the Services, Provider will work with such third party to address maintenance
requirements in accordance with the foregoing procedures; provided, however, that Provider may
not always be able to dictate the schedule or notice with respect to such third party maintenance
activities that may impact the Services.
The parties agree that Client shall use commercially reasonable efforts to provide Provider with a
2 -day advance notice of Client's intention to perform maintenance on any Client managed system
which supports the Services. Provider will respond to Client within 1 business day from date of
receipt of notification to acknowledge the upcoming Client maintenance or to notify the Client if
Client's maintenance activity may negatively affect call processing or it will be deemed accepted.
4. Responsibilities of Parties.
4.1. Provider will:
4.1.1. Provide personnel to manage all aspects of the Statement of Work pertaining to Provider.
4.1.2. Implement Applications and programs in accordance with the Functional Requirements as
modified by any applicable Change Orders.
4.1.3. Provide applicable circuit information including such items as DNIS and routing
assignments, number tracking and inventories, number turn up, and routing plan
development to enable completion of provisioning by Client, if applicable.
4.1.4. Provide and maintain the software Interface between the Platform and all Interface
providers under the direction of Client as defined by Functional Requirements. This may
include redundant network connectivity between Provider and Client Interface destination
as determined by Parties and documented in the Functional Requirements.
4.1.5. Deliver Acceptance forms to Client for Acceptance of the call flow, script, reports, and
Application testing before an Application or Change Order Goes Live.
4.2. Client will:
4.2.1. Provide appropriate personnel and contact information to work in concert with Provider
including the maintenance of a list of Client representatives: (a) authorized to deliver
TFCC SOW Version 12.31.12 Confidential Paget
P53
5.
6.
Acceptance or execute Change Orders; (b) who should be contacted during business hours
and after hours in the event of an emergency.
4.2.2. Participate in regularly scheduled status calls in support of Implementation schedule, Client
Application deliverables and all life cycle support activities.
4.2.3. Manage any necessary changes to Interfaces to support the Functional Requirements.
4.2.4. If Client is COR, Client will manage all pre and post deployment coordination for ordering
and provisioning of carrier circuits including advanced features and any subsequent
changes to the foregoing that may occur from time to time.
4.2.5. Complete and /or coordinate any necessary switch configuration changes at Client call
centers or Client designated third party providers.
4.2.6. Be responsible for providing and maintaining the hardware and software necessary for
Provider to fulfill Functional Requirements relating to Interface connectivity from the
Client or a Client designated third party provider.
4.2.7. Submit all necessary business requirements in order to formalize the Functional
Requirements, including all business rules, call flows, scripts, reporting requirements and
Go -Live Dates.
4.2.8. Complete testing to confirm that Application call flow, script, and reports are in compliance
with Functional Requirements and sign Acceptance forms and Change Orders as set forth
herein. Any Acceptance form or Change Order not executed or rejected by Client within 5
business days of request by Provider shall be deemed Accepted by Client.
4.2.9. Provide all Content required for the Message to be sent by Provider for Client.
Notwithstanding any other provision of this SOW or the Agreement, Provider and Client acknowledge
and agree that (i) Provider uses its Platform to provide the Services to the Client and Client receives the
Services resulting from such use, (ii) Provider puts the Platform into service and controls the Platform
and (iii) any rights of review and approval granted to Client hereunder relate to program content and the
performance of Applications in accordance with the Functional Requirements, but not the Platform.
Term. This SOW shall be effective on the SOW Effective Date and shall have an initial term of 12
months from SOW Effective Date (the "Initial Term "). This SOW shall automatically renew for
successive 12 month terms after the Initial Term (each a "Renewal Term ") and the current term shall be
referred to as the "SOW Term" herein.
Termination. The SOW may only be terminated in writing by either Party if notice is received no less
than ninety (90) days prior to the end of the SOW Term which termination will be effective at the end
of the then current SOW Term (a "Termination Without Cause "), or as follows (each a "Termination
For Cause "):
6.1. By either party upon the failure by the other party to perform any material obligation hereunder
that is not cured within thirty (30) days after receipt of written notice and demand for cure from the
affected party.
6.2. By either party upon the material violation by the other party of any applicable state or federal law,
statute, rule or regulation in relation to its performance of this SOW; provided that such right to
terminate shall only be available for thirty (30) days from the time that the non violating parry is
aware or should have been aware of such breach.
6.3. By Provider, upon fourteen (14) days written notice if undisputed payments are in arrears. In
addition, Provider may suspend the Services any time undisputed payments are fourteen (14) days
in arrears.
TFCC SOW Version 12.31.12 Confidential Page 3
P54
7. Effect of Termination. In the event of any termination hereunder Client shall compensate Provider for
all Services provided and costs incurred in accordance with this SOW as well as all MC fees that may
be due. Except for a Provider Termination For Cause, Provider shall, upon Client's reasonable request
during a period not to exceed sixty (60) days (the "Termination Assistance Period ") after the
Termination of this SOW, provide the Termination Assistance Services. The quality and level of
performance during the Termination Assistance Period shall not be degraded. During the Termination
Assistance Period, Provider shall (1) answer reasonable questions from Client regarding the terminated
Services on an "as needed" basis and (2) deliver to Client any remaining Client owned reports and
documentation relating to the terminated Services still in Provider's possession. During the
Termination Assistance Period, Client shall pay the fees set forth herein for Services within the scope of
this SOW and Provider's then current standard rates for services requested outside the scope of this
SOW.
S. Minimum Commitment. From and after the SOW Effective Date, Client shall meet the following
minimum commitment: $15,000 annually (the "MC ") during the SOW Term. Upon any termination of
this SOW for any reason other than a Termination For Cause by Client, Client shall pay the MC fees
due for each month remaining in the SOW Term within thirty (30) days of such termination. The parties
agree and acknowledge that Provider has made pricing concessions based on the provisions agreed to in
this SOW and that any shortfall payments due under this SOW are a fair approximation of the damages
that would be caused to Provider and does not constitute a penalty.
9. Responsibility For Content Transmitting Messages, and Accounts. Client represents and warrants
that:
9.1 It is solely responsible for the Content and it has the legal right to use all Content and send all
Messages to the Recipients (including obtaining any required consents from the Recipients) and the
content, timing and purpose of all Messages, and Client's campaigns and programs are in compliance
with all applicable laws, rules and regulations;
9.2 Client is the transmitter of all Content and Messages and Provider is merely acting at Client's
direction as a technology conduit for the transmission of the Content and the Messages;
9.3 Provider's use of the Content shall not violate the rights of any third party or any law, rule or
regulation;
9.4 Client has obtained prior express consent to contact each wireless phone number delivered by Client
to Provider in connection with the provision of any Services delivering a prerecorded or text message
( "Notification Services ");
9.5 The intended contact recipient is the current subscriber to the wireless phone number;
9.6 Client has (a) incorporated an interactive opt -out mechanism as part of any program relating to any
Services or (b) the contacts that are the subject of such Services are not initiated to induce the purchase
of goods or services or to solicit a charitable contribution ( "Solicitations ");
9.7 Client has obtained from the recipient of any Solicitation an express written agreement that meets
the requirements set forth in Section 310.4(b)(1)(v)(A) of the FTC's Telemarketing Sales Rule; and
9.8 Client will not transmit or allow to be transmitted any Content or Messages that: (a) it does not have
a right to make available under any law or under contractual or fiduciary relationship; (b) are false,
inaccurate, misleading, unlawful, harmful, threatening, abusive, harassing, tortuous, defamatory, vulgar,
obscene, libelous, invasive of another's privacy, hateful, or racially, ethnically, or otherwise
objectionable; harmful to minors in any way; (c) infringe any patent, trademark, trade secret, copyright,
or other proprietary rights or rights of publicity or privacy of any party; (d) utilize any unsolicited or
unauthorized advertising, promotional materials, `junk mail ", "spam ", or any other forms of
solicitation; or (e) interfere with or disrupts the Services or servers or network operator networks.
TFCC SOW Version 12.31.12 Confidential Page 4
P55
Upon request, Client shall provide reasonable proof of compliance with the provisions set forth in this
section and where Provider reasonably believes that Client may not have complied with such provisions
or with all laws, rules and regulations, Provider may, at its option (i) scrub all numbers against any
appropriate data base deemed necessary to remove all wireless phone numbers, (ii) insert an interactive
opt -out mechanism and pass the resulting data to client or (iii) not provide any Services.
To the extent allowed by Virginia law, client shall indemnify, defend and hold Provider, its affiliates
and their officers, directors, employees and agents harmless from and against any and all claims of loss,
damages, liability, costs, and expenses (including reasonable attorneys' fees and expenses) arising out
of or resulting from: Provider following Client's instructions in sending the Messages or Client's breach
of any representation and warranty set forth in Section 9.
10. Fees. In consideration of Provider providing the Services, Client shall pay to Provider fees in U.S.
Dollars, to a location in the United States of America designated by Provider, based on the pricing set
forth in Schedule 1 hereto for the Services. On each twelve (12) month anniversary of this SOW, the
parties agree that the pricing shall be increased by the CPI -U for all items, not seasonally adjusted, for
Midwestern Size Class B/C cities (CPI) for the same period and such rate increases shall appear on
Client's invoices in accordance with this SOW.
IN WITNESS WHEREOF, Provider and Client have each caused this SOW to be signed and delivered by
its duly authorized officer, all as of the date first set forth above.
PITTSYLVANIA COUNTY WEST NOTIFICATIONS, INC.
d /b /a TWENTY FIRST CENTURY
COMMUNICATIONS
in
Name:
Title:
APPROVED STO FORM
J. VADEN HUNT, ESQ.
ATTORNEY, PITTSYLVANIA COUNTY
a
Name:
Title:
TFCC SOW Version 12.31.12 Confidential Page 5
P56
SCHEDULEI
Pittsylvania County
Fees
Standard Pricing Plan — TFCC Alert
Annual recurring fee $15,000
Unlimited weather alerts Included to Annual Fee
Usage and Other Charges:
Inbound calls (Notes la)
$0.23 /minute
Outbound calls (Notes 1-3)
$0.20 /minute
Prepaid outbound call minutes (Notes 1 -3)
$0.16 /minute
Fax (Note 3)
$0.25/ a e
Email (Note 4)
$0.03 /email
SMS Notification (Notes 4 -6)
MonthlX Usa a Attainment
Effective Rate/Attempt
0
to
250,000
$0.0350
250,001
to
500,000
$0.0300
500,001
to
1,500,000
$0.0275
1,500,001
to
2,500,000
$0.0250
2,500,001
+
$0.0200
Custom programming charge (vote 7)
$176 /hour
Notes:
1. Voice charges are billed in one (1) second increments with a thirty (30) second minimum for each
domestic call connected by Provider's IVR platform including operator intercepts. Connect time
does NOT include call set -up, the time associated with logging call information, or busy ring/no
answers.
2. Voice calls include support for dual- tone - multi- frequency (DTMF), also known as touch -tone,
telephone keypad recognition and text -to- speech (TTS) services (synthesized speech for speaking
retrieved information to a called party).
3. Usage charges for voice and facsimile notifications are for calls placed to domestic fixed line or
mobile devices that operate under U.S. rate plans including Guam, Northern Mariana Islands, Puerto
Rico, U.S. Virgin Islands, and American Samoa, and excluding Canada. A mobile device can be in
the U.S. or roaming outside of the U.S. Fees for calls to fixed or mobile devices registered in
countries outside of the U.S., including Canada, are available upon request.
4. Email and Short Message Service (SMS & FTEU SMS) notifications are billed per mobile
terminated (MT) message attempted regardless if the end recipient acknowledges receipt or actually
reviews the sent content. When two -way is enabled, notifications are billed on a per mobile
terminated (MT) message attempted regardless if the end recipient acknowledges receipt or actually
reviews the sent content, and the per mobile originated (MO) is received by the platform.
5. SMS notification pricing is based on an achieved -tier rate on a monthly basis. All notifications will
be billed at the highest achieved volume tier for the billing month. As an example, if Provider
processes 600,000 notifications, Client will be invoiced $16,500 for the month (600,000 notifications
times $0.0275).
TFCC SOW Version 12.31.12 Confidential
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Page 6
6. SMS notification pricing includes the use of TFCC's short code.
7. Custom programming is provided on a project bid basis.
8. Out -of- pocket travel expenses related to the installation and maintenance of the Alert program are
billed as incurred and invoiced at actual cost based on coach class airfare, midrange hotel and
midrange car rental.
TFCC SOW Version 12.31.12 Confidential Page 7
P58
SCHEDULE2
Definitions
1. "Acceptance" means written notification from the Client that the Application or Change Order
meets the Functional Requirements and such Application or Change Order should Go -Live on
the Platform.
2. "Advanced Speech Recognition' or "ASR" means the ability for a caller to speak directed
dialogue within the IVR Application to navigate within the Application.
3. "Advanced Speech Recognition' software that allows computers to understand human
speech. ASR can be programmed to understand virtually any word in the American /English
dictionary, a series of letters and numbers, and any naturally spoken sentences that callers
might speak.
4. "Answer Supervision' means the response provided by the Platform when it accepts a call
offered to it by the carrier network.
5. "Application" means the unique software for a program associated with a defined set of
Functional Requirements.
6. `Business Continuity Plan' means the formal plan maintained by the Provider detailing the
facilities, procedures and personnel necessary to respond to an unplanned failure which
significantly impairs the Platform.
7. "Change Control Management" means the formal process by which modifications to the
Functional Requirements for an Application on the Platform or other supporting infrastructure
are formally executed to ensure mutual approval, communication and notification between all
parties. The Change Control Management process shall be as follows: upon receipt of written
requests for change, Provider will provide a written time and cost to Client subject to the fees as
defined by this SOW and shall only proceed with such change if a Change Order is approved
by the parties in writing.
8. "Change Order" means a document executed by the parties that modifies existing, approved
Functional Requirements or other supporting infrastructure for an Application on the Platform.
9. "Client of Record" or "COR" means the party responsible for inbound long distance charges,
toll free transport, and related advanced features required by this SOW, including responsibility
for the provisioning and troubleshooting of carrier services and features.
10. "Content" means personalized content made available by Client.
11. "Crew Callout" means a Web -based phone list calling tool that automates the crew callout and
job -fill function. It is used to call field service and other employees to automatically track and
fill available work opportunities. Using Crew Callout leads to faster service restoration by
rapidly making calls through the automated process, freeing dispatchers from manually making
dozens or even hundreds of phone calls.
12. "Database Cascade" means the Database Cascade is a secondary match process used within
14VCA in the event that a customer match cannot be found in the Direct Connect lookup in the
CIS, or in the shadow database. It leverages two third -party databases, TransUnion (formerly
Qsent) and Targus. In addition, a 'Patch Database' stores, on temporary basis, information on
those customers who have previously matched through Database Cascade.
13. "Direct Connect" means TFCC's real -time connection service to its clients' outage
management, customer information management, and workforce management systems over
TFCC SOW Version 12.31.12 Confidential Page 8
P59
dedicated private frame relay circuits or the Internet through web service. Using Direct
Connect results in providing utility customers with the most current information in HVCA and
other TFCC applications, and in updating utility systems with outage and customer information
real -time instead of in batches.
14. "DTMF" means Dual Tone Multi- Frequency; often also refered to as touch -tone.
15. "Field Connect' means TFCC's Field Connect provides a customized inbound calling
application that enables utility field crews and /or "foreign" crews to call an automated system
to update an event ETR, update an event cause code, confirm the device status or close the
event. Internal systems are then updated automatically. Management is able to view and query
call detail records as well as view summary data on the outageinfo.com website.
16. "Functional Requirements" means the set of written documents including applicable Change
Orders mutually approved by the Client and Provider associated with each Application that
defines the features, functionality, call flow, business rules, Script, reporting and Go -Live Date
for each Application. The Functional Requirements become the official, defining documents
upon which Application code is created, test plans are developed and validated and
performance metrics are measured.
17. "Go -Live Date" means the date on which a Client Application or Application Change Order is
moved to production on the Platform after Provider receives final, written Acceptance from
Client.
18. "Grammar" means a set of structured rules that identify utterances in response to a prompt
when collecting spoken input.
19. "HVCA" means Twenty First Century's High Volume Call Answering ( HVCAR) system
designed specifically for utility companies to field the heavy incoming call traffic resulting
from power outages and other emergencies. HVCAR routes calls away from the utility across
its massive interactive voice response (IVR) platform, to minimize the impact on the call
center. The system collects and feeds pertinent information into utilities' outage management,
customer information, and workforce management systems. Not only that, it returns estimated
restoration times to customers and performs call -backs via phone call or SMS text message for
restoration verification.
20. "Implementation" means the initial set -up process by which a new Application is designed,
developed, tested and ultimately Goes Live on the Platform.
21. "Interface" means the process associated with connecting a device or system on the Provider
Platform to a device or system outside the Provider Platform for the purpose of exchanging data
in accordance with Functional Requirements. The devices or systems may be resident within a
Client premise or at a Client designated third party premise.
22. "IVR" means an Interactive Voice Response system.
23. "Maintenance" means the formal process by which modifications to the Platform are
communicated and managed between Provider and Client during the normal course of business
in order to sustain Services.
24. "MARS (Mutual Assistance Routing System)" The Mutual Assistance Routing System
(MARS) is a Web -based service that makes it possible for utilities to assist each other with
agent- answered calls during large outages or other crises. MARS is the next evolution of
TFCC's industry- standard HVCAR system, which is widely used by utilities for high volume
call answering in outage situations. While outsourcing outage calls to non - utility call centers
has occurred for years, TFCC now makes it possible to outsource these same calls to actual
TFCC SOW Version 12.31.12 Confidential Page 9
P60
utility CSRs with industry knowledge and experience. With MARS, utilities can maintain
superior customer service, even in major events that impact their call centers.
25. "Messages" means messages transmitted regardless of channel by Provider on behalf of Client.
26. "Mobile Outage Reporting (MOBI)" means A mobile Web application that is yet another
feature of our industry- standard High Volume Call Answering (HVCA) system. With mobile
outage reporting, utility customers can easily report their outage, obtain restoration information,
and more on their mobile phone's Web browser.
27. "Multi- channel interactive collections" means an automated, interactive means of contacting
delinquent accounts - whether that means high -risk, lower threshold, or final customers. Our
solution provides your customers with immediate payment options which can include: payment
gateway, select payment arrangements, payment location information, assistance program
information, and promise to pay.
28. "Natural Language" means a natural language understanding system takes a sentence
(typically a recognized utterance) as input and returns a Tag (a representation of the meaning of
the sentence). Natural language allows users to speak freely to an application and have their
sentences interpreted by the Natural Language engine without having to write a complex static
grammar that would cover the entire sentence.
29. "Performance Metrics" means the quantifiable set of metrics by which the Services delivered
by the Provider as set forth in Schedule 1, incorporated herein by reference. Performance
Metrics are reported and measured on a monthly basis.
30. "Platform" means the shared standard hardware, software, and facilities used by Provider to
provide multi - channel automated services for its clients including but not limited to interactive
voice response units, telecommunications access equipment, database servers, communication
servers (to remote sites), LAN /WAN infrastructure, and power infrastructure, but shall not
include anything provided by or through Client or its third party providers.
31. "Recipients" means Client's customers, partners or other recipients of Content or Messages.
32. "Script" means the documentation detailing the voice slots, messages and associated verbiage
for the Application.
33. "Services" means the services set forth in this SOW.
34. "Shadow Database" means the batched database extract provided by TFCC clients to serve as
backup to the Direct Connect process, should there be any latency or downtime on TFCC's end
or the client's end. Not marketed as a product, but as part of HVCA.
35. "SOW Effective Date" means the date set forth in the introductory paragraph of this SOW.
36. "TFCC Alert" means TFCC's fully hosted, high speed, high volume multi - channel self -
service outbound notification system that lets you send time- sensitive information to thousands
of people anytime, anywhere, on any device. You can launch calls through TFCC Alert on the
Web, your phone's keypad or mobile Web browser, via API, or by calling TFCC's 24x7x365
help desk. TFCC Alert even incorporates a GIS mapping function that's capable of using any
of a utility's custom ESRI- compatible map layers.
37. "TFCC Search" means TFCC Search helps solve the age old problem of customer data
accuracy and the benefits can impact the bottom line almost immediately. TFCC Search is a
comprehensive nationwide telephone directory listing service containing 145 million telephone
listing records and that uses only the highest quality data, directly from the source - over 700
telecommunications companies across the U.S. Contact information is updated daily, and every
address is CASS corrected/USPS standardized. There are three access points: 1.) Batch: High
TFCC SOW Version 12.31.12 Confidential Page 10
P61
volume file processing service that uses standard input and output formats. 2.) Interactive: Low
volume manual entry into a Web form. 3.) Integrated: Machine -to- machine interface utilized
within HVCA for non -match handling.
38. "Usage Charges" means the charges associated with any call received or made or content
delivered by the Platform upon which an Answer Supervision response has been returned by
the Platform to the carrier network or other such receiving end acknowledgement confirming
acceptace or receipt of Content.
39. "Utterance" means a phrase or word spoken by a caller at a given recognition state in a speech
application.
40. "Voice Recognition" means the process of a computer program to receive spoken words as
input and understand and carry out the command.
TFCC SOW Version 12.31.12 Confidential Page I 1
P62
EXHIBIT A
Form of Change Order
[Insert Client Name]— Change Order
This Change Order is issued pursuant to that certain Statement of Work between West
Notifications, Inc. d /b /a Twenty First Century Communications ( "Provider ") and
( "Client') dated _,20 .
Application Name:
Project No.
Date of
Priority:
Request:
Name ofRequestor:
Desired Implementation Date:
Solution Description:
Solution Scope:
Estimated Effort Summary
Complexity:
Total Effort:
Duration:
Project Governance:
The following are prerequisites to finalizing project milestone dates:
1. A project start date will be determined once Provider receives signature from Client on this Change
Order.
2. Provider will then work with Client to confirm detailed specifications.
3. A project delivery date will be determined once Provider receives sign -off from Client on business
requirements.
Development / Setup Fees:
IN WITNESS WHEREOF, Provider and Client have each caused this Change Order to be signed and delivered
by its duly authorized representative.
Client. West Notifications, Inc.
d /b /a Twenty First Century Communications
By: By:
Print: Print:
Title: Title:
Date: Date:
APPROVED AS TO FO
V4
I VADEN HUNT,,yEpSQ.
TFCCSA,Q5NslohPflLT pl2NIACOUNTY Confidential
P63
Page 12
iestl
MASTER SERVICING AGREEMENT
This Master Servicing Agreement ( "Agreement ") is
entered into this 1st day of February, 2014, (the "Effective
Date ") between Pittsylvania County ( "Client ") and West
Notifications, Inc. d/b /a Twenty First Century
Communications ( "Provider "). The parties hereby agree as
follows:
1. Services and SOWs. The services are the automated and/or
live agent call services, business process services, collection
services, conferencing services or other related services agreed
to in the applicable statement of work(s) (each an "SOW ") and
provided by Provider (the "Services "). SOWs may be executed
by Client and Provider or by Client and a Provider Affiliate (as
defined in Rule 405 of the Securities Act of 1933) and must
incorporate this Agreement by reference and in conjunction with
this Agreement shall form a separate agreement between Client
and Provider or between Client and the Provider Affiliate that
executes the applicable SOW. Client shall look only to the
Provider Affiliate that executes the SOW with respect to any
right or obligation with respect to such SOW.
2. Term and Termination.
2.1. Term. This Agreement will continue from the
Effective Date until the expiration or termination of the latest -
ending SOW. Each SOW will specify its duration (each an
"SOW Term "). The termination of any SOW shall not otherwise
effect this Agreement or any other SOW.
2.2. Termination of an SOW For Cause. Any SOW may
be terminated as follows: (a) by either party upon the failure by
the other party to perform any material obligation related to such
SOW that is not cured within thirty (30) days after receipt of
written notice and demand for cure from the affected party; (b)
by either party upon the violation by the other party of any
applicable state or federal law, statute, rule or regulation in
relation to its performance of the SOW; provided that such right
to terminate shall only be available for 30 days from the time
that the non violating parry is aware or should have been aware
of such breach; or (c) by Provider, upon fourteen (14) days
written notice if undisputed payments are in arrears. In addition,
Provider may take any or all of the following actions any time
undisputed payments are more than fourteen (14) days in arrears:
(i) suspend the Services; or (ii) withhold data, materials or
reports. Pricing is based on fees for the entire SOW Term. On
early termination of an SOW (except due to Provider default),
Client will pay for Services delivered and outstanding invoices,
plus a termination fee equal to recurring fees times the
remaining months of the SOW Term. "Recurring fees" will be
the average monthly fee for the six months before the notice of
termination. The parties agree that Provider has made pricing
concessions based on the amount of recurring fees for the SOW
Term, and the termination fees are a fair approximation of
damages, not a penalty.
3. Char es. Client agrees to pay for the Services in
accordance with the rates set forth in the applicable SOW in
addition to all applicable taxes, fees and surcharges set forth on
Client's invoice. Provider may increase the rates on each twelve
(12) month anniversary of the applicable SOW by the CPI -U for
West MSA v 08.06.13
all items, not seasonally adjusted, for Midwestern Size Class
B/C cities (CPI) for the same period. Any sum due Provider
hereunder will be due and payable via electronic funds (ACH,
EFT or wire) thirty (30) days from the date of invoice. Invoices
will be transmitted electronically. Client will pay interest on all
past due sums at a rate which is the lesser of one and a half
percent (1.5 %) per month, or the highest rate allowed by law. In
the event part of an invoice is in dispute, Client agrees to pay the
undisputed portion of the invoice and make a note on the invoice
regarding the disputed portion within thirty (30) days from the
date of invoice, otherwise Client will be deemed to agree to such
charges and Provider will not be subject to making adjustments
to charges or invoices.
4. Maintenance of Service. Provider agrees to provide and
maintain the Services in a workmanlike manner customary for
service providers in the industry. Provider does not warrant or
guarantee in any way the results from the Services. Client
agrees to provide and maintain systems and materials reasonably
required by Provider to perform the Services, including as
applicable, but not limited to: hiring profiles; scripts; program
content and materials; conferencing content; Client or third party
databases; forecasts; current process performance statistics;
Client or third party software, hardware, systems, routing and
network addresses and configurations; and key contacts for
problem escalation (collectively the "Client Systems and
Materials "). Provider shall not be liable hereunder relating to
the Client Systems and Materials including the failure by Client
to timely provide the Client Systems and Materials.
5. Representations And Warranties.
5.1. Each party represents and warrants to the other that: (a)
its execution and performance of this Agreement and the
applicable SOW will not violate any provision of law, rule,
regulation to which such party is subject; and (b) such party will
comply with all laws, rules and regulations pursuant to which
such party conducts its business.
5.2. Each party represents and warrants to the other that: (a)
it has all requisite corporate power and authority to execute,
deliver and perform its obligations under this Agreement and the
applicable SOW; (b) the execution, delivery and performance of
this Agreement and the applicable SOW have been duly
authorized by such party; (c) no approval, authorization or
consent of any governmental or regulatory authority is required
to be obtained by it in order for it to enter into and perform its
obligations under this Agreement and the applicable SOW; and
(d) the signatory to this Agreement and the applicable SOW
possesses all necessary authority to enter into the Agreement and
applicable SOW.
5.3. Client represents and warrants that: (a) the Client
Systems and Materials, all representations to be made by
Provider as a part of Client's programs, and the content, timing,
recipients and nature of all programs (including outbound
communications and promotions and advertising to induce calls
to Client's programs) will be in compliance with all laws, rules,
regulations; and (b) Client is solely responsible for the content
and rights to use the Client Systems and Materials and
WEST CONFIDENTIAL
P64
Page 1
Provider's use of the Client Systems and Materials shall not
violate the rights of any third party or any law, rule or
regulation. Client specifically acknowledges and agrees that
Provider has not and is not expected to provide Client with any
analysis, interpretation or advice regarding the compliance of
any aspect of Client's Materials or programs with any third party
rights or laws, rules, or regulations. Upon request, Client shall
provide reasonable proof of compliance with the provisions set
forth in this section and Provider shall have no obligation to
provide Services where Provider reasonably believes that Client
has not so complied.
6. License. Subject to Client's compliance with the terms and
conditions of this Agreement, Provider hereby grants Client a
non - exclusive license during the applicable SOW Term to use
the Services set forth in the applicable SOW. Except as
specifically set forth herein, Provider or its suppliers retain all
right, title, and interest, including all intellectual property rights,
relating to or embodied in the Services, including without
limitation all technology, telephone numbers, web addresses,
software, or systems relating to the Services. Client agrees not to
reverse engineer, decompile, disassemble, translate, or attempt to
learn the source code of any software related to the Services.
Other than using the Services for Client's internal business
purposes, Client may not resell the Services or otherwise
generate income from the Services.
7. Confidentiality and Proprietary Information.
7.1. Each party may disclose (the "Discloser ") confidential
and proprietary information ( "Confidential Information ") to the
other party (the "Recipient "). In each such case, the Recipient
shall hold such Confidential Information in confidence and shall
not disclose such Confidential Information except to a party's
Affiliates, employees or agents who have a need to know such
Confidential Information in order to perform such party's
obligations under this Agreement. Client's Confidential
Information shall include of all information relating to the trade
secrets or business affairs of Client including consumer data,
merchandising plans, marketing plans and product design and
information. Provider's Confidential Information shall include
the computers, systems and software operating the Service and
all documentation, development tools, phone numbers, know-
how and data related thereto, and any derivative works thereof as
well as physical property, analytical procedures, techniques,
skills, ideas, models, research, development, trade secrets or
business affairs of Provider, its Affiliates or their employees,
suppliers or agents. Neither party shall have any rights in the
other party's Confidential Information and shall return or
destroy all such Confidential Information upon the termination
of the applicable SOW or the request of the Discloser.
Notwithstanding the foregoing, the parties acknowledge that
Recipient shall not be required to return to Discloser or destroy
those copies of Confidential Information residing on Recipient's
backup, disaster recovery, or business continuity systems and the
obligations hereunder with respect to such Confidential
Information shall survive until such Confidential Information is
destroyed.
7.2. Notwithstanding any other term hereof, the term
"Confidential Information" shall not include information that:
West MSA v 08.06.13
(a) was already in the lawful possession of the Recipient prior to
receipt thereof, directly or indirectly, from the Discloser; (b)
lawfully becomes available to Recipient on a non - confidential
basis from a source other than Discloser that is not under an
obligation to keep such information confidential; (c) is generally
available to the public other than as a result of a breach of this
Agreement by Recipient or its representative(s); or (d) is
subsequently and independently developed by employees,
consultants or agents of the Recipient without reference to the
Confidential Information disclosed hereunder. In addition, a
party shall not be considered to have breached its obligations by
disclosing Confidential Information of the other party as
required to satisfy any request of a competent governmental
body provided that, promptly upon receiving any such request
and to the extent that it may legally do so, such party advises the
other party of the request prior to making such disclosure in
order that the other party may interpose an objection to such
disclosure, take action to assure confidential handling of the
Confidential Information, or take such other action as it deems
appropriate to protect the Confidential Information.
8. Indemnification.
8.1. General Indemnity. To the extent allowed by Virginia
law, client shall indemnify, defend and hold Provider, its
Affiliates and their officers, directors, employees and agents
harmless from and against any and all third party claims of loss,
damages, liability, costs, and expenses (including reasonable
attorneys' fees and expenses) arising out of or resulting from: (a)
a breach by Client of any term of this Agreement or an SOW; (b)
the Client Systems and Materials; or (c) a claim relating to any
defect in any product or service offered by Client, its Affiliates
or any of their agents or customers. Provider shall indemnify,
defend and hold Client, its Affiliates and their officers, directors,
employees and agents harmless from and against any and all
third party claims of loss, damages, liability, costs, and expenses
(including reasonable attorneys' fees and expenses) arising out
of or resulting from a breach by Provider of any term of this
Agreement or an SOW.
8.2. Provider Intellectual Property Indemnity. Provider
will have the obligation and right at the entire expense of
Provider to defend any claim, suit or proceeding brought against
Client its Affiliates or their officers, directors, employees or
agents so far as it is based on a third party claim that the
Services supplied by Provider infringe a United States copyright
or a United States patent issued as of the effective date of the
applicable SOW, provided that Provider will have no indemnity
obligation or other liability hereunder arising from: (1) Client's
negligence, breach of the Agreement or an SOW or alteration of
the Services as provided by Provider; (2) the Client Systems and
Materials or Services that are based upon the Client Systems and
Materials, or information, design, specifications, directions,
instruction, software, data, or material not furnished by Provider;
(3) combination of the Services with the Client Systems and
Materials or any materials, products or services not provided by
Provider; or any (4) third party products or services. If such a
claim is or is likely to be made, Provider will, at its own expense
and sole discretion, exercise one or the following remedies: (1)
obtain for Client the right to continue to use, the Services
consistent with this Agreement; (2) modify the Services so they
WEST CONFIDENTIAL
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Page 2
are non - infringing and in compliance with this Agreement; (3)
terminate the applicable Services without liability for such
termination other than the ongoing indemnity obligation
hereunder. The foregoing states the entire obligation of Provider
and its suppliers, and the exclusive remedy of Client, with
respect to infringement of proprietary rights.
8.3. Indemnification Procedure. To the extent allowed by
Virginia law, the party claiming indemnification shall: (a) notify
the indemnifying party of any claim in respect of which the
indemnity may apply; (b) relinquish control of the defense of the
claim to the indemnifying party; and (c) provide the
indemnifying party with all assistance reasonably requested in
defense of the claim. To the extent allowed by Virginia law, the
indemnifying party shall be entitled to settle any claim without
the written consent of the indemnified party so long as such
settlement only involves the payment of money by the
indemnifying party and in no way affects any rights of the
indemnified party. To the extent allowed by Virginia law, the
indemnities set forth herein shall not apply to the negligence of
the indemnified party.
9. Miscellaneous.
9.1. Entire Agreement and Integration. This Agreement,
in conjunction with the applicable SOW constitutes the entire
agreement between the parties to such SOW with respect to the
subject matter of this Agreement and the applicable SOW and
supersede all prior agreements, discussions, proposals,
representations or warranties, whether written or oral. The
Agreement and SOWS may be executed by fax, and /or in any
number of counterparts, all of which shall together be considered
an original and may be evidenced by a fax or scanned electronic
(e.g..pdf, .tif) copy.
9.2. Notices. Any notice to be provided shall be in writing
and shall be deemed given: (a) if by hand delivery, upon receipt
thereof, (b) if mailed, three (3) days after deposit in the United
States mail, postage prepaid, certified mail return receipt
requested, or (c) if by next day delivery service, upon such
delivery, or (d) if by facsimile transmission, upon receipt of such
transmission, to the addresses or facsimile numbers set forth
below the signature block or to such other addresses or facsimile
numbers as either party may designate from time to time by
written notice to the other party hereto.
9.3. Assignment. This Agreement and SOWS may not be
assigned or transferred by a party thereto without the prior
written consent of the other party thereto, which consent shall
not be unreasonably withheld. Notwithstanding the foregoing,
Provider may freely assign this Agreement and SOWS to an
Affiliate or to an acquirer of all or part of Provider's business or
assets, whether by merger or acquisition.
9.4. Waiver. No course of dealing or failure of a party to
enforce strictly any term or provision or to exercise any right,
obligation, or option provided, will waive such term, provision,
right, obligation or option.
9.5. Independent Contractors. The Agreement and SOWS
are not a joint venture or partnership, and each party is entering
the relationship as a principal and not as an agent of the other.
West MSA v 08.06. t 3
The parties hereto agree that Provider is an independent
contractor in performing the Services.
9.6. Choice of Law. This Agreement and SOWS shall be
governed under the laws of Virginia without regard for its choice
of law principles. Client agrees that any legal action involving
this Agreement or SOWS in any way will be instituted in a court
of competent jurisdiction located in Virginia, and Client
consents to jurisdiction of the state or Federal courts in the State
of Virginia over Client's person for purpose of such legal action.
9.7. Change Management. Either party may request changes or enhancements to the Services. In such event, the
following procedure shall be followed by the parties (the
"Change Policy "). The requesting party shall provide a written
description of the change and the parties shall meet in good faith
to discuss the change and any additional costs or other required
terms and any such change shall only become effective upon
mutual agreement on a change order or amendment. For the
avoidance of doubt, if the Agreement or an SOW otherwise
allows either party to unilaterally alter the Services or any
policies, rules or procedures applicable to this Agreement or the
SOW, either party may implement the Change Policy prior to
any such changes becoming effective or binding if such
unilateral change will cause time or cost impact to such party.
9.8. Identification. Advertising & Publicity. Client agrees
that it will not identify Provider as the provider of the Services
to the media or any governmental, regulatory, or other official
without prior notice to Provider and Provider's prior consent,
unless required by legal process, law, rule or regulation, in
which case Client shall still notify Provider of such requirement.
Except for materials already made public, neither party will
distribute any news releases, articles, brochures, speeches, or
advertisements concerning this Agreement or SOWS, nor use the
other party's name or trademarks (or any variation thereof),
without the other party's prior written consent. Notwithstanding
the foregoing, Provider may use Client's name and trademarks
in a list of customers, or in connection with written sales or
promotional materials.
9.9. Recording. Client agrees that all calls may be recorded
or monitored by Provider at Provider's option. Such recording or
monitoring shall not violate any state or federal law.
9.10. Increased Cost of Services. Notwithstanding the
terms of this Agreement or any SOW, if at any time Provider's
variable labor costs in providing the Services from a particular
location increase by 5% or more (i) as a result of any law,
regulation, order, arbitral or judicial award or negotiated
agreement; or (ii) at the discretion of Provider provided (a) such
increase is incurred within any thirty (30) day period and (b)
Provider has given prior written notice to Client no less than
thirty (30) days earlier that such increase is likely to occur,
Client shall, within thirty (30) days of receipt of written notice of
such cost increase from Provider under section (i) or (ii) above,
either (x) execute an amendment to the applicable SOW to
revise pricing to reflect such increased costs, (y) execute an
amendment to the applicable SOW permitting Provider to
provide the Services under the applicable SOW from one or
more alternate locations, or (z) terminate the applicable SOW
upon thirty (30) days written notice to Provider. In the event of
WEST CONFIDENTIAL
P66
Page 3
a termination in accordance with the foregoing sentence, any
transition assistance and ramp down provisions under the
applicable SOW shall be reduced to a period no longer than sixty
(60) days.
9.11. Non - solicit. Without the prior written consent of the
other party, during the applicable SOW Tenn and continuing
through the first anniversary of the termination of the applicable
SOW Term, neither party shall, and shall ensure that its
Affiliates do not, directly or indirectly, solicit or attempt to
solicit for employment any employees or agents of the other
party who are directly involved in carrying out the obligations of
such party related to the Services. If any employee or agent of a
party, as a result of active recruitment solicitation by the other
party, becomes employed by such other party within the time
periods defined above, such other party agrees to pay the party at
the time of such employment an amount equal to seventy -five
percent (75 %) of the employee's or agent's estimated income
during the first year of employment. This paragraph does not
pertain to unsolicited individuals that voluntarily approach a
party for employment or respond to general advertising.
9.12. Taxes. Provider shall add to each invoice and Client
shall pay any sales, use, excise, value- added, gross receipts,
services, labor related, consumption and other similar taxes or
surcharges , however designated, that are levied by any taxing
authority in connection with the provision or use of Services
under this Agreement or any SOW. If at any time during the
Term of this Agreement or any SOW, Provider believes that it is
required by law to collect any new or additional taxes for which
Client would be responsible for paying, Provider shall notify
Client of such taxes, collect such taxes directly from Client and
remit such taxes to the appropriate governmental authority. If
any taxing authority determines at any time that Provider has
incorrectly determined any tax liability regarding taxes for
which Client is responsible pursuant to this Agreement or any
SOW, Provider shall have the right to invoice Client for such
taxes determined by such taxing authority to be due and owing.
9.13. Severability. If any provision of this Agreement or the
applicable SOW is held invalid or unenforceable at law, such
provision shall be modified, rewritten or interpreted to include as
much of its nature and scope as will render it enforceable and the
remainder of this Agreement and the applicable SOW will
continue in effect and be valid and enforceable to the fullest
extent.
9.14. No Third party Beneficiaries. This Agreement and
SOWS are for the sole benefit of the parties to such SOW and are
not intended to, nor shall it be construed to, create any right or
confer any benefit on or against any third party.
9.15. Interpretation. "Including" means "including, without
limitation ", and "days" refers to calendar days. This Agreement
and each SOW is the joint work product of the parties thereto,
and no inference may be drawn or rules of construction applied
against either party to interpret ambiguities. If any terms of this
Agreement and an SOW conflict, the terms of the SOW will
govern for that SOW only. No preprinted or form terms,
including on any purchase order, will apply.
9.16. Force Maieure. Neither party shall be liable for delays
West MSA v 08.06 13
and /or defaults in its performance (other than Client's obligation
to pay fees for Services performed) due to causes beyond its
reasonable control, including, but without limiting the generality
of the foregoing: acts of god or of the public enemy; fire or
explosion; flood; stability or availability of the Internet; the
elements; telecommunication system failure; war; technology
attacks, epidemic; acts of terrorism; riots; embargoes;
quarantine; viruses; strikes; lockouts; disputes with workmen or
other labor disturbances; total or partial failure of transportation,
utilities, delivery facilities, or supplies; acts or requests of any
governmental authority; or any other cause beyond its
reasonable control, whether or not similar to the foregoing.
9.17. Amendments. Each amendment, change, waiver, or
discharge shall only be valid if made in writing by authorized
representatives of all applicable parties.
9.18. Survival. All provisions of this Agreement or any
SOWS which by their nature should survive termination shall
survive termination including Sections 2, 3, 5, 6, 7, 8 and 9 of
this Agreement.
10. Limited Warranty and Limitation of Liability.
10.1. EXCEPT AS EXPRESSLY PROVIDED HEREIN,
PROVIDER MAKES NO EXPRESS OR IMPLIED
WARRANTIES, AND PROVIDER EXPRESSLY DISCLAIMS
ANY IMPLIED WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, OR NON -
INFRINGEMENT. PROVIDER EXPRESSLY DENIES ANY
REPRESENTATION OR WARRANTY ABOUT THE
ACCURACY OR CONDITION OF DATA OR THAT THE
SERVICES OR RELATED SYSTEMS WILL OPERATE
UNINTERRUPTED OR ERROR -FREE.
10.2. NO CAUSE OR ACTION WHICH ACCRUED MORE
THAN TWO (2) YEARS PRIOR TO THE FILING OF A SUIT
ALLEGING SUCH CAUSE OF ACTION MAY BE
ASSERTED UNDER THIS AGREEMENT BY EITHER
PARTY.
10.3. EXCEPT FOR THE PARTIES' INDEMNIFICATION
AND PAYMENT OBLIGATIONS, NEITHER PARTY WILL
BE LIABLE TO THE OTHER FOR ANY INDIRECT,
EXEMPLARY, SPECIAL, PUNITIVE, CONSEQUENTIAL,
OR INCIDENTAL DAMAGES OR LOSS OF GOODWILL,
DATA OR PROFITS, OR COST OF COVER. THE TOTAL
LIABILITY OF PROVIDER FOR ANY REASON, SHALL BE
LIMITED TO THE AMOUNT ACTUALLY PAID TO
PROVIDER BY CLIENT UNDER THE SOW APPLICABLE
TO THE EVENT GIVING RISE TO SUCH ACTION DURING
THE SIX (6) MONTH PERIOD PRECEDING THE EVENT
GIVING RISE TO SUCH LIABILITY. THE LIMITS ON
LIABILITY IN THIS SECTION SHALL APPLY IN ALL
CASES INCLUDING IF THE APPLICABLE CLAIM ARISES
OUT OF BREACH OF EXPRESS OR IMPLIED
WARRANTY, CONTRACT, TORT (INCLUDING
NEGLIGENCE), OR STRICT PRODUCT LIABILITY, AND
EVEN IF THE PARTY HAS BEEN ADVISED THAT SUCH
DAMAGES ARE POSSIBLE OR FORESEEABLE.
WEST CONFIDENTIAL
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Page 4
IN WITNESS WHEREOF, The parties hereby execute and authorize this Agreement as of the date first set forth above.
PITTSYLVANIA COUNTY
Authorized Signature
Name Typed or Printed
Title Dated signed:
Address for Notices:
Attn:
Fax
APPRIE4DS TO. FOR
J. VADEN HUNT, ESQ.
ATTORNEY, PITTSYLVANIA COUNTY
West MSA v 08.06.13
WEST NOTIFICATIONS, INC. D /B /A TWENTY FIRST
CENTURY COMMUNICATIONS
Authorized Signature
Name Typed or Printed
Title Date signed:
Address for Notices:
11808 Miracle Hills Drive
Omaha, NE 68154
Attn: General Counsel
Fax: 402.963.1211
WEST CONFIDENTIAL
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Page 5
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE•
Aide to Construction Agreement — Columbia Gas of
Virginia
SUBJECT/PROPOSAL/REQUEST:
Construction Agreement
STAFF CONTACT(S):
Mr. Hawker
BACKGROUND:
AGENDA DATE:
February 3, 2014
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
12
INFORMATION:
INFORMATION:
DISCUSSION:
The generator for the Pittsylvania County Sheriff's Office at the Moses Building has been installed in accordance
with contract documents and completed. The factory representative has tested the generator for functionality to
ensure the transfer stitch between public utilities is operating properly. At present, the County has a boiler system
on the inside of the building that operates off gas and uses %2 pound of gas pressure. The generator, due to the
extreme load starting up, uses up to 3 lbs of gas pressure. Therefore, the County has negotiated an agreement with
Columbia Gas of Virginia to install a new rotary gas meter large enough to provide gas to the generator and to
install a step down regulator to control the pressure on the boiler system. It will be necessary for the County to
increase the size of the supply line coming from the street and under the sidewalk to the new meter in order to
regulate both pieces of equipment. The total price is $6,854.21. The $1,632.35 identified in the agreement is a
tariff charged by the State Cooperative Commission that has to be paid by all entities with no exemptions. Funding
to cover the agreement has been identified in the Sheriff s budget.
RECOMMENDATION:
Staff recommends the Board of Supervisors: (1) approve the Aid to Construction Agreement with Columbia Gas of
Virginia in the amount of $6,854.21; and (2) to authorize the Interim County Administrator to all necessary
documents.
P69
Columbia Gas-
of Virginia
AANOW"CDOWWW
Rep. Melinda Bateman Opp ID 40250 Location No. 3760 PSID No. 500246519
AID TO CONSTRUCTION AGREEMENT
This Agreement entered into as of the date of execution indicated herein below by and between
Columbia Gas of Virginia, hereinafter called the "Company" whose mailing address is 1809
Coyote Drive, Chester, Virginia 23836 and the Pittsylvania County Board of Supervisors,
whose mailing address is P.O. Box 426, Chatham, VA 24531, hereinafter called the
"Applicant."
Whereas Applicant has requested Company to install certain facilities, described below*
( "Facilities ") for service located at Moses Building, 21 N. Main St., Chatham, VA 24531.
Now, therefore, the Applicant agrees to pay Company $6,854.21 (base $5,221.86 + tax
$1,632.35) as an Aid to Construction towards the construction of the Facilities, which cannot
be refunded. Company has no obligation to initiate scheduling of construction, installation
and/or improvement of the Facilities unless and until such time as the aforementioned Aid to
Construction has been paid and this Aid to Construction Agreement ( "Agreement') has been
executed and returned to the Company. If Applicant does not execute and deliver this
Agreement to Company by April 16 "i, 2014, this Agreement and its terms and conditions
shall be deemed null and void. In such case, if Applicant still desires the installation of the
Facilities it will be required to reapply to Company for a determination of the cost and
feasibility the Facilities at that time. Applicant further agrees that at all times the Facilities
are and shall remain the property of Company.
*Facilities to be installed: Meter: upgrade service to 2 ", 10,000 series EFV, 3M Rotary
meter, 2" FLG, Met 13 setting, 2" B- 34- IMR;1 /" orifice regulator (Silver/Red stripe color
The Pittsylvania County Board of Supervisors and its authorized representative signing
below represent and wan-ant that the Pittsylvania County Board of Supervisors has requisite
authority to enter into this Agreement and that the representative of the Pittsylvania County
Board of Supervisors signing this Agreement is authorized to bind or obligate the
Pittsylvania County Board of Supervisors to the terms of this Agreement, and that, if
applicable, the Pittsylvania County Board of Supervisors is acting in accordance with all
procurement requirements applicable to the Pittsylvania County Board of Supervisors.
Facsimile and pdf signatures shall be as legally binding and considered in all manner and
respects as original signatures.
COLUMBIA GAS OF VIRGINIA, INC. Pittsylvania County Board of
Supervisors
Authorized Representative Authorized Representative
Signature
Melinda Bateman
Name
New Business Sr Reo
Title
1/16/14
Date
P70
Signature
Name
Date APPROV�ErE AS TO FORM
J. VADEN HUNT, ESQ.
ATTORNEY, PITTSYLVANIA COUNTY
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Expenditure Refunds- Requires a motion and a 10 -day
layover
SUBJECT/PROPOSAL/REQUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
BACKGROUND:
AGENDA DATE:
2 -03 -14
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
ITEM NUMBER:
13
INFORMATION:
INFORMATION:
REVIEWED BY: Aw�
DISCUSSION:
Attached is a list of expenditure refunds for the month of January 2014 for review. As discussed earlier with
the Board, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $199.67 to Clerk of Courts- Copier Lease (100 -4-
021600- 60051), $1,789.93 to Sheriff -Parts (100-4-031200-6030), $1,473.20 to Sheriff -Labor (100-4-031200-
6031), $100.00 to Recreation - Recreation Supplies (100 -4- 071100 - 6014), $13,283.74 to WIA -Other
Operating (251 -4- 353853- 6014). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER.
P71
Finance Department
P.O. Box 426
Chatham, Virginia 24331
PITTSYLVANIA COUNTY
VIRGINIA
Phone (434) 432 -7740
Fax (434) 432 -7746
Gretna /Hurt (434) 656.6211
Bachelors lull/Whitmell (434) 797.9550
MEMO TO: Otis S. Hawker, Interim County Administrator
FROM: Kim Van Der Hyde
Finance Director
SUBJECT: December Expenditure Refunds
DATE: January 31, 2014
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of January. I am recommending that all of these expenditure refunds be
reappropriated by the Board of Supervisors.
1004- 021600 -60051 Circuit Ct Clerk- Copier Lease 199.67
Reimbursement
100 -4- 031200 -6030 Sheriff -Parts 1,789.93
Restitution/insurance Claims
100 -4- 031200 -6031 Sheriff -Labor 1,473.20
Insurance Claims
1004- 071100 -6014 Recreation -Rec Supplies 100.00
Donation
2514- 353853 -6014 WIA -Rent 13,283.74
Rent Reimbursement
(251 -3- 000000 - 150201)
TOTAL EXPENDITURE REFUNDS — JAN $16,846.54
P72
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Approval of Transfer of Funds- Building Inspections
for Keystone Upgrade
SUBJECT/PROPOSAL/REQUEST:
Approval of transfer of funds for upgrade to the
Building Inspections' Keystone software
STAFF CONTACT(S):
Hawker, VanDerHyde
AGENDA DATE:
2 -03 -14
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
REVIEWED BY:A
ITEM NUMBER:
14
INFORMATION:
INFORMATION:
BACKGROUND:
Keystone Information Systems has been upgrading the software for the Building Inspector's Office. This
upgrade was necessary because Keystone was unable to continue to support the software being used by this
office. Work began on this project in July.
DISCUSSION:
Monies for this upgrade project were not budgeted because this was an unforeseen upgrade that occurred
after the budget process. Attached is a copy of the Statement of Work totaling $8,500 for this project.
Nondepartmental funds exist to cover the expense of this project.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve a transfer of funds from the Nondepartmental
budget in the amount of $8,500 to the Building Inspection's budget to cover this upgrade.
P73
A
KtEYMNE
To: Kevin Bumper
Pittsyloama Conroy
21 N Main St
Chatham VA 24531
Re: Building Permirssoftware
QUOTATION
From: Michael Liggen
Keystone Information $stems
IOW Lenola Road
Maple Shade, NJ 09052
mlieeera(alkev nfosys cons
Building Permits - upgrade from character -based to Keystone Client (GUI- .111
WSW) Prams; integrated with PAAS It software. Upgrade fee waived, rcNucc the GV47
S
Implementation services, including software installation and training.
60 Block purchase of60 hours of professional services, at discounted rate of
$1251lu services. Includes two on -site trips of 2 days each (total of four days
onsite)____ S 125 S 7,500
4 Round-trip travel fen for PAAS application staff (NC- based) for four (4)
days onsite. S 250 S 1,000
Mess novel
arpenrQ 10 b[ invoiced a<lncuned
Note: See attached pricing notes.
S'igrmmre below is Customer ' Buler's Acceptance amt order to proceed with the ptmchase, delivery andrequoed poymemfor
obverquotedproduetaandservires llnlessotherwise.rtipulaiedby Keystoru. orderofpm*,Isandmnicesproposedi rein
will constitute agreement that some will be added to the.49menwni for Purchase ofSofnvare Licenses andAssockned Services
eseculed between Keystone Informatiao Systems, Ins• and ParrAwma Count), Government on June 22, 1999 and based on the
rely nt terms contp6sed therein.
With an Auflpffited Signature, this dogyment will/erve as an order.
Date
Corpente Hredgmten I IOW 1 enW. Rand I Mepie Shade NJ 0805218 35-4862185&234 -5871 fu
www.ktvinfnsys cam
P74
REPORTS FROM
MEMBERS
P7j
REPORTS FROM
LEGAL COUNSEL
P76
REPORTS FROM
INTERIM
COUNTY
ADMINISTRATOR
P77
PITTSYLVANIA COUNTY
VIRGINIA
S Y L
Darrell W. Dalton, Superintendent ¢ 9� Phone (434) 432 -1768
Building &Grounds Department o 5- �� p Fax (434) 432 -2294
51 N. Main St. a t �j
✓ o ti z Gretna /Hurt (434) 656 -6211
P.O. Box 426 .�
Chatham, Virginia 24531 1767 Bachelors Hall /Whitmell (434) 797 -9550
E -mail: darrell.dalton @pittgov.org
MEMORANDUM
To: Otis S. Hawker, Interim County Administrator
From: Kaylyn Giles, Administrative Assistant II, County Administration`
Date: January 31, 2014
Subject: COMPLETED WORK ORDERS — January 2014
Attached please find a listing, by department, of completed work orders for the month of
January. This list does not reflect work orders in progress but not yet completed, actual
expenses incurred, or routine maintenance necessary for the smooth operation of the County
facilities. However, it does reflect the total number of man- hours.
Presently, there are approximately 26 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
KG
Attachment
cc: Darrell W. Dalton, Director of Buildings and Properties
P78
BUILDING & GROUNDS MAINTENANCE
WORK ORDERS COMPLETED FOR MONTH OF JANUARY 2014
NO. W/O MAN -HOURS
ANIMAi.CONTROL
ARMORY
A S C S (EXTENSION /USDA -FSA
BOARD OP SUPERVISORS
UILDNG &GROUNDS
l
I
BULLDNG NSPECTIONS
CAPTAIN MAR11N BLDG
CENTRAL ACCOIRING
CENTRAL PURCHASMG
CIXCUl1COUKT
CLERK OF COURT
1
1
CODE COMPLIANCE (PLANNING COM MISSSION & ZONPIG
COMMISSIONER OF REVENUE
3
3
COMMONWEALTH ATTORNEY
1
1
COMMUNITY PoLICY AND MGMT. BOARD
COMPACTOR SITE
COUNTYADME4USTRATORANDASST COUNTYADMIN.
3
6
COUNTY ATTORNEY
1
1
COURTHOUSE (1968 ANNEX)
1
1
COURTHOUSE (EDWNK SBBELDS)
CSA -CPMB
DEPOT HORDING
ECONOMIC DEVELOPMENT
EMERGENCY", FACRTIY
]
2
ENVMONMENTAL HEALTH
FINANCE
FIRE MARSHAL
GENERAL DISTRICT COURT
GRANTS ADMISTRATION
HEALTH DEPARTMENT
1
1
HUMAN SERVICES FACOUTY
NDUSTRLll. PARKS
M ORMATION TECHNOLOGY
ALL
20
]9
IUVENILE & DOMESTIC COURT
1
N V ENLLE & DOMESTIC COURT SERV ICES UNR
LANDFILL
l
LIBRARY
3
7
LTIERACY
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MOSES BUB.DNG
OLD DOMINION AG COMPLEX
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REASSESSMENT
RECREATTON: RAH.- TRAR.& WAYSWE PARK
RECREATIONAL
REGISTRAR - V OTNG PRECNCTS
SHP,RIPF
2
2
90CMG SERVICES
2
2
TREASURER
VICTIM WTTNESs
OTHER, 4380BERRYHO RD
RNGGOLD DEPOT
CALLANDS CLERKS OFFICE
OLD CHATHAM ELE84NTARY SCHOOL
YATES TAVERN
TOTXL WORK ORDERS COMPL6T&D -Jd URY2014
42
69
YEAR To DATE 07MIM13- 06/302014
502
992
P79
PITTSYLVANIA COUNTY
VIRGINIA
Otis Hawker, Interim
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e -mail: dsleeper @pittgov.org
uuV
0
MEMORANDUM
To: Otis S. Hawker, Interim County Administrator
From: Pete Boswell., Chief Animal Control Officer
Date: January 31, 2014, Subject: Animal Control Activity Report
Phone (434) 432 -7710
Fax (434) 432 -7714
Gretna /Hurt (434) 656 -6211
During the period of Januaryl, 2014 through January 30, 2014, the Animal Control Officers responded
to 244 calls; _42_ follow up calls as per Pete Boswell, Chief Animal Control Officer, resulting in the
following:
Description
Number
Remarks
Animals taken into custody:
77
Dogs
56
Cats
21
Other
0
Animals on hand at month end
10
Animals dispatched
23
1- cats 22- dogs
Licenses checked
38
Court cases
13
Summons
4
Animals Adopted
3
Animals returned to owners
8
Cats taken to the Humane Society
20
Animals Transferred
21
FCHS -18 MHC- 3
Injured animals picked up
3
1 cat 2 dogs
Animals found in traps
15
Cats - 13 Dogs - 2
Exposures: Human /Saliva
0
Exposures: Dogs/Cats/Wildlife
0
Dog Bites
1
Cat Bites
0
Cruelty Checks
1
Well -being Checks
24
Cat/Dog Fights
1
Investigated killings by dogs/cats
6
Investigate killings by Coyotes
0
If you have any questions concerning this, please do not hesitate to contact me.
P80
PITTSYLVANIA COUNTY
VIRGINIA
¢�� s L Ahi
Otis HawkeyInterim ¢ 7� Phone (434) 432 -7710
County Administrator 0 o Fax (434) 432 -7714
P.O. Box 426 a ti o z Gretna /Hurt (434) 656 -6211
Chatham, Virginia 24531
e -mail: dsleeper @pittgov.org `o 1767
To: Otis S. Hawker, Interim County Administrator
From: Pete Boswell., Chief Animal Control Officer
Date: January 31, 2014,
Subject: Conservators of the Peace
Solid Waste Monitoring Report
The Animal Control Officers whom have been appointed to the position of Conservators of the Peace
monitoring solid waste sites in Pittsylvania County, as per Pete Boswell, Chief Animal Control Officer,
for the period of January 1, 2013 through January 30, 2014
Description
Number
Remarks
Total hours monitored
18.8hrs
Vehicles entering sites
159
Vehicles checked
11
Summons' issued
0
Court Cases
0
Convictions
0
If you have any questions concerning this, please do not hesitate to contact me.
P81
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
January 2014
TYPES OF PERMITS
58
BUILDING PERMIT FEES COLLECTED
$7,508.40
58
LEVY COLLECTED
$150.32
0
SUBDIVISION FEES COLLECTED
$0.00
7
ZONING PERMIT FEES COLLECTED
$30.00
0
REINSPECTION FEES COLLECTED
$0.00
4
LAND DISTURBING FEES COLLECTED
$215.00
127
TOTAL FEES COLLECTED
$7,903.72
MONTHLY HTTTLDING VALTJES
1
NEW DWELLINGS
$320,000.00
2
MOBILE HOMES /OFFICE TRAILERS
14,000.00
0
DOUBLE -WIDE MOBILE HOMES
0.00
1
MODULAR
266,597.00
18
COMMERCIAL CONSTRUCTION
1,460,250.00
36
MISCELLANEOUS
305,077.00
58
TOTAL
$2,365,924.00
NONTAXABLE: $178,580.00
$2,365,924.00
MONTHLY ACTIVITY REPORT
NUMBER OF BUILDING INSPECTIONS MADE
187
NUMBER OF REJECTIONS OF WORK
28
NUMBER OF E & S INSPECTIONS
48
NUMBER OF MILES INSPECTORS TRAVELED
3,165
MONTHT.Y ZONING FEES
0
REZONING FEES COLLECTED
$0.00
0
SPECIAL USE PERMIT FEES COLLECTED
0.00
0
VARIANCE & APPEAL FEES COLLECTED
0.00
0
SIGN PERMIT FEES COLLECTED
0.00
0
TOTAL
$0.00
Respectfully Submitted,
Oddie H. Shelton, J .
Director of Code Compliance/
Zoning Administrator
P82
CLOSED SESSION
P83
ADJOURNMENT
P84