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11-04-2013 bos reg meetingRegular Meeting November 4, 2013 Pittsylvania County Board of Supervisors Monday, November 4, 2013 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, November 4, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. James H. Snead, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Brenda H. Bowman Chatham-Blairs District Coy E. Harville Westover District James Snead Dan River District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Tim Barber Tunstall District Elton W. Blackstock, Jr. Staunton River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Snead led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the agenda with the following additions/postponement: Additions: (a) Replacement of Condensation Pump – 68 Annex (b) Ratification of Board of Supervisors’ action at their October 24, 2013 meeting appointing Elton W. Blackstock as the Staunton River District Representative (c) Standing Committee/Committee Assignments Postponement: Item 9: Enterprise Zone Amendment Resolution Mr. Barber’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Barber, to formally ratify the Board of Supervisors’ action in appointing Elton W. Blackstock, Jr. as the Board of Supervisors’ representative for the Staunton River Electoral District of Pittsylvania County, Virginia, to serve until the Special Election scheduled for Tuesday, November 4, 2014, that occurred at a lawfully noticed and conducted adjourned meeting held on Thursday, October 24, 2013, in the Main Conference Room of the County Administration Building located at 1 Center Street, Chatham, Virgi nia. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Barber-Yes; Mr. Barksdale-Yes; Mr. Blackstock-Abstained; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead-Yes. The motion carried on a 6-1 vote, with Mr. Blackstock abstaining. Hearing of the Citizens Gerald Milliman of the Staunton River District offered a word of prayer. Bob Harris of the Callands-Gretna District, and Chairman of the Board for Heritage Academy, made comments concerning the potential sale of Woodlawn/Carlisle School, of the proposed Pittsylvania County School’s offer to purchase the property, on Heritage’s proposed offer to the Pittsylvania County Education Foundation, Inc. for an outright purchase of the property, and asked that the Board of Supervisors not purchase the property. Karen Maute of the Westover District, made comments concerning the billboard sign on US Route 29 (NB Lane ) towards Chatham that states “Welcome to Pittsylvania County: Future Home of the Safest Uranium Mine in the World.” Ms. Maute questi oned whether the sign was legal and asked the Board of Supervisors to act on the best interest of the citizens of the county before the county incurred more economic damages due to what the sign implies, noting that the moratorium banning uranium mining in Virginia was still in place. Ann Cocherell of the Chatham-Blairs District supported Ms. Maute’s comments on the billboard and submitted a letter to the Board of Supervisors. Deborah Dix of the Chatham-Blairs District made comments against uranium mining, against the billboard referenced by Ms. Maute, and comments about some of the federal representatives like Robert Hurt wanting to do away with the Environmental Protection Agency (EPA), This concluded the Hearing of the Citizens. Regular Meeting November 4, 2013 Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the Consent Agenda. Consent Agenda: (a) Minutes: October 2, 2013 – Special Call Meeting October 7, 2013 – Regular Meeting October 22, 2013 – Adjourned Meeting October 24, 2013 – Adjourned Meeting (b) Bill List October 2013 (Online) (c) Virginia Department of Transportation (VDOT) – Secondary System Addition Resolutions: Subdivision – Tree Lake (Tree Lake Drive/SR1694 & Sugar Lake Drive/SR1965) and Subdivision-Sugartree Manor (Sugartree Manor Drive/SR1696, Sugartree Court/SR1698, Tree Court/SR1699, and Manor Lane/SR1697) Mr. Barber’s motion was unanimously approved by the Board. Regular Meeting November 4, 2013 Presentations Bob Warren, Board Member for the Danville-Pittsylvania Community Services, along with Jim Bebeau Executive Director of the Danville-Pittsylvania Community Services, presented their 2013 Annual Report, “Right Time, Right Place, Right Now.” Motion was made by Mr. Harville, seconded by Ms. Bowman, to accept Danville-Pittsylvania Community Services’ 2013 Annual Report, which was unanimously approved by the Board. New Business Motion came from the Solid Waste Committee to advertise a public hearing to be held on November 19, 2013 at 7:00pm for citizen input on a proposed amendment to Section 17-15 of the Solid Waste Ordinance as follows: Payment for the full amount of the annual Solid Waste Disposal Fee shall be the responsibility of the owner of record as of January 1 st of the assessed property for the corresponding year.” The Board unanimously approved the committee’s motion. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to approve Resolution 2013- 11-03 for a Virginia Department of Transportation (VDOT) Revenue Sharing Resolution and application for the Town of Chatham, and authorize the Interim County Administrator to sign all necessary documentation. This revenue sharing project for funds up to $20,000.00, with the Town of Chatham intending to provide up to $20,000.00 of matching funds, would be for the stabilization, drainage, and the paving of that portion of David Road/SR694 located approximately 0.90 miles east of U.S. Route 29 Business to 1.01 miles east of U.S. Route 29 Business, a total of 0.21 miles in length. Mr. Barksdale’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, for the reappropriation of funds as follows: $199.67 to Clerk of Courts-Copier Lease (100-4-021600-66051), $60.00 to Sheriff – Parts (100-4-031200-6030), $215.30 to Sheriff-Training (100-4-021600-5540), $120.00 to Sheriff- DARE Supplies (100-4-031200-6002), $48.00 to Fire & Rescue – United Way Contribution (100-4- 032200-5667), $191.54 to Jail-Extradition (100-4-033100-5550), $2,551.00 to E911-Telephone (100- 4-035500-5230), $260.00 to Library –Postage (100-4-073100-5210), $161.59 to Library – Travel (100-4-0335500-5500), $30.134.18 to WIA-Other Operating (251-4-353853-6014), which required a 10-Day Layover. Motion was made by Mr. Barber, seconded by Ms. Bowman, to amend the Sheriff’s O ffice 2013/14 budget and appropriate $2,935 of Trunk or Treat contributions to line item 100 -4-031200- 5878 and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Barber-Yes; Mr. Barksdale-Yes; Mr. Blackstock-Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead-Yes. Mr. Barber’s motion was unanimously approved by the Board. Regular Meeting November 4, 2013 Motion came from Mr. Harville, seconded by Mr. Blackstock, to award a contract to Carter Machinery Company, Inc. for a Caterpillar 316EL Trackhoe that is offered through the National Joint Powers Alliance (NJPA), of which Pittsylvania County is a member; Contract #060311, at a price of $194,636.00; and approve the transfer of $27,988.00 from line item #520-4-094401-8201 to line item 520-4-094120-8102, and that the balance for the contract of $88,648.00 be appropriated from Landfill unappropriated surplus. Mr. Harville’s motion required a 10-Day Layover. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve t he following additional holiday time of ½ day on Wednesday, November 27, 2013 beginning at 12:00pm (noon) and the entire day of Tuesday, December 24, 2013; and to authorize the Interim County Administrator to notify all departments and the media of this additional holiday time, which was unanimously approved by the Board. Added Items Motion was made by Mr. Barber, seconded by Mr. Harville, to award the purchase bid for the replacement condensation pump to 045 Hajoca Danville in the amount of $9,589.69, noting existing funds for this pump replacement were identified with the 310 Account, and authorize the Interim County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Appointments Due to the appointment of Mr. Blackstock as the Board of Supervisors’ representative for the Staunton River Electoral District of Pittsylvania County, Chairman Snead submitted the following revision of the Board of Supervisors’ Standing Committee/Committee assignments. FINANCE/INSURANCE COMMITTEE Coy E. Harville, Chairperson Jerry A. Hagerman Jessie L. Barksdale Brenda H. Bowman COMPUTER/RADIO/TELECOMMUNICATIONS Jessie L. Barksdale, Chairperson Elton W. Blackstock Coy E. Harville PERSONNEL COMMITTEE Coy E. Harville, Chairperson Elton W. Blackstock Jessie L. Barksdale BOS/SCHOOL JOINT LIAISON COMMITTEE Jerry A. Hagerman, Chairperson Brenda H. Bowman Jessie L. Barksdale PROPERTY/BUILDING COMMITTEE Jessie L. Barksdale Chairperson Coy E. Harville Brenda H. Bowman FIRE & RESCUE POLICIES & PROCEDURES COMMITTEE Tim R. Barber, Chairperson Jerry A. Hagerman Coy E. Harville SOLID WASTE COMMITTEE Brenda H. Bowman, Chairperson Jessie L. Barksdale Jerry A. Hagerman ECONOMIC DEVELOPMENT COMMITTEE Tim R. Barber, Chairperson Coy E. Harville Jerry A. Hagerman LEGISLATIVE COMMITTEE Jerry A. Hagerman, Chairperson Jessie L. Barksdale Elton W. Blackstock ANIMAL WELFARE FACILITY COMMITTEE Brenda H. Bowman, Chairperson Jessie L. Barksdale Jerry A. Hagerman AGRICULTURAL DEVELOPMENT BOARD Jessie L. Barksdale BEAUTIFICATION COMMITTEE Brenda H. Bowman Dan River Business Development Center: Brenda H. Bowman Danville-Pittsylvania Regional Facility Authority: Coy E. Harville (4 yr. term), James H. Snead (2 yr. term) Alternate: Jessie L. Barksdale (2 yr. term) Fire/Rescue Emergency Medical Services Advisory Committee (EMAC): Tim R. Barber Local Elected Officials (LEO): James H. Snead Metropolitan Planning Organization: Coy E. Harville, James H. Snead, Tim Barber Alternate: Otis S. Hawker Pittsylvania County Community Action Agency: Jessie L. Barksdale Pittsylvania County Planning Commission: Jerry A. Hagerman Roanoke River Basin Association: Jessie L. Barksdale Sara Title III (LEPC): Brenda H. Bowman, Tim R. Barber Regular Meeting November 4, 2013 Social Services Board: Jessie L. Barksdale Tri-County AEP Relicensing Committee: Jerry A. Hagerman, Elton W. Blackstock Tri-County Lake Advisory Committee: Jerry A. Hagerman Virginia Association of Counties Committee: James H. Snead West Piedmont Planning District Commission: James H. Snead, Jessie L. Barksdale County Administrator Announcements Mr. Hawker gave notice that the Reassessment Team would be sending out notices on Thursday, November 7, 2013; and when made available, he would forward the hearing schedules (if any); and that at the December 4, 2013 Board of Supervisors’ meeting, he would be requesting the Board’s authorization to ask Circuit Court to appoint a Board of Equalization. Adjournment Motion was made by Mr. Barber, seconded by Mr. Harville, to adjourn, which was unanimously approved by the Board. The meeting ended at 7:51pm. _______________________________________ James H. Snead, Chairman Pittsylvania County Board of Supervisors _______________________________________ Otis S. Hawker, Clerk Pittsylvania County Board of Supervisors