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01-21-2014 BOS PKT/ii /fir 5 6 i/ BOARD PACKET BOARD OF SUPERVISORS ADJOURNED MEETING JANUARY 21, 2014 1767 P1 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS ADJOURNED MEETING TUESDAY, JANUARY 21, 2014 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION AGENDA 1. Call to Order — 7:00 p.m. 2. Roll Call Barber Barksdale Blackstock Bowman Hagerman Harville Snead 3. Pledge of Allegiance 4. Items to be Added to the Agenda Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead (a) Closed Session — consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Authority: 2.2- 3711(A)(7) Code of Virginia, 1950, as amended Subject: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Purpose: Discussion and review of Tobacco Regional Opportunity Fund Performance Agreement between the Virginia Tobacco Commission, Pittsylvania County, and Zeyuan Flooring International Corp. APPROVAL OF AGENDA Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead HEARING OF CITIZENS CONSENT AGENDA Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 5. (a) Enterprise Zone Resolution — City of Danville — Pages 13 -14 PUBLIC HEARING Rezoning Cases Open: Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Close: Case 1: Roger Edwards & Brenda R. Edwards — Callands- Gretna Election District; R -14 -001 R -1, Residential Suburban Subdivision District to A -1, Agricultural District Roll Call Vote Y N A Barber Barksdale Blackstock Bowman Hagerman Harville Snead (Roll Cuff Vote Y or N) Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Open: Close: Case 2: Melvin Richard Harlow & Others - Westover District; R -14 -002 R -1, Residential Suburban Subdivision District and RC -1, Residential Combined Subdivision District to A -1, Agricultural District Roll Call Vote IIiL 1 Barber Barksdale Blackstock Bowman Hagerman Harville Snead (Roll Call Vote YorN) Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Open: Close: Case 3: Maxey Properties, LLC — Chatham/Blairs District; R -14 -003 R -1, Residential Suburban Subdivision District to A -1, Agricultural District Roll Call Vote Y N A Barber Barksdale Blackstock Bowman Hagerman Harville Snead (Roll Call Vote Y or N) Public Hearings Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Open: Close: Open: 6. Public Hearing to receive citizen input on proposed amendments of definitions and other text found in Chapter 17, Solid Waste Disposal, and Chapter 29, Waste Ordinance, of the Pittsylvania County Code — Pages 16 -19 Roll Call Vote Y N A Barber Barksdale Blackstock Bowman Hagerman Harville Snead (Roll Call Vote Yor N) Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Close: 7. Public Hearing to receive citizen input on the proposed amendment and ratification of the following animal control area to Chapter 2, Section 2 -22; Running at Large Restrictions; of the Pittsylvania County Code to include Lakeside Drive located in the Banister District — Pages 20 -33 Roll Call Vote Y N A Barber Barksdale Blackstock Bowman Hagennan Harville Snead (Roll Call Vote Yor N) NEW BUSINESS Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 8. Recommendations from Personnel Committee - The Personnel Committee met at 9 :00 am on Monday, January 13, 2014 and any recommendations from that meeting will be submitted to the full Board of Supervisors (a) Review Applications received for County Administrator Vacancy There were no recommendations submitted from the Personnel Committee Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 9. Recommendations from Finance Committee — The Finance Committee will meet at 3: 30pm on Tuesday, January 21, 2014 and any recommendations from that meeting will be submitted to the full Board of Supervisors —Pages 35 -37 Bowman (a) Approve Budget Calendar Harville Snead Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 10. HubZone Resolution — Pages 38 -40 Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 11. Resolution — Rural Rustic Roads and Rural Additions — Pages 41 -47 Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 12. Expenditure Refunds — Requires a motion and a 10 -Day Layover —Pages 48 -50 Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 13. E911 Additional Appropriation — Requires a motion and a 10 -Day Layover — Page 51 Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 14. Business Services Capacity Building Initiative Grant — Workforce Investment Act (WIA) — Requires a Roll Call Vote — Pages 52 -61 Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 15. Dangerous Dog Fee Appropriation — Requires a Roll Call Vote — Pages 62 -63 Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 16. Attorney General's One Time Asset Forfeiture Transfer Appropriation — Federal Restricted Seizure Fund - Requires a Roll Call Vote — Pages 64 -67 APPOINTMENTS Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead 17. Citizen Appointment to the Tri- County Lake Administrative Commission — Page 69 BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL REPORTS FROM INTERIM COUNTY ADMINISTRATOR Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Entered Closed Session: CLOSED SESSION 18. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Authority: 2.2- 3711(A)(3) of the Code of Virginia, 1950, as amended Subject: Consideration of the acquisition of real property for a public purpose Purpose: Discussion of proposed acquisition Re -enter Open Session: Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead CERTIFICATION Y N Barber Barksdale Blackstock Bowman Hagerman Harville Snead Action Motion (if any) Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead ADJOURNMENT Motion by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Seconded by Barber Barksdale Blackstock Bowman Hagerman Harville Snead Time Adjourned: TO BE ADDED HEARING OF CITIZENS Pll CONSENT AGENDA P12 PITTSYLVANIA COUNTY EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Enterprise Zone Amendment Resolution— City of 01 -21 -2014 Danville SUBJECT/PROPOSAL/REQUEST: Support for City of Danville Amendment to our Joint Enterprise Zone STAFF CONTACT(S): Mr. Hawker Mr. Sides ACTION: YES CONSENT AGENDA: Yes ACTION: Yes INFORMATION: ATTACHMENTS: Yes ITEM NUMBER: 5(a) INFORMATION: BACKGROUND: The Board supported the City of Danville's Enterprise Zone Amendment application on December 17, 2013 and authorized the Interim County Administrator to sign a Joint Application Amendment Agreement. DISCUSSION: Staff from the City of Danville's Economic Development Office contacted the Assistant County Administrator's office after the December meeting and said that the Virginia Department of Housing and Community Development informed them that a Resolution was needed from the Pittsylvania County Board of Supervisors, in addition to the previously signed form. RECOMMENDATION: Staff recommends that the Board support the City of Danville's proposed Enterprise Zone amendment and approve the attached resolution. P13 Vfttfsplbanta Countp Aloarb of Ouverbiooro JOINT ENTERPRISE ZONE AMENDMENT — CITY OF DANVILLE PORTION OF ENTERPRISE ZONE #57 RESOLUTION 2014 -01 -02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Tuesday, January 21, 2014, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, in Chatham Virginia, the following resolution was presented and adopted: WHEREAS, the City of Danville and Pittsylvania County jointly created an Enterprise Zone in 2001 (Enterprise Zone #57), through the Virginia Department of Housing and Community Development, which offers both state and local economic development incentives; and WHEREAS, each locality participating in a joint Enterprise Zone may amend their local Enterprise Zone boundaries within its portion of the Enterprise Zone; and WHEREAS, the City of Danville has determined that it is advantageous to amend its local Enterprise Zone boundary to ensure utilization by businesses and effectiveness in attracting and expanding targeted business sectors within the City's portion of the zone; and WHEREAS, the City of Danville is authorized to submit all information needed to apply for an Enterprise Zone amendment and to carry out all program administrative and reporting requirements on its behalf, within its portion of the joint Enterprise Zone; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors acknowledges the City of Danville's right to amend its portion of the joint Enterprise Zone and supports the City's amendment application to the Virginia Department of Housing and Community Development; and BE IT FURTHER RESOLVED, that the Pittsylvania County Board of Supervisors authorizes the County Administrator to sign the Joint Application Amendment Agreement, which is a requirement of the City of Danville's Enterprise Zone Amendment Application. Given under my hand this 21 st day of January, 2014. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P14 PUBLIC HEARING P15 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Public Hearing to receive citizen input on proposed 01 -21 -2014 6 amendments of definitions and other text found in Chapter 17, Solid Waste Disposal, and Chapter 29, I ACTION• Waste Ordinance, of the Pittsylvania County Code. Yes SUBJECT/PROPOSAL/REQUEST: Public Hearing STAFF CONTACT(S): Otis S. Hawker CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: INFORMATION: At the Board of Supervisors' Adjourned Meeting on Tuesday, December 17, 2013 a motion came from the Solid Waste Committee to hold a public hearing for citizen input on Tuesday, January 21, 2014, on changes to the Solid Waste Ordinances, Chapters 17 and 29, of the Pittsylvania County Code, on proposed amendments of definitions and other text found in those chapters, which was unanimously approved by the Board. DISCUSSION: Attached hereto are the proposed changes to Chapters 17 & 29 of the Pittsylvania County Code, as well as copies of the lawfully advertised public hearing notices. RECOMMENDATION: Staff recommends the Board of Supervisors, after holding the public hearing for citizen input, approve the attached proposed changes to Chapters 17 & 29 of the Pittsylvania County Code. P16 DISPLAY NOTICE RAN IN THE CHATHAM STAR TRIBUNE ON WEDNESDAY, JANUARY 8, 2014 AND WEDNESDAY, JANUARY 15, 2014 PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervi- sors will hold a public hearing at 7:00 p.m. on Tuesday, January 21, 2014 in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia to receive citizen input on proposed amend- ments of definitions and other text found in Chapter 17, Solid Waste Disposal, and Chap- ter 29, Waste Ordinance, of the Pittsylvania County Code. A complete text of the pro- posed changes are available in the Office of the County Administrator, 1 Center Street, Chatham, Virginia, Monday through Friday between the hours of 8:00 a, m. and 5:00 p. m, as well as ou the County's website at www. pittgov.olg. P17 PROPOSED CHANGES TO PITTSYLVANIA COUNTY CODE ( "PCC") CHAPTERS 17 AND 29 CHAPTER 17. SOLID WASTE DISPOSAL. Article 1. SEC. 17 -2. DEFINITIONS. K. "Household Solid Waste" shall mean solid waste generated solely by residential use, and shall not include any industrial waste, agricultural waste, eenstruetien waste, or demolitie waste as defined in the Virginia Department of Environmental Quality Waste Management, Solid Waste Management Regulations, as amended, or hazardous waste as defined herein. Carpet shall be deemed household solid waste if it is disposed of by the occupant and /or owner of the residential dwelling. Residential construction and /or demolition waste, created by and disposed of by the occupant and /or owner of his /her dwelling, shall be deemed household solid waste. L. It shall be unlawful to place dead animals, manure, rtibbish, brush, wood, tires or hazardous waste in any refuse container. Article II. SEC. 17 -3. SANITARY REFUSE CONTAINERS. A. Sanitary refuse containers may be provided by the County Government for household solid waste and only for the use of the individual Pittsylvania County residential hauler. N. Some of the container sites provided by the County Government also include sites for compactor units. Compactor units are typified and defined as large, open sites for the disposal of household solid waste, which includes a mechanical device for compacting solid waste. Compactor sites may also include a large open top box for the disposal of household furniture and appliances generated solely by residential use in Pittsylvania County by an individual residential hauler. Household furniture and appliances shall be accepted and disposed of only in the open top boxes located at the compactor sites, and only those generated by the individual common residential hauler. SEC. 17 -20. SOLID WASTE DISPOSAL REGULATIONS: SCAVENGING• OWNERSHIP OF SOLID WASTE, E. The following items shall also not be deposited at solid waste convenience centers: Li P18 2. Furniture or other bulky residential household solid waste itejjrs that will not fit into a compactor chamber. Said items may be placed in an open top box. CHAPTER 29. WASTE ORDINANCE. Article I. SEC. 29.1. DEFINITIONS. any N"ste material, ineluding garbage, trash and , , areas. 'Household Solid Waste" shall mean solid waste generated solely by residential use, and shall not include any industrial waste, agricultural waste, as defined in the Virginia Department of Environmental Quality AKaste— Management, Solid Waste Management Regulations, as amended, or hazardous waste as defined herein. Carpet shall be deemed household solid waste if it is disposed of by the occupant and /or owner of the residential dwelling. Residential construction and /or demolition waste, created by and disposed of by the occupant and /or owner of his /her dwelling, shall be deemed household solid waste. e P19 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Public Hearing to receive citizen input on the proposed amendment of the following animal control area to Chapter 2, Section 2 -22; Running at Large Restrictions; of the Pittsylvania Code to include Lakeside Drive located in the Banister Electoral District. SUBJECT/PROPOSAL/REOUEST: Public Hearing STAFF CONTACT(S): Otis S. Hawker AGENDA DATE: 01 -21 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 7 INFORMATION: INFORMATION: BACKGROUND: At the Board of Supervisors' Adjourned Meeting on Tuesday, December 17, 2013, the Board approved holding a public hearing to receive citizen input on a proposed amendment Section 2 -22; Running at Large Restrictions, of the Pittsylvania County Code that would include Lakeside Drive located in the Banister Electoral District. DISCUSSION: Attached hereto is the public hearing notice that ran in the Chatham Star Tribune (Attachment "A "); a new summary of Lakeside Drive (Attachment `B ") that includes all property owners /parcel ID, if they signed the petition or not, and whether the parcel is developed or not. All 41 property owners were sent copies of the public hearing notice, along with a Section 2 -22, Running at Large Restrictions, and a copy of the Lakeside Drive map. Of the 41 letter sent out, as of Friday, January 16, 2014, 29 return receipt cards had been received by County Administration. In previous reviews, undeveloped property had not been included in calculations when determining the percentage of petitioners. The current summary includes undeveloped properties in the calculations, bringing the percentage down to 33.89% of property owners that signed the petition. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P20 ATTACHMENT "A" DISPLAY NOTICE RAN IN THE CHATHAM STAR TRIBUNE ON WEDNESDAY, JANUARY S, 2014 AND WEDNESDAY, JANUARY 15, 2014 PUBLIC HEARING NOTICE The Board of Supervisors of Pittsylvania County will hold a public hearing on Tuesday, January 21, 2014 at 7:00 p. m. in the General District Courtroom of the Edwin R Shields Courthouse Addition in Chatham, Virginiato receive citizen input on the proposed amend- ment and ratification of the following animal control area to Chapter 2, Section 2 -22; Run- ning at Large Restrictions; of the Pittsylvania Code to include Lakeside Drive located in the Banister Electoral District. A full text of the proposed changes is avail- able in the office of the County Administrator, 1 Center Street, Chatham, Virginia Monday through Friday from 8 :00 a m. to 5:00 p. m. for public viewing and on the County's web - site: www.pittgov.org. P21 ATTACHMENT' V Lakeside Drive (Highland Farms) (Continued) Animal Controlled Area Petition Route 29 Intersection with Lakeside Drive, & to Include Entire Street (Street is a Circle) 38 Developed Parcels 21 59 Total Parcels on Lakeside Drive 41 Certified Letters Sent to Property Owners 29 Received Notice of Receipt from Property Owners 20 Property owners signed petition 1 Signature not clear who the person is that signed petition — the person that is highlighted 33.89% of Homeowners signed petition P22 FATTACHMENT "B" Lakeside Drive (Highland Farms) (Continued) Animal Controlled Area Petition Route 29 Intersection with Lakeside Drive, & to Include Entire Street (Street is a Circle) P23 's Name & Address Pin Number Si ed Petition Dennis rancis & Patricia F. Spencer 2329 -53 -8921 No ;Howard 509 Lakve, Danville, VA Develo ed Federal Mortgage Associ 2329 -53 -8725 No 14523 San Way, Beaverton, OR Developed (512 Lave, Danville, VA) Jamie L. Haley 2329 -53 -8884 No 513 Lakeside Drive, Danville, VA Develo ed James C. Mobley & Deborah M. Mobley 2329 -44 -0128 No 299 Beavers Mill Road, Danville, VA Developed (121 Lakeside Drive, Danville, VA) Highland Park Baptist Church 2329 -44 -2575 No 3400 Hwy 29 North, Danville, VA Developed Hi & Dry Storage 2329 -43 -8080 No 3334 US Hwy 29 North, Danville, VA Developed Brigette M.J. Duin 2329 -54 -3497 No 207 Cline Street, Danville, VA 24541 2329 -54 -4219 2329 -54 -4367 2329 -54 -5196 2329 -54 -5470 2329 -54 -6164 2329 -54 -7019 2329 -54 -7097 2329 -54 -7244 2329 -54 -8082 2329 -54 -8238 2329 -54 -9249 2329 -54 -0153 2329 -64 -0236 2329 -64 -1049 2329 -43 -0969 Chadbourn Tyler Sharpe 3056 Beaver Hills, Burlington, NC 27215 2329 -44 -0040 hj4develo Hedrick Johnson Development Corp. 2329 -43 -1977 2001 Woodlake Drive, Danville, VA 24541 2329 -44 -3014 o ed P23 ATTACHMENT "B" Lakeside Drive (Highland Farms) (Continued) Animal Controlled Area Petition Route 29 Intersection with Lakeside Drive, & to Include Entire Street (Street is a Circle) Owner's Name & Address Pin Number Si ed Petition Mark Allen White 2329 -44 -8055 Mark White 316 Lakeside Drive, Danville, VA Developed Carolyn Stone Sawyer & Walter Kenneth Sawyer 2329 -54 -4029 Carolyn Sawyer 413 Lakeside Drive, Danville, VA Developed Ronald W. Patricia P. Meadows 2329 -53 -5746 Pat Meadows 484 Lakeside Drive, Danville, VA Developed M & C Development, LLC 2329 -44 -4021 No 1693 Silver Creek Road, Danville, VA Developed 228 Lakeside Drive, Danville, VA) James Raymond Piercy 2329 -43 -5939 No 2352 Hood Drive, Virginia Beach, VA Developed 248 Lakeside Drive, Danville, VA) James Timothy Deboe, II & Anne L. Deboe 2329 -44 -8301 No 17020 Old Richmond Road, Danville, VA Developed (289 Lakeside Drive, Danville, VA) Michael D. Hairston 2329 -44 -7092 No 6391 Acer Court, Manassas, VA Developed (300 Lakeside Drive, Danville, VA) Freddie E. McBride & Angela F. McBride 2329 -54 -0320 No 341 Lakeside Drive, Danville, VA Developed Deborah Anne Crowder 2329 -44 -9094 No 348 Lakeside Drive, Danville, VA Developed Melvin Y. Snead & Barbara D. Snead 2329 -53 -0949 No 364 Lakeside Drive, Danville, VA Developed Carol Ford McGuire — 2329 -54 -1275 No 365 Lakeside Drive, Danville, VA Developed 2329 -54 -2231 No ndevelo ed E J Hyler, LLC 2329 -54 -3154 No 156 Spring Lake Place, Blairs, VA Developed (401 Lakeside Drive, Danville, VA) Kelvin Leonard Venable & Felicia Ann Venable 2329 -53 -3902 No 424 Lakeside Drive, Danville, VA Developed Latarsha D. Wilson 2329 -54 -6012 No 469 Lakeside Drive, Danville, VA Developed Peggy M. Oakes 2329 -54 -6070 No 481 Lakeside Drive, Danville, VA I Developed P24 ATTACHMENT "B" Lakeside Drive (Highland Farms) Animal Controlled Area Petition Route 29 Intersection with Lakeside Drive, & to Include Entire Street (Street is a Circle) Owner's Name & Address Pin Number rrances rart'I Harold D. Herndon & Lourene B. Herndon 260 Lakeside Drive Danvlle VA 2329 -44 -5073 Develo ed Ray F. Lawson & Rebecca J. Lawson 380 Lakeside Drive, Danville, VA 2329 -53 -0997 Develo ed Mned Edward M. Hardy & Bernice B. Hardy 389 Lakeside Drive, Danville, VA 2329 -54 -3118 Developed Prn"rnv r1o14.,., L'.,.rtl.:..,. D- 0 .v X1 r. _...>____ r_ 2329 -53 -6698 Grayce Pearce ...L,b w ✓uaaa 1 \. C4lLlllllb55 Jl. LJL7-JJ-GYJ / rrances rart'I 412 Lakeside Drive, Danville, VA Developed Lance Adams 2329 -53 -3857 Lance Adams 440 Lakeside Drive, Danville, VA Developed William F. Pearce & Grayce G. Pearce 2329 -53 -6698 Grayce Pearce 508 Lakeside Drive, Danville, VA Developed 2329 -53 -5793 Grayce Pearce velo ed Clyde Archie Witt, Sr. & Anne Maxine Witt 2329 -53 -7956 Anne Witt 493 Lakeside Drive, Danville, VA Developed Dempsey W. Burnette & Rhonda G. Bumette 2329 -53 -4822 Dempsey Burnett 452 Lakeside Drive, Danville, VA Develo ed Chris M. M. Orlowski & Emily A. Orlowski 2329 -54 -5034 Chris Orlowski 453 Lakeside Drive, Danville, VA Developed Chad Daniel Hill & Jackie D. Hill 2329 -53 -4880 Jill Hill 468 Lakeside Drive, Danville, VA Developed Ivanhoe Wildon Duncan & Carolyn Smith Duncan 2329 -53 -1943 Ivanhoe Duncan 392 Lakeside Drive, Danville, VA Developed Sandra L. Barksdale 2329 -54 -1208 Sandra Barksdale 353 Lakeside Drive, Danville, VA Develo ed Eugene Cook 2329 -44 -6048 Eugene Cook 276 Lakeside Drive, Danville, VA Develo ed Cecil J. & Bonnie J. Dutton 2329 -44 -7121 Bonnie Dutton 288 Lakeside Drive, Danville, VA Develo ed Billy D. Vaughan & Clara J. Vaughan 2329 -44 -9300 Billy Vaughan 305 Lakeside Drive, Danville, VA Develo ed David C. Murphy & Eunice L. Murphy 2329 -44 -9370 Eunice Murphy 321 Lakeside Drive, Danville, VA Develo ed Michael R. Totten & Jennifer W. Totten 2329 -44 -9027 Jennifer Totten 332 Lakeside Drive, Danville, VA Develnnelt P25 { Y' am, Y J 9 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Request for Public Hearing — Running at large Restriction Designation for Lakeside Drive SUBJECT/PROPOSAL/REOUEST• Proposed Amendment to Chapter 2 -22; Running At Large Restrictions, of the Pittsylvania County Code STAFF CONTACT(S): Mr. Sleeper BACKGROUND - Pittsylvania County Board of Supervisors and Pittsylvania County Code note that homeownee of def an animal control area based on more than fil 0 %) service. (See Attachment A). DISCUSSION: at Large Restrictions, of the s can request the Board of Supervisors to set of the landowners signing a petition for this Staff received a petition from r den akesside Drive requesting the Board of Supervisors designate Lakeside Drive with Runam R ictions per Chapter 2 -22 of the Pittsylvania County Code . After reviewing and compariso t d plat, 19 (51.3% percent) of the landowners of the proposed controlled area of Lakeside a signed the petition letters in favor of establishing an animal controlled area. (37 eligible p e lions total for subdivision (property with homes), with 19 owners' .signatures in javo of a 1 ed area). (See Attachment B). The petition meets the requirements of Chapter 2 -22(b itts vania County Code to hold a public hearing for citizen input. Attachment C shows a pla f esi ive. If the Board moves to advertise and hold a public hearing, the hearing date will be Janu RECOM El ION: Staff submit4s request to the Board of Supervisors for their review, consideration and approval. IW&I Lt ILL, /�iT/:cEif�rewl Not PETITION FOR CONTROLLED AREA We the undersigned residents of'/jin Pittsylvania County, Virginia hereby petition the Pittsylvania Copn Board of Supervisors for a controlled area fromFjl�t i✓L�ioj �, ¢ Yyj to in accordance with Chapter 2, Section 2 -22 of the Pittsylvania County Code. Petitioner Witness Print Name, Sign Name & Address Print Name Si Nam ss ° !✓ Lt. W ATTACHMENT' SEC, 2 -21. SEVERABILITY CLAUSE. It is hereby declared to be the intention of the Board of Supervisors that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional or invalid by the valid judgment or decree of a Court of competent jurisdiction, such unconstitutionality or invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance. (Code 1975, Sec. 1-3) SEC. 2 -22. RUNNING AT LARGE RESTRICTIONS IN DESIGNATED ARE S (a) Notwithstanding the provisions of Section 2 -13, it shall be unlawful fo y it't used or unlicensed to run at large within certain designated subdivisions, town Il s, 9ier defined areas. (B.S.M. 4/19/05) (b) A majority of the property owners in any subdivision, town, vil of defined area within Pittsylvania County may petition the Board of Superviso c among those areas within which it is unlawful for dogs to run at large. Upon rec u petition, the Board shall consider (l) whether the petition is signed by a majo ' the p rty owners within the area, and (2) whether the area is well enough defined to im' quate enforcement by the Animal Control Officer. Thereafter, the Board shall vo t� n e on. If a majority of the members of the Board vote in favor of the petition, th a �6Sig d therein shall be added to those on file in the County Administrator's Office . (c) The following areas shall be designat areas res ' mg dogs running at large. (1) Quailwood Subdivision, off Orph gel?.oad in the Mt. Hermon area as recorded in Map Book 43, Page 67 H. Sec Lots 6, 28 and 29. (2) Fairtield Park Su ighway 41 in the Mt. Hermon area as shown on maps recorded in Map o 1 4, Sec. A, B, C, D; Pg. 31, Map Book 20, Pg. 65; Map Book 31, Pg. 98. (3) Ridgecre v ion, off Highway 41 in the Mt. Hermon area as shown on maps recorde to k 15, Pg. 51, Sec. A, B, C, D, E; Map Book 22, Pg. 17, Sec. A, B, C; Map o P 41, Sec. B, F; Map Book 33, Pg. 42, Sec. G. (4) de ti ills Subdivision, off Mt. Cross Road, Secondary Highway 750 as shown on r d in Map Book 23, Pg. 93, Sec. K., Sec. L -Lt. 7A, Sec. B -Lt. 18A; Map Book Sec's A- IA -3A, B -1 -6, C -1 -3; Map Book 16, Pg. 8, Sec's A -4, 5, B- 18 -24, L -1 -7; a a B ok 26, Pg. 25, Sec's A, L, M; Map Book 37, Pg. 49, Sec's L, M, N; Map Book 39, Pg. ec's A, M, N, P; Map Book 40, Pg. 188, Sec's A, P; Map Book 14, Pg. 65, See's D, E. (5) Laurel Woods Subdivision, off Golf Club Road in the Mt. Hermon area as recorded in Map Book 21, Page 7, Sections A, B; Map Book 40, Page 17. (B.S.M. 7/19/05 effective 9/1/05) P29 1. ATTACHMENT "A" (6) Mountain View Place Subdivision, off R & L Smith Drive, State Route 863, as recorded in Deed Book 848, Page 748, Sections A & B, Plat Book 43, Page 148 -L, Tax I.D. #125 -A -47, Zoning R -1. (B.S.M. 9/20/05 effective 10/21/05). (7) Stoneridge Subdivision, off Pinecroft Road, State Road 747, as recorded in Deed Book 1176, Page 102; DB 1309, Pg 651; DB 13247 Pg 662; DB 1330, Pg 490; DB 1332, Pg 729; DB 1352, Pg 090; DB 1353, Pg 124; DB 1354, Pg 457; DB 1402, Pg 140; DB 1403, Pg 858; DB 1431, Pg 623; DB 1443, Pg 406; DB 1452, Pg 400; DB 1455, Pg 622; DB 1461, It 219; DB 1475, Pg 009; DB 1478, Pg 617; DB 1499, Pg 646; DB 1511, Pg 605; DB 151,3 DB 1522, Pg 850. (B.S.M. 7/18/06).T. u_y« (8) A portion of Stony Mill Road, beginning at the intersection of SR 864 Sit 44 and ending at the Stony Mill Bridge at Sandy River. A map is available for vi vm�t p�fice of the County Administrator, 21 North Main Street, Chatham, Virginia.,, �° 4 �. (9) Mt. Hermon Place Subdivision, from Samuel Road to the sacs of Samuel Road, Samuel CI., Samuel Bend, and Fran 199; DB 840, Pg 323; MB 40, Pg 84; MB 43, Pg 139B; 40, Pg 13; MB 42, Pg 193; MB 43, Pg 21C; MB 4th th 142. A map is available for viewing in the officee i Street, Chatham, Virginia. (B.S.M. 10/21/D8 M AL / { V en erne, and the cul -de- 'corded in MB 39, Pg g'26J; MB 39, Pg 55; MB 30 43, Pg 170B; MB 42, Pg 1ty Administrator, 21 North Main 08) (10) Huckleberry Hills Subdivision, from Bl a /SR 634 to end of Bartley Street/SR 980, as recorded in DB 1191, Pg 58 DB l l 15 578; DB 606, Pg 164; DB 587, Pg 113; DB 1268, Pg 052; DB 1463, Pg 64 ;' 1202 782; DB 586, Pg 46; DB 998, Pg 609; DB 533, Pg 583; DB 557, Pg 487; D �410257�pg 004; DB 894, Pg 124; DB 551, Pg 547; WF 09, Pg 00134, including 250 feet aroi4d IJS Banleys Street #2532 -73 -2915 in the Staunton River District, A map is a e for *ng in the office of the County Administrator, 21 North Main Street, Cha n, ia. (B.S.M. 5/19/09) (11) Dogwood Estates � i ' including the entire subdivision from Ridgecrest Drive (SR 744), along Dog n ( . 1540), along all of Maple Drive (SR 1541), along all of John Drive (SR 1 `end of Allen Place (SR 1559) as recorded in MB 43, Pg 63C; MB 29, Pg 53tB SiSK; MB 43, Pg 156J; Plat Cabinet 2, Pg 232C. A map is available for viewir =ui o f the County Administrator, 21 North Main Street, Chatham, Virginia. ., ,. (12 ' e Acmes Subdivision, from Hillside Road (Route 1115), to Hogan Street, to Ridgeview oa a 11 14) MB 2, Pg 100, including 011ie S. Short Subdivision, DB 415, Pg 344 and 3 . A Map is available for viewing in the Office of the County Administrator, located at 1 ter Street, Chatham, Virginia. (B.S.M. 11/05/12) (13) Sunset Bay Subdivision, from Rose Street (SR 758) to the Sandy Court cul -de -sac, along Sunset Bay Road to the Crestview Lane cul -de -sac as recorded in MB 43, Pg. 287E; MB 43, Pg. 251 G and MB 43, Pg. 25111. A Map is available for viewing in the Office of the County Administrator, located at I Center Street, Chatham, Virginia. (B.S.M. 2/19/2013) P30 i ATTACHMENT 616' Lakeside Drive (Highland Farms) (Continued) Animal Controlled Area Petition Route 29 Intersection with Lakeside Drive, & to Include Entire Street (Street is a Circle) Owner's Name & Address Federal National Mortgage Associ 14523 SW Millikan Way, Beaverton, OR 512 Lakeside Drive, Danville, VA Jamie L. Haley 513 Lakeside Drive, Danville, VA James C. Mobley & Deborah M. Mobley 299 Beavers Mill Road, Danville, VA 121 Lakeside Drive, Danville, VA Highland Park Baptist Church 3400 Hwy 29 North Danville VA Hi & Dry Storage 3334 US Hwy 29 North Danville VA 37 Lots w /Homes 2 Lots (1- Business & 1- Church) 21 Empty lots 60 Total Lots on 19 Property owners I Signature not& & signed petition Pin Number 128 t I`f�7 is that signed petition -- the person that is highlighted o q P31 ATTACHMENT "P' Lakeside Drive (Highland Farms) (Continued) Animal Controlled Area Petition Route 29 Intersection with Lakeside Drive, & to Include Entire Street (Street is a Circle) Owner's Name & Address Pin Number Signed Petition Carolyn Stone Sawyer & Walter Kenneth Sawyer 2329 -54 -4029 Carolyn Sawyer 413 Lakeside Drive, Danville, VA Ronald W. Patricia P. Meadows 2329 -53 -5746 Pat Meadows 484 Lakeside Drive, Danville, VA M & C Development, LLC 2329 -44 -4021 No 1693 Silver Creek Road, Danville, VA (228 Lakeside Drive, Danville, VA James Raymond Piercy 2329- 43 -Sg39 No 2352 Hood Drive, Virginia Beach, VA (248 Lakeside Drive, Danville, VA) James Timothy Deboe, 11 & Anne L. Deboe '2 g- 44 -R30i No 17020 Old Richmond Road, Danville, VA (289 Lakeside Drive, Danville, VA) + Michael D. Hairston 2 329 -44 -7092 No 6391 Acer Court, Manassas, VA (300 Lakeside Drive, Danville, VA) Freddie E. McBride & Angela F. McBride t 2329 -54 -0320 No 341 Lakeside Drive, Danville, VA Deborah Anne Crowder 2329 -44 -9094 No 348 Lakeside Drive, Danville, VA Melvin Y. Snead & Barbarp`17. Snead 2329 -53 -0949 No 364 Lakeside Drive, Danville. VA Carol Ford McGuire. ` 2329 -54 -1275 No 365 Lakeside Drive. Danville. VA E J Hyler, LLCs 2329 -54 -3154 No 156 Spring lake Place. Blairs, VA 401 Lakeside Drive. Danville, VA) Kelvin Leonard Venable & Felicia Ann Venable 2329 -53 -3902 No 4_24 lakeside IJrive, Danville, VA Latarsha D. Wilson 2329 -54 -6012 No 469 Lakeside Drive, Danville, VA Peggy' °Oakes 2329 -54 -6070 No 481 Lakeside Drive, Danville, VA Dennis Howard Francis & Patricia F. Spencer 2329 -53 -8921 No 509 Lakeside Drive, Danville, VA P32 !tT't"/kCFIMENT Lakeside Drive (Highland Farms) Animal Controlled Area Petition Route 29 Intersection with Lakeside Drive, & to Include Entire Street (Street is a Circle) Owner's Name & Address Pin Number Si ned Petitio Harold D. Herndon & Lourene B. Herndon 2329 -44 -5073 Harold Herndor 2b0 Lakeside Drive, Danville, VA - -- Ray F. Lawson &Rebecca J. Lawson 2329 -53 -0997 Rav Lawson 380 Lakeside Drive, Danville, VA - --i - - -- Edward M. Hardy &Bernice B. Hardy 2329 -54 -3138 , L- ,dward Hardy 389 Lakeside Drive, Danville, VA' Frances Dalton Farthing & Sam N. Farthing, Jr. 2329 -53 -2957 Frances Farthin8 412 Lakeside Drive, Danville, VA Lance Adams 2.329-53-3857 Lance Adams 440 Lakeside Drive, Danville, VA William F. Pearce & Grayce G. Pearce _ 23_'9 -53 -6698 Grayce Pearce 508 Lakeside Drive, Danville, VA _.� Clyde Archie Witt, Sr. & Anne Maxine Witt 23 9 -53 -7956 Anne Witt 493 Lakeside Drive, Danville, VA Dempsey W. Barnette & Rhonda G- Burnette 2329 -53 -4822 Dempsey Burnett 452 Lakeside Drive, Danville, VA Chris M. M. Orlowski & Emily A. Orlowski 2329 -54 -5034 Chris Orlowski 453 Lakeside Drive, Danville. V_.A '" Chad Daniel Hill & Jackie D. Hill_ v 2329 - 534880 Jill Hill 468 Lakeside Drive, D ville VA - i- A - - Ivanhoe Wildon Du; & Carolyn Smith Duncan 2329 -53 -1943 Ivanhoe Duncan 392 Lakeside Drive, anville. VA Sandra L. Barksdale~ 2329 -54 -1208 Sandra Barksdale 353 Lakeside Drive, Danville, VA Eugene Cook 2329 -44 -6048 Eugene Cook 276 Lakeside_ Drive, Danville, VA Cecil J. & Bonnie J. Dutton 2329 -44 -7121 Bonnie Dutton 288 Lakeside Drive, Danville, VA Billy D. Vaughan & Clara J. Vaughan 2329 -44 -9300 Billy Vaughan 305 Lakeside Drive, Danville VA David C. Murphy & Eunice L. Murphy 2329 -44 -9370 Eunice Murphy 321 Lakeside Drive, Danville, VA Michael R. Totten & Jennifer W. Totten 2329 -44 -9027 Jennifer Totten 332 Lakeside Drive, Danville, VA Mark Allen White 2329 -44 -8055 Mark White 316 Lakeside Drive, Danville. VA P33 NEW BUSINESS P34 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Recommendations from Finance Committee 01 -21 -2014 SUBJECT/PROPOSAL/REQUEST: Recommendations from Committee STAFF CONTACT(S): Otis S. Hawker ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 9 INFORMATION: INFORMATION: BACKGROUND: The Finance Committee of the Board of Supervisors will meet at 3:30pm on January 21, 2014 to approve a budget calendar. DISCUSSION: Attached is the agenda for the January 21, 2014 Finance Committee meeting and the draft budget calendar. RECOMMENDATION: Recommendations will be received from the Finance Committee on Tuesday, January 21, 2014. P35 FINANCE COMMITTEE Pittsylvania County Board of Supervisors Tuesday, January 21, 2014 3:30 PM Main Conference Room Captain Martin Building 1 Center Street Chatham, Virginia AGENDA 1. Call to Order 3:30 pm 2. Roll Call 3. Approval of Agenda 4. New Business (a) Review and Adoption of Budget Calendar 5. Adjournment P36 PITTSYLVANIA COUNTY BUDGET CALENDAR FY 2014 -2015 Tuesday, January 21, 2014 — 3:30 pm: Finance Committee Meeting Friday, January 24,2014: Monday, February 3, 2014 — 5:00 pm: Finance Committee Meeting Tuesday, February 18, 2014 — 5:00 pm: Finance Committee Meeting Monday, March 3, 2014 — 5:00 pm: Finance Committee Meeting Wednesday, March 5,2014: Tuesday, March 24, 2014 — 7:00 pm: Monday, April 7, 2014 — 7:00 pm: •Approve Budget Calendar •Department Requests deadline •Presentation of 2013 Annual Financial Statements *Review Revenues *Submit County Administrator's recommended budget *Budget approved for advertisement by the Finance Committee to the full Board of Supervisors *Budget approved for advertisement at the regular meeting of the Board of Supervisors *Budget will be advertised (pending approval and date set by Finance Committee) •Public hearing on school budget and public hearing on full county budget (budget cannot be approved until 7 days after public hearing) *Approval of the school budget and full county budget at the regular meeting of the Board of Supervisors P37 PITTSYLVANIA COUNTY EXECUTIVE SUMMARY AGENDA TITLE- HUB Zone Resolution SUBJECT/PROPOSAL/REQUEST: Support for County HUB Zone Designation STAFF CONTACT(S): Mr. Hawker Mr. Sides AGENDA DATE: 01 -21 -2014 ACTION• YES CONSENT AGENDA: ACTION: Yes INFORMATION: ATTACHMENTS: Yes ITEM NUMBER: 10 INFORMATION: BACKGROUND: The Historically Underutilized Business (HUB) Zone program was developed to help small businesses in urban and rural areas gain new business by accessing federal contracts. The program criteria for certifying a business includes the following requirements: • It is small by SBA standards; It is owned and controlled at least 51% by U.S. citizens, a Community Development Corporation (CDC), an agricultural cooperative or an Indian tribe; • At least 35% of its employees reside in a HUBZone. Employees must live in a primary residence within that area for at least 180 days or be a currently registered voter in that area The advantages offered to small businesses in a HUB Zone include: • Competitive and sole source contracting 10% price evaluation preference in full and open contract competitions, as well as subcontracting opportunities. The federal government has a goal of awarding 3% of all dollars for federal prime contracts to HUBZone - certified small business concerns DISCUSSION: Pittsylvania County has previously been disqualified from the program because the County was linked with the City of Danville as a Metropolitan Area. The County has tried to change this designation for many years. The most recent Census reclassified Danville as a Micronolitan Area. The County feels that this should change our status to a qualified Non - Metropolitan County, and make us eligible for a HUB Zone. RECOMMENDATION- Staff recommends that the Board show its support for small businesses and formalize our request for reclassification as a HUB Zone by approving the attached Resolution 2014- 01 -01. P38 VittOvIbanfa (Couutp 38oarb of *uperbiq;oM HUB Zone Designation RESOLUTION 2014 -01 -01 VIRGINIA: At an adjourned meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Tuesday, January 21, 2014, the following resolution was presented and adopted: WHEREAS, the Historically Underutilized Business (HUB) Zones program was enacted into federal law as part of the Small Business Reauthorization Act of 1997, under the management of the U.S. Small Business Administration; and WHEREAS, the HUB Zone program was designed to help small businesses in urban and rural communities gain preferential access to federal procurement opportunities; and WHEREAS, a County can be designated as a HUB Zone based on being classified as a qualified Non - Metropolitan County and meeting specified household income and unemployment criteria; and WHEREAS, Pittsylvania County has previously met the economic criteria, but has been ruled ineligible for HUB Zone designation due to its connection to the City of Danville, Virginia, Metropolitan Statistical Area (MSA); and WHEREAS, the 2010 U.S. Census reclassified the City of Danville, Virginia as a Micropolitan Statistical Area, as defined by the United States Office of Management and Budget; and WHEREAS, this federal reclassification removed the Metropolitan classification and made Pittsylvania County eligible for HUB Zone designation as a Non - Metropolitan County; and WHEREAS, Pittsylvania County is committed to securing designation as a HUB Zone to assist and support the County's small businesses and recognizes that access to federal contracts can be critical to the survival of small businesses and the income and jobs they bring to our community; then BE IT RESOLVED, that the Board of Supervisors of Pittsylvania County respectfully requests that the U.S. Small Business Administration utilize the updated data from the U.S. Census Bureau, that classifies Pittsylvania County as a qualified Non - Metropolitan County, and designate the County as a Historically Underutilized Business Zone; and BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the U.S. Small Business Administration, and to the offices of Congressman Robert Hurt, Senator Tim Kaine and Senator Mark Warner with our appreciation for their assistance in this matter. Given under my hand this 21" day of January, 2014. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P39 PITTSYLVANIA COUNTY VIRGINIA Gregory L. Sides y Assistant County Administrator p 1 Center Street, Chatham, Virginia Planning & Development a - + [ Phone (434) 432 -7974 (434) 432 -7714 P.O. Box 426 y k. CD ,y Website: w .oitt og v orp Chatham, Virginia 74531 4' 767 gzeg.sides @pittgov.org January 9, 2014 Mr. Tom Capps Capps Shoes 224 Industrial Drive Gretna, Virginia 24557 Dear Mr. Capps: Pittsylvania County is committed to securing designation as a Historically Underutilized Business (HUB) Zone to assist and support our small businesses in gaining preferential access to federal procurement opportunities. In an increasingly competitive global economy, it is imperative that we provide the resources and tools necessary to promote economic development and employment by providing access to more federal contracting opportunities for local companies. In the past Pittsylvania County has met the economic criteria to be designated as eligible for HUB Zone designation, but has been classified as ineligible due to our classification as a "metro county." This classification was due to Pittsylvania County's inclusion in the Metropolitan Statistical Area (MSA) with the City of Danville, Virginia which was classified as "metropolitan ". In the OMB 2013 bulletin (February 2013) that classifies localities; the City of Danville is now classified as "micopolitan ". This should change Pittsylvania County's designation as a "metro county" and make Pittsylvania County HUB Zone eligible; however, the county is still classified in the HUB Zone system as a "metro county." We are working with Congressman Robert Hurt's office and Senator Tim Kaine's office to have Pittsylvania County's designation updated and changed to a "qualified non -metro county." We are optimistic that this designation will be granted in the near future. We will continue to keep you apprised of our efforts. In the meantime, please let me know how we can support and assist Capps Shoes. Since 1y, (% Gregory L. ides Assistant County Administrator for Planning & Development GLS/kp Cc: Otis S. Hawker, Interim County Administrator Honorable Jessie L. Barksdale, Chairman, Banister District, Honorable Jerry A. Hagerman, Supervisor, Callands- Gretna District Laurie Moran, CCE- President, Danville - Pittsylvania County Chamber of Commerce, Inc. LZU PITTSYLVANIA COUNTY EXECUTIVE SUMMARY AGENDA TITLE: I AGENDA DATE: ITEM NUMBER: Rural Addition — Rural Rustic Road Resolution 01 -21 -2014 I1 SUBJECT/PROPOSAL/REOUEST: ACTION: INFORMATION: Support for Proposal to Allow new Rural Addition YES Roads to be Improved to Rural Rustic Standards CONSENT AGENDA: ACTION: Yes STAFF CONTACT(S): INFORMATION: Mr. Hawker Mr. Sides ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Code of Virginia allows new streets to be added to the State Secondary Road System through a Rural Addition program. Streets added in this way must be improved to an established guideline referred to as MINIMUM STANDARDS FOR NEW RURAL ADDITIONS TO SECONDARY SYSTEM, which can require road widths and surfaces that are more stringent than necessary for low traffic use. These higher standards increase the cost of road improvements for both the State and the County. The Virginia Department of Transportation has a Rural Rustic Road program which allows existing State roads that are in low density areas to be hard surfaced and improved to less stringent and more flexible design standards County staff has discussed this issue with Virginia Department of Transportation staff and a solution has been proposed. It would lower the cost for both the State and the County if streets could be added to the State Secondary Road System under the Rural Addition program and then those streets that meet the Rural Rustic Road requirements could be upgraded and improved under the less restrictive Rural Rustic design standards. A proposed legislative change in the Code of Virginia that would allow this process has been sent to Delegate Danny Marshall to be submitted as a new bill. A copy of this prosed legislation is attached. RECOMMENDATION: Staff recommends that the Board support this proposed new policy to reduce road improvement costs and approve the attached resolution to be sent to our legislators. P41 Vitt0lbant'a Countp 39oarb of buperbisoro RESOLUTION 2014 -01 -03 SUPPORT FOR VIRGINIA DEPARTMENT OF TRANSPORTATION REVISED RURAL ADDITION PROGRAM VIRGINIA: At an adjourned meeting of the Board of Supervisors of Pittsylvania County, Virginia, held on Tuesday, January 21, 2014, the following resolution was presented and adopted: WHEREAS, the Code of Virginia has provisions in §33.1 -72.1 that require the Virginia Department of Transportation to take streets into the secondary road system, subject to available funding; and WHEREAS, the Virginia Department of Transportation has developed a Rural Addition Policy that establishes the policies and procedures for road additions to the secondary road system; and WHEREAS, under current policies, a new street or road must be accepted into the State road system before public funds can be used to improve and stabilize a road surface; and WHEREAS, the current guidelines of Minimum Standards for New Rural Additions to Secondary System includes roadway design standards that must be met for road improvements that can be more stringent than necessary for the road conditions and unnecessarily expensive for both the Virginia Department of Transportation and the County; and WHEREAS, the Code of Virginia has provisions in §33.1 -70.1 for a Rural Rustic Road Program for low density development areas with average daily traffic volume of no more than 1,500 vehicles per day; and WHEREAS, roads or streets designated as a Rural Rustic Road may be paved and improved based on reduced and flexible design standards; then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County supports a revision in the Code of Virginia or policies of the Virginia Department of Transportation to allow streets that qualify for Rural Rustic designation to be added to the secondary road system through the Rural Addition Program and then paved and improved in accordance with Rural Rustic design standards; and BE IT FURTHER RESOLVED that a copy of this resolution will be sent to the County's legislative representatives. Given under my hand this 2 1 � day of January, 2014. Jessie L. Barksdale, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors 1.iY SRD 2/1/93 - 5" Printing June 2002 All portions of the general policy for acceptance of subdivision streets into the Secondary System of State Highways, as approved by this Board on October 29, 1959 and subsequent revisions, in conflict with this policy are rescinded only to the extent of such conflict, and 8. The Boards of Supervisors of the several counties are urgently requested to instruct their appointed viewers or road engineer to give careful consideration to the public necessity for any requested addition, and to carefully weigh the need for the addition against other road needs in the county, so that the program of improving existing secondary roads not be hindered by expenditures of available funds upon roads of questionable public service. MINIMUM STANDARDS FOR NEW RURAL ADDITIONS TO SECONDARY SYSTEM February 18, 1988 For anticipated traffic volume five years hence of, 1. Not more than 10 vpd 22' roadway - 14' lightsurface 2. 10 vpd to 25 vpd 3. 25 vpd to 50 vpd 4. 50 vpd to 100 vpd 22' roadway - 16' all- weather surface 24' roadway - 16' all- weather surface 24' roadway - 16' hardsurface 5. Over 100 vpd Roadway width, base, and surface in accordance with criteria set forth in the Department's Geometric Design Standards /Rural Local Road System for the applicable terrain classification and anticipated traffic volume. 6. Grades and alignment for any Rural Addition shall not be less [stringent] than the minimums as set forth in the Geometric Design Standards /Rural Local Road System for the applicable terrain classification and anticipated traffic volume. 7. Any bridge located on a rural addition shall be constructed to the applicable width and capacity as set forth in the Geometric Design Standards /Rural Road System for the anticipated traffic volume. 8. Deviations from the above shall be fully justified and approved by the Secondary Roads Engineer. Page 29 P43 § 33.1 -70.1. Requesting Department to hard - surface secondary roads; paving of certain secondary roads within existing rights -of -way; designation as Rural Rustic Road. A. Whenever the governing body of any county, after consultation with personnel of the Department of Transportation, adopts a resolution requesting the Department of Transportation to hard - surface any secondary road in such county that carries 50 or more vehicles per day with a hard surface of width and strength adequate for such traffic volume, the Department of Transportation shall give consideration to such resolution in establishing priority in expending the funds allocated to such county. The Department shall consider the paving of roads with a right -of -way width of less than 40 feet under this subsection when land is, has been, or can be acquired by gift for the purpose of constructing a hard - surface road. B. Notwithstanding the provisions of subsection A of this section, any unpaved secondary road that carries at least 50 but no more than 750 vehicles per day may be paved or improved and paved within its existing right -of -way or within a wider right -of -way that is less than 40 feet wide if the following conditions are met: 1. The governing body of the county in which the road is located has requested paving of such road as part of the six -year plan for the county under § 33.1 -70.01 and transmitted that request to the Commissioner of Highways. 2. The Commissioner of Highways, after having considered only (i) the safety of such road in its current condition and in its paved or improved condition, including the desirability of reduced speed limits and installation of other warning signs or devices, (ii) the views of the residents and owners of property adjacent to or served by such road, (iii) the views of the governing body making the request, (iv) the historical and aesthetic significance of such road and its surroundings, (v) the availability of any additional land that has been or may be acquired by gift or other means for the purpose of paving such road within its existing right -of -way or within a wider right -of -way that is less than 40 feet wide, and (vi) environmental considerations, shall grant or deny the request for the paving of such road under this subsection. C. Notwithstanding the provisions of subsections A and B, the governing body of any county, in consultation with the Department, may designate a road or road segment as a Rural Rustic Road provided such road or road segment is located in a low- density development area and has an average daily traffic volume of no more than 1,500 vehicles per day. For a road or road segment so designated, improvements shall utilize a paved surface width based on reduced and flexible standards that leave trees, vegetation, side slopes and open drainage abutting the roadway undisturbed to the maximum extent possible without compromising public safety. Any road designated as a Rural Rustic Road shall be subject to § 62.1 - 44.15:34. The Department, in consultation with the affected local governing body, shall first consider the paving of a road or road segment meeting the criteria for a Rural Rustic Road in accordance with this subsection before making a decision to pave it to another standard as set forth in this section. The provisions of this subsection shall become effective July 1, 2003. D. The Commonwealth, its agencies, instrumentalities, departments, officers, and employees acting within the scope of their duties and authority shall be immune for damages by reason of 3L (Proposed Revision) § 33.1 -72.1. Taking certain streets into secondary system. A. "Street," as used in this section, means a street or highway shown on a plat which was recorded or otherwise opened to public use prior to July 1, 1992, at which time it was open to and used by motor vehicles, and which, for any reason, has not been taken into the secondary system of state highways and serves at least three families per mile. B. "County," as used in this section, means a county in which the secondary system of the state highways is constructed and maintained by the Department of Transportation and which has adopted a local ordinance for control of the development of subdivision streets to the necessary standards for acceptance into the secondary system. C. "Speculative interest," as used in this section, means that the original developer or a successor developer retains ownership in any lot abutting such street for development or speculative purposes. In instances where it is determined that speculative interest is retained by the original developer, developers, or successor developers and the governing body of the county deems that extenuating circumstances exist, the governing body of the county shall require a pro rata participation by such original developer, developers, or successor developers as prescribed in subsection G of this section as a condition of the county's recommendation pursuant to this section. D. "Qualifying rural addition cost," as used in this section, means that portion of the estimated engineering and construction cost to improve the street to the minimum standards for acceptance remaining after reducing the total estimated cost by any prorated amount deemed the responsibility of others based on speculative interests as defined in subsection C. E. Whenever the governing body of a county recommends in writing to the Department of Transportation that any street in the county be taken into and become a part of the secondary system of the state highways in such county, the Department of Transportation thereupon, within the limit of available funds and the mileage available in such county for the inclusion of roads and streets in the secondary system, shall take such street into the secondary system of state highways for maintenance, improvement, construction and reconstruction if such street, at the time of such recommendation, either: (i) has a minimum dedicated width of 40 feet or (ii) in the event of extenuating circumstances as determined by the Commissioner of Highways, such street has a minimum dedicated width of 30 feet at the time of such recommendation. In either case such streets must have easements appurtenant thereto which conform to the policy of the Commonwealth Transportation Board with respect to drainage. After the streets are taken into the secondary system of state highways, the Department shall maintain the same in the manner provided by law. However, no such street shall be taken into and become a part of the secondary system of state highways unless and until any and all required permits have been obtained and any outstanding fees, charges, or other financial obligations of whatsoever nature have been satisfied or provision has been made, whether by the posting of a bond or otherwise, for their satisfaction. P45 F. Such street shall only be taken into the secondary system of state highways if the governing body of the county has identified and made available the funds required to improve the street to the required minimum standards. The governing body of any county, in consultation with the Department, may designate a street as Rural Rustic, provided such street is located in a low - density development area and has an average daily traffic volume of no more than 1.500 vehicles per day, and any street so designated may be improved in accordance with reduced and flexible standards pursuant to §33.1 -70.1. The county may consider the following options to fund the required improvements for streets accepted under this section: 1. The local governing body of the county may use a portion of the county's annual secondary highway system construction allocation designated as "rural addition funds" to fund the qualifying rural addition costs for qualifying streets if the county agrees to contribute from county revenue or the special assessment of the landowners on the street in question one -half of the qualifying rural addition cost to bring the streets up to the necessary minimum standards for acceptance. No such special assessment of landowners on such streets shall be made unless the governing body of the county receives written declarations from the owners of 75 percent or more of the platted parcels of land abutting upon such street stating their acquiescence in such assessments. The basis for such special assessments, at the option of the local governing body, shall be either (i) the proportion the value of each abutting parcel bears to total value of all abutting parcels on such street as determined by the current evaluation of the property for real estate tax purposes, or (ii) the proportion the abutting road front footage of each parcel abutting the street bears to the total abutting road front footage of all parcels abutting on the street, or (iii) an equal amount for each parcel abutting on such street. No such special assessment on any parcel shall exceed one -third of the current evaluation of such property for real estate tax purposes. Special assessments under this section shall be conducted in the manner provided in Article 2 (§ 15.2 -2404 et seq.) of Chapter 24 of Title 15.2, mutatis mutandis, for assessments for local improvements. 2. The local governing body of any county may use a portion of its annual secondary highway system construction allocation designated as "rural addition funds" to fund the qualifying rural addition cost for qualifying streets within the limitation of funds and the mileage limitation of the Commonwealth Transportation Board's policy on rural additions. 3. The local governing body of any county may use revenues derived from the sale of bonds to finance the construction of rural additions to the secondary system of such county. In addition, from the funds allocated by the Commonwealth for the construction of secondary road improvements, such governing body may use funds allocated within the Commonwealth Transportation Board policy for the construction of rural additions to pay principal and interest on bonds associated with rural additions in such county, provided the revenue derived from the sale of such bonds is not used as the county matching contribution under § 33.1- 23.05. The provisions of this section shall not constitute a debt or obligation of the Commonwealth Transportation Board or the Commonwealth of Virginia. 4. The local governing body of the county may expend general county revenue for the purposes of this section. ME 5. The local governing body of the county may permit one or more of the landowners on the street in question to pay to the county a sum equal to one -half of the qualifying rural addition cost to bring the street up to the necessary minimum standards for acceptance into the secondary system of state highways, which funds the county shall then utilize for such purpose. Thereafter, upon collection of the special assessment of landowners on such street, the county shall use such special assessment funds to reimburse, without interest, the one or more landowners for those funds which they previously advanced to the count to bring the street up to the necessary minimum standards for acceptance. 6. The local governing body of the county may utilize the allocations made to the county in accordance with § 33.1- 23.05. G. In instances where it is determined that speculative interest, as defined in subsection C, exists the basis for the pro rata percentage required of such developer, developers, or successor developers shall be the proportion that the value of the abutting parcels owned or partly owned by the developer, developers, or successor developers bears to the total value of all abutting property as determined by the current evaluation of the property for real estate purposes. The pro rata percentage shall be applied to the Department of Transportation's total estimated cost to construct such street to the necessary minimum standards for acceptance to determine the amount of costs to be borne by the developer, developers, or successor developers. Property so evaluated shall not be assessed in the special assessment for the determination of the individual pro rata share attributable to other properties. Further, when such pro rata participation is accepted by the governing body of the county from such original developer, developers, or successor developers, such amount shall be deducted from the Department of Transportation's total estimated cost and the remainder of such estimated cost, the qualifying rural addition cost, shall then be the basis of determining the assessment under the special assessment provision or determining the amount to be provided by the county when funded from general county revenue under subsection C of this section or determining the amount to be funded as a rural addition under subsection D of this section. H. Acceptance of any street into the secondary system of state highways for maintenance, improvement, construction, and reconstruction shall not impose any obligation on the Board to acquire any additional right -of -way or easements should they be necessary by virtue of faulty construction or design. I. "Rural addition funds" means those funds reserved from the county's annual allocation of secondary system highway construction funds, as defined in § 33.1 -67, for the purpose of this section. If such funds are not used by such county for such purpose during the fiscal year they are so allocated, the funds may be held for such purpose for the four succeeding fiscal years. A maximum of five percent of the annual secondary system highway construction allocation may be reserved by the governing body for rural additions. (Code 1950, § 33.1 -72; 1968, c. 601; 1970, c. 322; 1972, c. 393; 1976, c. 391; 1977, cc. 214, 578; 1978, c. 487; 1979, c. 321; 1980, c. 96; 1981, c. 232; 1982, c. 167; 1983, cc. 171, 455; 1984, c. 146; 1987, cc. 156, 207; 1989, c. 274; 1991, c. 250; 1993, c. 71; 1995, c. 416; 1997, c. 740; 1998, cc. 330, 338, 340; 2001, c. 95; 2004, c. 677; 2006, c. 827; 2009, c. 635.) P47 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY BACKGROUND: Attached is a list of expenditure refunds for the month of December 2013 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $283.60 to Board of Supervisors - Telephone (100- 4- 011010 - 5230), $662.00 to Circuit Court-Books (100-4-021100-6012), $179.50 to J &D Court-Dues (100 -4- 021500- 5810), $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $60.00 to Sheriff -Parts (100-4-031200-6030), $316.60 to Sheriff -Labor (100 -4- 031200- 6031), $326.56 to VFD- United Way Contributions (100 -4- 032200 - 5667), $95.88 to Jail - Extradition (100 -4- 033100 - 5550), $25.00 to Animal Control- Donations, $7,653.00 to E- 911 - Telephone (100 4- 035500 - 5230), $32.99 to VFIRS- Computer Capital Outlay (250 -4- 032402 - 8107), $11,280.10 to WIA -Other Operating (251-4-353853-6014), $4,416.65 to Industrial Incentives (325 -4- 081500- 8222). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P48 AGENDA DATE: ITEM NUMBER: AGENDA TITLE: 1 -21 -14 12 Expenditure Refunds - Requires a motion and a 10 -day ACTION: INFORMATION: layover Yes SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: ACTION: INFORMATION: Budget Amendment for expenditure refunds ATTACHMENTS: Yes STAFF CONTACT(S): REVIEWED BY: Hawker, VanDerH de BACKGROUND: Attached is a list of expenditure refunds for the month of December 2013 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $283.60 to Board of Supervisors - Telephone (100- 4- 011010 - 5230), $662.00 to Circuit Court-Books (100-4-021100-6012), $179.50 to J &D Court-Dues (100 -4- 021500- 5810), $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $60.00 to Sheriff -Parts (100-4-031200-6030), $316.60 to Sheriff -Labor (100 -4- 031200- 6031), $326.56 to VFD- United Way Contributions (100 -4- 032200 - 5667), $95.88 to Jail - Extradition (100 -4- 033100 - 5550), $25.00 to Animal Control- Donations, $7,653.00 to E- 911 - Telephone (100 4- 035500 - 5230), $32.99 to VFIRS- Computer Capital Outlay (250 -4- 032402 - 8107), $11,280.10 to WIA -Other Operating (251-4-353853-6014), $4,416.65 to Industrial Incentives (325 -4- 081500- 8222). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P48 PITTSYLVANIA COUNTY VIRGINIA Otis S. Hawker " rtiv:V�20! ° Interim County Administrator P.O. Box 426 ° Chatham, Virginia 24531 < otis.hawker @pittgov.org s MEMO TO: Otis S. Hawker, Interim County Administrator FROM: Kim Van Der Hyde Finance Director SUBJECT: December Expenditure Refunds DATE: January 15, 2014 I Center Street, Chatham, Virginia Phone (434) 432 -7710 Fax (434) 432 -7714 Website: www.nittgo The list below shows all expenditure refunds that were sent to the Finance Department during the month of December. I am recommending that all of these expenditure refunds be reappropriated by the Board of Supervisors. 1004- 011010 -5230 Board of Supervisors- Telephone 283.60 Reimbursement 100 -4- 021100 -6012 Circuit Court-Books 662.00 Refund- Overpayment 100 -4- 021500 -5810 J &D Court-Dues & Subscriptions 179.50 Refund - Cancelled Subscription 100 -4- 021600 -60051 Circuit Ct Clerk - Copier Lease 199.67 Reimbursement 100 -4- 031200 -6030 Sheriff -Parts 60.00 Restitution 100 -4- 031200 -6031 Sheriff -Labor 316.60 Insurance Claims 100 -4 -032200 -5667 United Way Contribution 326.56 Contribution 100 -3- 000000 - 189912 100 -4- 033100 -5550 Jail- Extradition 95.88 100 -4- 035100 -5883 Animal Control Donations 25.00 Donation 100 -4- 035500 -5230 E911- Telephone 7 653.00 Intrado Reimbursement P49 250 -4- 032402 -8107 VFIRS- Computer Capital Outlay Mt. Hermon Reimbursement 251 -4- 353853 -6014 WIA -Rent Rent Reimbursement (251 -3- 000000 - 150201) 325 -4- 081500 -8222 Industrial Incentives KB Toys Bankruptcy Settlement TOTAL EXPENDITURE REFUNDS — DEC $25,531.55 P50 32.99 11,280.10 4,416.65 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY BACKGROUND: The E911 department is in the process of upgrading the radio system and has installed new tower sites throughout the County. DISCUSSION: During the 2014 budget process, data did not exist to adequately budget for the cost of additional insurance required for the new tower sites nor the cost associated with the electricity to operate these sites. Therefore, additional funds are required by the E911 department for insurance and electricity expense in order to have adequate funds to complete the fiscal year. A total of $7,577.25 is needed for insurance to cover the tower sites and $20,600.00 is needed for electricity to operate the sites. RECOMMENDATION: Staff recommends that the Board of Supervisors approve an appropriation of $28,177.25 from unappropriated surplus in the following manner: $7,577.25 for Fire Insurance (line item 100 -4- 035500 -5302) and $20,600 for Electricity (line item 100-4-035500-5110). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P51 AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 1 -21 -14 13 E911 Additional Appropriation- Requires a motion and a 10 -day layover ACTION: INFORMATION: Yes SUBJECT/PROPOSAL/REQUEST: CONSENT AGENDA: Approval of additional appropriation for the E911 ACTION: INFORMATION: department for fire insurance and electricity ATTACHMENTS: No STAFF CONTACT(S): REVIEWED BY: Hawker, Van Der H de BACKGROUND: The E911 department is in the process of upgrading the radio system and has installed new tower sites throughout the County. DISCUSSION: During the 2014 budget process, data did not exist to adequately budget for the cost of additional insurance required for the new tower sites nor the cost associated with the electricity to operate these sites. Therefore, additional funds are required by the E911 department for insurance and electricity expense in order to have adequate funds to complete the fiscal year. A total of $7,577.25 is needed for insurance to cover the tower sites and $20,600.00 is needed for electricity to operate the sites. RECOMMENDATION: Staff recommends that the Board of Supervisors approve an appropriation of $28,177.25 from unappropriated surplus in the following manner: $7,577.25 for Fire Insurance (line item 100 -4- 035500 -5302) and $20,600 for Electricity (line item 100-4-035500-5110). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P51 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Business Services Capacity Building Initiative Grant - Workforce Investment Act (WIA)- Requires a Roll Call Vote SUBJECT/PROPOSAL/REOUEST: Appropriation of Business Services Capacity Building Initiative grant funds to the Work Force Investment Act (WIA) Fund STAFF CONTACT(S): Hawker, VanDerHyde AGENDA DATE: 1 -21 -14 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: it ITEM NUMBER: 14 INFORMATION: INFORMATION: DISCUSSION: Pittsylvania County received a notice of obligation from the Virginia Community College System, state fiscal agent for the Workforce Investment Act for Business Services Capacity Building Initiative Grant funds. The total of these additional funds equates to $50,000. A copy of the notice of obligation and other grant documents are attached. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and appropriate a total of $50,000 to the WIA fund. THIS ITEM REQUIRES A ROLL CALL VOTE. P52 VIRGINIA COMMUNITY COLLEGE SYSTEM James Monroe Building 101 North Fourteenth Street Richmond, Virginia 23219 WORKFORCE INVESTMENT ACT Business Services Capacity Building Initiative NOTICE OF OBLIGATION To: Pittsyivania County NOO No.: LWA 17- 13 -OIRR Program Code: 3022 Award Period: October 1, 2013 - September 30.2014 Award CFDA Fund Type Amount 17.278 WIA Statewide - Dislocated Worker/Rapid Response $ 50,000 Total Ali Programs $ 509000 This award is for Business Services Capacity Building activities in accordance with the Business Services Capacity Building Initiative RFP, the attached application, and line item budget. Authorized Signature D to J/7-I S• /7h%(t jh�. col ty}Y Ii�-sWiyis4"'�i+ Print Name Ti e Approved by Date George Taratsas, Resource Administrator Workforce Administration & Resources (804) 819 -5387 cc: West Piedmont Workforce Investment Board Pittsylvania County/Director of Finance P53 YNnoity CoIlt ! November 15, 2013 Lisa Fultz, Executive Director West Piedmont Workforce Investment Board P.O. Box 4043 Martinsville, VA 24115 -4043 Dear Ms. Fultz: 1 am pleased to submit to you this formal notification that on the basis of the attached Business Services Capacity Building Initiative proposal submitted by the West Piedmont Workforce Investment Board, Pittsylvania County is awarded Workforce Investment Act (WIA) Rapid Response funds in the amount of $50,000. This is a reimbursable grant administered by the Virginia Community College System (VCCS). The grant period for this award is October 1, 2013 through September 30, 2014. The Catalog of Federal Domestic Assistance (CFDA) number is 17.278. Expenditures and requests for reimbursement must be reported on a monthly basis using the WIA forms supplied to your organization. All expenditures to be funded by this award must be incurred prior to the award's expiration date. Final reimbursement must be requested of the VCCS no later than 45 days following the expiration date of this award. Activities must be conducted in accordance with the approved proposal (attached), and associated line Item budget. Any deviation from the proposal and/or line item budget requires prior written approval from the VCCS. As stated In the RFP, the source of funding for this award is a federal grant and therefore activities funded must be compliant with the cost principles of the Office of Management and Budget (OMB) Circulars A -87, A -122, or A -21, as applicable to your organization. Jami Nosar ( INosarPvccs.edu) will be your contact regarding fiscal matters and questions related to federal and state regulations governing this award. The Workforce Development Services staff at VCCS look forward to working with your organization towards the successful execution of the attached proposal's work plan. Sincerely, '/1 0 4 � M. Craig Herndon, Vice Chancellor Workforce Development Services myfuturr.vccsxdu ) lot N. 14th StrcM 15th Floor } Richmond, VA 23219 ) t 804 -819 -4979 ) L 804819 -4773 P54 �WORRFORCEINVESTMENTBOARD July 31, 2013 Mr. George Taratsas Resource Administrator Workforce Development Services Virginia Community College System James Monroe Building, 17th Floor 101 N 14th Street Richmond, VA 23219 Dear Mr. Taratsas: 730 East Church Street, Suite 24 PO Box 4043 Martinsville, Virginia 24215 -4043 Phone (276) 6s6.6f90 Fax (276) 656.6092 info®wpwin.org www.wpvvin.org V,IG, x,a monitor of the i4kfw c,xr,. Please consider our attached grant on behalf of the West Piedmont Workforce investment Board requesting $50,000 of Workforce Investment Act Rapid Response funds through the Business Services Capacity Building Initiative. Our Business Services Team worked collaboratively to structure the grant application. We sincerely appreciate your invitation to include Area 17 in this exciting opportunity to enhance the Business Service component of our workforce system. We look forward to hearing back from you. Sincerely, , 4 C. L)4 Amanda Witt WPWIB Chair P55 Business Services Capacity Building Initiative APPLICATION Name of WIB: West Piedmont Workforce Investment Board WIB Director: Lisa Fultz Telephone Number: 276- 656 -6190 (office), 276 - 734 -9567 (cell) E -mail Address: Ifultz @wpwib.org Date: July 21, 2013 Grant Recipient: West Piedmont Workforce Investment Board Fiscal Agent: Pittsylvania County Amount Requested: $50,000 Proposed Performance Period (12 months maximum): September 2013- August 2014 LWIB Director Signature: Narrative description of current business services, to include any Business Service Team activity and participating partner organizations: The West Piedmont Workforce Investment Board currently contracts the business services function through Pittsylvania County Community Action (PCCA), Martinsville -Henry County Chamber of Commerce, Danville- Pittsylvania County Chamber of Commerce, and Patrick County Public Schools (PCPS) for the Area XVII region. The contracted providers have agreed to serve as the business services manager and job developer to take the lead to administer the following business service functions to employers: • Coordinating job fairs, targeted recruitment events, planned closings or layoff services, labor market information and pre- screening of job applicants who have been deemed WIA- eligible • Placing WIA- eligible pool of applicants into adult internships, work experiences and /or On -the Job - Training (OJT) as approved in advance by PCCA and PCPS as all placements are contingent on the availability of funds allocated to PCCA and PCPS as the WPWIB's One Stop Operator and contractor for adult and dislocated worker program services The business services managers are responsible for the following items: • Identify employers from the Martinsville -Henry County, Danville- Pittsylvania County and Patrick County areas, representing job openings and employers who are willing to consider WIA - eligible adult and dislocated workers. • Ensure employers receive a pool of WIA - eligible individuals who have the potential to fill their job openings. • Work with employers to identify a pool of candidates for skilled and professional job openings that are more difficult to fill. Business Services CBI June 2013 Page 3 of B P56 • Ensure employers receive information and support for assessment and training that they require. • Increase resources available to employers to maximize their access to workforce services. • Provide human resource services and data to employers to assist with their hiring and retention. • Provide data and feedback to workforce partners to assist in placement and training efforts. • Coordinate with providers' WIA director to meet with designated case managers at the Virginia Workforce Centers at least twice a week to coordinate efforts and update case managers and the appropriate Center officials on employer needs and /or requests. • Coordinates quarterly business service team meetings with all partners at the Centers and workforce and economic development stakeholders, such as regional economic development agencies, Longwood Small Business Development Center, The Launch Place, West Piedmont Business Development Center, West Piedmont Planning District Commission, Southern Virginia Alliance, Dan River Regional Collaborative and the WPWIB. In addition to the responsibilities above, job developers are responsible to do the following: • Maintain contact with WIA clients placed in Internships and /or On- the - Job - Training (OJT) opportunities and adheres to WPWIB policies in regard to these services. • Maintain contact with employers to stay informed of clients' progress at the worksite. • Provide case managers with all of the necessary documentation for clients' files in order for the contractor to stay in compliance with local, state and federal regulations and required VOS data entries, such as, but not limited to, timesheets of clients while in or Proposed Activities, to include specific objectives and measureable outcomes for each proposed activity: The WPWIB proposes to implement with the assistance of its partners, an enhanced business services program which includes the following components: Launch a speaker series that would especially appeal to small to medium sized businesses throughout the region through partnership with each locale's Chamber of Commerce. Due to funding issues, many small and medium sized businesses in our region do not have the capacity to seek these types of needed training independently. A total of 9 workshops would be provided throughout the region with 4 workshops each in the Martinsville -Henry County area and the Danville- Pittsylvania County area and 1 workshop in the Patrick County area. During each workshop, there would be a brief presentation regarding the services provided by the Business Services Team and how to maximize the capability of one feature on VOS or bring awareness to VOS as a tool for employers. Workshops would be videoed and available online with 24 -7 access to all employers in the region at no cost on the www.vaworkforcecenters.com website. Viewers would utilize a free account to login and view the video library. The login feature would assist our Business Services Team with tracking utilization. These workshops would build capacity and infrastructure for the Business Services Team and topics may include the following topics: Business Services CBI June 2013 Page 4 of 8 IW%*A o Basic Human Resources o How to analyze business indicators to determine the right time to add staff o How to lead effectively o Conflict resolution o Project management o Change management o Motivating the intergenerational workforce o Succession planning o Strategic planning The speaker series would be marketed by Workforce Center Partners, regional economic development partners and Chambers of Commerce in Martinsville -Henry County, Danville - Pittsylvania County and Patrick County in addition to the Business Services Team. The business management speaker series will provide multiple opportunities to enhance the relationships between the employer customer base and the partners of the Workforce Network, especially the region's Business Services Team as the essential contact for meeting business needs. During these workshops, other complementary programs can be introduced to employers. Examples include the non -WIA funded OJT program available through the Danville Regional Collaborative, the National Career Readiness Certification initiative, specialized grant programs and subsidies (Chamber's Partnership for Economic Growth grant, The Launch Place and Martinsville -Henry County Economic Development Corporation's marketing grants) and traditional economic development incentive programs. Measureable expected outcomes for the speaker series are as follows: o Provide training and outreach to 260 to 400 workshop participants. o Increase number of employers utilizing the Workforce Services Network by 25 employers. o Increase the number of small to medium sized businesses utilizing VOS by 25 employers. Enhance marketing efforts to include integrated social media, billboards, videos to be used to promote hard to fill or specialized skill jobs and success stories from both employer and job seeker perspectives. Marketing efforts will also be centered around marketing the workshops and the video access on the Workforce Network website. Website improvements will also include more interactive access for businesses so that they may post job openings more easily and can access the video library 24/7 to further develop business skills. Jobseekers, including the youth population in the region will have access to interactive tools which will assist them with exploring career, educational and technical training at any stage in life. Website visitors will be able to utilize tools which will enable them to realistically determine what education, training and salary expectations are tied to occupations of interest. The site will also connect its users with a "reality check" tool which enables website visitors to choose detailed lifestyle scenarios and a realistic calculation of the amount of salary required to support the chosen lifestyle. Measurable expected outcomes for the enhanced marketing efforts include the following: Business Services CBI June 2013 Page 5 of 8 P58 o Increase utilization of the www.vaworkforcecenters.com website by 500 unique visitors. o Increase inquiries from employers seeking customized services from Business Services Representatives by 100 employers. o Develop a regional social media presence to engage an audience of 200 employers or jobseekers. Business Services CBI June 2013 Page 6 of 8 P59 Proposed Budget: Please provide a narrative description of the budget for the proposed project. Also, complete the information outlined in the budget table below for each line item of expenditures (please list personnel salaries and benefits, if any, as separate line items). The projected budget for the WPWIB Business Services Grant for proposed activities is $50,000. All Workforce Network partners will be utilized to leverage resources in an effort to enhance Business Services delivery to employers and jobseekers. In -kind contributions from regional Chambers of Commerce and other partners are estimated to be $10,000 and include marketing, staff time and use of equipment such as copiers. For the speaker series, we anticipate that it will cost $29,505. It is estimated that each workshop will cost $2,359 to $4,350 depending on location. In the Danville - Pittsylvania County area, venue expenses can cost up to $1,000 for a workshop which requires full technology. Patrick County and Martinsville -Henry County have venues that are available at no cost through partnerships or at a significantly lower cost. Videography costs are estimated to be $500 per event, and workshops to be held outside of the Danville area include an additional estimate for the vendor to travel to the other regional locations. Chambers of Commerce from Martinsville -Henry County and Danville Pittsylvania County have committed in -kind marketing to assist with promotion of the speaker series across the region. Each Chamber of Commerce will collect and retain any nominal fees charged to workshop participants. Any scholarships or fee waivers will be provided by the respective Chambers. The anticipated marketing costs are estimated to be $20,495. Marketing estimates are based on regional pricing which may vary by location and media source. Regional social media outlets will be updated by WPWIB staff and Business Services team members. Each team member will have administrator access to be empowered to add events, success stories, promote a service, etc. in a timely manner. In the event that proposals for marketing exceed the projected budget, marketing activities will be again prioritized and implemented according to available funding. Budget by Fiscal Quarter Line Rem QTR 1 QTR 3 QTR 4 Total Workshop Expenses 61701 91402 6,701 291505 Website Upgrades 20500 - 9,000 Social Media Integration 45 P605001 45 45 180 Billboards 1,000 1,000 1,000 4,000 Radio Ads (Patrick County onty) - 300 - 300 Television Ads 1,254 10254 1,254 51015 Brochure Updates & Printing 11500 500 20000 Total 13,000 15,500 12,501 90000 s0000 Business Services CB1 June 2013 W1 Page 7 of 8 to Upgrades $ Detailed Budget Breakdown Media Integration $ 180,00 3rds $ Workshop Budget: Venue Px nse Food Service Video Expense Marketing Speaker Expense locale Workshop Total Danville- Pittsylvania County(4workst $ 4,000.00 $ 3,360.00 $ 2,000.00 $4,000.00 $ 4,000.00 $ 170360.00 Martinsville -Henry County(4worksho $ 115.00 $ 720.00 $ 600.00 $4,000.00 $ 4,000.00 $ 9,435.00 Patrick County (l workshop peryear) $ - $ 360.00 $ 600.00 $ 750.00 $ 1,000.00 $ 2,710.00 Workshop Total $ 4,115.00 $ 4,440.00 $ 3,200.00 $8,750.00 $ 9,000.00 $ 291505.00 to Upgrades $ 9,000.00 Media Integration $ 180,00 3rds $ 4,000.00 Ads (Patrick County only) $ 300,00 slon Ads $ 5,015.00 are Updates & Printing $ 2,000.00 dng Total $ 20,495,00 Business Services CBI June 2013 Page 8 of 8 P61 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Dangerous Dog Fee Appropriation- Requires a Roll Call Vote SUBJECT/PROPOSAL /REOUEST: Approval of appropriation of dangerous dog funds to pay the state the required fee for registering two dangerous dogs in Pittsylvania County STAFF CONTACT(S): Hawker, Van Der Hyde AGENDA DATE: 1 -21 -14 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 15 INFORMATION: INFORMATION: .t It is a requirement by the Department of Agriculture and Consumer Services with the Commonwealth of Virginia that all dangerous dogs be registered with the state. This is a requirement that all dangerous dog owners must comply with, however; the 2012 Session of the General Assembly enacted several changes to the Virginia dangerous dog statutes that requires dangerous dog owners to work directly with local animal control agencies (see attached letter). DISCUSSION: Since January 2013, Pittsylvania County has collected funds from dangerous dog owners to streamline the process of their dog's registration with the state. These funds are currently being held in the Veterinary Expense Fund in a separate line item called dangerous dog fees. To date, these fees have not been appropriated because we have never received a billing from the Commonwealth for the registration of these animals. A total of $50 needs to be appropriated to the Misc- Dangerous Dog Fee line item 245- 4- 035200- 5899 so that this invoice may be paid. RECOMMENDATION: Staff recommends that the Board of Supervisors approve an appropriation of $50.00 from the Dangerous Dog Fee revenue line item (245 -3- 000000 - 130102) to the Misc - Dangerous Dog Fee expenditure line item (245 -4- 035200- 5899). THIS ITEM REQUIRES A ROLL CALL VOTE. U (1) COMMONWEALTH of VIRGINIA na.n Department of Agriculture and Consumer Services ne�. �. Lo °` Ltfvfslon of Animal do Food Industry Services r.OMAi�YIW/f'( P.O. Box 1163, Richmond, Virginia 23218 PIWnv: M69_>.p501 OF= 904*71.2JS0 • Heenog 1111PAIML SUW828 -1120 W W W.Vdyy.vicginw.gov December 10, 2012 DANGEROUS DOG REGISTRY RENEWAL REMINDER Dear Owner: The 2012 Session of the General Assembly enacted several changes to the Virginia dangerous dog . statutes in order to streamline and simplify the registration process. From this year forward, you will only need to work with your local animal control agency in order to ensure that your dog's registration remains current. The current registration of your dog in the Virginia Dangerous Dog Registry will expire on January 31, 2013, The Dangerous Dog Law requires that the owner of each dangerous dog renew the dog's registration by January 31 of each year they own the dog. A copy of the Dangerous Dog Renewal Form is enclosed. Please submit the completed renewal form to your local animal control agency. They will contact you if more information or an inspection is needed. You no longer need to submit a $35.00 renewal fee to the state. The entire $85.00 renewal fee (the $35.00 formerly paid directly to the state and the $50.00 local fee) should now be paid directly to your local government by January 31. Again, you do not iced to submit any information or payment directly to the state this year —your local animal control agency will ensure that your information is current in the state registry. If you have any questions, please feel free to contact the Dangerous Dog Coordinator at 804- 786-2678. Sincerely, / _� N G�. 4_ Daniel Kovich, DVM, MPH, Program Manager Office of Animal Care and Health Policy Enclosures cc: Local Government Dangerous Dog Registry Contact -Equal Opportunity Employer. P63 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 1 -21 -14 16 Attorney General's One Time Asset Forfeiture Transfer Appropriation - Federal Restricted Seizure ACTION: INFORMATION: Fund - Requires a Roll Call Vote SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: ACTION: INFORMATION: Appropriation of funds received from the Attorney Yes General's Office to be used for law enforcement vehicles ATTACHMENTS: Yes STAFF CONTACT(S): REVIEWED BY: Hawker, VanDerH de BACKGROUND: The Sheriffs Office recently received a check from the Office of the Attorney General of Virginia in the amount of $197,590. These funds were sent to the Sheriff as a one time transfer from a settlement received by the State. These funds are to be used for law enforcement purposes only. The Sheriff intends to deposit these funds in the Federal Restricted Seizure Fund and purchase vehicles for his deputies. Therefore, a total of $197,590 needs to be appropriated to the Federal Restricted Seizure Fund so that these funds can be spent. RECOMMENDATION: Staff recommends that the Board appropriate and amend the Federal Restricted Seizure Fund- Sheriff in the amount of $197,590 (242 -4- 031710 - 8105). THIS ITEM REQUIRES A ROLL CALL VOTE. P64 MEMORANDUM OF UNDERSTANDING COMMONWEALTH OF VIRGINIA, OFFICE OF THE ATTORNEY GENERAL AND PITTSYLVANIA COUNTY SHERIFF'S OFFICE THIS MEMORANDUM OF UNDERSTANDING ( "MOU ") is made this 25th day of November, 2013, by and between the COMMONWEALTH OF VIRGINIA, OFFICE OF THE ATTORNEY GENERAL ( "Commonwealth" or "OAG ") and the PITTSYLVANIA COUNTY SHERIFF'S OFFICE ( "OFFICE"), 1. PURPOSE: This Memorandum sets out the terms of an understanding between the OAG and the Office for the use of federal asset forfeiture funds to help provide supplemental financial support for the Office's immediate law enforcement needs as outlined in the proposal submitted to the OAG. The OAG will provide $197,590.00 in federal asset forfeiture monies to the Office addressing the Office's law enforcement need. 2. TIME FRAME: These funds shall be spent in no more than 24 months from receipt of transfer. 3. BACKGROUND: On May 7, 2012, Abbott Laboratories ("Abbott ") entered into a plea agreement with the United States, pleading guilty to one count of violating Title 21, United States Code, Sections 331(a), 333(a)(1), 352(a), and 352(f)(1), related to the introduction and delivery into interstate commerce the misbranded drugs Depakote, Depakote in and introduction and Sprinkle. United States v. Abbott Laboratories, Case No. 1:12 -CR -00026 (W.D. Va.) (Judgment entered October 2, 2012). 4. PARTIES: The OAG's Medicaid Fraud Control Unit was the lead investigative agency in the Abbott case. As a result of the plea agreement, the OAG was awarded an equitable share of asset forfeiture funds. The Office submitted a proposal to the OAG for a law enforcement purpose on July 30, 2013. 5. TERMS AND CONDITIONS: a. The OAG will directly transfer $197,590.00 to the Office. b. The Office will use the funding to purchase five vehicles with onboard camera and computers for the School Resource Officer Program. The mere presence of the law enforcement vehicle on school grounds will be a deterrent, plus they will be used for transporting potential violators to headquarters, storage of full complement of essential law enforcement equipment, and communications with the dispatcher. C. The Office will abide by the signed Terms and Conditions submitted to the OAG on 07/30/2013. d. The Office agrees to at all times be in compliance with the Agreement, Certification and Audit provisions of the United States Department of Treasury's W COMMONWEALTH of V7RGINLA Office of the Attorney General Kenneth I Cuccinelli, 11 900 East Main Street Atturney General Richmond, Virginia 23219 804 - 786.2071 FAX 804 -786 -1991 Virginia Relay Services November 26, 2013 800- 828 -1120 7 -1 -1 Pittsylvania County Sheriffs Office Attn: Michael Taylor, Sheriff 21 N. Main Street Post Office Box 407 Chatham, Virginia 24531 Re: One -Time Asset Foifieiture Transfer Dear Sheriff Taylor: On behalf of Attorney General Ken Cuccinelli, I am pleased to announce that your department has been approved for an asset forfeiture transfer based upon your submitted proposal in the amount of $197,590.00. We will be in touch after the Thanksgiving holiday with more details regarding how the transfer will be accomplished. We will prepare a Memorandum of Understanding (MOU) between your department and the Commonwealth of Virginia, Office of the Attorney General. The MOU will explain the exact amount and nature of the award approved by the U.S. Department of Treasury. Please note the award amount may differ from your department's original request, Congratulations on the approval of your request. Sincerely, ohn F. Childrey Deputy Attorney General Public Safety and Enforcement Division Office of the Attorney General of Virginia P65 vutae to t quitabie Sharing for Foreign Countries and Federal, State, and Local Law Enforcement Agencies (Guide /Greenbook). e. All cash transfers must be used in accordance with the nermissihle use provisions .rc GY'Cennook and as outlined in the proposal The transfer will be reported on the Equitable Sharing Agreement and Certification form filed by both the OAG and recipient agencies. f. The Office shall submit a progress report if requested by the GAG. 6. SUPPLANTING: The Office agrees that funds made available under this transfer will not be used to supplant state or local funds, but will be used to increase the amounts of such funds that would be, in the absence of these funds, made available for law enforcement activities related to CIT. Federal asset forfeiture funds must be used to supplement existing funds for program activities and must not replace funds that have been appropriated for the same purpose. 7. RECORDKEEPING AND AUDITS: The Office will maintain complete records concerning all requests for disbursements from the federal asset forfeiture fund, and all payments made from the fund, and report on the covered activities on an annual basis. The Office shall retain all books, records, and other documents relative to expenditures permitted by this MOU in accordance with record retention policy and /or Federal and State Auditing Guidelines. The GAG, its authorized agents, and /or state auditors shall have full access to and the right to examine any of said materials during said period. The Office will cooperate in any audit of the fund by the Virginia Auditor of Public Accounts or the United States Department of Treasury. 8. PREVAILING LAW: This MOU shall be construed, interpreted and enforced according to the laws of the Commonwealth of Virginia. 9. MODIFICATIONS: Any amendments to or modifications of this MOU must be in writing and signed by the parties. Witness the following signatures: COMMONWEALTH OF VIRGINIA, OFFICE OF TH TO EY GENERAL Name: Title: �i Attorney General PITTSYLVANIA Title: SHERIFF'S OFFICE P67 Date 11�i (b Date APPOINTMENTS PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Appointment — Tri -County Lake Administrative Commission (TLAC) SUBJECT/PROPOSAL/REOUEST Appointment STAFF CONTACT(S): Mr. Hawker BACKGROUND: DISCUSSION: AGENDA DATE: 01 -21 -2014 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 17 INFORMATION: INFORMATION: The Tri-County Lake Administrative Commission has asked that the Pittsylvania County Board of Supervisors to consider the re- appointment of Mr. John Lindsey to their commission as the Citizen Representative to serve a one -year term, beginning January 1, 2014 through December 31, 2014. RECOMMENDATION: The staff submits this to the Board for their review and consideration. P69 REPORTS FROM 13 1 plat"AU6! P70 REPORTS FROM LEGAL COUNSEL P71 REPORTS FROM INTERIM COUNTY ADMINISTRATOR P72 CLOSED SESSION P73 ADJOURNMENT P74