09-09-2013 Special Called MeetingSeptember 9, 2013
Special Call Meeting
Pittsylvania County Board of Supervisors
Monday, September 9, 2013
Special Call Meeting
VIRGINIA: The Special Call Meeting of the Pittsylvania County Board of Supervisors
was held on Monday, September 9, 2013 in the Main Conference Room of the Captain Martin
Building located at 1 Center Street in Chatham, Virginia. Marshall A. Ecker, Chairman, called
the meeting to order at 6:00 p.m. The following members were present:
Marshall Ecker Staunton River District
Brenda H. Bowman Chatham-Blairs District
James Snead Dan River District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Tim Barber Tunstall District
Coy E. Harville Westover District
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr.
Otis S. Hawker, Assistant County Administrator, and Ms. Rebecca D. Flippen, Deputy Clerk,
were also present.
Mr. Ecker led the Pledge of Allegiance.
Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the agenda,
which was unanimously approved by the Board.
Motion was made by Ms. Bowman, seconded by Mr. Harville, to enter into Closed
Session for the following purpose:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance, demotion,
salaries, disciplining, or resignation of specific public officers, appointees, or
employees of any public body; and evaluation of performance of departments
where such evaluation will necessarily involve discussion of the performance of
specific individuals.
Authority: §2.2-3711(A)(1) of the Code of Virginia, 1950, as amended
Subject: County Administrator
Purpose: Discussion of Performance
Ms. Bowman’s motion was unanimously approved by the Board.
The Board entered into Closed Session at 6:02pm.
Motion was made by Mr. Harville, seconded by Mr. Snead, to return to Open Session.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of
Supervisors on Monday, September 9, 2013 the Board hereby certifies by a recorded vote that to
the best of each board member’s knowledge only public business matters lawfully exempted
September 9, 2013
Special Call Meeting
from the open meeting requirements of the Virginia Freedom of Information Act and identified
in the motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
Vote
Jerry A. Hagerman Yes
Brenda Bowman Yes
Marshall Ecker Yes
Coy E. Harville Yes
James H. Snead Yes
Jessie L. Barksdale Yes
Tim R. Barber Yes
The Board returned to Open Session at 6:20pm.
Motion was made by Ms. Bowman, seconded by Mr. Barksdale to:
(a) accept Mr. Sleeper’s Letter of Retirement, effective immediately
(b) waive the 60-day notice requirement in his contract
(c) pay all due accrued vacation time
(d) and appointment Mr. Otis S. Hawker as Interim County Administrator, authorizing
him to sign all necessary documents in that capacity, until a new County
Administrator is hired.
Ms. Bowman’s motion was unanimously approved by the Board.
Adjournment
Motion was made by Mr. Barber, seconded by Mr. Harville, to adjourn the meeting,
which was unanimously approved by the Board.
The meeting adjourned at 6:25pm.
_______________________________________
James H. Snead, Chairman
Pittsylvania County Board of Supervisors
_______________________________________
Otis S. Hawker, Interim Clerk
Pittsylvania County Board of Supervisors