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10-02-2013 Special Called MeetingOctober 2, 2013 Special Call Meeting Pittsylvania County Board of Supervisors Monday, October 2, 2013 Special Call Meeting For Reorganization VIRGINIA: The Special Call Meeting of the Pittsylvania County Board of Supervisors was held on Monday, October 2, 2013 in the Main Conference Room of the Captain Martin Building located at 1 Center Street in Chatham, Virginia. Otis S. Hawker, Interim County Administrator, called the meeting to order at 9:02 a.m. The following members were present: Brenda H. Bowman Chatham-Blairs District James Snead Dan River District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Tim Barber Tunstall District Coy E. Harville Westover District Mr. J. Vaden Hunt, County Attorney and Ms. Rebecca D. Flippen, Deputy Clerk, were also present. Mr. Hawker led the Pledge of Allegiance. Ms. Bowman made the following statement to be included in the minutes: Ms. Bowman then left the meeting. Mr. Barksdale made the following statement to be entered into the minutes. “I have been impacted greatly by the passing of a good friend and fellow supervisor…Marshall Ecker. I am still mourning the loss of a wonderful human being who served the citizens of Pittsylvania County with honor, integrity, and respect. Marshall Ecker worked diligently to enhance the quality of life for all. I mourn for his wife and family who are still trying to comprehend life without him. I went to the County Administrator’s Office shortly after being notified of Mr. Ecker’s passing. There I met with Mr. Otis Hawker, Mr. Jerry Hagerman, and Ms. Brenda Bowman. Mr. Hawker made it clear that due to this unfortunate tragedy, and in accordance with the By-laws, Ms. Bowman was now the Chairman of the Board of Supervisors. October 2, 2013 Special Call Meeting Personally, this “Special Called Meeting” by certain members of the Board seems untimely, unnatural, and sanctimonious; because it is conducted in the wake of Mr. Ekcer’s passing. Most of all, I question the motives when the current By-laws clearly state, “In the absence or incapacity of the Chairman, the Vice-Chairman shall assume all the duties and functions of the Chairman.” The fact is, there are only three months left in this year, and the Board would elect a new Chairman and Vice -Chairman at the first meeting in 2014. It appears to me that certain members of the Board went out of their way to find a justification for this meeting. I am not convinced that the scheduled reorganization meeting is legal, based on the information I received from the County Attorney. In my opinion, it raises some serious concerns about unethical conduct. For this reason, I choose not to be present.” Mr. Barksdale then left the meeting 9:10 a.m. Mr. Hawker then explained the duties of the Chairman. Motion then came from Mr. Hagerman, seconded by Mr. Barber, to nominate James Snead as Chairman for the Board of Supervisors. The following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Hagerman-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Ms. Bowman-Absent; and Mr. Barksdale-Absent. Mr. Hagerman’s motion was approved by a 4-2 majority vote of the Board, with Ms. Bowman and Mr. Barksdale being absent. Mr. Snead then took seat as Chair and opened the floor for nominations for Vice -Chairman. Motion was made by Mr. Harville, seconded by Mr. Hagerman, to nominate Tim Barber as Vice- Chairman and the following Roll Call Vote was recorded: Mr. Hagerman-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barber-Yes; Ms. Bowman-Absent; and Mr. Barksdale-Absent. Mr. Harville’s motion was approved by a 4-2 majority vote of the Board, with Ms. Bowman and Mr. Barksdale being absent. Mr. Snead submitted the following written listed for committee appointments: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS STANDING AND SPECIAL COMMITTEES 2013 FINANCE/INSURANCE COMMITTEE Coy E. Harville, Chairperson Jerry A. Hagerman Jessie L. Barksdale Brenda H. Bowman COMPUTER/RADIO/TELECOMMUNICATIONS Jessie L. Barksdale, Chairperson Tim R. Barber Coy E. Harville PERSONNEL COMMITTEE Coy E. Harville, Chairperson Tim R. Barber Jessie L. Barksdale BOS/SCHOOL JOINT LIAISON COMMITTEE Jerry A. Hagerman, Chairperson Brenda H. Bowman Jessie L. Barksdale PROPERTY/BUILDING COMMITTEE Jessie L. Barksdale Chairperson Coy E. Harville Brenda H. Bowman FIRE & RESCUE POLICIES & PROCEDURES COMMITTEE Tim R. Barber, Chairperson Jerry A. Hagerman Coy E. Harville SOLID WASTE COMMITTEE Brenda H. Bowman, Chairperson Jessie L. Barksdale Jerry A. Hagerman ECONOMIC DEVELOPMENT COMMITTEE Tim R. Barber, Chairperson Coy E. Harville Jerry A. Hagerman LEGISLATIVE COMMITTEE Jerry A. Hagerman, Chairperson Jessie L. Barksdale Tim R. Barber ANIMAL WELFARE FACILITY COMMITTEE Brenda H. Bowman, Chairperson Jessie L. Barksdale Jerry A. Hagerman AGRICULTURAL DEVELOPMENT BOARD Jessie L. Barksdale BEAUTIFICATION COMMITTEE Brenda H. Bowman Dan River Business Development Center: Brenda H. Bowman Danville-Pittsylvania Regional Facility Authority: Coy E. Harville (4 yr. term), James H. Snead (2 yr. term) Alternate: Jessie L. Barksdale (2 yr. term) Fire/Rescue Emergency Medical Services Advisory Committee (EMAC): Tim R. Barber October 2, 2013 Special Call Meeting Local Elected Officials (LEO): James H. Snead Metropolitan Planning Organization: Coy E. Harville, James H. Snead, Tim Barber Alternate: Otis S. Hawker Pittsylvania County Community Action Agency: Jessie L. Barksdale Pittsylvania County Planning Commission: Jerry A. Hagerman Roanoke River Basin Association: Jessie L. Barksdale Sara Title III (LEPC): Brenda H. Bowman, Tim R. Barber Social Services Board: Jessie L. Barksdale Tri-County AEP Relicensing Committee: Jerry A. Hagerman, James H. Snead Tri-County Lake Advisory Committee: Jerry A. Hagerman Virginia Association of Counties Committee: James H. Snead West Piedmont Planning District Commission: James H. Snead, Jessie L. Barksdale Adjournment Motion was made by Mr. Barber, seconded by Mr. Harville, to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 9:15a.m. _______________________________________ James H. Snead, Chairman Pittsylvania County Board of Supervisors _______________________________________ Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors