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11-04-2013 BOS PKT
BOARD PACKET BOARD OF SUPERVISORS REGULAR MEETING NOVEMBER 4, 2013 1767 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REGULAR MEETING MONDAY, NOVEMBER 4, 2013 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION AGENDA Call to Order — 7:00 p.m. 2. Roll Call Barber0 BarksdaleO BlackstockO Bowman0 Hagerman0 Harvllle0 SneadO Pledge of Allegiance 4. Items to be Added to the Agenda Motion by Barber0 Barksdale0 Blackstock0 Bowman L7 Hagerman0 HarvilleO SneadO Seconded by Barber0 Barksdale0 Blackstock0 Bowman0 HagermanO Harvllle0 SneadO (a) Replacement of Condensation Pump 68 Annex — Pages 7 -12 APPROVAL OF AGENDA Motion by Barber0 Barksdale0 Blackstock0 BowmanO Hagerman0 HarvilleO SneadO Seconded by Barber0 BarksdaleO Blackstock0 BowmanO Hagerman0 Harville0 SneadO HEARING OF CITIZENS CONSENT AGENDA Motion by Barber0 Barksdale0 Blackstock0 BowmanO HagermanO Harville17 SneadO Seconded by Barber0 Barksdale0 Blackstock0 Bowman0 Hagerman0 Harville0 SneadO 5. (a) Minutes: October 2, 2013 — Special Call Meeting — Pages 15 -17 October 7, 2013 — Regular Meeting — Pages 18 -25 October 22, 2013 — Adjourned Meeting — Pages 26 -43 October 24, 2013 — Adjourned Meeting — Pages 44 -45 Motion by Barber0 Barksdale0 Blackstock0 BowmanO Hagerman0 HarvilleO SneadO Seconded by Barber0 Barksdale0 Blackstock0 Bowman0 Hagerman0 Harville0 SneadO (b) Bill List— October 2013 (Online) Motion by BarberO Barksdale0 Blackstock0 Bowman0 Hagerman0 HarvilleO SneadO Seconded by Barber0 Barksdale0 BlackstockO Bowman0 Hagerman0 Harville0 SneadO (c) Virginia Department of Transportation (VDOT) — Secondary System Addition Resolutions — Pages 46 -53 (1) Subdivision — Tree Lake (Tree Lake Drive /SR1694) & Sugar Lake Drive /SR1695 -See Attached Designation of Roads) (2) Subdivision — Sugartree Manor (Sugartree Manor Drive /SR1696; Sugartree Court/SR1698; Tree Court/SR1699; Manor Lane /SR1697 — See Attached Designation of Road) PRESENTATIONS 6. Danville - Pittsylvania Community Services Annual Report FY2013 — Pages 55 -67 NEW BUSINESS Motion by Barber0 Barksdaletl Blackstock0 Bowman L7 Hagerman0 HarvilleO SneadO Seconded by Barber0 Barksdale0 BlackstockO Bowman0 Hagerman0 Harville0 SneadO Recommendations from Solid Waste Committee - Pages 69 -70 (a) Proposed Changes to Pittsylvania County Solid Waste Code, Chapters 17 & 29 Motion by Barber0 BarksdaleO Blackstock0 BowmanO HagermanO HarvilleO Snead/7 Seconded by Barber0 Barksdale0 Blackstock0 BowmanO HagermanO Harville0 SneadO (b) Request for Public Hearing Motion by Barber17 BarksdaleO BlackstockO BowmanO HagermanO HarviUeO SneadO Seconded by BarberO BarksdaleO BlackstockO Bowman0 HagermanO HarvilleO SneadO 8. Virginia Department of Transportation (VDOT) Revenue Sharing Application and Resolution — Town of Chatham — Pages 71 -77 Motion by Barber17 BarksdaleO BlackstockO Bowman0 HagermanO Harvllle0 SneadO Seconded by Barber0 Barksdale0 BlackstockO BowmanO HagermanO Harville0 SneadO 9• Hntefprise Zone Amendfnen4 Reselution Gity of Danville — Postponed Motion by BarberO Barksdale0 BlackstockO Bowman0 HagermanO Harville0 SneadO Seconded by Barber0 Barksdale0 BlackstockO BowmanO HagermanO HarvilleO SneadO 10. Expenditure Refunds — Requires a Motion and a 10 -Day Layover — Pages 78 -80 Motion by Barber0 BarksdaleO BlackstockO Bowman0 HagermanO Harville0 SneadO Seconded by Barber0 BarksdaleO Blackstock0 Bowman0 HagermanO Harville0 SneadO 11. Trunk or Treat Donation Appropriation — Requires a Roll Call Vote —Page 81 Roll Call Vote (Roll Coll Vote Yor Tq Y N A Barber ❑ ❑ ❑ Barksdale ❑ ❑ ❑ Bowman ❑ ❑ ❑ Hagerman ❑ ❑ ❑ Harville ❑ ❑ ❑ Snead ❑ ❑ ❑ (Roll Coll Vote Yor Tq Motion by Barber0 BarksdaleO Blackstock0 Bowman0 HagermanI7 Harville0 SneadO Seconded by Barber0 Barksdale0 Blackstock0 BowmanO HagermanO HarvilleO SneadO 12. Award of Bid — Pittsylvania County Landfill Track Hoe — Pages 82 -84 Motion by BarberO BarksdaleO BlackslockO BowmanO Hagerman0 Harville0 SneadO Seconded by BarberO Barksdale0 BlackslockO Bowman17 Hagerman0 HarvilleO SneadO 13. Additional Holiday Time — Pages 85 -86 BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL REPORTS FROM COUNTY ADMINISTRATOR (1) Summary report — Chief Animal Control Officer's attendance to the 350' Virginia Animal Control Association Conference Pages 90 -91 (2) October 2013 Animal Control Activity Report Page 92 (3) October 2013 Conservators of the Peace Solid Waste Monitoring Report Page 93 (4) October 2013 Completed Work Orders — Buildings /Grounds Department Pages 94 -95 (5) October 2013 Pittsylvania County Code Compliance Monthly Report & Fees Page96 (6) Summary Letter on County Employees Flu Shot Clinic from Pittsylvania County Health Department Page 97 (7) Notice on 2013 Employee Christmas Party Page 98 Adiournment Motion by Barber0 Barksdale0 Blackstock0 Bowman0 HagermanO HarvilleO SneadO Seconded by Barber0 Barksdale0 Blackstock0 BowmanO HagermanO Harville0 SneadO Time Adjourned: TO BE ADDED PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Replacement of Condensation Pump — 68 Annex SUBJECT/PROPOSAL/REQUEST: Replacement of Condensation Pump — 68 Annex STAFF CONTACT(S): Mr. Hawker AGENDA DATE: 11 -04 -2013 ACTION: Yes CONSENT AGENDA: #4(a) INFORMATION: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The 69 Annex has 21 large 60 horsepower boilers. The condensation returns to a sump pump located beneath the annex. One of the original equipment pumps has corroded beyond repair and must be replaced. It is necessary to immediately replace this corroded pump because in the event that the other condensation pump stops working, the facility will be without heat. Staff has obtained 2 quotes for a replacement pump. The lowest bid was from 045 Hajoca Danville in the amount of $9,589.69. (Bids attached). Staff has identified existing funds for this pump replacement within the 310 account. RECOMMENDATION: Staff recommends the Board of Supervisors award the purchase bid for the replacement condensation pump to 045 Hajoca Danville in the amount of $9,589.69 and authorize the Interim County Administrator to sign all necessary documentation. P7 045 ,dAJOCA DANVILLE 213 COMMERCE STREET DANVILLE VA 24541 -3539 434 -793 -8111 Fax 434 -797 -2301 Quotation 10/09/13 IS013816934 ......................... QUOTED 045 HAJOCA MANVILLE 313 COMMERCE STREET DANVZLLE vs 24541 -3539 1 of 1 434 - 793-8111 Pax 434 -797-2301 Printed : 11:31:10 09 OCT 2013 QUOTE TO: SHIP TO: PITTSYLVANIA CO BO OF SUPERVISORS PITTSYLVANIA CO BO OF SUPERVIS 21 N MAIN ST 21 N MAIN ST P O BOX 426 P O BOX 426 CHATHAM, VA 24531 -3113 CHATHAM, VA 24531 -3113 434 - 432 -7744 DARRELL DALTON 1820 DUPLEX PUMP I IGuV Alderson Alderson IOT OUR TRUCK 12% 10TH PROX NET 25TH111/23/13 455 NONSTOCK ITEM 9589.690/ea VERTIFLO 820 11 /2X1X8 PUMP WITH A 1 HP 115/1/60 MOTOR AND 42" DIAMETER COVER PLATE TAXES NOT INCLUDEsD Prices subject to change without notice. Orders for special material accepted with the distinct understanding that they are not subject to cancellation. Not responsible for delays by reason of strikes, accidents or causes beyond our control. We do not assume responsibility for guantities or descriptions. Prices contained in this quotation are subject to price in effect at time of shipment. Prices are also subject to typographical and clerical errors. Items quoted and guantities listed are Our interpretation of material needed and should be checked against the plans and specifications. After expiration of this quotation, we reserve the right to review our prices before acceptance of any orders. We thank you for this opportunity of quoting. P8 No o SERIES 800 Heavy Duty Sump Pumps Quality Design Features Assure Long, Trouble -Free Service CONSTRUCTION: Standard • Bronze bottom line shaft bearings • Bronze intermediate bearings (pump built for pit depths over 6'41) • Semi -open impeller with balancing ring and wiping vanes • High thrust, angular contact ball bearing • Grease lubricated pump and line shaft bearings • 416 stainless steel shaft • Round, square or oval cover plates • External Impeller adjustment • Pump setting Increments of 1' -0" for pit depths up to 26'•0" • Flanged discharge on all casings • Standard C face motors WIDE RANGE OF APPLICATIONS: • Industrial Process • Pollution Control • Sump Drainage • Flood Control • Hazardous, Toxic & Inflammable Liquids • Clear Liquids • Condensate • Corrosive Liquids • Acids CAPABILITIES: • Capacities to 3000 GPM • Heads to 230 Feet TDH • Temperature to 350° F • Pit Depths to 26 Feet Construction: Cast Iron, 316 Stainless Steel Fitted, All 316 Stainless Steel, Options Stainless steel filled, All stainless steel, Alloy 20, Hastelloy construction Various line shaft bearing designs 316 stainless steel shafting Cover plate with manhole, vent or special openings • Vapor -proof construction • Various float switch enclosures • Various liquid level controls • High water alarm • Alarm bells and horns • 316 stainless steel float rod • 316 stainless steel float • Below plate discharge "T" • Special pump lengths Alloy 20, Hastelloy, CD4MCa Series 800 Sump Pumps - 7 P9 o PUMP COMPANY Dimensions 800•S Duplex Sump Pump PUMP DATA MOTOR DATA FRAME P Q 66C 10M. 12 143 TC 10 12 145 TC 10'he 12 182 -184 TO 13% SIZE AODEL A B C D F O H J K L IM IN 32 %.7 820S Zh 3 48 5/ 61 4 5'h 13 14' lib 11 2 4410% 1'hxl.8 8209 I% 48 64 51 4 5% � H94% 9 8Yi 1015 1% 10 1%x194.8 820 -5 2 48 54 51 4 5"% 12 315 1 BY. 70% 115 1 0 2x1 %0 8205 2 48 y W 54 51 4 bib 12 3Yi 1 89i 10% 328 6203 2 21 48 54 51 d 5K 2 %9Ya 314 11 %8 k %IO% 4K48 820 -5 3 q 48 54 61 4 8 695 615115 39b 3 %9Yi 8Yi IOk VA 50.8 820 -8 b 54 W Z 00 57 4 7 1% 16 8% 11 241 %x10 8205 ' 2 46 54 61 4 6'h 2% 6 H k 89i 10'h Z 8 1115 32 +10 8208 2 48 5d 61 4 06 13 h 5 �BY. I 01 4040 820.8 3 64 80 67 4 6% 77 2Yi 4,h O is 1' 11 19/ 5,4x10 824 -S 5 64 V 60 b7 4 Tai /% 17 13 11 6.5.10 5 20' 17' &5.10, 824 -3 6 60 88 &1 4 8 21' 1% 18 1312% 6.6,10 6 22' 18' 8.6.10, 824 -8 g 80 68 63 4 915 25 11 2' 12% t 1'h 12' 11% 2x1 %x12 824.6 2 48 54 61 4 746 137 2% 8% 0% 12 2 1" 14% 32+12 824 -5 3 64 60 57 4 8 179 2% 12 11 16 9 18 ISY, 40 +12 g2d -S q b4 60 67 4 8 19 2'h 16% 12 11 MOTOR DATA FRAME P Q 66C 10M. 12 143 TC 10 12 145 TC 10'he 12 182 -184 TO 13% 12 213 TC 1515 12 216 TC 17 12 264 TC 20% 12 FRAME P Q 258 TC 2V% 12 284 TC 2298 13 288 Tc 23'% 13 324 TC 24;'4 13% 326 TC 269e 13`h 364 TC 26% 1631 385 TC 27% 18Y4 HT IAPPRO %1 % PLATE J THICKNESS G- COLUMN SIZE LUBRICATION PIPE B•MIN. SVMP PAGE 800 -S -2 Date: March 1, 1982 ALTERNATOR FLOAT SWITCH (OPTIONAL) A (PIPE SIZE) DISCHARGE YYLL ua -.• un unto L0.ppKL fq(11 ON P BOLT CIRCLE S SUMP "K" dimension shown is for a pump built for a 2' through 8' pit depth. For each additional column section, subtract 3/8" from "K." Not for construction unless codified, some dimensions may vary , W. Pump Construction: CUSTOMER CUSTOMER NO. PROJECT SERIAL NO. ENGINEER LOCATION PUMP Model DATA MOTOR Mfgr DATA Shop Order_ Size Curve No. GPM Head SP. GR. @Temp. Pump Length Plate HP RPM Volt- Phase -Cycle Frame ENC. Furnished by Mounted by Certified by Date Series 800 Sump Pumps - 33 P10 C APPLIED Industrial Technologies' Quotation Service Center Address: Quote Create Date Sales Rep: JAMIESON BYRD Page: APPLIED INDUSTRIAL TECHNOLOGIES (MM- DD- YYYY): Phone: 434 - 799 -9610 1/1 514 MOUNT CROSS RD 10 -25 -2013 Email: DANVILLE, VA 2454DA057 TBYRD APPLIED.COM TEL:434- 799 -9610 FAX:434- 791 -3136 Account Manager: JAMIESON BYRD Quotation Number: pQ #: 500348640 Req #: Inquiry M Sold- TOAddress: Account: 1505171 Ship -To Address: Account: 1505171 COUNTY OF PITTSYLVANIA (VA) COUNTY OF PITTSYLVANIA (VA) 1 CENTER ST 1 CENTER ST CHATHAM VA 24531 CHATHAM VA 24531 Payment Terms: NET 30 DAYS Customer Contact: DARRELL DALTON Customer Contact Phone: (434) 432 -7725 Transport Mode and Means: CUSTOMER PICKUP, PARCEL Terms: FOB ORIGIN, FRGHT PREPAY 8 ADD Item # Quantity UOM Manufacturer Part # Customer Part # Est Delivery Unit Price Extended Price Date (USD) (USD) 000010 1.000 EA MISC SPECIALTY COMPLETE PUMP 12/20/2013 9,799.990 9,799.99 PRODU- VERTIFLO SYSTEM MODEL 814 VERT. PUMP SYSTEM SUBTOTAL WITHOUT TAX 9,799.99 TOTAL IN WORDS: NINE THOUSAND SEVEN HUNDRED NINETY -NINE DOLLARS AND TOTAL(USD 9,799.99 NINETY -NINE CENTS Special Information: Order Notes: QUOTED PRICES WILL BE HELD FIRM FOR 30 DAYS FROM DATE THIS QUOTATION CONTAINS CONFIDENTIAL INFORMATION, MAY OF THIS QUOTATION. ORDERS SHIPPED AFTER 30 DAYS FROM NOT BE DISCLOSED TO THIRD PARTIES AND IS SUBJECT TO OUR THE DATE OF QUOTATION MAY BE SUBJECT TO STANDARD TERMS AND CONDITIONS OF SALE, SHOWN ON THE MANUFACTURER INCREASES. RETURNED PRODUCT IS REVERSE SIDE OF THIS DOCUMENT AND AVAILABLE AT SUBJECT TO A RESTOCKING CHARGE. WWW APPI LED COM. BUYER'S ACCEPTANCE OF SHIPMENT OR PERFORMANCE AND /OR PAYMENT CONSTITUTES ACCEPTANCE OF APPLIED'S TERMS AND CONDITIONS. THIS QUOTE MAY CONTAIN ITEMS THAT ARE SPECIAL ORDER, UNIQUE, OR CUT TO SIZE. THESE ITEMS ARE NON - RETURNABLE AND NON - CANCELABLE. YOUR ORDER IS SPECIFICALLY CONDITIONED ON ACCEPTING THESE TERMS. Pll PRIC.F•Press in effect at time of shipment of Materials or performance of services shall prevail. All pores quoted ASSIGNMENT OR DELEGATION- Buyer shall not assign or delegate any or all of its by APPLIED are subject W correction or change without n ai e.Prices do not induce freght, shipping, handling fees duties ordghts hemanderwiMaul APPLIED's poor written consent. anMOr duties, any present or future sales,uw excise, value -added or similar taxes. Where applidiae, such taxes WAIVER P.HOICF OF 1 AW AND DISPIITF RFROI IITION• The failure d either shall be billed as a separate item and paid by Buyer. A standard shipping charge is applied in each invoice for pally to assert a right hereunder or to insist upon compliance with any tens or condition will not Materials to cover Me material preparation, packaging, height and/or any additional mats associated with each constitute a waiver of that fight or excuse any subsequent nomeinonnance of any such term or shipment based on the value and/or weight of the shipment. Additional charges for local delivery may also apply. con ll by the other parry. All transactions shall be governed by the laws of the State data, United Export orders may be subject to other special pricing. States of Amer excluding mnfiid of law does. Any dispute arising rid of or relating W bansactions PAYMFMT TERMS- Unless otherwise agreed in writing, terms of payment are thirty (30) days net without hereuntler shall be settled by binding arbitration in Cleveland, Ohio under Ohio law administered by setoff or deduction, from date Invoice was mailed or Materials are delivered, wNchever is mdast, if Buyers credit Me American Arbitration Association under its Commercial Arbitration Rules, and judgment an Me has been approved prior to sale. A late payment charge off 112% Per month (an annual percentage rate of 19 %) award rendered by Me arbilradrs Trey be entered in any court having jurisdiction Hereof. The shall be charged on all past due amounts ant Buyer shall pay APPLIED all mss Inorredby it in collecting any past abilratom will have the powers a slate mud judge would have had IF the matter had been filed in such cue amount from Buyer, including, butnot limited to, all mud costs and abomeys fees. However, 0 tie charges court, including equitable powers. except for the power to award punitive damages, which May shag exceed Hat rate whits is Me maximum pennibed by foregoing law, Men such charges shalt be estimated to be Me not have. Actions by APPLIED for nonpayment by Buyer of the purchase price of Materials or services highest allowable lawful rate. The mmidanm portion of the invoice shall accompar y paymenL Alternatively, sold, may be brought by APPLIED, at APPLIED's option, before any mud of competent jurisdiction in payments and other adjustments must reference Me invoke number to amum proper dark. Cuyahoga County, ONO ant to Me extent permitted by applicable law. Trial by jury is hereby amad. CRFnfT RAI ANCF• Any credit balance ssued will be applied within ore (1)year of He issuance. IF NOT The provisions of Me United Nations Convention on Concede for Me Intematiorel Sale of Material APPLIED WITHIN ONE (1) YEAR, THE BALANCE REMAINING SHALL BE CANCELLED, AND APPLIED SHALL shall and apply. HAVE NO FURTHER LIABILITY EXCEPT AS REQUIRED BY APPLICABLE LAW. COM PI IANCF WITH I AWS• APPLIED shall take reasonable steps to ensure Materials sold DFI IV�FRY• Unless Otherwise noted. all sales of Materials am made f.o.b. point of shipment at in all mines. by it are in confomhiy with various nationally recognized standards and such regulations as may aged Bile shall pass upon delivery to Me ranter at point of shipment and Mereafter all risk d Ions or damage mail be upon the Materials; however, Buyer recognizes the Materials are uti]¢ed in many regulated applications arts Buyer. Delivery dates given in advance of sconal shipment of Materials m performance of services am estimates and Mat from time W time standards ant regulations am in conflict with one another. APPLIED makes no shall not be deemed In represent fixetl or guaranteed delivery dates. Buyer shalt nottly APPLIED of any promise or mpresenMtion Mal the Mandate will confa n to any federal, state or local laws. nonconforming Materials within a commensally reasonable time after Buyer becomes aware of such nonconforming omimanDs , regulations, codes or standards, except as portiwiady specified and agreed upon, in products, writing ea part d Me contract between Buyer and APPLIED. APPLIED prices do not include Me cost of WARRANTIES: Materials are sold only AM such warranties as may be extended by Me manufacturer of the any related inspections, permits or inspection fees. product. Services performed by Mind parties am subject only to Mow wanames extended by such third parties. 2FNFRAI : All Orders are subject to acceptance by APPLIED.The [emus 8 conditions in APPLIED MAKES NO WARRANTY AND ANY AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR APPLIED's farms am incorporated based by reference,and consHUte the entire and exclusive FITNESS ARE HEREBY EXCLUDED. Buyer is responsible for installation and use in amomance with agreement between Buyer and APPLIED.Any mpmsenMtion, affimetion of fad and course of manufacWrefs instructions. Products are sold for commercial use only ant are cot intended for use by consumers. dealek;,promme or crndiGOn W connection MerewiM or usage d trade not inmrpomted herein, shall APPLIED specifically disclaims all wararties to gorse defined as consumers under Me Magnuson -Mors Act not be binding on either Party. IF any provision hereof shall be medcremble, invalid or witl for any APPLIED personnel are not authorized W seethe a policy reason, such provision shall be weadm ically voided and shall not the pad of Mis agreement and the IMITATION OF I IARII ITV• APPUED's liability on any claim for ]asset damage aasing out dtiis moment enforceability orvalidity ofMe remaining provisions shall not be affected thereby. of from Me performance or breach Mewed, or conceded with any Materials or services supplied hemundeq or Me SPECIAL TOOL & Unless specifically agreed in wribrg by APPLIED, and unless paid for by sale, resale, Operation or use of Materials, whether based on earned, warranty, tort (inducing negligence) or Met Buyer as shown on the invoice, all special lads, dies, jigs, pahems, machinery andor equipment grounds, shall not exceed Me price allocable to such Materials w servces or pad thereof involved in Me claim, needed by APPLIED for Me performance of this sale am, and shall remain, Me property of APPLIED. REGARDLESS OF CAUSE OR FAULT. This limitation of liability regecas a deliberate and bargained -for allocation of TO EXPORT OF asks between APPLIED and Buyer and constitutes the basis d the parties' bargain, Affect which APPLIED would - IN ADDITION TO THE STANDARD TERMS AND not have agreed W the firm or terms of this doomed APPLIED shall not under any arouinsWrues, be liable for any CONDITIONS ABOVE,EXPORT SALES OF APPLIED PRODUCTS WILL BE labor charges Addict its poor written consent APPLIED SHALL NOT IN ANY EVENT BE LIABLE whether as a GOVERNED BY THE FOLLOWING ADDITIONAL TERMS AND CONDITIONS result of breach of contact warranty, tort (Including negligence) or other grounds FOR INCIDENTAL, SPECIAL OR ( ADDITIONAL TERMS "1. IN THE EVENT OF A CONFLICT BETWEEN APPLIED'S CONSEQUENTIAL DAMAGES inducing, but not limited W, Ions d profits or revenue, ]ass of use d dotards or STANDARD TERMS AND CONDITIONS AND THE ADDITIONAL TERMS, THE associated products, cast of capital, crow of substitute products, facilities or services, downtime costs, or claims of ADDITIONAL TERMS SHALL PREVAIL FOR EXPORT SALES OF APPLIED cusWmOlS of Buyer for such damage. If APPLIED furnishes Buyer with advice Or other assistance regarding any PRODUCTS. Materials or services supplied hereuntler, or eery system or equipment in which any such Mandate may be installed, ORDER ACCEPTANCE Buyer acknowledges Mat no order shell be deemed accepted and which is not requited! xi au uat to the descant the furnishing of Me whom or assistance will nit subject unless antl all If is yanifietl and accepted by APPUED,or any of its U.S. affiliates, subsidiaries and APPLIED to any liability, whether based on carries, warranty, ton (including negligence) or other grounds. divisions, at a continental U.S. facility or at any of its websites. Buyer further consents Mal submission SI EISTITI ITIONS /INTFRCHAM&FARII ITY• Unless specifically restricted on a functions order, dire Omer shell subject Buyer M the jurisdiction of Me hdaral mum d Me United Sates of Amence APPLIED reserves Me right W interchange an equivalent available product in place d the product omered where Me ant of Me Slate where acceptance occurred in Me United Safes of America. Interchangeability of Me product is based on form, At and function. EXPORT CONTROLS AND RFI ATFO RFOI II ATIONS• Buyer represents and The contact Provisions in Sedan 202 of warrants that it is rut an or associated with any organization on the United States Department of Executive Omer 11248, as amended, and the regulations promulgated Me rounder am incorporated by reference as Commences Bureau of Industry and Secenrys Denied Persons List or Unverified Lid; or Me United if fully wiled AM distinct to any Omer. APPLIED confide Mat Me Materials covered by his invoice have been States Dmatmena of Me Treasurys Office or Foreign Assets Control lists, Specially Designated produced in accordance with Me Fair Labor Standards Act of 1938. w amended. Nationals, Specially Designated Global Terrorise, Specially Designated Narcoto Traffickers, MATFRIAI SAFETY DATA - %HFFT3 ( "MSDTS') ' MSDS for applicable Products sold by APPLIED Specially Designated Narcotic Traffickem- Kingpin, or Specially Designated Terrorists Est, or Me are prepared by the manufacturers and available online at wwwApplimmera. Unless requested, APPLIED will not United States Department of Stma's Designated Foreign Terrorist Organizations, Embayoed fumiah paper copies of MSDS that are elecldninely available at www.Appliedcom. APPLIED will continue W lemsh Countries lid, or Debarred Perwns List; or is subject W a done Older issued by Me United States paper copies Of MSDS for these products for which an MSDS is cot electronically available. Paper copies a MSDS Department of Commerce. Buyer shall comply with ail relevant laws and regulations of governmental for all products am immediately available upon demand via facsimile or U.S. mail. Please contact Your Loral bodies or agencies, including but rent limited W all applicable export control laws of Me United States or APPLIED service center to obtains copy of any MSDS As facsimile or U.S. mail or to continue receiving paper other gemming agendas and Moir successes. BUYER AGREES TO INDEMNIFY AND HOLD copies of MSDS or all shipments of applicable products. APPLIED HARMLESS FROM ANY AND ALL COSTS, LIABILITIES, PENALTIES, SANCTIONS AND NL ICI FAR OR OTHER HAZARDOI IS ACTIVITIES- Unless specifically agreed W in writing by an FINES RELATED TO NON - COMPLIANCE WITH APPLICABLE EXPORT LAWS AND militarized officer of APPLIED, Materials seld hereunder am net intended for use in connection with any nuclear REGULATIONS. facility or an other application or hazemms FORFIrM PRINr.IPAI PARTY IN INTFRFS FREIpNT FORWARDER ty y pP activity where failure of a single component could muse substantial AND ❑OCI IMFNTATION• harm to persons or properly. b w used,APPLIED disclaims any and all liability for any nuclear damage, It s specifiraly agreed Mat Buyer shall be Wmign principal Party in contamination or other damage or injury and Buyer shall indemnify and hdtl APPLIED harmless from such Iiaolliy interest and/or Mat is freight orwaster shall ad as Sayer's agent in won capacity or Expert whether as a result of breach Of doodad memory, Win (including negligence) or other grounds. APPLIED and its Adminisration Ad or other applicable purposes; and Buyer and height forwarder shall assume suppliers shill not be liable W Buyer or its insurers based on contract, Add dry, and (including negligence), or other responsibility for all export or muted transactions documentation. At APPLIED's request, Buyer or its grounds for once damage W property forted at a nuclear facility- freight forwarder shall Provide copies Of any export, shipping, or import documentation preparetl by CANCFI I ATION AND RFTIIRNS• Buyer may recce] an order by mutual agreement based upon Buyer or its height forwarder related W Sales to Mein by APPLIED. payment W APPLIED of reasonable and proper cancellation charges. Materials shall not be returned by Buyer 11 _S. FOREIGN CORRI LET PRACTICES ACT' Buyer states that it re an independent without APPLIED's prior written authofization and payment by Buyer of a minimum restodting charge of ib %, contractor, and represents, warrans, and covenants Mat It has not paid, offered or agreed to Pay, Authorized returns shall be retuned at Buyers sae expense, freight prepaid. There are NO returns of special aster authorized the giving of, or mused W be paid, tiredly or extract, money or anything of value W any or made - trimmer gems. No retums shall w accepted following 80 days after delivery . No daft will be issued Wr Wreign oifidal (as define in the U.S. Foreign Corona Practices Act, as amended), in connection with shipping charges or other special expanses. Me purchase and meet of Me products Ordered from APPLIED. SHORTA IElO RACES- All shortages orator overages must be identified within 14 days of Me dale of ' Buyer represents Mat it is shipment, purchasing products from the U.S.and irtpoNng them W the munhy specified in Me Buyer and FORC MA.I IIRF- APPLIED shall not be liable for failure to deliver or for delay in delivery or pAfomence APPLIED documentation. Buyer agrees Mat Me products will be shipped to Me specified destlnation in due W: (t) a mum beyond its reasonable control; (ti) an wt of God, ad a omission of Buyer, ad of civil or military compliance with Ore laws of such calibration and Me U.S., and Mat Me products All not be directly or wituarty, governmental priority or other allocated or control, fire, strike or other labor eiMOulty, not or offer civil indirectly sod, exported, transferred assigned, used, or otherwise asposed Of in a manner which may disturbance, insolvency or offer inability W perform by the manufacturer, delay in transportation; or, (fill any Other result in any noncompliance AM applicable U.S. laws and regaatiom relating W Me product commercial impradicsbfiiiy. If such a delay occurs, delivery or Perferinance shall be extended Into period eq al W Purchased by Buyer. My commodities, technology and software will be exported how the U.S. in the time last by reason of delay. accordance AM the U.S. Export Administration Regulations and other applicable laws of regulations. CHANGE IN ' APPLIED reserves Me rghthy written notice to Diversion contrary W U.S. law is Prohibited- If requested by APPLIED, Buyer shall provide direct any order or require full or Partial payment or adequate assumnce of penonamme fiord Buyer wiMeht habiliy documentation satisfactory W APPLIED verifying delivery at the designated muntry. Buyer further W APPLIED W Me corm[ d (i) Buyers insolvency, (ii) the filing of a voluntary pelNOn in bankoptcy by Buyer, (iti) the agrees to inform APPLIED d Me time d order d any North American Free Trade Agreement or other appointment of a receiver or trustee for Buyer, or (iv) Me exedumn by Buyer d an assignment for Me benefit d applicable documentation, , packaging or product dancing or labeling, but APPLIED shall not be creditors. APPLIED reserves Me right to suspend is perlorrrsnce mail payment or adequate assurance of responsible Wr promo any such r U.S. export l packaging, uladcns f r labeling other Han such performance has been received. APPLIED also reserves Me right W cancel Buyers credit at any fide for any comments that are mcessary once U.S. expod laws acct regulations or export, unless APPLIED maven. Buyer, in order to provide smurity for Me payment d Me full pace d Materials furnished herm ndeq grans expressly agrees, in venting, W do se. APPLIED a secoaty interest in Me Masaais and Me premeds thereof Tide W the Miami shall remain in PFRMITS_FYPORT_AND IMPORT 1 ICFNSFS' Buyer stall be responsible or APPLIED, and Materials Wmishe! by APPLIED shall not became a fixture by reason d being attached W real obtaining any licenses or other official author'ications Mat may be required by Me country of estate, until paid in full. Buyer af;mm W excuuse any comments or furnish information necessary to perfect Mis importation author untler Me Expert Administration Regulations, Irtemationat Traffic in Arms security interest. A copy OF Me invoice may be filed at any time as a financing and/or chadel mortgage, in order to Regulations, Toxic Substances Control Ad, or offer applicable laws or regulations. perfect APPLIED's security interest APPLIED may, in its sole discretion require, and Buyer hereby grans W APPLIED, a continuing purchase money seconty interest in all inventory, equipment, and Material sold by APPLIED ® Copyright 2004 -2012 Applied IndusWal Technologies, Inc. All Rights Reserved (Rev. 211/2012) W or for Me benefit of Buyer,wherever located, and all accessions and products and all promises from Me sale tlereot, and all amounts and amounts mceimble winch may from time W from hereafter came Into existence during the Wear of this Security Agreement APPLIED'S purchasamomy security interest is explicit, limited to Outstanding obligations ordered APPLIED and Buyer. P12 HEARING OF CITIZENS P13 CONSENT AGENDA P14 October 2, 2013 Special Call Meeting Pittsylvania County Board of Supervisors Monday, October 2, 2013 Special Call Meeting For Reorganization VIRGINIA: The Special Call Meeting of the Pittsylvania County Board of Supervisors was held on Monday, October 2, 2013 in the Main Conference Room of the Captain Martin Building located at 1 Center Street in Chatham, Virginia. Otis S. Hawker, Interim County Administrator, called the meeting to order at 9:02 a.m. The following members were present: Brenda H. Bowman James Snead Jessie L. Barksdale Jerry A. Hagerman Tim Barber Coy E. Harville Chatham - Blairs District Dan River District Banister District Callands- Gretna District Tunstall District Westover District Mr. J. Vaden Hunt, County Attorney and Ms. Rebecca D. Flippen, Deputy Clerk, were also present. Mr. Hawker led the Pledge of Allegiance. Ms. Bowman made the following statement to be included in the minutes: As the Chairman of the Board of Supervisors pursuant to Article I. 1.3 of the Bylaws of Pittsylvania County, and per Section 15.2 -1418 of the Code of Virginia, I hereby declare this meeting to be out of order. It is an illegally called meeting and any action taken today is of no consequence under the law. This Code section states ......... Upon receipt of such call or request, the clerk of the governing body, after consultation with the chairman.... shall immediately notify each member of the governing body....... On Thursday afternoon, at approx. 5:30 p.m., and upon the official word of the passing of Chairman Marshall Ecker, Mr. Otis Hawker, Interim County Administrator, declared that pursuant to the County's Bylaws, Brenda Bowman is the Chair of the Board of Supervisors. The County's Bylaws provide for a re- organizational meeting in January of each year, which is just three months away. Due to the proper rules having not been followed and this meeting has been called without consulting with the Chairman prior to notifying the members of the board, I declare it is not properly formatted and carries no weight of business for Pittsylvania County. In addition, over 9,000 citizens of the Staunton River District are not represented today. Our focus should be to find that voice for the citizens of the Staunton River District. This is a power grab and a disgrace to the memory of The Honorable Marshall Ecker. This is not moving us forward as Mr. Ecker so eloquently strived for but is setting us back, while losing continuity in the structure and policy making for Pittsylvania County. .?a «us :uric of ,e;a ✓r!!n /Fiaurla L' °«irlSi - lTao�r�la�.s�syP.ruloaro P15 October 2, 2013 Special Call Meeting Ms. Bowman then left the meeting. Mr. Barksdale made the following statement to be entered into the minutes. "I have been impacted greatly by the passing of a good friend and fellow supervisor... Marshall Ecker. I am still mourning the loss of a wonderful human being who served the citizens of Pittsylvania County with honor, integrity, and respect. Marshall Ecker worked diligently to enhance the quality of life for all. I mourn for his wife and family who are still trying to comprehend life without him. I went to the County Administrator's Office shortly after being notified of Mr. Ecker's passing. There I met with Mr. Otis Hawker, Mr. Jerry Hagerman, and Ms. Brenda Bowman. Mr. Hawker made it clear that due to this unfortunate tragedy, and in accordance with the By -laws, Ms. Bowman was now the Chairman of the Board of Supervisors. Personally, this "Special Called Meeting" by certain members of the Board seems untimely, unnatural, and sanctimonious; because it is conducted in the wake of Mr. Ekcer's passing. Most of all, I question the motives when the current By -laws clearly state, "In the absence or incapacity of the Chairman, the Vice- Chairman shall assume all the duties and fractions of the Chairman. " The fact is, there are only three months left in this year, and the Board would elect a new Chairman and Vice - Chairman at the first meeting in 2014. It appears to me that certain members of the Board went out of their way to find a justifcation for this meeting. I am not convinced that the scheduled reorganization meeting is legal, based on the information I received from the County Attorney. In my opinion, it raises some serious concerns about unethical conduct. For this reason, I choose not to be present." Mr. Barksdale then left the meeting 9:10 a.m. Mr. Hawker then explained the duties of the Chairman. Motion then came from Mr. Hagerman, seconded by Mr. Barber, to nominate James Snead as Chairman for the Board of Supervisors. The following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; Mr. Snead -Yes; Ms. Bowman- Absent; and Mr. Barksdale- Absent. Mr. Hagerman's motion was approved by a 4 -2 majority vote of the Board, with Ms. Bowman and Mr. Barksdale being absent. Mr. Snead then took seat as Chair and opened the floor for nominations for Vice - Chairman. Motion was made by Mr. Harville, seconded by Mr. Hagerman, to nominate Tim Barber as Vice - Chairman and the following Roll Call Vote was recorded: Mr. Hagerman-Yes; Mr. Harville -Yes; Mr. Snead -Yes; Mr. Barber -Yes; Ms. Bowman- Absent; and Mr. Barksdale- Absent. Mr. Harville's motion was approved by a 4 -2 majority vote of the Board, with Ms. Bowman and Mr. Barksdale being absent. Mr. Snead submitted the following written listed for committee appointments: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS STANDING AND SPECIAL COMMITTEES 2013 FINANCE/INSURANCE COMMITTEE COMPUTER /RADIO/TELECOMMUNICATIONS Coy E. Harville, Chairperson Jessie L. Barksdale, Chairperson Jerry A. Hagerman Tim R. Barber Jessie L. Barksdale Coy E. Harville Brenda H. Bowman PERSONNEL COMMITTEE Coy E. Harville, Chairperson Tim R. Barber Jessie L. Barksdale BOS /SCHOOL JOINT LIAISON COMMITTEE Jerry A. Hagerman, Chairperson Brenda H. Bowman Jessie L. Barksdale PROPERTY/BUILDING COMMITTEE FIRE & RESCUE POLICIES & PROCEDURES P16 October 2,2013 special Call Meeting Jessie L. Barksdale Coy E. Harville Brenda H. Bowman Chairperson COMMITTEE Tim R. Barber, Chairperson Jerry A. Hagerman Coy E. Harville SOLID WASTE COMMITTEE Brenda H. Bowman, Chairperson Jessie L. Barksdale Jerry A. Hagerman LEGISLATIVE COMMITTEE Jerry A. Hagerman, Chairperson Jessie L. Barksdale Tim R. Barber AGRICULTURAL, DEVELOPMENT BOARD Jessie L. Barksdale ECONOMIC DEVELOPMENT COMMITTEE Tim R. Barber, Chairperson Coy E. Harville Jerry A. Hagerman ANIMAL WELFARE FACILITY COMMITTEE Brenda H. Bowman, Chairperson Jessie L. Barksdale Jerry A. Hagerman BEAUTIFICATION COMMITTEE Brenda H. Bowman Dan River Business Development Center: Danville- Pittsylvania Regional Facility Authority: Snead (2 yr. term) Alternate: Fire/Rescue Emergency Medical Services Advisory Committee (EMAC): Local Elected Officials (LEO): Metropolitan Planning Organization: Barber Alternate: Pittsylvania County Community Action Agency: Pittsylvania County Planning Commission: Roanoke River Basin Association: Sara Title IH (LEPC): Social Services Board: Tri- County AEP Relicensing Committee: Tri- County Lake Advisory Committee: Virginia Association of Counties Committee: West Piedmont Planning District Commission: Brenda H. Bowman Coy E. Harville (4 yr. term), James H. Jessie L. Barksdale (2 yr. term) Tim R. Barber James H. Snead Coy E. Harville, James H. Snead, Tim Otis S. Hawker Jessie L. Barksdale Jerry A. Hagerman Jessie L. Barksdale Brenda H. Bowman, Tim R. Barber Jessie L. Barksdale Jerry A. Hagerman, James H. Snead Jerry A. Hagerman James H. Snead James H. Snead, Jessie L. Barksdale Adiournment Motion was made by Mr. Barber, seconded by Mr. Harville, to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 9:15a.m. James H. Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P17 Regular Meeting October 7, 2013 Pittsylvania County Board of Supervisors Monday, October 7, 2013 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, October 7, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. James H. Snead, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Brenda H. Bowman Coy E. Harville James Snead Jessie L. Barksdale Jerry A. Hagerman Tim Barber Chatham - Blairs District Westover District Dan River District Banister District Callands- Gretna District Tunstall District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. A moment of silence was observed to honor the passing of the Honorable Marshall A. Ecker, Staunton River District Supervisor, who died Thursday, September 26, 2013. Mr. Snead led the Pledge of Allegiance. Amroval of Agenda Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda with the following additions: Additions: (a) Resolution — Breast Cancer Awareness Month (to be place and voted on under Consent Agenda) (b) Appointment to the Pittsylvania County Planning Commission — Staunton River District (c) Replacement — Staunton River District Representative on the Pittsylvania County Board of Supervisors (d) Closed Session: Discussion of the acquisition of real property for a public purpose, or of the disposition of publicly head real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Authority: §2.2- 3711(A)(3) of the Code of Virginia, 1950, as amended Subject Matter: Acquisition of Property Purpose: Potential acquisition of property for public purpose Mr. Harville's motion was unanimously approved by the Board. Hearing of the Citizens Mary Catherine Plaster of the Chatham - Blairs District and representative for the Pittsylvania County Historical Society informed the Board of Supervisor's this year marked the 40th anniversary of the County's Historical Society and invited the Board to attend the Society's P18 Regular Meeting October 7, 2013 anniversary meeting on October 21, 2013 at the Town of Chatham's 1813 Clerk's Office. This meeting will also celebrate 2000 anniversary of the 1813 Clerk's Office. Matthew Speck of the Staunton River District offered a word of prayer. George Henderson of the Tunstall District addressed the Board of Supervisors on behalf of the Pittsylvania County Concerned Citizens with comments opposing the Board's majority decision at the Special Call Board meeting on October 2, 2013 to elect a new Chairman and Vice - Chairman following the death of the Honorable Marshall Ecker, Chairman and Staunton River District representative, instead of allowing the Ms. Brenda Bowman to move from her then position as Vice -Chair and assume the duties as Chairman until the Re- organizational Meeting in January 2014. Tinker Burkhart made comments opposing the Special Call meeting of the Board and the Board's majority vote to elect a new Chairman and Vice - Chairman instead of allowing Ms. Bowman to move from her then position as Vice -Chair to the Chairman's position. This concluded the Hearing of the Citizens. Mr. Snead recognized the attendance of Boy Scout Troop #372 from Ringgold, Virginia. Consent Agenda Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the Consent Agenda. Consent Agenda: (a) Minutes: September 3, 2013 - Regular Meeting September 9, 2013 — Special Call Meeting September 17, 2013 — Adjourned Meeting (b) Bill List September 2013 (Online) (c) Certificate Presentation to the Winners of the Beautification Poster Contest (d) Resolution — Riverbend Volunteer Fire Department — 25th Anniversary Mr. Harville's motion was unanimously approved by the Board. Ms. Bowman and members of the Beautification Committee gave out certificates to the winners of the Beautification Poster Contest. Entrants were from Grades K -5 in the Pittsylvania County Schools. This was the committee's first year of holding a youth poster contest displaying the value of a clean community. Certificates were awarded to the 1 s` 2na and 3`a place winners in each grade level, totaling 18 winners. Vittoptbania Couutp 39oarb of buperbioorg; RESOLUTION 2013 -10 -02 VIRGINIA: In the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia, the following resolution was presented and adopted by the Pittsylvania County Board of Supervisors at its regular meeting held on Monday, October 7, 2013: WHEREAS, the Riverbend Volunteer Fire Department is celebrating twenty -five (25) years of dedicated service in providing fire protection to the Riverbend community; and P19 Regular Meeting October 7, 2013 WHEREAS, the Riverbend Volunteer Fire Department, Station #40, was established in 1988 when the City of Danville annexed the Westover Hills community area; and WHEREAS, to provide the Riverbend community with fire protection that it would have otherwise been without due to the annexation, the Westover Hills Volunteer Fire Department relocated to the Ferry Road site and its dedicated members were able to continue to serve the community; and WHEREAS, three (3) trucks were brought to the Ferry Road Station by the Westover Hills Volunteer Fire Department: a 1972 Chevy Pumper, a 1978 Ford Tanker, and a 1969 GMC Utility Truck; and WHEREAS, the Riverbend Volunteer Fire Department has a three (3) bay firehouse which was built by its own members; and WHEREAS, over the years, the Riverbend Volunteer Fire Department has acquired and maintained, along with the help of various sources, a 1985 GMC Brush Truck, 1989 GMC Tanker, 2001 Mini Pumper, 2010 Freightliner Tanker- Pumper, a 2011 John Deere Gator Off -Road Brush Fire Attacker, and a 2000 Ford Personal Transport Car; and WHEREAS, the Riverbend Volunteer Fire Department was licensed in 2005 as an emergency provider, becoming a First Responder Agency as well as providing fire protection to the community; and WHEREAS, the Riverbend Volunteer Fire Department has thirty (30) dedicated members with certifications ranging from Firefighter Cadet to Instructor level; and Emergency Responder to Emergency Medical Technician Intermediate level; then BE IT HEREBY RESOLVED that the Board of Supervisors of Pittsylvania County, on the behalf of the citizens of Pittsylvania County, congratulate and thank the Riverbend Volunteer Fire Department and its members for providing 25 years of invaluable service to the citizens of Pittsylvania County and the Board of Supervisors wishes the Riverbend Volunteer Fire Department and its members a safe and successful future providing protection to the citizens of Pittsylvania County; and BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Riverbend Volunteer Fire Department. Public Hearing Public Hearing to receive citizen input on proposed amendments to Chapter 17, Solid Waste Disposal, of the Pittsylvania County Code. The proposed amendment to Section 17- 21 would reduce the penalties under Article II from a Class 2 misdemeanor to a Class 3 misdemeanor; and a proposed revision of Section 17 -19 would provide for a permanent affidavit on properties vacant. Mr. Snead opened the public hearing at 7:30pm. Mr. Hawker explained the purpose of the public hearing was to make amendments to Chapter 17 of the Pittsylvania County Code. The first amendment proposed was to Section 17- 21- Violations of Chapter, which was reduced a violation of the code concerning illegal dumping at a compactor site from a Class 2 misdemeanor to a Class 3 misdemeanor. The seconded proposed amendment was to Section 17 -19 which would allow a citizen to submit a permanent affidavit of vacancy on properties not occupied, and thus exempt that property from the Solid Waste Disposal fee, with the understanding that the affidavit is perpetual only if the property remains vacant. Should the property become occupied, the owner of the property is required to notify the Commissioner of Revenue's Office with 30 days of the change in occupancy and that failure to notify the Commissioner of Revenue's Office within that 30 day period would be deemed as fraud, prosecuted by the appropriate County entity P20 Regular Meeting October 7, 2013 to the fullest extent of the law, and may subject the owner of the property to criminal /civil penalties, fines, payment of back Solid Waste Disposal fees and interest, and incarceration. The only person signed up to speak was Richard Shumate, Jr. of the Westover District who made comments opposing writing tickets at compactor sites and was opposed there being fines. No one else signed up to speak and Mr. Snead closed the hearing at 7:32pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the proposed amendments as presented and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; and Mr. Snead -Yes. The Board unanimously approved the presented proposed changes to Chapter 17, Solid Waste Disposal, of the Pittsylvania County Code. This concluded the public hearing. Presentations Mr. Ned Smither with Edge Municipal Advisors, and financial advisor for the Board of Supervisors, presented the County's financial forecast. In September 2012, the Board of Supervisors agreed to participate with the Virginia Department of Historic Resources and with Preservation Virginia in order to complete a survey of historic tobacco bams in Pittsylvania County. Ms. Sonja Ingram from Preservation Virginia gave a brief summary of the survey of tobacco barns in Pittsylvania County. Unfmished Business At their adjourned meeting on September 17, 2013, a motion was made by Mr. Harville, seconded by Mr. Barber, to approve an appropriation of $45,000.00 to the Electoral Board's Budget (line item #100 -4- 013100 -6003) for the purchase of voting equipment and supplies. This motion required a 10 -Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman -Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Harville's motion was unanimously approved by the Board. New Business Motion was made by Mr. Harville, seconded by Ms. Bowman, pursuant to authority contained in §24.2 -226 of the Code of Virginia, 1950, as amended, to authorize the County Attorney to petition the Pittsylvania County Circuit Court to issue a Writ of Special Election for a Special Election to be held on Tuesday, November 4, 2014, to fill the Staunton River Electoral District vacancy, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to give the Interim County Administrator authority to obtain sealed bids or to seek out an existing federal or state contract that has already been competitively bid and approved by the Commonwealth of Virginia procurement procedures for the replacement of the landfill's track hoe at an estimated cost of $200,000.00, noting that the County has already received $78,000.00 from the insurance claim on the destroyed track hoe and the remaining $122,000.00 will come from existing landfill funds. Mr. Barksdale's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Hagerman, for the reappropriaton of funds as follows: $199.67 to Clerk of Courts - Copier Lease (100 -4- 021600 - 60051), $60.00 to Sheriff -Parts (100 -4- 031200 - 6030), $757.12 to Jail- Extradition (100 -4- 033100 - 5550), $2,551.00 to E911- Telephone (100 -4- 035500 - 5230), $15,487.80 to WIA -Other Operating (251- 4- 353853- 6014), $145,000 to Economic Development Fund - Industrial Incentives (325 -4- 081500- 8222), P21 Regular Meeting October 7. 2013 $78,000 to Landfill - Capital Outlay Equipment (520 -4- 094120 - 8102). Mr. Harville's motion required a 10 -Day Layover. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to amend the Sheriffs Office 2013 -2014 budget and appropriate a Trunk or Treat Donation of $2,080.00 to line item 100 -4- 031200 -5878. The following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Barkdale's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to amend the Sheriffs Office 2013/14 budget and appropriate a K -9 Donation of $3,795.00 to line item 100 -4- 031200 -60451 and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman- Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve Resolution 2013- 10-03 to Opt Out of the Virginia Retirement System (VRS) for the Virginia Local Disability Program (VLDP) and approve a comparable plan provided by the Virginia Association of Counties Self - Insurance Risk Pool (VACoRP) and Standard Insurance Company, and to authorize the hrterim County Administrator to sign the resolution and the VACoRP agreement on behalf of the County, which was unanimously approved by the Board. i3ittzp1bania Couutp Jgoarb of *uperbiaro RESOLUTION 2013 -10 -03 Irrevocable Election Not to Participate in Virginia Local Disability Program WHEREAS, by enacting Chapter 11.1 of Title 51.1 of the Code of Virginia, the Virginia General Assembly has established the Virginia Local Disability Program ( "VLDP ") for the payment of short-term and long -term disability benefits for certain participants in the hybrid retirement program described in the Virginia Code § 51.1 -169; and WHEREAS, for purposes of VLDP administration, an employer with VLDP - eligible employees may make an irrevocable election on or before November 1, 2013, requesting that its eligible employees not participate in VLDP as of the VLDP effective date of January 1, 2014, because it has or will establish, and continue to maintain, comparable employer -paid disability coverage for such employees that meets or exceeds the coverage set out in Chapter 11.1 of Title 51.1 of the Code of Virginia, with the exception of long term care coverage, by January 1, 2014; and WHEREAS, it is the intent of Pittsvlvania County, 55171, to make this irrevocable election to request that its eligible employees not participate in VLDP; NOW, THEREFORE, IT IS HEREBY RESOLVED that Pittsvlvania County irrevocably elects not to participate in VLDP because it has or will establish, and continue to maintain comparable employer -paid disability coverage for such employees; and it is further P22 Regular Meeting October 7, 2013 RESOLVED that, as an integral part of making this irrevocable election, Pittsylvania County certifies that it has or will establish, and continue to maintain, comparable employer -paid disability coverage for such employees. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve an appropriation of $2,500.00 to the Regional Alliance for Substance Abuse Prevention Grant received by the Pittsylvania County Sheriffs Department and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; and Mr. Snead -Yes. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve Resolution 2013 -10 -01 authorized the Interim County Administrator to review, approve and sign a Virginia Community Development Block Grant (CDBG) application and supporting document for $700,000.00 for Project Tire to the Virginia Department of House and Community Development a CDBD grant in the community, which was unanimously approved by the Board. Vittopfbania ttCountp AWrb of 4§uperbisoro RESOLUTION 2013 -10 -01 RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR PROJECT TIRE TO THE VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR A VIRGINIA COMMUNITY DEVELOPMENT BLOCK GRANT IN THE COMMUNITY ECONOMIC DEVELOPMENT GRANT FUND PROGRAM FOR PITTSYLVANIA COUNTY, VIRGINIA At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom in Chatham, Virginia on October 7, 2013, the following resolution was presented and adopted. WHEREAS, Project Tire will locate in the Cane Creek Centre industrial park in Pittsylvania County, Virginia; and WHEREAS, Project Tire will spend $16,298,000 in private funds on capital investments for this project, creating additional tax base for Pittsylvania County and improving the economic vitality of the entire region; and WHEREAS, Project Tire will create 111 new jobs in the Cane Creek Centre within a three year period, with 52 percent of the individuals employed to be low and moderate income persons; and WHEREAS, Pittsylvania County will have to make off -site utility system improvements in order to meet the utility demands of the project and induce the private company to locate in Pittsylvania County; then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County, pursuant to two properly advertised public hearings, supports an application for $700,000 of Virginia Community Development Block Grant funds for an off -site economic development project known as Project Tire, to be located in Cane Creek Centre in Pittsylvania County; and agrees that this project is consistent with the Comprehensive Plan of Pittsylvania County; and BE IT FURTHER RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the County Administrator to review, approve and sign the application and supporting documents for the submission of this Virginia Community Development Block Grant application. P23 Regular Meeting October 7, 2013 Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve funding a joint training program with the Board of Supervisor's Regular Operating Budget in the amount of actual incurred cost, but no more than $1,000.00 about new zoning policies and zoning related Code of Virginia changes. This training would be for the following: Board of Zoning Appeals, Planning Commission, and the Board of Supervisors, and will be held on Thursday, November 21, 2013 between the hours of 6:00- 9:00pm in the Main Conference Room of the Captain Martin Building in Chatham, Virginia. Mr. Barber's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, that the Board reconsider their position on Change Order No. 1 for the Moses Building Stand -By Generator Installation that was submitted to the Board at their adjourned meeting on August 20, 2013 and approved this change order, and to authorize the Interim County Administrator to sign all necessary documentation. At that meeting the Board of Supervisors requested the engineer and contractor share the change order cost of $4,350.00. After receiving a more detailed explanation of the nature of the change order from Dewberry of Danville, Mr. Harville's motion was to approve the change order cost. The Board approved Mr. Harville's motion by a majority vote of 4 to 2, with Ms. Bowman and Mr. Barksdale in opposition. Motion was made by Mr. Barber, seconded by Mr. Harville, to approve Change Order No. 1 submitted by Haymes Brothers, Inc. for the Ringgold East Industrial Park in the amount of $15,162.90, which consisted of adjusting unit costs; deductions and additions, in order to close out this project, and to authorize the Interim County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to award a bid to Banister Bend Mitigation Bank at a cost of $254,510.00 on 821 stream mitigation credits that were required for permitting purposes for the Brosville Industrial Park by the Department of Environmental Quality and the Corps of Engineers, which was unanimously approved by the Board. Appointments Motion was made by Mr. Barber, seconded by Mr. Harville, to re- appoint Morris Stowe as the Tunstall District representative on the Pittsylvania County Planning Commission for a 4 -year term that will begin December 5, 2013 and end on December 4, 2017, which was unanimously approved by the Board. Added Items Motion was made by Mr. Hagerman, seconded by Ms. Bowman, to re- appoint Curtis Arthur as the Staunton River District representative on the Pittsylvania County Planning Commission for a 4 -year term that will begin November 1, 2013 and end on October 31, 2017, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Hagerman, to authorize staff to advertise for letters of interest to be submitted to the Interim County Administrator from any registered voters in the Staunton River Electoral District wishing to serve as the Pittsylvania County Board of Supervisor representative for the Staunton River District, for a term from the time of appointment until the Special Election to be held in November 2014; that person interested should submit a brief description of why they wish to serve in the position, which may include a resume and/or any qualification the interested party would like considered, and that all applications must be received no later than 5:00pm on Friday, October 18, 2013, with the intent that the Board of Supervisors would make an appointment by November 4, 2013, which was unanimously approved by the Board. P24 Regular Meeting October 7, 2013 Closed Session Motion was made by Mr. Harville, seconded by Mr. Barber, to enter into Closed Session for the following: Discussion of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. Authority: §2.2- 3711(A)(3) of the Code of Virginia, 1950, as amended Subject Matter: Acquisition of Property Purpose: Potential acquisition of property for public purposes. Mr. Harville's motion was unanimously approved by the Board and they entered into Closed Session at 9:05pm. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to re -enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of Supervisors on Monday, October 7, 2013 the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Jerry A. Hagerman Yes Brenda Bowman Yes Coy E. Harville Yes Jessie L. Barksdale Yes Tim R. Barber Yes James H. Snead Yes Mr. Harville's motion was unanimously approved by the Board and they re- entered Open Session at 9:35pm. Adiournment Motion was made by Mr. Harville, seconded by Mr. Barber, to adjourn, which was unanimously approved by the Board. The meeting ended at 9:35pm. James H. Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P25 Adjourned Meeting October 22, 2013 Pittsylvania County Board of Supervisors Tuesday, October 22, 2013 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, October 22, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. James H. Snead, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Brenda H. Bowman Coy E. Harville Jessie L. Barksdale Jerry A. Hagerman Tim Barber James Snead Chatham - Blairs District Westover District Banister District Callands- Gretna District Tunstall District Dan River District Mr. Otis S. Hawker, Interim County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Gregory L. Sides, Assistant County Administrator for Planning and Development, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Snead led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the agenda with the following additions /deletions: Additions: (a) Recommendations from Property /Building Committee (b) Appointment to the Industrial Development Authority — Chatham - Blairs District (c) Award Contract — Landfill Rolloff Truck (d) Jail Showers (e) Jail Infrastructure Deletions: Danville - Pittsylvania Community Services 2013 Annual Report (Postponed until November 4, 2013 meeting) Mr. Harville's motion was unanimously approved by the Board. Hearing of the Citizens Matthew Speck of the Staunton River District offered a word of prayer. This concluded the Hearing of the Citizens. Public Hearings Rezoning Cases Case 1: Timber Creek Properties, LLC — Westover District; R -13 -052 Mr. Snead opened the public hearing at 7:05pm. Mr. Shelton explained that Timber Creek Properties, LLC, had petitioned to rezone 2.45 acres and 0.75 acre from R -1, Residential Suburban Subdivision District to A -1, Agricultural District (to make the zoning consistent with the adjacent parcels of land zoned A -1). Both parcels are located on SR1526 /Astin Lane in the Westover Election District. The Planning Commission, with no opposition, recommended P26 Adjourned Meeting October 22, 2013 granting the petitioner's request. Mr. Donald Merricks was present to represent the case and no one signed up to speak. Mr. Snead closed the hearing at 7:06pm. Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve rezoning Case R -13 -052 from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman- Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; and Mr. Snead -Yes. The Board unanimously approved Mr. Harville's motion to approve rezoning Case R -13 -052 from R -1 to A -1. Case 2: Joyce B. Wilson — Tunstall District; R -13 -053 Mr. Snead opened the public hearing at 7:07pm. Mr. Shelton explained that Joyce B. Wilson had petitioned to rezone 6.81 acres, located on State Road 841 /Whispering Pines Road, in the Tunstall Election District from R -1, Residential Suburban Subdivision District to A -1, Agricultural District (to allow for placement of a second dwelling, a single -wide mobile home, for her grandson's residence). The Planning Commission, with opposition, recommended granting the petitioner's request. Janet Wilson was present to represent the petition and submitted the following proffer: S7'A'1'F' CAF' VIRGINIA Gf.)CIN71' CA" PIT1'Sl7.VAN1 A Br3FC)RE -FHF P1'1- ISY1.VANtA G(.)11N'1'Y BC)AR13 ()I' SU1a1:-RV1Sc1RS RI -.: GASH 2; R -13 -053 Re�Zom, /hepmpegy frtam R-1. Keriden /ia /.S'n /rn/I +nn .1'al r/itr.,ion !>i.,9aie/ /o r}- 1. -- 1q/icu /lanzr! Di.+'Iri. /, on praper/y !o<u/ed on S7a/e Rnad 8d 1 / 1"i p,"g Pines Road nam Il • 1359 -63- 0258/ 146 - 3 -3C' ro,Moiniree 6.8 1 I>RC WFER (->T-, CC )N 1:) rl'I ( )N s: 1, Joyce B. Wilson, hereby v Auntarily proffer to the Pittsvlvania County Board of Superc•isora the f>1Mwing conditions for the above - referenced property: A A// cfc eas shat have a reatr/oliara prohibiting the placement cu no mart than two (2) airrg /r -wider mobire hon:ea on tha d.81 aams of property; rca satisfy the concerns oladjacent property owners. 2. A// deoda shat has+r a reatdction to /save the existing natural wooded b:rlKer zone /sern�en the W,/son property (G_RrZV i1 1359-43 - 0238/Y46 -3�9C) and the Musrain properry (GAIN Ae Y3S9-52- 8886/Y46- A -33A), ro sarrsfy the concerns ofadjacent property Ow)aerS. Respectfully sub,nirted: 9 icarar Dare Sworn ttn and subscribed before me, in my presence rhis�T,5L,_ day o ' 2013. A Virginia Notary Public. In for,_ Cc>untl' /6ytt• etary, Public. My comet ton expires ••. Rebecca 0. Flippen r9 na Notary Public Commission No 64 _,!.•t:4 My Commission ESPi No one signed up to speak and Mr. Snead closed the hearing at 7:08pm. Motion was made by / Mr. Barber, seconded by Mr. Harville, to approve rezoning Case R -13 -053 from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman- Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; and Mr. Snead -Yes. The Board unanimously approved Mr. Barber's motion to approve rezoning Case R -13 -053 from R -1 to A -1. P27 Adjourned Meeting October 22, 2013 Case 3: Ralph D. Echols — Westover District; R -13 -054 Mr. Snead opened the public hearing at 7:1 Opm. Mr. Shelton explained that Ralph Echols had petitioned to rezone 23.74 acres, located on State Road 872Nandola Church Road, in the Westover Election District from R -1, Residential Suburban Subdivision District to A -1, Agricultural District (to subdivide the parcel for family members). Mr. Shelton also explained that Mr. Echols had proffered that all deeds pertaining to the above referenced parcel would have restrictions prohibiting the placement of single -wide mobile homes, to satisfy the concerns of adjacent property owners and neighbors. P28 Adjourned Meeting October 22, 2013 STATE OF VIRGINIA COUNTY OF P117SYLVANIA BEFORE-THE PPI- I'SYI.VANIA COUN'IT BOARD OF SUPERVISORS RE: CASE 3; R -13 -054 Re,-one the propertyfrom R -1, RendenttalSuburban Subdivinon District toA -1, Agriarltural Distna, on property located on State Road 87211 'andola Chmrh Road, namely Tax Map Number 1387 -3G- 842711G1 A -70L containing 23.74 ams. PROFFER OF CONDITIONS: I, Ralph D. Echols, hereby voluntarily proffer to the Pittsylvania County Board of Supervisors the following condition for the above- referenced property: 1. All deeds shall have a restriction prohibiting placement ofsingle- nide mobile homes, to satisfy the concerts of adjacent property ottmers. Respectfully submitted: ROW T�� Applicant thisczW.7j day PLc. Court 1 "' ' Public My con )i4a Date in my presence Ketlty H. Belton Commonweatlb of Ynginla Commi�won N 71166852 th' Comte E�Irn St31t M8 The Planning Commission, with no opposition, recommended granting the petitioner's request. Caroline Echols was present to represent the petition. No one signed up to speak and Mr. Snead closed the hearing at 7:12pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve rezoning Case R -13 -054 from R -1 to A -1, with the inclusion of the proffer, and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; and Mr. Snead -Yes. The Board unanimously approved Mr. Harville's motion to approve rezoning Case R -13 -053 from R -1 to A -1. P29 Adjourned Meeting October 22, 2013 Case 4: Larry Thomas Burnett, Jr. — Dan River District; R -13 -055 Mr. Snead opened the public hearing at 7:13pm. Mr. Shelton explained that Larry Thomas Burnett, Jr. had petitioned to rezone 2.06 acres, located on Cavalier Road, in the Dan River Election District from R -1, Residential Suburban Subdivision District to A -1, Agricultural District (to make the zoning consistent with the adjacent parcel of land zoned A -1). The Planning Commission, with no opposition, recommended granting the petitioner's request. Bonnie McDarmont was present to represent the petition. No one signed up to speak and Mr. Snead closed the hearing at 7:14pm. Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve rezoning Case R -13 -055 from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; and Mr. Snead -Yes. The Board unanimously approved Mr. Barber's motion to approve rezoning Case R -13 -055 from R -1 to A -1. Case 5: Jeffrey B. Hill & Kathy Jo Hill — Staunton River District: R -13 -056 Mr. Snead opened the public hearing at 7:15pm. Mr. Shelton explained the Jeffrey and Kathy Hill had petitioned to rezone 14.41 acres, located on State Road 629/Piney Grove Road, in the Staunton River Election District from R -1, Residential Suburban Subdivision District to A -1, Agricultural District (to allow for placement of a second dwelling, a single -wide mobile home, for his mother's residence). The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Hill was present to represent the petition. No one signed up to speak and Mr. Snead closed the hearing at 7:16pm. Motion was made by Mr. Hagerman, seconded by Ms. Bowman, to approve rezoning Case R -13 -056 from R -1 to A -1 and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; and Mr. Snead -Yes. The Board unanimously approved Mr. Hagerman's motion to approve rezoning Case R -13 -056 from R -1 to A -1. This concluded the Rezoning Cases. Presentations Dr. Bruce R. Scism, ED.D., new President of the Danville Community College, appeared before the Board of Supervisors to introduce himself to the Board and looked forward to working with the Board in the future. Dr. Matthew L. Arroyo, M.D., M.P.H., new Director of the Danville - Pittsylvania County Health Department, appeared before the Board of Supervisors to introduce himself to the Board and looked forward to working with the Board in the future. Unfinished Business At their regular meeting on October 7, 2013, a motion was made by Mr. Harville, seconded by Mr. Hagerman, for the reappropriaton of funds as follows: $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600 - 60051), $60.00 to Sheriff -Parts (100 -4- 031200 - 6030), $757.12 to Jail- Extradition (100 -4- 033100 - 5550), $2,551.00 to E911- Telephone (100- 4- 035500- 5230), $15,487.80 to WIA -Other Operating (251 -4- 353853- 6014), $145,000 to Economic Development Fund - Industrial Incentives (325 -4- 081500- 8222), $78,000 to Landfill - Capital Outlay Equipment (520 -4- 094120 - 8102). Mr. Harville's motion required a 10 -Day Layover that had now been met and the following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; and Mr. Snead -Yes. The Board unanimously approved Mr. Harville's motion. P30 Adjourned Meeting October 22, 2013 New Business Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve a Fire/Emergency Services Mutual Aid Agreement between the County of Pittsylvania, Virginia and the City of Danville, Virginia and authorize the Interim County Administrator and the County Attorney to sign all necessary documentation, which was unanimously approved by the Board. FIRE/EMERGENCY SERVICES MUTUAL AID AGREEMENT BETWEEN THE COUNTY OF PITTSYLVANIA, VIRGINIA AND THE CITY OF DANVILLE, VIRGINIA THIS FIRE/ EMERGENCY SERVICES) MUTUAL AID AGREEMENT ( "the Agreement') is made and entered into this day of ,2013, by and between the COUNTY OF PITTSYLVANIA, VIRGINIA ( "County"), a political subdivision of the Commonwealth of Virginia, and the CITY OF DANVILLE, VIRGINIA ( "City "), a political subdivision of the Commonwealth of Virginia, (collectively sometimes "the parties "). WHEREAS, both County and City each maintain firefighting equipment and provide these services with the help of dedicated personnel, as authorized by Sections 27 -6.1 and 27 -23.1 of the Code of Virginia, 1950, as amended; and WHEREAS, the Pittsylvania County Board of Supervisors and the City Council of the City of Danville have concurred in the effort to develop a mutual aid agreement for improved firefighting and EMS capabilities within and around the jurisdictions of Pittsylvania County and the City of Danville; and WHEREAS, it is deemed to be mutually beneficial to both County and City to enter into this Agreement concerning mutual aid with regard to the provision of fire suppression and operations, fire prevention, fire investigations, hazardous materials response, specialized rescue response, incident management, emergency medical services, and to serve as the back -up emergency dispatch center by County and City; and WHEREAS, the County of Pittsylvania and the City of Danville desire that the terms and conditions of the Agreement be established. NOW, THEREFORE, WITNESSETH, that for and in consideration of the mutual benefits to be derived by County and City from this Agreement, County and City hereby covenant and agree, each with the other, as follows: 1. County and City will endeavor to provide each other fire suppression and operations, fire prevention, fire investigations, hazardous materials response, specialized rescue response, incident management, emergency medical services, and to serve as the back -up emergency dispatch center within their respective capabilities available at the time a request for such service is made. 2. Nothing in this Agreement is intended or shall be interpreted, or construed to compel or require either party to respond to a request for service from the other party when the services of the party to whom the request is being made are already needed or are in use P31 Adjourned Meeting October 22, 2013 at the time the request is made, nor shall any such request compel or require the party to whom the request was made to continue to provide service to the other party when its personnel, apparatus, or equipment are needed to meet its own emergency response responsibilities. 3. County and City through its recognized fire departments recognize, that they are both fully capable of providing the services which are the subject of this Agreement within their respective boundaries, and have met the necessary training requirements to render the requested service. County and City also recognize that the intent of this Agreement is to supplement needed emergency services during times of need if resources are available and shall not be used to take the place of a service offered by the requesting jurisdiction. 4. Neither party shall be liable to the other for any loss, damage, personal injury, or death, including claims of contribution or indemnity, resulting from the performance of this Agreement, including but not limited to, acts or omissions which occur (1) during joint emergency response activities or (2) while in transit to or from an emergency response scene. 5. Neither party shall be expected or required to reimburse the other for the cost of apparatus, equipment, or personnel utilized as a result of a response to a request for assistance pursuant to this Agreement, unless otherwise specified by law. Notwithstanding the foregoing, a party requesting and receiving assistance shall reimburse the other party for the actual cost of specialized extinguishing agents or materials used in the requesting jurisdiction in the performance of this Agreement. Nothing in this agreement shall be construed to prevent either party from seeking reimbursement of the costs of emergency assistance from other individuals or entities or from state or federal funding sources as may be provided by law. 6. County and City fire and EMS /Rescue units shall respond to a call for service only upon request of the official designated for that purpose. The parties shall notify one another of the identity of the official or officials designated to request such assistance. The Pittsylvania County Emergency Communications Center /Dept of Emergency Management will notify both County and City units of all fire and EMS /Rescue calls received within Pittsylvania County where mutual aid assistance is required, and likewise the Danville Emergency Communication Center will notify both County and City units of all fire and EMS/Rescue calls received within Danville where mutual aid assistance is requested. Calls for service received from City will be directed to the Pittsylvania County Emergency Communications Center and calls from County will be directed to the Danville Emergency Communication Center, for appropriate handling. Mutual aid requests through the Virginia Statewide Mutual Aid system, or through regional hazardous materials contracts, shall come through the Virginia Emergency Operations Center. If for any reason requested mutual aid assistance cannot be rendered, then this should be immediately communicated to the requesting party. 7. When a party hereto responds to a request for assistance pursuant to this Agreement, its personnel manning the responding units shall not become employees of the party making such request for purposes of the Virginia Workers Compensation Act. 8. Pursuant to Section 27 -23.9 of the Code of Virginia, 1950, as amended, whenever two (2) or more fire companies or departments are called to provide joint services in any district P32 Adjourned Meeting October 22, 2013 or political subdivision, the commander of the first company to arrive shall have general supervision and control of all such participating companies and departments until an office of such district or political subdivision who is otherwise authorized by law to do so shall assume such general supervision and control. 9. Notwithstanding anything to the contrary contained in this Agreement, nothing in this Agreement is intended or shall be construed to require either party to indemnify or save or hold harmless the other party, including, its officers, agents, and employees, from any liability for any act or omission occurring during or in connection with the performance of this Agreement. 10. Nothing contained in this Agreement shall confer any right upon any person other than the parties to this Agreement. This Agreement shall not be construed to impair or affect any sovereign or governmental immunity or official immunity that may otherwise be available to Pittsylvania County or any officer, or employee of Pittsylvania County, or to Danville City or any officer, agent, or employee of Danville City. 11. This Agreement supersedes all previous mutual aid agreements for fire, including memoranda of understandings, for services which are the subject of this Agreement between the County of Pittsylvania and the City of Danville. 12. This Agreement may be amended only in writing, signed by an authorized representative of each party, and may be terminated at any time by either party giving (30) thirty days written notice to the other party. IN WITNESS WHEREOF, Pittsylvania and Danville have caused this Agreement to be executed by their duly authorized representatives, all as of the day and year first above written. COUNTY OF PITTSYLVANIA, VIRGINIA 0 Approved as to form: Pittsylvania County Attorney Title: Interim County Administrator CITY OF DANVILLE, VIRGINIA Approved as to form: City Attorney City of Danville, Virginia Title: City Manager P33 Adjourned Meeting October 22, 2013 Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to surplus 17 non- utilized voting machines at the Registrar's Office; approve the sale of the 17 non - utilized voting machines at a cost of $100.00 to Campbell County; and authorize the Interim County Administrator to sign any necessary documentation, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to ratify the Virginia Department of Transportation Revenue Sharing Safety Improvement Project Application; to approve supporting Resolution 2013- 10 -04; and authorize the Interim County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Vittopfbauia Countp -Woarb of Ouperbioorg RESOLUTION 2013 -10 -04 Al the adjourned meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom in Chatham, Virginia on October 22, 2013, on a motion by T.s3. e L. Rw /,5 seconded by E- the following resolution was adopted by a vote of <_ to_. WHEREAS, the Pittsylvania County Board of Supervisors desires to submit an application for an allocation of fiords of up to $50,000.00 through the Virginia Department of Transportation Fiscal Yew 2013 -14 Revenue Sharing Program; and WHEREAS, $50,000.00 of these funds are requested to fund the installation of emergency vehicle warning lights that will flash when activated; then; and NOW, BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County hereby supports this application for allocation of $50,000.00 through the Virginia Department of Transportation Revenue Sharing Program; and BE IT FURTHER RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the Interim County Administrator to execute the project agreements for any approved revenue sharing projects. Adopted this 22n° day of October, 2013. James Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim County Administrator /Clerk Pittsylvania County Board of Supervisors P34 Adjourned Meeting October 22, 2013 Motion was made by Mr. Harville, seconded by Mr. Barber, to approve an Agriculture and Forestry Industries Development Fund (AFID) Performance Agreement from Dan River Plants, LLC, and authorize the Interim County Administrator to sign all necessary documentation, which was unanimously approved by the Board. GOVERNOR'S AGRICULTURE & FORESTRY INDUSTRIES DEVELOPMENT FUND PERFORMANCE AGREEMENT 'Phis PERFORMANCE AGREEMENT made and entered this Ist day of October, 2013, by and among the COUNTY OF PITTSYLVANIA, VIRGINIA (the "Locality ") a political subdivision of the Commonwealth of Virginia (the "Cotmnonwcaith'�, and DAN RIVER PLANTS, LLC (the "Company "), and the INDUSTRIAL DEVELOPMENT AUTHORITY OF PITTSYLVANIA COUNTY (the "Authority "), a political subdivision of the Commonwealth. W1TNESSFA H: WHEREAS, the Locality has been awarded a grant of and expects to receive $150,000 from the Governor's Agriculture & Foresrry Industries Development Fund (an "AFID Grant ") through the Virginia Department of Agriculture and Consumer Services ( 'VDACS'� for the purpose of inducing the Company to, purchase, construct, and improve an agriculture and /or forestry processing /value -added facility using Virginia -grown products in the Locality (the "Facility', thereby making a significant Capital Investment, as hereinafter defined, creating a significant number of New jobs, as hereinafter defined; and purchasing a significant amount of Virginia -grown agricultural and forestal products, as hereinafter defined. WHEREAS, the locality- is willing to provide the funds to the Authority with the expectation that the Authority will provide the funds to or for the use of the Company, provided that the Company promises to meet certain criteria relating to Capital Investment, New jobs, and purchase of Virginia -grown agricultural and forestal products; WHEREAS, the Locality, the Authority and the Company desire to set forth their understanding and agreement as to the payout of the AFID Grant, the use of the AFID Grant proceeds, the obligations of the Company regarding Capital Investment, New fob creation, purchase of Virginia -grown agricultural and forestal products, and the repayment by the Company of all or part of the AFID Grant under certain circumstances; WHEREAS, the construction and operation of the Facility will entail a capital expenditure of approximately $1,525,000, of which approximately $2225,000 will be invested in machinery and equipment, approximately $200,000 will be invested in the purchase of land, approximate) $1,100,000 will be invested in the construction of a new building; WHEREAS, the construction and operation of the Facility will further entail the creation of 27 New Jobs and at the Facility; WHEREAS, the construction and operation of the Facility will further lead to the purchase of Virginia -grown agricultural and forestal products in following amount: $7,688,000 (see Appendix A for details); and P35 Adjourned Meeting October 22, 2013 WHEREAS, the stimulation of the additional tax revenue and economic activity to be generated by the Capital Investment, New Jobs, and purchase of Virginia -grown agricultural and forestal products constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the AFID Grant: NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows. Section L Definitions. For the purposes of this Agreement, the following terms shall have the following definitions: "Capital Investment" means a capital expenditure by [or on behalf of) the Company in taxable real property, taxable tangible personal property, or both, at the Facility excluding the purchase of land or existing real proper improvements. The total capital expenditure of $1,325,000, is referred to in this Agreement as the "Capital Investment " "Maintain" means that the New Jobs and FTE's created pursuant to the AFID Grant will continue without interruption from the date of creation through the [Subsequent] Performance Date. Positions for the New Jobs and FTE's will be treated as Maintained during periods in which such positions are not filled due to temporary reductions in the Company's employment levels in connection with recruitment for open positions or strikes and other work stoppages. "New job" means new permanent full -tithe employment of an indefinite duration at the Facility for which the standard fringe benefits are paid by the Company for the employee, and for which the Company pays an average annual wage of at least $31,250. Each New Job must require a minimum of either (i) 35 hours of an employee's time per week for the entire normal year of the Company's operations, which "normal year" must consist of at least 48 weeks, or (ii) 1,680 hours per year. Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth, and positions with construction contractors, vendors, suppliers and similar multiplier or spin -off jobs shall not qualify as New Jobs. The New Jobs must be in addition to the 9 full-time jobs maintained by the Company at its existing facility as of June 10, 2013. Full-Time Equivalent positions (FTE's), are part-time and seasonal positions created by the project on a predictable, annual basis, that do not meet the definition of New job. For the purposes of the AFID Grant, these positions should be converted into full-time equivalent (FTE) positions based on one FTE equaling 1,680 hours per year. "Initial Performance Date" means November 1, 2016. If the Locality, in consultation with the Authority and the Secretary of Agriculture and Forestry, deems that good faith and reasonable efforts have been made and are being made by the Company to achieve the Targets, the Locality may agree to extend the Initial Performance Date by up to 15 months. If the Initial Performance Date is extended, the Locality shall send written notice of the extension to the Authority, the Company and the Secretary of Agriculture and Forestry and the date to which the Initial P36 Adjourned Meeting October 22, 2013 Performance. Date has been extended shall be the "Initial Performance Date" for the purposes of this Agreement. "Targets" means the Company's obligations to make Capital Investments at the Facility of at least $1,325,000, to create and Maintain at least 27 New jobs at the Facility, and to purchase at least $7,688,000of Virginia -grown agricultural and forestal products as defined in Appendix A, all as of the Initial Performance Date. Further, "Targets" includes the Company's obligation to Maintain at least 27 New jobs at the Facility as of the Subsequent Performance Date. "Virginia Code" means the Code of Virginia of 1950, as amended. "Subsequent Performance Date" means June 30, 2019, unless the Initial Performance Date has been extended. If the Initial Performance Date has been extended, the Subsequent Performance shall be three years after the new Initial Performance Date. Except as so noted, the Subsequent Performance Date is not subject to extension. Section 2. Targets. The Company will develop and operate the Facility in the Locality, make a Capital Investment of at least $1,325,000, create and Maintain at least 27 New jobs, and purchase $7,688,000 of Virginia -grown agricultural and forestal products (see Appendix A), at the Facility, all as of the Initial Performance Date. Further, the Company will Maintain at least 27 New jobs at the Facility as of the Subsequent Performance Date. If the dollar amount of new purchases of Virginia- grown agricultural and forestal products is not met, the Company can still achieve the purchase target by demonstrating they substantively achieved the same volume of Virginia -grown agricultural and forestal products they proposed in Appendix A. The average annual wage of the New fobs and FTE's will be at least $31,250. Section 3. Disbursement of AFID Grant. By no later than December 31, 2013, the Locality will request the disbursement to it of the AFID Grant. If not so requested by the Locality by December 31, 2013, this Agreement will terminate. The Locality and the Company will be entitled to reapply for a GOF Grant thereafter, based upon the terms, conditions and availability of funds at that time. The AFID Grant in the amount of $150,000 will be paid to the Locality, upon its request. Within 30 days of its receipt of the AFID Grant proceeds, the Locality will disburse the AFID Grant proceeds to the Authority. Within 60 days of its receipt of the AFID Grant proceeds, the Authority will disburse the AFID Grant proceeds to the Company as an inducement to the Company to achieve the Targets at the Facility. The Company will use the AFID Grant proceeds to assist in the construction of the new facility, as permitted by Section 3.2- 304(C) of the Virginia Code. P37 Adjourned Meeting October 22, 2013 Section 4. Break -Even Point: State and Local Incen VDACS has estimated that the Commonwealth will reach its "break -even point" by the Subsequent Performance Date. The break -even point compares new revenues realized as a result of the Capital Investment and New Jobs at the Facility with the Commonwealth's expenditures on incentives, including but not limited to the AFID Grant. With regard to the Facility, the Commonwealth expects to provide incentives in the following amounts: Category of Incentive: Total Amount AFID Grant $150,000 Virginia Jobs Investment Program ( "VjIP ") $21,600 Tobacco Region Opportunity Fund Grant (`°PROF ") State Enterprise Zone job Creation grant ( "F.7. ") $78.00 0 Total $249,600 The Locality expects to provide the following incentives, as matching grants or otherwise, for the Facility: Categgry of Incentive: Total Amount Reduced price sale of 20 acres of land in industrial park $200,000 Site prep funds of $341,000 from Tobacco Commission previously $170,500 given to County — valued at half for local match Local Enterprise Zone job creation grant $9,000 Waiver of local permit fees 11M Total $382,200 The proceeds of the AFID Grant shall be used for the purposes described in Section 3. The VJIP grant proceeds shall be used by the Company to pay or reimburse itself for recruitment and training costs. The State Enterprise 'Zone Job Creation Grant proceeds may be used by the Company for any lawful purpose. Section 5. Repayment ObU ation. (a) An impending failure by the Company, as determined by the Locality or the Secretary of Agriculture and Forestry, to meet at least half of its target for either Capital Investment of at least $662,500 in the Facility, to create and Maintain at least 13 New jobs at the Facility, or to purchase $3,844,000 of Virginia -grown agricultural and forestal products by the Initial Performance Date shall constitute a breach of this Agreement and the entire AFID Grant must be repaid by the Company to the Authority. Such a determination by the Locality or the Secretary of Agriculture & Forestry will be based on such circumstances as a filing by or on behalf of the Company under Chapter 7 of the U.S. Bankruptcy Code, the liquidation of the Company, an abandonment of the Facility by the Company or other similar significant event that demonstrates the Company will be unable or is unwilling to satisfy the Targets for the AFID Grant. (b) For purposes of repayment, the AFID Grant is to be allocated as $50,0000 (33 %) for the Company's Capital Investment Target, $50,0000 (33 %) for its New Jobs and FTE's Target, and $50,0000 (33 %) for its purchase Virginia -grown agricultural and forestal products. If the Company P38 Adjourned Meeting October 22, 2013 has met at least ninety percent (90 %) of the three Targets at the Initial Performance Date, then and thereafter the Company is no longer obligated to repay any portion the AFID Grant. If the Company has not met at least ninety percent (90 %) of all three of its Targets at the Initial Performance Date, the Company shall repay to the Authority that part of the AFID Grant that is proportional to the Target or Targets for which there is a shortfall. For example, if at the Initial Performance Date, the Capital Investment is only $874,500, only 18 New Jobs have been created and Maintained, and only $5,074,080 of Virginia -grown agricultural and forestal products have been purchased, the Company shall repay to the Authority thirty -four percent (34 %) of the moneys allocated to the Capital Investment 'Target ($17,000), thirty-four percent (34 %) of the moneys allocated to the New jobs and FTE's Target ($17,000), and thirty -four percent (340%) of the moneys allocated to the purchase of of Virginia -grown agricultural and forestal products Target ($17,000). Whether the New jobs Target has been met will be determined by comparing the anticipated payroll (36 New jobs at an average annual wage of at least $31,250) to the actual number of New jobs and the actual average annual wage reported at the Initial Performance Date. (c) Further Per Weigel for the Alainlenawe of the New Jobs: If the Company had no repayment obligation under subsection (a) above or under subsection (b) above as to the New jobs and FTE's Target, the Company may still have a repayment obligation if it has not Maintained the New jobs from the Initial Performance Date through the Subsequent Performance Date. If the Company has not Maintained at least 24 New jobs (ninety percent (90 1/0) of 27 New jobs and FTE's) through the Subsequent Performance Date, the Company shall repay to the Authority that part of GOF Grant that is proportional to the shortfall from the 27 New jobs. For example, if at the Subsequent Performance Date, only 20 New jobs have been Maintained, the Company shall repay to the Authority twenty-five percent (25 %) of the moneys allocated to New jobs ($12,500). (d) Repayment Dates: Sucb repayment shaO be due from the Company to the Authority within tbrny days of the Initial Performance Date, the Subsequent Performance Date or the Determhwnuo Date, as applicable. Any moneys repaid by the Company to the Authority hereunder shall be repaid by the Authority to the Locality and shall be repaid by the Locality promptly to VDACS for redeposit into the AFID. The Locality and the Authority shall use their best efforts to recover such funds, including legal action for breach of this Agreement. Neither the Locality not the Authority shall have any responsibility for the repayment of any sums hereunder unless said sums have been received by the Authority from the Company. Section 6. Company Reporting. The Company shall provide, at the Company's expense, detailed verification reasonably satisfactory to the Locality, the Authority and VDACS of the Company's progress on the Targets. Such progress reports will be provided annually, starting at December 31, 2013 and covering the period through the prior twelve months, and at such other times as the Locality, the Authority or VDACS may reasonably require. With each such progress report, the Company shall report to VDACS the amount paid by the Company in the prior calendar year in Virginia corporate income tax. VDACS has represented to the Company that it considers such information to be confidential proprietary information that is exempt from public disclosure under the Virginia Freedom of Information Act and that such information will be used by VDACS solely in calculating aggregate return on invested capital analyses for purposes of gauging the overall effectiveness of economic development incentives. P39 Adjourned Meeting October 22, 2013 With each progress report, the Company shall also report to VDACS the amount purchase and the purchase price paid by the Company, or the fair market value of the Virginia -Gros Agricultural or Forestal Products utilized, through the prior year. The Locality and Company agree to retain all books, records, data and other documents relative to this agreement for a period of three (3) years after the end of this agreement, or until audited by the Commonwealth of Virginia, whichever is sooner. VDACS and its authorized agents and /or state auditors (both the Auditor of Public Accounts and /or VDACS Internal Auditor) shall have full access to and the right to examine any of said materials and records relating to this agreement during this period. Section 7. Notices. Any notices required or permitted under this Agreement shall be given in writing, and sh: be deemed to be received upon receipt or refusal after mailing of the same in the United States M: by certified mail, postage fully pre -paid or by overnight courier (refusal shall mean return of certifi( mail or overnight courier package not accepted by the addressee): if to the Company, to: Dan River Plants LLC 2311 Cane Creek Parkway Ringgold, VA 24586 Attention: Mark Osborne if to the Locality, to: Pittsylvania County Administration P.O. Box 426 1 Center Street Chatham, VA 24531 Attention: Otis S. Hawker (Interim Countv Administrator) if to the Authority, to: Industrial Development Authority: P.O. Box 426 1 Center Street Chatham. VA 24531 Attention: Eddie L. Hite. It. (IDA Chairman) if to VDACS, to: Secretary of Agriculture and Forestry Office of Governor Robert F. McDonnell Commonwealth of Virginia with a copy to: Attention: with a copy to: Attention: with a copy to: Attention: with a copy to: Virginia Department of Agriculture and Consumer Services 102 Governor St.Richmond, Virginia 23219 P40 Adjourned Meeting October 22, 2013 1111 East Broad Street Attention: General Counsel Richmond, Virginia 23219 Attention: AFID Section S. Misceflaneous. (a) Entire Agreement; 11mendmeniz. This Agreement constitutes the entire agreement [between] [among] the parties hereto as to the AFID Grant and may not be amended or modified, except in writing, signed by each of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Company may not assign its rights and obligations under this Agreement without the prior written consent of the Locality, the Authority and the Secretary of Agriculture and Forestry. (b) Gomming Law; [venue•. This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth. Jurisdiction and venue for any litigation arising out of or involving this Agreement shall he in the Circuit Court of the City of Richmond, and such litigation shall be brought only in such court_ (c) Counter/ anr. This Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall be one and the same instrument. (d) Severabilitr. If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. IN WITNESS WHEREOF, the parties herero have executed Chia Yerfocmance Agrecmcnc as of the date first wzirren above. County OF Pittsylvani . VIRGINIA n� OT 8 S _ Bwlncrae N "1 "ide: IBTHBIlI tb NISTBATOB 13.w: OC1bBEQ 28, 2013 App, ed as to farm: t. Vaden Flung County Attorney INDUSTRIAL /ECONOMIC DEVE�}..OPMENT THORITY OF THE OF MAGI ®NIA , By "fide; J,a+ ..man LJate: /O tie ba.- /S. a.o/ 3 .lppro, ]. Vaden Fiwu, IUA Atromcy DRP, I1.0 Bv w Name: J(IA6.t l<- USa�xt../� tare: io -zz -13 P41 Adjourned Meeting October 22, 2013 APPENDIX A The following table shows the volume and expected value of sales of plants from Dan River Plants, LLC over the three years of this Performance Agreement. This table provides additional detail to the Company's Virginia Crown Purchase "Target of $7,688,000. VIRGINIA GROWN nRnTWr'rrn*tc Year .lams 80% of total stage 4 - $1.40 /each 20% of total stage 3 - 60 cents /each total sales 7,200,000 $960,000 $240,000 1,488,000 LYr 2,000,000 $1,600,000 $400,000 2,480,000 3,000,000 $2,400,000 $600,000 3,720,000 Total $7,688,000 Motion was made by Mr. Hagerman, seconded by Mr. Barksdale, to approve paying a $500.00 membership fee to the Dan River Basin Association, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Harville, to approve setting a public hearing date of November 19, 2013 for citizen input on proposed changes to Section 31 -2a of the Pittsylvania County Code that would include Bachelors Hall Volunteer Fire Department as a recognized medical transport agency within Pittsylvania County, and authorized the staff to advertise the public hearing, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve an appropriation of $173,809.00 received from the Commonwealth of Virginia to the Crisis Intervention Team Program Grant and the following Roll Call Vote was recorded: Mr. Barber - Yes; Mr. Barksdale -Yes; Ms. Bowman-Yes; Mr. Hagerman-Yes; Mr. Harville -Yes; and Mr. Snead -Yes. The Board unanimously approved Mr. Harville's motion. Appointments Motion was made by Mr. Barber, seconded by Mr. Harville, to re- appoint Mr. Ronnie Haymore as the Tunstall District representative on the Pittsylvania County Industrial Development Board for 4 -year term that would begin on December 1, 2013 and end on November 30, 2017, which was unanimously approved by the Board. Added Items Motion was made by Ms. Bowman, seconded by Mr. Harville, to appoint Dr. Joey Faucett as the Chatham - Blairs District representative on the Pittsylvania County Industrial Development Board for 4 -year term that would begin on December 1, 2013 and end on November 30, 2017, which was unanimously approved by the Board. There were no recommendations from the Property /Building Committee. P42 Adjourned Meeting October 22, 2013 Motion was made by Mr. Harville, seconded by Mr. Barber, to award Virginia Truck Center, Inc. of Roanoke, Virginia the repair contract for an amount of $19,424.31 for an overhaul inframe repair and authorize the Interim County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve advertising a Request For Services for engineering services for the jail shower repairs, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to award a contract to Blair Construction as the lowest quote at $9,096.00 for the exterior concrete work at the Jail Building in Chatham, Virginia, and authorize the Interim County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Adjournment Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to adjourn the meeting and reconvene on Thursday, October 24, 2013, at 8:30 a.m. in the Main Conference Room of the County Administration Building, 1 Center Street, Chatham, Virginia, for the purposes of interviewing and selecting a candidate to serves as the temporary Board of Supervisor representative for the Staunton River District of Pittsylvania County, Virginia, until a Special Election is held on Tuesday, November 4, 2014, which was unanimously approved by the Board. The meeting adjourned at 8:09 p.m. until 8:30 a.m. Thursday, October 24, 2013. James H. Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P43 October 24, 2013 Special Call Meeting Pittsylvania County Board of Supervisors Monday, October 24, 2013 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Monday, October 24, 2013 in the Main Conference Room of the Captain Martin Building located at 1 Center Street in Chatham, Virginia. Mr. James H. Snead, Chairman, called the meeting to order at 8:30 a.m. The following members were present: Brenda H. Bowman James Snead Jessie L. Barksdale Jerry A. Hagerman Coy E. Harville Chatham - Blairs District Dan River District Banister District Callands- Gretna District Westover District Mr. Tim Barber, Tunstall District, was absent from the meeting. Mr. Otis S. Hawker, Interim County Administrator and Ms. Rebecca D. Flippen, Deputy Clerk, were also present. Mr. Snead led the Pledge of Allegiance. Motion was made by Mr. Barksdale, seconded by Ms. Bowman to enter into Closed Session for the purpose of discussion, consideration, and interviews of proposed candidates for the appointment of specific public officers of any given body: Authority: §2.2- 3711(A)(1) of the Code of Virginia, 1950, as amended Subject Matter: Staunton River Electoral District Representative Vacancy on the Pittsylvania County Board of Supervisors Purpose: Discussion, consideration and interview of prospective candidates for appointment. Mr. Harville stated that he felt it was wrong to go into Closed Session, that it should be open to the public just like an election would be, and that the Board should have all the candidates here together and interview them that way. After consulting with the candidates via phone who had not yet arrived, Mr. Hawker stated that all the candidates could be present in one hour. Mr. Barksdale withdrew his motion, and Ms. Bowman withdrew her second. Mr. Snead then recessed the meeting until 9:45 a.m. Mr. Snead reconvened the meeting at 9:45 a.m. All Board members with the exception of Mr. Barber were still present and the Board began the interviews of the following candidates: Curtis Arthur, Elton Blackstock, Debra Davis, J.M. Robertson, and Jackie Satterfield. Following the interviews, the following motion was made by Mr. Harville: "Pursuant to authority contained in §24.2- 228(A) of the Code of Virginia, 1950, as amended, I make a motion to appoint Elton Blackstock to serve as the Board of Supervisors representative for the Staunton River Electoral District until the Special Election to be held on Tuesday, November 4, 2014." Mr. Harville's motion was seconded by Ms. Bowman and the following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Barksdale -Yes; Mr. Hagerman-No; Mr. Harville -Yes; Mr. Barber- Absent; and Mr. Snead -Yes. The Board, by a majority vote of 4 to 1, with Mr. Hagerman opposing (and Mr. Barber being absent), approved appointing Mr. Elton Blackstock to serve as the Board of Supervisors representative for the Staunton River Electoral District until the Special Election to be held on Tuesday, November 4, 2014. P44 October 24, 2013 Special Call Meeting Adiournment Motion was made by Mr. Harville, seconded by Mr. Barksdale, to adjourn the meeting, which was unanimously approved by the Board with the exception of Mr. Barber who was absent. The meeting adjourned at 10:45 a.m. James H. Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim Clerk Pittsylvania County Board of Supervisors P45 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Virginia Department of Transportation (VDOT) — Secondary System Addition Resolutions SUBJECT/PROPOSAL/REQUEST: Approval of Resolutions for Additions to VDOT Secondary System: Resolution 2013- 11 -01; Tree Lake Subdivison Resolution 2013- 11 -02; Sugartree Manor Subdivison STAFF CONTACT(S): Mr. Hawker AGENDA DATE: 11 -04 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: #5(c) INFORMATION: INFORMATION: BACKGROUND: Virginia Department of Transportation has to review and approve additions to the secondary system for the Virginia Department of Transportation and recommend to the Board of Supervisors the required resolution for taking those roads into the State Maintenance System. Attached hereto, you will find: (])Resolution #2013- 11 -01. This is a resolution approving Form AM -4.3 to fully incorporate Tree Lake Drive, State Route 1694; and Sugar Lake Drive, State Route 1695, into the Virginia Department of Transportation Secondary Road System for Maintenance; and (2) Resolution #2013- 11 -02. This is a resolution approving Form AM -4.3 to fully incorporate Sugartree Manor Drive, State Route 1696; Sugartree Court, State Route 1698; and Manor Lane, State Route 1697, into the Virginia Department of Transportation Secondary Road System for Maintenance Staff recommends the Board of Supervisors approve the required resolutions to incorporate Tree Lake Drive/SRI 694; Sugar Lake Drive/SRI 695; Sugartree Manor Drive/SRI 696; Manor Lane/SRI 697; and Sugartree Court/SR1698 into VDOT's secondary system and authorize the County Administrator to sign all necessary documentation. P46 The Board of Supervisors of Pittsylvania County, in the regular meeting on the 4th day of November, 2013, adopted the following: RESOLUTION 2013 -11 -01 WHEREAS, the street(s) described on the attached Additions Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Pittsylvania County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of -way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Signed: Printed Name: Title: P47 A Copy Testee: -------------------- - ------ ------- - - - -In the Count of Pi--- ---ani- ty .-....------------------------------- By resolution of the governing body adopted November 4, 2013 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ofstate highways. A Copy Testee Signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Tree Lake Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1 -229 Street Name and /or Route Number ♦ Tree Lake Drive, State Route Number 1694 Old Route Number: 0 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — • From: Route 853 To: Route 1695, a distance of: 0.09 miles. Recordation Reference: MB 43 Pages 53 A & B Right of Way width (feet) = 60 it plus Street Name and /or Route Number Tree Lake Drive, State Route Number 1694 Old Route Number: 0 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — _ • From: Route 1695 To: End State Maintenance, a distance of: 0.01 miles. Recordation Reference: MB 43 Pages 53 A & B Right of Way width (feet) = 60 ft plus Street Name and /or Route Number Sugar Lake Drive, State Route Number 1695 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • From: Route 1694 To: Cul -de -sac, a distance of: 0.21 miles. Recordation Reference: MB 43 Pages 53 A & B Right of Way width (feet) = 50 feet VDOT Form AM -4.3 (4/202007) Maintenance Division Date of Resolution: November 4, 2013 Page 1 of 1 P48 We - `-° / ®, N —or -F koLl�<9YS3 Via/ t f I e. Cyr ��ut 1�k A, y 1164 -/a In, 6} �� / �rj �L 1163 � 941 750 70: 1< — SCt9czr l It 'T7e }uC tic. 844 945 5 9, t 1 � 845 Whitmelf I 1..96 ! 842 703 5a t o E c. Hinesville 76 882 84 ( ^� 882 I ,9g 6 843 � 5 I E 71 � C 1 841 843 ( °' n \ 43 z7 - 844 % -16 845 3. °2 ° fl 882 j 2 1.14 t h �,,` ( r 882 3s� 919 1082 � � -cf � ' � � l 703 845 844 841 } t . 1126 >> 851 .30 t �B S9� ✓� . 847 t 1125 rs 869 /� -C--' E1 851 ;, 1 31 844 Q 06 ry , 1 ^� °, G�i Ba 173 848 >>a ,. gam. 'o� 11s �� V I 852 °� 950 902 5� 5har n 851 \ ,� _ �d s 'f F8-5-11 I 869 �� ^� 36 841 cre�� ' j ° °g4 > , /J� 8 868 SAN 951 1198 3a rn 878. 02 j x is4$ 878 ( X59 925 ' _ `. \ , 994 952 1.95 a 841 1280 �� 878 _ ° ' • t `6 s •� t �� ® 1199 ro 853 8691 i 878 952 .07 0? 2.34 Brosvi0e �° 40 1056 722 ` 1686 891 `e ; C)—`n s2 t i22 841 / 877 °° 76 876 1691 ^� .2 70$ 1104 ti6 .14 °� t 5 t q0 878 o ® / 3 I _ 53 58 � 869 1040 . A P49 The Board of Supervisors of Pittsylvania County, in the regular meeting on the 4th day of November, 2013, adopted the following: RESOLUTION 2013 -11 -02 WHEREAS, the street(s) described on the attached Additions Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Pittsylvania County, and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of -way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Signed: Printed Name: Title: P50 A Copy Testee: -------------------------------------- In the County of Pittsym vania ....-------------------------..------ By resolution of the governing body adopted November 4, 2013 The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system ofstate highways. A Copy Testee signed (County Official): Report of Changes in the Secondary System of State Highways Project/Subdivision Sugartree Manor Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1 -229 Street Name and /or Route Number Sugartree Manor Drive, State Route Number 1696 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • From: Route 853 To: Route 1697, a distance of: 0.10 miles. Recordation Reference: MB 43 Pages: 376 A,B,C & D Right of Way width (feet) = 50 feet Street Name and /or Route Number Sugartree Manor Drive, State Route Number 1696 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • From: Route 1697 To: Route 1698, a distance of: 0.23 miles. Recordation Reference: MB 43 Pages: 376 A,B,C & D Right of Way width (feet) = 50 feet Street Name and /or Route Number Sugartree Court, State Route Number 1698 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • From: Route 1696 To: Route 1699, a distance of: 0.06 miles. Recordation Reference: MB 43 Pages: 377 L,M & N Right of Way width (feet) = 50 feet VDOT Form AM -0 1 (4 202007) Muimcnan¢ Diaisiu. Date of Resolution: November 4, 2013 Page 1 of 2 P51 Street Name and /or Route Number ♦ Sugartree Manor Drive, State Route Number 1696 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • From: Route 1698 To: Cul -de -sac, a distance of: 0.26 miles. Recordation Reference: MB 43 Pages: 377 L,M, &N Right of Way width (feet) = 50 feet Street Name and /or Route Number Sugartree Court, State Route Number 1698 Old Route Number: 0 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ • From: Route 1699 To: Cul -de -sac, a distance of: 0.23 miles. Recordation Reference: MB 43 Pages: 377 L,M, & N Right of Way width (feet) = 50 feet Street Name and /or Route Number 4 Tree Court, State Route Number 1699 Old Route Number: 0 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — _ • From: Route 1698 To: Cul -de -sac, a distance of: 0.11 miles. Recordation Reference: MB 43 Pages: 377 L,M, & N Right of Way width (feet) = 50 feet Street Name and /or Route Number ♦ Manor Lane, State Route Number 1697 Old Route Number: 0 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — _ • From: Route 1696 To: Cul -de -sac, a distance of: 0.14 miles. Recordation Reference: MB 43 Pages: 377 L,M & N Right of Way width (feet) = 50 feet VDOT Form AM -4 3 t4120/2007i Maintenance Division Date of Resolution: Page 2 of 2 P52 C•Ft �i< c i 14 0)� 06 t I 7 1164 y 1163 F94 11 750 ` 70; 844 945 r tG [�.�fL .raj n7.i 1 / 7 9 Or.YK ec,._f -: ,ek �6 845 �U Whitmell -P 703 t /wig? s 1.96 842 k� 76 50. lD�. �. 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P53 PRESENTATIONS P54 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Danville - Pittsylvania Community Services Board FY2013 Annual Report Presentation SUBJECT/PROPOSAL/REQUEST: FY2013 Annual Report STAFF CONTACT(S): Otis S. Hawker BACKGROUND: AGENDA DATE: 11 -04 -2013 ACTION: No CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: INFORMATION: INFORMATION: Annually, the Danville - Pittsylvania Community Services Board makes a report to the governing bodies of Pittsylvania County and the City of Danville concerning programs operated by their agency. Mr. Ron Merricks of the Danville - Pittsylvania Community Services Board will make a presentation to the Board of Supervisors of the FY2013 Annual Report for the Danville - Pittsylvania Community Services Board. RECOMMENDATION: Staff submits this to the Board of Supervisors for their consideration. P55 r±» ■ P,. � X\ §� ^ ,� P57 2013 Annual Report Right TIME, Right PLACE, Right NOW. 4 {/» (D 0 0 0, ����( ® \&Zs \\a ) // 0»�`_ (D {_ 2{) . e Qt f k \ \ 75 / \� j\ <Q) u 0 2 /J 2) \5 /§ e = E a \// / /�GfJ% f� . . m =2 '° /9 ,* 43 v�E0 G � / } /kOD t)_§j –I0cro 0 { ±5£22\ /75 > > >' _ -0 c: 0 Q) Q) 0> C3 2 �: /d: s \ :� \� \ <� \ c tw0) C) fit\ 0 \ . { {{ .. . f \$$f}}//226/ 2E /5f&f \\« -- - IzC5 _\\3 col�; E o ... -� / \&o ,:3E , 7\\ 8 * © �ob® i) )aE 0 E \\» E = 2o = =bZ = ^ - J . ©. R O { EowJJ@ = {^70 / . « /w ®EE,Sz /{E {»e:: 9 , :J� .¥ – (D0 \C-4iD 0 £e£o &2 =Q < • • P59 0 • P60 / 2 I P61 c. � � ? 2 I P61 2013 Annual Report 6 Right TIME, Right PLACE, Ln E. �N coo O N N 10 00 m � o E � 2CU U `. L O N .2 w o o E U a N a O w N N V O i M � °— ' °X��3' ,� `o 2.� O m a � -0 -a o o � -cc � ° a E 06 O U 0 O '0 O _O a `c '> c a N � U N O U N p N ] llJ U Q E0 O Q 0 O w '� O N o O O U 3 w V 6 0 V 3 a> � � E U)— Q a Q a o U z O N j `^ O U a w > � w E N w -O b Q E O Q 0 U C C> Q N OC ,C T p Cc:), m o m O s Q o Q O U Q Q O > N Q O 0 E N al O N E a ' a o- c a N t N p p 4 N 0 a) 0 E 3 0 3 a N Q O >Z o c a U a 3 ^/ P63 a Y cm 9 b U c N T 0 N O N 6 v" Em T b O T T m> au N O o- w '•�' n, o �w �_ u �.o di N o c C �Q {f} O `.j < t+ f ��- O 4 d C � m O d N w U y M p M u v E E W F� 4 a VT a a � i O^ S..L � C co a W • I O> O Tw a N b O N a ch r r > E w to yr f4)- vu z CA d G C) CD N m CY) N cn v ci to c ai l 01 N n°an T T 44)- T 419-N ^ N i U 7 O O °o -c o> > .� c o p Ln u m o o p o LL- O U N N O N U N O U ^ 0 0 � p 7 N� p rn rn p oll I O O O ON Q c N U N o 0 Q) c: O O O .0 Q > o . p 3 U : o N N IW6 a Y v P65 2013 Annual Report 10 Right TIME, Right PLACE, Right NOW. nW W U w� W LL w:IN W d O H H T U V co c a co N a d o P u � B t ?0 t C O V co � 1, P N N G! y O M +� d n C ii D D N OD N n n O V O C N y O N d N N E m O > o � N i O Q > � O N O v N co U ° oa v _T ° N � C'3 ' = G Q U o 7 o G) ° 0 `p oa � c a °° a a a � w ° �a d V N C a ° U o� � V U b =o c o y w v O a mw ba 0 M v n -C °o 'T N N � w O a0 M O^ M a P � N N n N N N N d O H H T U V co C 6 co N a d O C u � B t ?0 t C O V a co � 1, P N N G! y O M d H T C co co N d - 04 m t C O V p co 1, P b M d n Y E N C4. n L N y O N d m O > N i V � O v N co _T ° N 7 = G Q U o 7 o G) ° � c P67 NEW BUSINESS P6S PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Recommendations from Solid Waste Committee Committee Recommendations STAFF CONTACT(S): Otis S. Hawker AGENDA DATE: 11 -04 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: INFORMATION: INFORMATION: BACKGROUND: The Pittsylvania County Board of Supervisors and the Pittsylvania County Solid Waste Committee have discussed making proposed changes to the Pittsylvania County Solid Waste Codes, Chapters 17 &29. DISCUSSION: The Pittsylvania County Solid Waste Committee will meet at 4:30p.m. on Monday, November 4, 2013 to discuss the following items: (a) Proposed Changes to Pittsylvania County Solid Waste Ordinances; Chapters 17 & 29 (b) Request for Public Hearing (See attached agenda.) RECOMMENDATION: Any committee recommendations will be submitted to the full Board of Supervisors for their review and consideration. P69 Pittsylvania County Board of Supervisors SOLID WASTE COMMITTEE Monday, November 4, 2013 4:30 pm Conference Room Captain Martin Building 1 Center Street Chatham, Virginia AGENDA 1. Call to Order 4:30 pm 2. Roll Call 3. Approval of Agenda 4. New Business: (a) Proposed Changes to Pittsylvania County Solid Waste Ordinances; Chapters 17 & 29 (b) Request for Public Hearing 5. Adjournment P70 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Virginia Department of Transportation (VDOT) Revenue Sharing Application and Resolution — Town of Chatham SUBJECT/PROPOSAL/REQUEST: VDOT Revenue Sharing Project STAFF CONTACT(S): Otis S. Hawker; Greg L. Sides AGENDA DATE: 11 -04 -2013 ACTION: Yes ITEM NUMBER: INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY:� BACKGROUND: The Town of Chatham has applied for Revenue Sharing Project funds through the VDOT Fiscal Year 2015 Revenue Sharing Program. (See attached application). This application is requesting an allocation of Revenue Sharing funds up to $20,000.00, and the Town of Chatham intends to provide up to $20,000.00 as its match of funds. The application's project is for the stabilization, drainage, and the paving of that portion of David Road/SR 694 located approximately 0.80 miles east of U.S. Route 29 Business to 1.01 miles east of U.S. Route 29 Business, a total of 0.21 miles in length. Council for the Town of Chatham has already passed a resolution supporting their match of funds for the Revenue Sharing request from VDOT. (See attached.) According to VDOT, the Town of Chatham cannot apply directly for Revenue Sharing. The Revenue Sharing Program project identified in the application would have to be administered by Pittsylvania County. (See attached email from Stanley Murphy, Programming Manager for VDOT.) Staff has attached a resolution for the Board of Supervisors to approve, supporting this project and the submission of the application on behalf of the Town of Chatham. RECOMMENDATION: Staff recommends the Board of Supervisors approve Resolution 2013 -11 -03 and authorize the Interim County Administrator to sign all necessary documentation. P71 REVENUE SHARING DETAILED APPLICATION FOR FUNDS SEPARATE APPLICATION REQUIRED FOR EACH PROJECT TO BE CONSIDERED FY: 2014 -15 County of Pittsylvania District: Lynchburg # of Applications Locality is submitting: 2 PLEASE NOTE: Projects receiving funding under this program are to be initiated and a portion of the Revenue Sharing funds expended within one year of the allocation. PROJECT INFORMATION (Please TAB from field to field) Locality's Priority #: 2 Route #: 694 and local road name, if available: Davis Road State Project Number: UPC #: Type of Project: Construction Scope of Work: Pave Description of Work/So If Type of Project is "Maintenance", has appropriate analysis been provided confirming the pavement or structure is below VDOT maintenance performance targets? >select< If Type of Project is "Construction ", will the requested funds accelerate advertisement of the project that is already in the Six -Year Improvement Plan or in the locality's capital plan? Yes If this is a Construction project AND the advertisement date will be accelerated, please fill in dates below: Current Advertisement Date: 06/20/2015 Advanced Advertisement Date: 10/02/2014 Road Stablize From: 0.80 miles east of Route 29 Business Length: 0.21 (miles) to: Lui miles east of Route 29 Busmess Is this project in another locality? No If yes, please identify the locality and reason for request on the line below. PROJECT ESTIMATES (Please TAB from field to field) PHASE *Total Estimated Project Cost Sections below pertain to Revenue Sharing funded portion only: * *Estimated Eligible Project Costs ** *Estimated Eligible VDOT Project Expenses * ** *Estimated Reimbursement to Locality PE $ 1,000 $ 1,000 $ 1000 $ 0 RW $0 $0 $0 $0 CN $ 39,000 $ 39,000 $ 1,000 $ 20000 TOTAL $ 0 $ 0 $ 0 $ 0 LOCALLYADMINISTERED PROJECT— Please answer an each line earrecnondino to earh nhaco far thin nroiert hola. Please note that indicating any phase of project work to be administered by the locality and reimbursed using Revenue Sharing Program funding constitutes a "Locally Administered Project ". Submission of this applicati on represents the locality's request to administer the project work. PE Phase: Yes; Reimbursement will be Requested RW Phase: >select one< CN Phase: Yes; Reimbursement will be Requested PROJECT FINANCIAL INFORMATION (Please TAB from field to field) VDOT Revenue Sharing matching funds UP TO $1M requested for CONSTRUCTION project FY 2014: $ 20,000 VDOT Revenue Sharing matching funds OVER $1M requested for CONSTRUCTION project FY 2014: $ 0 VDOT Revenue Sharing matching funds UP TO $1M requested for MAINTENANCE project FY 2014: $ 0 VDOT Revenue Sharing matching funds OVER $1M requested for MAINTENANCE project FY 2014: $ 0 VDOT Revenue Sharing matching TOTAL request (this application) (right click on 10" to the right & "Update Field" for total $ 0 Note: CONSTRUCTION projects total or combined CONSTRUCTION & MAINTENANCE projects total requested must not exceed $IOM; Also, MAINTENANCE projects total requested must not exceed $5M >£i@ si4i att evii"Sl' AL L�zbt� G ?- Yt'exJ's'�^r� T ft,1i -., y °i?SQ4 � �'iYl4'.y Qlr. +l i_^Y�di �rGMO �f "` W ti teri <i �F.+ $ 0 Project has previously received Revenue Sharing state funds: No If Yes, FY(s): Totaling: $ 0 Total of other State / Federal / Local funds (enter amount to the right): $ 20,000 List types of other funds: Matching Funds Total funding to be programmed on Project (should equal total estimated cost above): COMMENTS Submitted by: > name & title< Signature of Locality Official Date P72 (right click on "$0" & "Update Field" for total) $40,000 Reviewed by: >type in VDOT Official name & title< Signature of VDOT Official Date (Revised 07/18/2012) SUMMARY OF PROJECTS - Designation of Funds Form FY 2014 Revenue Sharing Program $10 million maximum allocation per locality and no more than $5 million of that amount may be allocated to maintenance projects CONSTRUCTION FUNDS BEING REQUESTED: Locality's Priority Route # Road Name Requested State Match up to $1M for Construction Requested State Match Over $SM for Construction TOTAL CONSTRUCTION FUNDS REQUESTED FOR PROJECT 1 29 Highway 29 $50,000 $0 $50,000 2 694 Davis Road $20,000 $0 $20,000 $0 $0 $0 $0 $0 $0 TOTAL MAINTENANCE FUNDS REQUESTED: $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL CONSTRUCTION FUNDS REQUESTED: $70,000 $0 $70,000 MAINTENANCE FUNDS BEING REQUESTED: (cannot exceed $5 million and is part of total $10M) Locality's Priority Route # Road Name Requested State Match up to $1M for Maintenance Requested State Match Over $1M for Maintenance TOTAL MAINTENANCE FUNDS REQUESTED FOR PROJECT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL MAINTENANCE FUNDS REQUESTED: $0 $0 $0 GRAND TOTAL OF ALL FUNDS REQUESTED: $70,000 $0 $70,000 Revised: 6/23/2012 P73 Locality Representative Date Submitted VDOT Representative Date Reviewed Revised: 6/23/2012 P74 Town of Chatham Resolution for Paving Davis Road At a regularly scheduled meeting of the Chatham Town Council held on October 14, 2013, on a motion by Councilman William Wiebking and seconded by Councilman C.B. Cundiff, the following resolution was adopted by a vote of 6 to 0. WHEREAS: the Chatham Town Council desires to submit an application for an allocation of funds of up to $20,000.00 through the Virginia Department of Transportation Fiscal Year 2015, Revenue Sharing Program; and, WHEREAS: the Chatham Town Council intends to provide up to $20,000.00 as it's match of these funds requested to stabilize, drainage and pave that portion of Davis Rd., (State Route 694), located approximately 0.80 miles east of Route 29 business to 1.01 miles east or Route 29 business being 0.21 miles in length. NOW, THEREFORE, BE IT RESOLVED THAT: the Chatham Town Council hereby supports this application for an allocation of up to $20,000.00 through the Virginia Department of Transportation Revenue Sharing Program. BE IT FURTHER RESOLVED THAT the Chatham Town Council hereby grants authority for the Town Manager or Clerk of Council to execute project administration agreement for any approved revenue sharing projects. ADOPTED this 14a' day of October 2013 I oy P. Jr. :) Mayor P75 Timothy D. Hammell Clerk of Council /Treasurer Greg Sides From: Murphy, Stanley E. (VDOT) < Stanley .Murphy @VDOT.Virginia.gov> Sent: Tuesday, October 22, 2013 1:33 PM To: Greg Sides Cc: edmund.giles @chatham - va.gov; Hamilton, Randy L, P.E. (VDOT); Martin, Kenneth C. (VDOT) Subject: FW: Revenue Sharing for Davis Rd Rte 694 G reg: Since the Town of Chatham does not maintain its own streets it cannot directly apply for Revenue Sharing Program funds. The County must submit the Town's application for Revenue Sharing funds. I have reviewed the Town's application and discussed it with Mr. Edmund Giles, Town Manager. He should be contacting you soon. If the County approves you will need to add this project to your summary and forward the application to me as a Word document so that I can upload it to our website. I need the electronic version of the application by October 30 with signed originals to follow ASAP. The County's signed resolution will be due for this project before November 1, 2013. If you have any questions I will be happy to help. Thanks s E• Lynchburg District Programming Manager (434) 856 -8285 P76 VfttspIbania Countp 38oarb of 4&uperbigor!5 RESOLUTION 2013 -11 -03 At the adjourned meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom in Chatham, Virginia on November 04, 2013, on a motion by ,seconded by the following resolution was adopted by a vote of to WHEREAS, The Virginia Department of Transportation Revenue Sharing Program states that Towns not maintaining their own streets may not directly apply for Revenue Sharing Funds, but may include their request as part of a package submitted by the County in which they are located; and WHEREAS, the Pittsylvania County Board of Supervisors desires to submit an application for an allocation of funds of up to $20,000.00 through the Virginia Department of Transportation Fiscal Year 2015 Revenue Sharing Program, on behalf of the Town of Chatham; and WHEREAS, these funds are requested to stabilize, drain and pave that portion of Davis Road (State Route 694), located approximately 0.80 miles east of Route 29 business to 1.01 miles east of Route 29 business, being 0.21 miles in length; NOW, BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County hereby supports this application for an allocation of up to $20,000.00 through the Virginia Department of Transportation Revenue Sharing Program; and BE IT FURTHER RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the Interim County Administrator to execute the project administration agreements for any approved revenue sharing projects. Adopted this 4th day of November, 2013. James Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim County Administrator /Clerk Pittsylvania County Board of Supervisors P77 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Expenditure Refunds - Requires a motion and a 10 -day layover SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): Hawker, VanDerHyde BACKGROUND: AGENDA DATE: 11 -04 -13 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes 10 INFORMATION: INFORMATION: 'v DISCUSSION: Attached is a list of expenditure refunds for the month of October 2013 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600- 60051), $60.00 to Sheriff -Parts (100 -4- 031200 - 6030), $215.30 to Sheriff - Training (100- 4- 031200- 5540), $120.00 to Sheriff -DARE Supplies (100 -4- 031200 - 6002), $48.00 to Fire & Rescue - United Way Contribution (100 -4- 032200 - 5667), $191.54 to Jail- Extradition (100 -4- 033100 - 5550), $2,551.00 to E911- Telephone (100 -4- 035500 - 5230), $260.00 to Library- Postage (100 -4- 073100 - 5210), $161.59 to Library- Travel (100 -4- 073100 - 5500), $30,134.18 to WIA -Other Operating (251 -4- 353853- 6014). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P78 Finance Department P.O. Box 426 Chatham, Virginia 24531 PITTSYLVANIA COUNTY VIRGINIA Phone(434)432 -7740 Fax (434) 432 -7746 Gretna /Burt 14341656 -6211 Bachelors Hall /Whitmell (434) 797 -9550 MEMO TO: Otis S. Hawker, Interim County Administrator FROM: _ Kim Van Der Hyde, Finance Director, SUBJECT: October Expenditure Refunds DATE: October 31, 2013 The list below shows all expenditure refunds that were sent to the Finance Department during the month of October. Please review these expenditure refunds and advise me on the refunds that need to be appropriated by the Board of Supervisors. 100 -4- 021600 -60051 Clerk of Court- Copier Lease Lease Reimbursement 100 -4- 031200 -6030 Sheriff -Parts Insurance Reimbursement/Restitution 100 -4- 031200 -5540 100 -4- 031200 -6002 Sheriff - Training Reimbursement Sheriff -DARE Supplies Reimbursement (100 -3- 000000 - 189915) 100 -4- 032200 -5667 Fire & Rescue - United Way Con Contribution 100 -4- 033100 -5550 100 -4- 035500 -5230 100 -4- 073100 -5210 100 -4- 073100 -5500 (100 -3- 000000 - 189912) Jail - Extradition E911- Telephone Intrado Reimbursement Library- Postage Reimbursement Library - Travel Reimbursement P79 199.67 60.00 215.30 120.00 48.00 191.54 2,551.00 260.00 161.59 251 -4- 353853 -6014 WIA -Other Operating 30,134.18 Reimbursement (251 -3- 000000 - 150201- 29,826.32) (251 -3- 000000 - 180301- 307.86) TOTAL EXPENDITURE REFUNDS— OCT $33,941.28 r80 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Trunk or Treat Donation Appropriation- Requires a Roll Call Vote. Appropriation of donations made for the Trunk or Treat Event sponsored by the Sheriff's Office STAFF CONTACT(S): AGENDA DATE: 11 -04 -13 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No REVIEWED BY: PS ITEM NUMBER: it INFORMATION: INFORMATION: BACKGROUND: Sheriff Mike Taylor held a drive to solicit donations from businesses for the annual Trunk or Treat Event sponsored by the Sheriff's Office. This year's event was held on Saturday, October 26, 2013 and provided a safe alternative to the traditional trick or treat festivities of Halloween. DISCUSSION: The Sheriff's Department collected a total of $5,015 for this year's Trunk or Treat Event. A total of $2,080 was appropriated by the Board of Supervisors at their regular meeting on October 7, 2013. Since then, $2,935.00 has been collected and these additional funds need to be appropriated to line item 100- 4- 031200- 5878 to cover expenses that were incurred for this event. RECOMMENDATION: Staff recommends that the Board amend the Sheriffs Office 2013 -2014 budget and appropriate $2,935 to line item 100 -4- 031200 -5878. THIS ITEM REQUIRES A ROLL CALL VOTE. ,k P81 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: 11/4/13 12 AWARD OF BID — PITTSYLVANIA COUNTY LANDFILL TRACKHOE ACTION: INFORMATION: Yes SUBJECT/PROPOSAL /REOUEST CONSENT AGENDA: AWARD OF BID ACTION: INFORMATION: STAFF CONTACT(S): Mr. Hawker, Ms. Meeks ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: On October 24, 2013, a written request was submitted to several vendors that provide Landfill equipment, seeking an existing Federal or State contract that has been competitively bid and approved through the Commonwealth of Virginia's procurement procedures. DISCUSSION: Responses were due by 2:00 p.m., Friday, November 1, 2013. We received three (3) responses, two were no bids. Carter Machinery submitted a price of $194,636 for a Caterpillar Model 316EL. The pricing is available under a NJPA contract that has been competitively bid. A copy of the bid is attached. The breakdown of the funding for this equipment is as follows: $78,000 (Insurance Settlement), which has already been appropriated. A transfer of $27,988 is needed from line item 520- 4.094401.8102 to line item 520- 4.094120 -8102, and the balance of $88,648 needs to be appropriated from unappropriated surplus from the Landfill Fund (Fund 520). P82 Page 2 RECOMMENDATION: Staff recommends that the Board award the contract to Carter Machinery Company, Inc. for a Caterpillar 316EL Trackhoe that is offered through NJPA (National Joint Powers Alliance) Contract #060311, at a price of $194,636. The County is currently a member of NJPA and eligible to purchase under this contract. Staff also recommends that the Board approve the transfer of $27,988 from line item 520- 4.094401.8102 to line item 520- 4.094120.8102. Staff also recommends that the balance of $88,648 be appropriated from Landfill unappropriated surplus. The appropriation requires a motion and a 10 day layover. P83 Carter LU Carter Machinery Company, Inc. October 25, 2013 Donna Meeks PITTSYLVANIA CO BOARD OF SUPERVISORS ATTN: PURCHASING DEPT CHATHAM, VA 24531 Dear Donna: We are pleased to quote the following for your consideration per N]PA Contract #060311 (1) 316EL Hydraulic Excavator The following factory and dealer options are included: • Caterpillar 316EL Hydraulic Excavator • R -Boom, 9'16" Stick HD PKG • Lines- HP PKG (9'16" STK) • Track, 28" TG W /Step (GLT) • Center Track Guiding Guard • Tool Ctrl STP PKG • Valve, Hydraulic TICS PKG • Cold Weather Starting Package • Cab Dual Exit Package • Seat, H -Back, Suspension • Washer, Windshield Upper /Lower • Changer, Hand Control 2 -Way • Light, Boom Right Side • High Ambient Cooling Package • HD Bottom Guard Package • Camera, Rear View PKG • Air Cleaner, High Efficiency • CAT Hydraulic Thumb • CAT 42" General Duty Bucket with Tips Warranty: 3 year /5000 hour Governmental Total machine Warranty included Cash Sale Price per NJPA Sincerely, Brett Oliver Sales Representative $194,636 delivered www. CarterMachinery. com Rev 9101 C\ Users \dmeeksWppData \LOCal\Microsoft \Windows \Temporary Internet Files \Content Outlook\PVL%4HZ Pittsylvania CAT316 Quote 10 -13. decx P84 PITTSYLVANIA COUNTY EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Additional Holiday Time 1 11 -04 -2013 13 niuj5j %-ji /rKVYVJAL /K1;VUES1: ACTION• INFORMATION• Additional Holidays I Yes STAFF CONTACT(S): I CONSENT AGENDA: ACTION: INFORMATION: Mr. Hawker ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The Honorable Robert F. McDonnell, Governor for the Commonwealth of Virginia, has approved additional holidays for State employees for Thanksgiving and Christmas. The County's Personnel Plan for Pittsylvania County establishes that the County would have the same as the Governor declares. However, the Board of Supervisors' current motion states that additional days would have to be approved by the Pittsylvania County Board of Supervisors. DISCUSSION: Attached hereto, is the Virginia Department of Human Resources 2013 Pay and Holiday Calendar identifying the additional days as approved by Governor McDonnell for Thanksgiving and Christmas. Staff is requesting the Board of Supervisors approved the following additional holidays: (1) 'h day, beginning at 12:00pm (Noon) on Wednesday, November 27, 2013 (2) The entire day of Tuesday, December 24, 2013. RECOMMENDATION• Staff recommends the Board of Supervisors: (1) approve the additional holiday time of /z day on Wednesday, November 27, 2013 beginning at 12:00pm (Noon) and the entire day of Tuesday, December 24, 2013; and (2) authorize the Interim County Administrator to notify all departments and the media of this additional holiday time. P85 S M T W T F S S M T W T F S S M T W T F S 01 2 3 4 5 ❑1 2 Q 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9 13 14 15F16 17 1® 19 10 11 12 13 14 1© 16 10 11 12 13 14 1® 16 20 © 22 23 24 25 26 17 1® 19 20 21 22 23 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 24 25 26 27 28D 30 31 • May S M T W T F S S M T WT F S S M T W T F S 1 2 3 4 5 6 ❑1 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 16 17 18 19 20 12 13 14 15 F16 17 18 9 10 11 12 13 14 15 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 28 29 30 26 28 29 30F311 23 24 25 26 27 28 29 30 - July August • •' S M T W T F S S M T W T F S S M T W T F S 10 2 3® 5 6 0 2 3 1 Q2 3 4 5 6 7 7 8 9 10 11 12 13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 16 17 18 19 20 11 12 13 14 15 FI� 17 15 16 17 18 19 20 21 21 22 23 24 25 26 27 18 19 20 21 22 23 24 22 23 24 25 26 27 28 28 29 30 31 25 26 27 28 29 FA 31 29 October November December S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 5 F-11 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 it 12 13 14 13 1Q 15 16 17 18 19 10 11 12 13 14F151 16 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 22 23 24° ® 26 27 28 27 28 29 30 31 24 25 26 E@@ 30 29 30 31 January 1 - New Years Day January 18 - LeiWackson Day January 21 - Martin LuMer King, Jr. Day Please note'. In some agencies, the holiday and payday s may vary schedule what is shown here. If you have February 18 - George Washington Day May 27-Mepende Day July 2- Independence Day uestio age questions, see your agency human resources oKcer. Denotes Paytlay o dhrm September 2 - Labor Day Denotes Holiday Q October 14 - Columbus Day November 11 - Veterans Day November 27 - Close at Noon Denotes Additional Time Otf .,.. November 28- Thanksgiving November 29 -Day After Thanksgiving December 24 - Offices Closed Published by Management the Virginia Department N Human Resource . An equal opportunely employer. December 25- Chnstmas CM12 Commonwealth of Virginia Vhgm'a Department 01 HUNAN RESOURCE MANAGEMENT P86 REPORTS FROM MEMBERS P87 REPORTS FROM LEGAL COUNSEL P88 REPORTS FROM COUNTY ADMINISTRATOR P89 PITTSYLVANIA COUNTY Department of Animal Control P.O. Box 426 Chatham, Virginia 24531 October 29,2013 VIRGINIA Mr. Otis Hawker, County Administrator; Phone (434) 432 -7931 Fax (434) 432 -7746 Gretna /Hurt (434) 656 -6211 Bachelors Hall/Whitmell (434) 797 -9550 I Chief Animal Control Officer traveled to Va Tech to the 35th Virginia Animal Control Assoc. Conference, the 21,22,and 23 of October 2013,The training given there was , Update on the new laws passed this year, hoarders of dogs and cats, dealing with wildlife,Public relations and Animal Control,Rabies update in Virginia,Necropsy's,Commerical Breeders, Animal Sex Abuse, and how to deal with snakes safely. Also I was elected on to the Virginia Animal Control Assoc, Board to represent part of Central Virginia. Sincerely Chief of Animal Control Pete. Boswell AV P90 PITTSYLVANIA COUNTY William D. Sleeper County Administrator P.O. Box 426 Chatham, Virginia 24531 e -mail: dsleeper @pittgov.org VIRGINIA uup MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: November 1, 2013, Subject: Animal Control Activity Report Phone (434) 432 -7710 Fax (434) 432 -7714 Gretna /Hurt (434) 656 -6211 During the period of October 1, 2013 through October 31, 2013, the Animal Control Officers responded to 379 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following: Description Number Remarks Animals taken into custody: 224 Dogs 73 Cats 138 Other 13 10 opossums-- - - - - -3 raccoons Animals on hand at month end 15 Animals dispatched 59 31 cats 28 dos 4 opposums Licenses checked 41 Court cases 8 Summons 7 Animals Adopted 2 2 dogs Animals returned to owners 11 11 dogs Cats taken to the Humane Society 107 Animals Transferred 27 DAHS 6 FCHS 19 MHCSPCA 2 Injured animals picked up 3 Animals found in traps 102 Exposures: Human/Saliva 0 Exposures: Dogs/Cats/Wildlife 1 Dog Bites 3 Cat Bites 1 Cruelty Checks 2 Well -being Checks 10 Cat/Dog Fights 3 Investigated killings by dogs/cats 0 Investigate killing by Coyotes 0 If you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P92 PITTSYLVANIA COUNTY VIRGINIA �C SYLVA William D. Sleeper 9n Phone (434) 432 -7710 County Administrator o P.O. [ Fax (434) 432 -7714 O. Box 426 e `�s1 z Gretna /Hurt (434) 656 -6211 CD Chatham, Virginia 24531 e -mail: dsleeper @pittgov.org `n 1767 r To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: November 1, 2013, Subject: Conservators of the Peace Solid Waste Monitoring Report The Animal Control Officers whom have been appointed to the position of Conservators of the Peace monitoring solid waste sites in Pittsylvania County, as per Pete Boswell, Chief Animal Control Officer, for the period of October 1, 2013 through October 31, 2013 Description Number Remarks Total hours monitored 12 hrs During this period there where 22 working days; 9 of which only 1 officer working, due to vac & training. Vehicles entering sites 157 Vehicles checked 11 Summons' issued 0 Court Cases 2 10 -22 -2013 they were none prosequi Convictions 0 If you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P93 PITTSYLVANIA COUNTY VIRGINIA tCSYLVA Darrell W. Dalton, Superintendent 'i Building &Grounds Department o Phone (434) 432 -1768 0 51 N. Main St. a [ Fax (434) 432 -2294 P.O. Box 426 � t z Gretna /Hurt (434) 656 -6211 .; � �/ v Chatham, Virginia 24531 m Y 1767 Bachelors Hall/Whitmell (434) 797 -9550 E -mail: darrell.dalton @pittgov.org ___% To: Otis S. Hawker, Interim County Administrator From: Kaylyn Giles, Administrative Assistant I1, County Administration �`"�0 0 Date: October 31, 2013 Subject: COMPLETED WORK ORDERS — October 2013 Attached please find a listing, by department, of completed work orders for the month of October. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number of man- hours. Presently, there are approximately 28 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. KG Attachment cc: Darrell W. Dalton, Director of Buildings and Properties P94 BUILDING & GROUNDS MAINTENANCE WORK ORDERS COMPLETED FOR MONTH OF OCTOBER 2013 NO. W/O MAN -HOURS ANIMAL CONTROL ARMORY A S C S / EXTENSION / USDA -FSA BOARD OF SUPERVISORS BUILDING & GROUNDS BUILDING INSPECTIONS CAPTAIN MARTIN BLDG 4 4 CENTRAL ACCOUTING CENTRAL, PURCHASING CIRCUIT COURT 2 2 CLERK OF COURT CODE COMPLIANCE (PLANNING COMMISSSION &ZONING 2 6 COMMISSIONER OF REVENUE 2 8 COMMON WEALTH ATTORNEY COMMUNITY POLICY AND MGMT. BOARD COMPACTOR SITE COUNTY ADMINISTRATOR AND ASST. COUNTY ADMIN. COUNTY ATTORNEY 1 2 COURTHOUSE (1968 ANNEX) COURTHOUSE (EDWIN R SHIELDS) 2 3 CSA -CPMB DEPOT BUILDING 2 3 ECONOMIC DEVELOPMENT EMERGENCY 911 FACILITY 2 16 ENVIRONMENTAL HEALTH FINANCE FIRE MARSHAL. GENERALDISTRICT COURT GRANT S ADMISTRATION HEALTH DEPARTMENT 3 5 HUMAN SERVICES FACILITY INDUST'RI.4L PARKS INFORMATION TECHNOLOGY JAIL 36 67 JUVENILE & DOMESTIC COURT 3 5 JUVENILE & DOMESTIC COURT SERVICES UNIT LANDFILL I I LIBRARY 7 14 LITERACY MAGISTRATE MOSES BUILDING 1 2 OLD DOMINION AG. COMPLEX PCED BUILDING REASSESSMENT 1 2 RECREATION: RAIL -TRAIL & WAYSIDE PARK RECREATIONAL REGISTRAR- VOTING PRECINCTS 5 12 SHERIFF 3 4 SOCIAL SERVICES 5 6 TREASURER I I VICTIM WITNESS OTHER: 4380 BERRY HILL RD RINGGOLD DEPOT CALLANDS CLERKS OFFICE OLD CHATHAM ELEMENTARY SCHOOL YATESTAVERN TOTAL WORK ORDERS COMPLETED - OCTOBER 2013 IG 163 YEAR TO DATE 0710112013 - 0630/2014 340 608 P95 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES October 2013 TYPES OF PERMITS 98 BUILDING PERMIT FEES COLLECTED $9,589.09 98 LEVY COLLECTED $192.03 1 SUBDIVISION FEES COLLECTED $25.00 34 ZONING PERMIT FEES COLLECTED $165.00 0 REINSPECTION FEES COLLECTED $0.00 14 LAND DISTURBING FEES COLLECTED $160.00 245 TOTAL FEES COLLECTED $10,131.12 MONTHLY BUILDING VALUES 9 NEW DWELLINGS $1,542,500.00 8 MOBILE HOMES /OFFICE TRAILERS 163,700.00 3 DOUBLE -WIDE MOBILE HOMES 218,000.00 3 MODULAR 299,591.00 13 COMMERCIAL CONSTRUCTION 629,596.00 62 MISCELLANEOUS 563,086.00 98 TOTAL $3,416,473.00 NONTAXABLE: $3,884,858.00 $43,815,622.68 MONTHLY ACTIVITY REPORT NS MADE BER OF REJECTIONS OF WORK BER OF E & S INSPECTIONS UMBER OF MILES INSPECTORS TRAVELED MONTHLY ZONING FEES 38 94 329 6 REZONING FEES COLLECTED $893.56 0 SPECIAL USE PERMIT FEES COLLECTED 0.00 0 VARIANCE & APPEAL FEES COLLECTED 0.00 0 APPEALS 0.00 6 TOTAL $893.56 Respectfully Submitted, AiAggzg Odie H. Shelton, Jr. Director of Code Compliance/ Zoning Administrator P96 11 COMMONWEALTH of VIRGINIA IN COOPERATION WITH THE Pittsylvanla County Health Department FAX: (434) 4327235 STATE DEPARTMENT OF HEALTH P.O. Box 1159 200 H. G. McGhee Drive Chatham, Virginia 24531 (434) 432 -7232 L To�l�reg X86 434 -7232 October 3 , UU 33 Mrs. Rebecca Flippen, Deputy Clerk Pittsylvania County Board of Supervisors PI O. Box 426 Chatham, Virginia 24531 Dear Mrs. Flippen: The Virginia Department of Health (VDH) is dedicated to promoting and protecting the health of Virginians. Thanks to you our flu clinic on October 18, 2013 was a success. We administered a total of 52 flu injections. We ask for your continued support as we work together to make our community a healthier place to live. MLA /jmm Sincerely yours, Matthe L. Arroyo, MD, MPH Acting erector VDHDFH ALT'HNT Protecting You and Y r Environment P97 Otis S. Hawker Interim County Administrator P.O. Box 426 Chatham, Virginia 24531 otis.hawker@pittgov.org PITTSYLVANIA COUNTY VIRGINIA NJ MEMO TO: County Employees FROM: Otis S. Hawker 6w— Interim County Administrator SUBJECT: 2013 Employee Christmas Party DATE: October 31, 2013 1 Center Street, Chatham, Virginia Phone (434) 432.7710 Fax (434) 432.7714 Website: www.nittnov.orn We are making plans for our 2151 annual employee Christmas Party. It will be held at the National Guard Armory, South Main Street, Chatham, Virginia, on Saturday, December 14, 2013, starting at 6:00 p.m. Dinner will be served around 6:30 p.m. The cost of the meal is $5.00 per person, for an employee and one guest, (total of $10.00). Meals are available for additional family members, 13 years of age or older, at a cost of $17.95 per person. The buffet meal will be catered by C & E Restaurant and will consist of the following: Oven Roasted Savory Chicken Seasoned Prime Rib Red Skin Potatoes Fancy Cut Green Beans Vegetable Medley Traditional House Salad Roll Top Yeast Rolls Assorted Desserts Iced Tea Lemonade Coffee Door prizes will be given. You must be present to win! No alcoholic beverages will be allowed inside the Armory. Entertainment will be provided. Please notify Donna or Robbin in the Purchasing Department, Extension 7744 or 7745, if you plan to attend, no later than 5:00 p.m., Friday, December 6, 2013. The money for the meal must be turned in to Donna or Robbin by the same deadline. If you have any questions please contact Donna Meeks in Purchasing. OSH/dbm P98 ADJOURNMENT P99