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10-22-13 BOS PKT6xim& 5 617 BOARD PACKET BOARD OF SUPERVISORS ADJOURNED MEETING OCTOBER 22, 2013 1767 PI PITTSYLVANIA COUNTY BOARD OF SUPERVISORS ADJOURNED MEETING TUESDAY, OCTOBER 22, 2013 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION CHATHAM, VIRGINIA AGENDA 1. Call to Order — 7:00 p.m. 2. Roll Call Barber Barksdale Bowman Hagerman Harville Snead 3. Pledge of Allegiance 4. Items to be added to the Agenda Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead (a) Recommendations from Property /Building Committee — The Property /Building Committee will meet at 4: 30 pm on October 22, 2013 and recommendations, if any, will be presented to the full Board -Pages 12 -13 (1) Update from the Mountain Valley Beagle Club (b) Appointment to the Industrial Development Authority — Chatham/Blairs Election District Page 14 (c) Award Contract — Landfill Rolloff Truck Engine Repair —Pages 15 -18 APPROVAL OF AGENDA Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead HEARING OF CITIZENS CONSENT AGENDA Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 5. (a) PUBLIC HEARINGS Rezoning Cases Open: Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead Close: Case 1: Timber Creek Properties, LLC - Westover Election District; R -13 -052 R -1, Residential Suburban Subdivision District to A -1, Agricultural District Roll Call Vote Y N A Barber Barksdale Bowman Hagerman Harville Snead (Roll Call Vote P or N) Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead Open: Close: Case 2: Joyce B. Wilson - Tunstall Election District; R -13 -053 R -1, Residential Suburban Subdivision District to A -1, Agricultural District Open: Roll Call Vote Y N A Barber Barksdale Bowman Hagerman Harville .Snead (Rol( Call Vote Y or N) Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead Close: Case 3: Ralph D. Echols - Westover Election District; R -13 -054 R -1, Residential Suburban Subdivision District to A -1, Agricultural District Roll Call Vote Y N A Barber Barksdale Bowman Hagerman Harville .Snead (Roll Call Vote Y or N) Open: Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead Close: Case 4: Larry Thomas Burnett, Jr. — Dan River Election District; R -13 -055 R -1, Residential Suburban Subdivision District to A -1, Agricultural District Open: Roll Call Vote Y N A Barber Barksdale Bowman Hagerman Harville Snead (Roll Call Vote Y or N) Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead Close: Case 5: Jeffrey B. Hill & Kathy Jo Hill — Staunton River Election District; R -13 -056 R -1, Residential Suburban Subdivision District to A -1, Agricultural District Roll Call Vote Y N A Barber Barksdale Bowman Hagerman Harville Snead (Roll Call Vote Yor N) PRESENTATIONS 6. Introduction of Dr. Bruce Scism, President, Danville Community College — Pages 22 -23 7. Introduction of Dr. Matthew Arroyo, Acting Director of the Danville - Pittsylvania County Health Department — Pages 24 -28 8. .zsseeW:xsrsn Date. - Postponed UNFINISHED BUSINESS Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 9. Expenditure Refunds — At the Board of Supervisors' regular meeting on Monday, October 7, 2913, a motion was made by Mr. Harville, seconded by Mr. Hagerman, which required a 10 -Day Layover that has now been met. Roll Call Vote required — Pages 30 -32 Roll Call Vote Y N A Barber Barksdale Bowman Hagerman Harville Snead (Rott Catt Vote Y or N) Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 10. Mutual Aid Agreement — City of Danville, Virginia — Pages 34 -38 Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 11. Sale of Voting Equipment to Campbell County — Pages 39 -41 Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 12. Virginia Department of Transportation — Revenue Sharing Safety Improvement Project — Blairs Volunteer Fire Department — Pages 42 -46 Modon by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 13. AFID Performance Agreement — Dan River Plants, LLC — Pages 47 -56 Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 14. Roanoke River Basin Association — Membership Dues — Page 57 Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 15. Request for Public Hearing to Pittsylvania County Code Section 31 -2(a); Officially Recognized Volunteer Rescue Squads Operating Within the County— Bachelors Hall Volunteer Fire Department — Pages 58 -61 Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 16. Crisis Intervention Team Program Grant — Requires a Roll Call Vote — Pages 62 -66 Roll Call Vote Y N A Barber Barksdale Bowman Hagerman Harville Snead (Roll Call Vote Y or N) ModonbyBarber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead 17. Industrial Development Authority — Representative for the Tunstall Election District — Page 68 BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL REPORTS FROM INTERIM COUNTY ADMINISTRATOR (a) — Pages CLOSED SESSION Adiournment Motion by Barber Barksdale Bowman Hagerman Harville Snead Seconded by Barber Barksdale Bowman Hagerman Harville Snead Time Adjourned: PH PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Recommendations from Property — Building 10 -22 -2013 Committee SUBJECT/PROPOSAL/REQUEST: Committee Recommendations STAFF CONTACT(S): Mr. Hawker BACKGROUND: ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 4(a) INFORMATION: INFORMATION: DISCUSSION: The Property/Building Committee will meet at 4:30pm in the Main Conference Room of the Captain Martin Building in Chatham on Tuesday, October 22, 2013. (See attached agenda). Any recommendations that come from the committee will be submitted to the full Board at their adjourned meeting. P12 PROPERTY /BUILDING COMMITTEE Pittsylvania County Board of Supervisors Tuesday, October 22, 2013 4:30 pm Conference Room Captain Martin Building 1 Center Street Chatham, Virginia AGENDA 1. Call to Order 4:30 pm 2. Roll Call 3. To Be Added: (a) Jail Infrastructure (b) Jail Showers 4. Approval of Agenda 5. New Business (a) Update from the Mountain Valley Beagle Club 6. Adjournment P13 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Appointment — Industrial Development Authority SUBJECT/PROPOSAL/REQUEST: Appointment — Chatham - Blairs District STAFF CONTACT(S): Mr. Hawker AGENDA DATE: 10 -22 -2013 ACTION: Yes CONSENT AGENDA: ACTION• ATTACHMENTS: No REVIEWED BY: ITEM NUMBER: 4(b) INFORMATION: INFORMATION: Agencies, Boards, Commissions and Committees that operate under Pittsylvania County make nominations to the Board of Supervisors for appointments representing each election district within the County. The Industrial Development Authority Board is a board in which a representative from each district is appointed by the Board of Supervisors. The Board of Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee, or commission. The Honorable Brenda H. Bowman has nominated Dr. Joey Faucette to be appointed as the Chatham - Blairs District representative on the Industrial Development Authority (IDA) for a term that will begin on December 1, 2013 through November 30, 2016. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P14 AGENDA TITLE: Landfill Rolloff Truck Engine Repair SUBJECT/PROPOSAL/REQUEST Award Contract STAFF CONTACT(S): Mr. Hawker PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: 10 -22 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 4(c) INFORMATION: INFORMATION: DISCUSSION: The Pittsylvania County Landfill presently has one rolloff truck engine that has went out and it is not reasonable to repair. The truck is a 2006 model with a 370 horsepower Mercedes engine. The County has received 2 quotes to make the repair. Staff is recommending Virginia Truck Center, Inc. of Roanoke, Virginia be awarded the repair contract for an amount of $19,424.31 for an overhaul inframe repair. This is with a 1 -year warranty and 100,000 miles. Funds are within the budget for this repair. RECOMMENDATION: Staff recommends the Board of Supervisors award Virginia Truck Center, Inc. of Roanoke, Virginia the repair contract for an amount of $19,424.31 for an overhaul inframe repair and authorize the Interim County Administrator to side all necessary documentation. P15 ! ✓M- a�7lF� Ced7 �� Virginia Truck Center Inc - Roanoke 297 Lee Highway Rtalake, Vlrginia24019 Phone: (84017'77-770D Case Nurn bar 847482 -Repdr Order Nom be: n/a - Purchase Order Number: nls Servimwriton Cdtarn Todd -Casa Data: 10116113 at 10:31AM F_OT PPlbylvania,CcUntirOf I Unit lk2001 r Addrm PO 9t)X 42e Awl: 20053tw in0 L9500 lllkx 941,826 9HATHAM, VA 24531 Sm1al Nt OAVQ6412 Warranty Slat 04+0.5(2065 Duane: (434) 432-7aw VRt 2F2HA:rV,%AV26412 In 60Wlnq A years 1 Month Peru [rr Im CAT Cl3 Did k 2643E engloo 11wm NdES.: ff 0B 6?2013 at 10:30 am ED7J- STANDARD WARRANTYFOR INFRAW STEP 3 I I YF-AR 100,000 MILES. A ADDITIONAL YEAR CAN HE PURCHASED FOR 1250,00 Porto: $12,658.89 Labor: 55,085,00 Core. $0.00 Haz $9.60 Was* Shoal $1,000.00 Freight; $0A0 Tax: $670.92 TOTAL: $19,424,31 This admale la suidadef tasdrnvn and inspection and iaval Id for 30 days from dab shove I, un undwsignad, wthis)W you C perfam ere repslrs and furnish this necessary materials I underhand sly eorbvertlolly quart ere an e9mete only and not hlnding. Ywr empldyaasmty opar.r vehicle for $Yung, testing and delivery otmy neR You rrilr nothe respalsde for looser damage a veAlela er arldar lark in it AUTetpRiZED OATS; ZFi /T.R �r1l7'I ennui HTKITM+Ts P16 �rr wv #a6,oi t Virginfa Truck Center Inc - Roanoke 267 Lee Highway Roanoke, Virglnla 24019 Phone: (540)777 -7700 Case Numba7 8474$8 oReptairordw Number. rkla- Purrhaae Order Numhe: nla Service Writer: Colqultt, Todd -Case Date: 10/16/13 at 10:14AM EDT Pitlaylvan*40ountyof junitiusol Add red: PD BOX 426 Aal: 20M Starling L9PA18 Mile& 341,628 CHATHAM. VA 24531 WOO Ik eAV28419 Wdrtmdy alert 09(0WMS Phau:(434)432 -7960 VIN: 2FZ-IAB.V56gV26412 N Rervtem a Yearn l Month Fait: Fnglne: CAT C13 WEI* 2643Z 09100MOarc MOM: IfWWO13 at 10:10 am ED77 - 3/4 REMAN ENO /NE WILL COME STANDARD Wi7HA 2 YEAR 200,000 MILE WARRANTY. ADDMONAL 1 YEAR, 100,000 MILE POP 1250.00 WHIC14 IFPURCHASEO ftULD BE3 YEAR, 300,000 MILE WARRANTY. Parts: 519,406A9 Labor: $6,215,00 Core: $OAO Haz $9,50 wash Shop $1,000.00 rreighR $0.00 Tax: $1,028.54 TOTAL: $27,659.53 TAIe edleft iswgectb kardO and Inq,eaw and is Mlld far ao deyafrom dab ebm.t, eta undarAgnsd, n,Mma you npMam Me realre and furnish the necaawry matarida I undolkand 8ny 00*verhdly gJOW arean asim�mlyand notfinding.Yar emplv/eB6mayta Vahide fq in�ectlng, t�tng and ddlvery my ndk. Yeu VAII not ne renwnOblefa t=a damagebvnh1010 a er8dm left In It AUTHORIZED RV: DATE: __(__J U /z0 30dd >OnU VINIVdIA P17 OFLLLLL009 2;5:60 ETOZ /9T/07 DIESEL ENGINE & EQUIPMENT REPAIR Estimate #0000839 PO BOX 26 175 MACKEN LN Date: 1011712013 BLAIRS, VA 24527 Page 1 of 1 434 - 836 -6711 Center: 1 "WE KEEP THE BIG WHEELS ROLLING" Customer; PITTS CO LANDFILL Other Fees : Vehicle: 2006 STER Address, 382 RAINBOW LANE Subtotal: Unit #:2601 TAG #:126 -584 City DRY FORK, VA 24549- VIN: 2FZHAZCV56AV26412 Phone 1 : { 434 ) 432 -7980 Ext : Engine: Trans Phone 2 ( 434 ) 432 -3057 Ext : FAX Mileage : 0000000 Parts Labor 1.0 Pan Numncr Oestfiptlon Price Op Tech Description Time Charge SERVICE-LARGE -TOW FROM VA TAllCE 0.00 850.00 1.00 iNPiEA[�' RIT 14767.26 c4R 00001 WASCxER 1.00 MI5 HOSTS OIL FTI, 951.50 CENTER TO SHOP 01 CR ENGINE NOISE CA POOND PISTON GAULDED 60.00 6480.00 PARTS DISCOUNT. •2357.82 WR 0 TNFRAMR OVER HAUL (PARTS 1 YEAR LABOR 90 DAYS) C P18 Parts: $13.360.96 Sublet: $0.00 Other Fees : $0.00 ShopSupplies $35.00 Subtotal: $20,725.96 Sales Tax : $0. DD Total: $20,725.96 Estimate Only HEARING OF CITIZENS P19 PUBLIC HEARING P20 PRESENTATIONS P21 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Introduction of Dr. Bruce Scism, Ed.D; President of Danville Community College SUBJECT/PROPOSAL/REQUEST: Introduction of Dr. Scism STAFF CONTACT(S): Mr. Hawker BACKGROUND: AGENDA DATE: 10 -22 -2013 ACTION: CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 6 INFORMATION: INFORMATION: Dr. Bruce R. Scism, Ed.D, is Danville Community College's new president. (see attached biography). Dr. Scism will appear before the Board of Supervisors to introduce himself. Staff submits this to the Board of Supervisors for their review and consideration. P22 10/11 /13 About the President Home / News / Presidenrs Ofice About The President BRUCE R. SCISIO Ed n Dr. Bruce R. Scism became Danville Community College's fifth president on August 1, 2013. He was bom in Danville, VA, but grew up in Chapel Hill, INC. He earned his bachelors and masters degrees in political science from Eastern Illinois University, and his Doctorate of Education in Community College Leadership from the University of Illinois - Urbana Champaign. Prior to coming to DCC, Scism was vice president of academic affairs at Volunteer State Community College in Gallatin, TN, for five years. Scism also served as interim president at Volunteer Slate from October 2011 to May 2012. He was chief academic officer at Lee College, a comprehensive community college in Baytown, TXfimm 2006 -2008, where he directed academic affairs including transfer, technical /vocational programs, and workforce development. Premously, he served as vice president for academic affairs and student seMces at Triton College in River Grove. IL (2002- 2006) and as associate Hce president for instructional technology at Triton College (2001- 2002). He was coordinator of the Illinois Prairie Higher Education Consortium and the Illinois Prairie Internet Consortium from 1999 -2001, and served as director of drtual teaming at Lake Land College in Mattoon, IL, from 1998 -2000. Scism, who also earned an Illinois teaching certificate for grades 6-12, has been an instructor in the Department of Social Sciences at Lake Land College and an adjunct instructor in the political science and continuing education departments at Eastern Illinois University. He previously served as an elected member of the Charleston, IL City Council from 19851993, and was reelected and served 1997 -2001. He has presented numerous workshops on assessments, online teaming, and web design topics. An accomplished musician, Scism is a singer and songwriter and publisher at Scism Music. He also plays piano, guitar, bass, and is teaming mandolin and fiddle. He has had some success with placements in professional music libraries and has earned recognition for his music, including finalist for Songwriter of the Year and Song of the Year Award by Houston Fort Bend Songwriters' Association (2007). Several of his musical compositions have been nominated for "Best of Song U ". Scism is the son of Tom Scism of Pelham, INC, and the late Shirley Chinon Scism. He is married to Beth Scism and the couple has three children: son Joel, a police officer in Illinois; son Taylor, a recent nursing graduate of Cape Fear Community College INC); and daughter Jaclyn, a bank employee in Illinois, who is also a singer and songwriter. Copyright © 2013 by Danville Community College Activities � - _I www.dcc.vocs.edu/news /About The President.htm 1!1 P23 PITTSYLVANIA COUNTY Board of Supervisors AGENDA TITLE: AGENDA DATE: Introduction of Dr. Matthew Arroyo, acting Director 10 -22 -2013 of the Danville - Pittsylvania County Health Department ACTION: SUBJECT/PROPOSAL/REQUEST: Introduction of Dr. Arroyo STAFF CONTACT(S): Mr. Hawker BACKGROUND: CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 7 INFORMATION: INFORMATION: DISCUSSION: Dr. Matthew L. Arroyo, MD, MPH, is the acting Director of the Danville- Pittsylvania County Health Department. (See attached biography). Dr. Arroyo will appear before the Board of Supervisors to introduce himself. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P24 From:Pitts.Co.Health Dept. 4344327235 10115/2013 08:42 #028 P.002/005 Matthew L. Arroyo, MD, MPH 1041 Old Liberty Drive Martinsville, Virginia 24054 434 - 960 -6384 American Board of Internal Medicine Certification Geriatric Medicine 2011 General Internal Medicine Recertification 2006 General Internal Medicine 1996 Post - Graduate Training Geriatric Medicine Fellowship July 1, 2010 — June 30, 2011 University of Virginia Department of General Internal, Geriatrics, and Palliative Medicine Internal Medicine/MPH Combined Residency July 1, 1992- June 30, 1996 Department of General Internal Medicine Albany Medical Center Albany, New York Education Master of Public Health, May 19, 1996 Graduate School of Public Health The State University of New York at Albany and The New York State Department of Health Thesis: A Medicaid Managed Care Approach to Reduce Inappropriate Emergency Department Visits: An Outcome Analysis. Doctor of Medicine, August 1, 1987 -May 17, 1992 University of Virginia School of Medicine Charlottesville, Virginia Bachelor of Science, September 1, 1983 -May 10, 1987 Major: Biological Sciences Minor: Religion Magna cum Laude The George Washington University Washington, D.C. Research Fellowship American Heart Association Medical Student Research Fellowship July 1, 1988- June 30, 1989 University of Virginia School of Medicine Department of Pharmacology Principle Researcher: Joel Linden Ph.D. P25 ffom:Pitts.Co.Health Dept. 4344327235 10/15/2013 08:43 #028 P.003/005 Professional Experience December 6, 2012 — Current Pittsvlvania/Danville and Southside Health District: Acting Director. Danville Virginia • Public Health - Serving as acting physician manager /director of two health districts with all the according responsibilities as directed by the Commonwealth of Virginia. July 1, 2012 — Current Internal Medicine/Hospitalist: First Health Moore Regional Hospital Pinehurst North Carolina. • Inpatient Medicine - Providing hospital medicine (inpatient/ICU) care in a Regional referral center. July 14, 2011- June 300', 2012•Geriatrician/Intemist South Strand Senior Health Center. Myrtle Beach. SC. • Clinical Geriatric Medicine: Provided medical care in an outpatient dedicated geriatric clinic. October 1 2007— June 30,2010: General Internist Morehead Internal Medicine• Eden North Carolina • Clinical Medicine: Providing Internal Medicine care in an ICU /outpatient/ inpatient setting. Duties consist of management of acute and chronic illness (minor or critical) in the adult population. • Geriatric Medicine: Attending physician to patients in three area long -term care facilities. • Wound Center: Part of interdisciplinary team for the treatment of chronic wounds including hyperbaric medicine. • Academic Medicine: Clinical Preceptor; University of North Carolina at Chapel Hill. Introduction to Clinical Medicine (first and second year students) and Ambulatory Internal Medicine clerkship (third year students). July 1 2000 — September 31 2007• General Internist, Carilion Health Svstem: Martinsville/Rocky Mount. Virginia • Geriatric Medicine: Served as medical director (2006 -2007) and attending physician for a 120 bed long -term care facility. Duties consist of attending Q/A and care plan committees and providing direct patient care. • Clinical Medicine: Provided Internal Medicine care in an ICU / inpatientloutpatient setting. Duties consist of management of acute and chronic illness in the adult population. • Academic Medicine: Clinical Preceptor for Physician Assistant students at The Jefferson College of Health Sciences Roanoke, Virginia. April 16. 1997 — June 10.2000: General Internist Hays Medical Group Hays Kansas • Clinical Medicine: Provided Internal medicine in a rural care setting. Duties consisted of full outpatient and extensive inpatient and ICU management. Furthermore, volunteered as medical director of the local American Red Cross. P26 From:Pitts.Co.Health Dept. 4344327235 10/15/2013 08:43 #028 P.004 /005 July 1 1996 — March 1 1997• University of Colorado Department of Preventive Medicine /State Department of Health and the Environment Denver Colorado • Medical Epidemiology and Data Management: With assistance from Dr. Richard Hoffman, the state epidemiologist, analyzed the entire 1994 Colorado hospital discharge data set on SAS (the industry- standard database and statistical software package) to determine the demographics of hospital -based illness and to provide insight on the health of the State. Continuing Medical Education: March 2013 — 29 th Annual Review of Geriatric Medicine, Harvard Medical School, May 2012 — Geriatric Review Syllabus, American Geriatric Society March 2011 April 2010 — The 34th Annual Internal Medicine Conference; UNC- Chapel Hill. July 2009 - The 40th Annual Internal Medicine - Recent Advances; Medical College of Georgia. May 2008 — Principles of Wound Healing and Hyperbaric Medicine; The Wound Healing Center at The Ohio State University. Research Experience January —April 1996: New York State Department of Health: Bureau of Public Water Supply and Protection — 2 University Plaza• Albany, New York Microbiology Research and Water Policy: In conjunction with the New York State Department of Health's Wadsworth Laboratories pursued the creation of an improved method to detect Crytosporidium parvum oocysts in potable water. Additionally, formulated the intradepartmental response to adverse water quality events. September — December 1995: New York State Department of Health: Office of Managed Care; Coming Tower — Empire State Plaza; Albany, New York Health Policy: Working in The Office of the Medical Director, assisted in the generation and analysis of policies and procedures regarding emergency department utilization, access, costs, payment, and evaluation within the framework of New York State's Medicaid managed care initiative (The Partnership Plan). August 1988 — August 1989: American Heart Association Medical Student Research Fellowship University of Virginia, Virginia Cardiology Research: Planned and conducted studies in the purification of the Adenosine A I Receptor and G- protein complex under the direction of Joel Linden, PhD. This was accomplished with the working knowledge of High Pressure Liquid Chromatography, Affinity Chromatography, Western Blot Analysis, ELISA, Polyacrylamide Gel Electrophoresis and Radioimmunoassay (RIA). P27 From:Pitts.Co.Health Dept. 4344327235 10/15/2013 08:43 #028 P.005l005 Publications Linden, J.; Munshi, R.; Arroyo, M.L. and A. Patel (1990). Characteristics of Al Adenosine Receptors and Guanine Nucleotide Binding Proteins Co- Purified from Bovine Brain. In: Purine Nucleosides and Nucleotides in Cell Simaling Targets for New Drugs. Eds. Jacobson, K.A. and Daly, J.W. Springer — Verlag, New York. Linden, J.; Munshi, R.; Daluge, S.W.; Arroyo, M.L. and A. Patel (1991) The Purification of High Yield Adenosine Al Receptors: Resolution from Guanine Nucleotide Binding Proteins and a 34- kDa non - receptor polypeptide. In: Proceedings of the Fourth International Meetiin on Adenosine and Adenine Nucleotides Springer — Verlag, New York. Abstracts Arroyo, M.L.; Patel, A.; Munshi, R. and J. Linden (1990) Purification of a 34kDa non - receptor polypeptide from an Aminobenzyladenosine affinity column. In: Purine Nucleosides and Nucleosides in Cell Signaling. Targets for New Drugs. Eds. Jacobson, K.A. and Daly, J.W. Springer- Verlag, New York. Professional Affiliations American Geriatric Society American Public Health Association Current Medical Licenses Virginia North Carolina American Heart Association Certification Advanced Cardiac Life Support P28 UNFINISHED BUSINESS P29 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: AGENDA TITLE: 1 10 -22 -13 Expenditure Refunds- Motion made by Mr. Harville ACTION: and seconded by Mr. Hagerman and has now met the Yes 10 -day layover requirement CONSENT AGENDA: SUBJECT/PROPOSAL/REOUEST: ACTION: Budget Amendment for expenditure refunds ATTACHMENTS: Yes REVIEWED BY: STAFF CONTACT(S): BACKGROUND: ITEM NUMBER: 9 INFORMATION: INFORMATION: Attached is a list of expenditure refunds for the month of September 2013 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600- 60051), $60.00 to Sheriff -Parts (100 -4- 031200 - 6030), $757.12 to Jail- Extradition (100- 4- 033100- 5550), $2,551.00 to E911- Telephone (100 -4- 035500 - 5230), $15,487.80 to WIA -Other Operating (251 -4- 353853- 6014), $145,000 to Economic Development Fund - Industrial Incentives (325 -4- 081500- 8222), $78,000 to Landfill- Capital Outlay Equipment (520 -4- 094120 - 8102). MOTION MADE BY MR. HARVILLE AND SECONDED BY MR. HAGERMAN AND HAS NOW MET THE 10 -DAY LAYOVER REQUIREMENT. ROLL CALL VOTE REQUIRED. P30 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY I AGENDA DATE: AGENDA TITLE: 10 -07 -13 Expenditure Refunds - Requires a motion and a 10 -dap ACTION: layover Yes SUBJECT /PROPOSAL /REQUEST: CONSENT AGENDA: ACTION: Budget Amendment for expenditure refunds STAFF CONTACT(S): BACKGROUND: ATTACHMENTS: Yes ITEM NUMBER: 12 INFORMATION: INFORMATION: REVIEWED BY: 1W DISCUSSION: Attached is a list of expenditure refunds for the month of September 2013 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $199.67 to Clerk of Courts- Copier Lease (100 -4- 021600-60051), $60.00 to Sheriff -Parts (100 -4- 031200 - 6030), $757.12 to Jail- Extradition (100-4-033100- 5550), $2,551.00 to E911- Telephone (100-4-035500-5230), $15,487.80 to WIA -Other Operating (251 -4- 353853- 6014), $145,000 to Economic Development Fund - Industrial Incentives (325 -4- 081500- 8222), $78,000 to Landfill- Capital Outlay Equipment (520-4-094120-8102). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P7' P31 Finance Department P.O. Box 426 Chatham, Virginia 24531 PITTSYLVANIA COUNTY VIRGINIA Phone (434) 432 -7740 Fax (434) 432 -7746 Gretna /Hurt (434) 656 -6211 Bachelors Han /Whitmell (434) 797 -9550 MEMO TO: Otis S. Hawker, Interim County Administrator FROM: Kim Van Der Hyde j l Finance Director SUBJECT: September Expenditure Refunds DATE: October 3, 2013 The list below shows all expenditure refunds that were sent to the Finance Department during the month of September. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100 -4 -021600 -60051 Clerk of Courts - Copier Lease 199.67 Reimbursement 100 -4 -031200 -6030 Sheriff -Parts 60.00 Insurance Restitution 100 -4- 033100 -5550 Extradition 757.12 100-4- 035500 -5230 E911- Telehpone 2,551.00 Intrado Reimbursement 251 -4- 353160 -5420 WIA -Rent 15,487.80 Reimbursement (251 -3- 000000 - 150201) 3254- 081500 -8222 Economic Development Fund 145,000.00 Reimbursement 520 -4- 094120 -8102 Landfill - Capital Outlay Equip 78,000.00 Insurance Reimbursement TOTAL SEPTEMBER EXPENDITURE REFUNDS $242,055.59 rP32 NEW BUSINESS P33 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Mutual Aid Agreement SUBJECT/PROPOSAL/REQUEST: Mutual Aid Agreement with City of Danville, VA STAFF CONTACT(S): Hawker, Davis BACKGROUND: AGENDA DATE: 10 -22 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Mutual Aid Agreement REVIEWED BY: ITEM NUMBER: 10 INFORMATION: INFORMATION: Pittsylvania County Board of Supervisors and the City of Danville have concurred in the effort to develop a mutual aid agreement for improved firefighting and EMS capabilities within and around the jurisdictions of Pittsylvania County and the City of Danville; It is deemed to be mutually beneficial to both County and City to enter into this Agreement concerning mutual aid with regard to the provision of fire suppression and operations, fire prevention, hazardous materials response, specialized rescue response, incident management, and emergency medical services by Pittsylvania and City of Danville; The Commonwealth of Virginia encourages all jurisdictions have mutual aid agreements with their surrounding localities. Staff recommends the Board of Supervisors approve this and authorize the Interim County Administrator to execute this agreement. P34 FIRE/EMERGENCY SERVICES MUTUAL AID AGREEMENT BETWEEN THE COUNTY OF PITTSYLVANIA, VIRGINIA AND THE CITY OF DANVILLE, VIRGINIA THIS FIRE/ EMERGENCY SERVICES) MUTUAL AID AGREEMENT ( "the Agreement') is made and entered into this day of ,2013, by and between the COUNTY OF PITTSYLVANIA, VIRGINIA ( "County "), a political subdivision of the Commonwealth of Virginia, and the CITY OF DANVILLE, VIRGINIA ( "City "), a political subdivision of the Commonwealth of Virginia, (collectively sometimes "the parties "). WHEREAS, both County and City each maintain firefighting equipment and provide these services with the help of dedicated personnel, as authorized by Sections 27- 6.1 and 27 -23.1 of the Code of Virginia, 1950, as amended; and WHEREAS, the Pittsylvania County Board of Supervisors and the City Council of the City of Danville have concurred in the effort to develop a mutual aid agreement for improved firefighting and EMS capabilities within and around the jurisdictions of Pittsylvania County and the City of Danville; and WHEREAS, it is deemed to be mutually beneficial to both County and City to enter into this Agreement concerning mutual aid with regard to the provision of fire suppression and operations, fire prevention, fire investigations, hazardous materials response, specialized rescue response, incident management, emergency medical services, and to serve as the back -up emergency dispatch center by County and City; and WHEREAS, the County of Pittsylvania and the City of Danville desire that the terms and conditions of the Agreement be established. NOW, THEREFORE, WITNESSETH, that for and in consideration of the mutual benefits to be derived by County and City from this Agreement, County and City hereby covenant and agree, each with the other, as follows: 1. County and City will endeavor to provide each other fire suppression and operations, fire prevention, fire investigations, hazardous materials response, specialized rescue response, incident management, emergency medical services, and to serve as the back -up emergency dispatch center within their respective capabilities available at the time a request for such service is made. 2. Nothing in this Agreement is intended or shall be interpreted, or construed to compel or require either party to respond to a request for service from the other party when the services of the party to whom the request is being made are already needed or are in use at the time the request is made, nor shall any such request compel or require the party to whom the request was made to continue to Page 1 of 4 P35 provide service to the other party when its personnel, apparatus, or equipment are needed to meet its own emergency response responsibilities. 3. County and City through its recognized fire departments recognize, that they are both fully capable of providing the services which are the subject of this Agreement within their respective boundaries, and have met the necessary training requirements to render the requested service. County and City also recognize that the intent of this Agreement is to supplement needed emergency services during times of need if resources are available and shall not be used to take the place of a service offered by the requesting jurisdiction. 4. Neither party shall be liable to the other for any loss, damage, personal injury, or death, including claims of contribution or indemnity, resulting from the performance of this Agreement, including but not limited to, acts or omissions which occur (1) during joint emergency response activities or (2) while in transit to or from an emergency response scene. 5. Neither party shall be expected or required to reimburse the other for the cost of apparatus, equipment, or personnel utilized as a result of a response to a request for assistance pursuant to this Agreement, unless otherwise specified by law. Notwithstanding the foregoing, a party requesting and receiving assistance shall reimburse the other party for the actual cost of specialized extinguishing agents or materials used in the requesting jurisdiction in the performance of this Agreement. Nothing in this agreement shall be construed to prevent either party from seeking reimbursement of the costs of emergency assistance from other individuals or entities or from state or federal funding sources as may be provided by law. 6. County and City fire and EMS /Rescue units shall respond to a call for service only upon request of the official designated for that purpose. The parties shall notify one another of the identity of the official or officials designated to request such assistance. The Pittsylvania County Emergency Communications Center/Dept of Emergency Management will notify both County and City units of all fire and EMS/Rescue calls received within Pittsylvania County where mutual aid assistance is required, and likewise the Danville Emergency Communication Center will notify both County and City units of all fire and EMS/Rescue calls received within Danville where mutual aid assistance is requested. Calls for service received from City will be directed to the Pittsylvania County Emergency Communications Center and calls from County will be directed to the Danville Emergency Communication Center, for appropriate handling. Mutual aid requests through the Virginia Statewide Mutual Aid system, or through regional hazardous materials contracts, shall come through the Virginia Emergency Operations Center. If for any reason requested mutual aid assistance cannot be rendered, then this should be immediately communicated to the requesting party. 7. When a party hereto responds to a request for assistance pursuant to this Agreement, its personnel manning the responding units shall not become Page 2 of 4 P36 employees of the party making such request for purposes of the Virginia Workers Compensation Act. 8. Pursuant to Section 27 -23.9 of the Code of Virginia, 1950, as amended, whenever two (2) or more fire companies or departments are called to provide joint services in any district or political subdivision, the commander of the first company to arrive shall have general supervision and control of all such participating companies and departments until an office of such district or political subdivision who is otherwise authorized by law to do so shall assume such general supervision and control. 9. Notwithstanding anything to the contrary contained in this Agreement, nothing in this Agreement is intended or shall be construed to require either party to indemnify or save or hold harmless the other party, including, its officers, agents, and employees, from any liability for any act or omission occurring during or in connection with the performance of this Agreement. 10. Nothing contained in this Agreement shall confer any right upon any person other than the parties to this Agreement. This Agreement shall not be construed to impair or affect any sovereign or governmental immunity or official immunity that may otherwise be available to Pittsylvania County or any officer, or employee of Pittsylvania County, or to Danville City or any officer, agent, or employee of Danville City. 11. This Agreement supersedes all previous mutual aid agreements for fire, including memoranda of understandings, for services which are the subject of this Agreement between the County of Pittsylvania and the City of Danville. 12. This Agreement may be amended only in writing, signed by an authorized representative of each party, and may be terminated at any time by either party giving (30) thirty days written notice to the other party. IN WITNESS WHEREOF, Pittsylvania and Danville have caused this Agreement to be executed by their duly authorized representatives, all as of the day and year first above written. COUNTY OF PITTSYLVANIA, VIRGINIA LE Title: Interim County Administrator Page 3 of 4 P37 Approved as to form: Pittsylvania County Attorney Approved as to form: City Attorney City of Danville, Virginia CITY OF DANVILLE, VIRGINIA Title: City Manager Page 4 of 4 P38 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE• Sale of Voting Equipment to Campbell County Approval of the Sale of Voting Equipment to Campbell County STAFF CONTACT(S): Hawker, Van Der Hyde AGENDA DATE: 10 -22 -13 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 11 INFORMATION: INFORMATION: BACKGROUND: Pittsyvlania County recently purchased new voting equipment that will be used for the first time at the November 2013 election. Because of this purchase, the County has surplus voting machines that will no longer be utilized. The Registrar reached out to various County's to see if anyone was interested in obtaining the surplus equipment. Campbell County has requested to purchase 17 machines at a cost of $100 each. The Board of Supervisors will need to approve this sale to Campbell County in order for this transaction to occur. Staff recommends that the Board of Supervisors: (1) declare the non - utitlized 17 voting units as surplus; (2) approve the sale of 17 surplused voting units at a cost of $100 each to Campbell County; and (3) authorize the Interim County Administrator to sign any necessary documentation. P39 o��Y G ELECTORAL BOARD MEMBERS R GENE SMITH CARL P. DAVIS KAREN H. MERRYMAN October 11, 2013 OF CAp��l l OFFICE OF ELECTIONS 41 COURIHOUSE LANE POST OFFICE BOX 103 RUSTBURG, VIRGINIA 24588 www.co.campbc11.va.us Pittsylvania Board of Supervisors P.O. Box 426 Chatham, VA 24531 Dear Supervisors: REGISTRAR KAREN T. DANOS BROOKNEAL (434) 283 -9579 LYNCHBURG (434) 592 -9579 RUSTBURG (434) 332 -9579 FAX (434) 332 -9689 Campbell County Office of Elections would like to purchase seventeen (17) of the Unilect Patriot DRE curbside voting units for $100 each (totaling $1,700.00) that Pittsylvania County elections are no longer using for their elections. The voting units were purchased with Help America Vote Act (HAVA) funds and according to the Virginia State Board of Elections (SBE) are transferrable with permission from SBE. I have enclosed a copy of the email received from SBE Voting Technology Specialist Gary W. Fox granting Campbell County permission to purchase the curbside units. Sincerely, Karen T. Danos, General Registrar Campbell County RESPECTING THE PAST, ATTENDING THE PRESENT, CONCENTRATING ON THE FUTURE P40 k 2 \\0 / {\_ §X00 %f <§2A )u }\ \ \m$2� § 4 {|ƒ2;2aw\ & /�E- §« ; /J= J ` *3Jwws2%« P41 ) )0 a§ Jg }� /ƒ �r §) a . ) \ � d} N \/ 2 6ƒ j \ { {D [ /0per o< w � sk`� ) )/( 2 D 0 )[f B ®/ LL ®§j a w , \4 @ °j e0( � \) LL to ) / ? y \\0 / {\_ §X00 %f <§2A )u }\ \ \m$2� § 4 {|ƒ2;2aw\ & /�E- §« ; /J= J ` *3Jwws2%« P41 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Virginia Department of Transportation (VDOT) — 10 -22 -2013 12 Revenue Sharing Safety Improvement Project: Blairs Volunteer Fire Department ACTION: INFORMATION: Yes SUBJECT/PROPOSAL/REQUEST: Revenue Sharing Agreement between VDOT and the CONSENT AGENDA: Pittsylvania County Board of Supervisors ACTION: INFORMATION: ATTACHMENTS: STAFF CONTACT(S): Yes Mr. Hawker REVIEWED BY: The Honorable Coy Harville has been working for several years to address a safety issue at the Blairs Volunteer Fire Department (VFD). The primary safety concern is when a fire truck leaves the Blairs VFD and the traffic coming off the 29 Bypass and the 29 Overpass, traveling at high rates of speed, and being unaware of the VFD dispatching a response truck. DISCUSSION: Working with the Honorable Coy Harville, the Honorable Jessie Barksdale, and VDOT, staff has submitted a Revenue Sharing Application for Funds in the amount of $100,000.00 to meet an October 31, 2013 submittal deadline. If ratified and approved by the Board of Supervisors and the Commission of Transportation Board, it will be at least July 2014 before the work can begin. This is a 50/50 match from Pittsylvania County and VDOT and the County's match of $50,000.00 will need to be included in the FY 2014/15 budget. (See attached application and resolution). RECOMMENDATION: Staff recommends the Board of Supervisors: (1) ratify the Revenue Sharing Application for Funds; (2) approve Resolution 2013- 10 -04; and (3) authorize the Interim County Administrator to sign all necessary documentation. P42 REVENUE SFIARING DETAILED APPLICATION FOR FUNDS SEPARATE APPLICATION REQUIRED FOR EACH PROJECT TO BE CONSIDERED FY: 2013 -14 County of >Pittsylvania District: Lynchburg # of Applications Locality is submitting: 2 PLEASE NOTE: Projects receiving funding under this program are to be initiated and a portion of the Revenue Sharing funds expended within one year of the allocation. PROJECT INFORMATION (Please TAB from field to field) Locality's Priority #: 1 Route #: 29 and local road name, if available: at Blairs VFD State Project Number: UPC #: If Type of Project is "Maintenance ", has appropriate analysis been provided confirming Type of Project: Construction the pavement or structure is below VDOT maintenance performance targets? >select< If Type of Project is "Construction ", will the requested funds accelerate advertisement of the project that is already in the Six -Year Improvement Plan or in the locality's capital plan? Yes If this is a Construction project AND the advertisement date will be accelerated, please fill in dates below: Current Advertisement Date: 01/01/2020 Advanced Advertisement Date: 12/01/2014 Scope of Work: Description of y Services Install emergency vehicle warning lights - flashing when activated From: N/A To: Length: 0.00 (miles) Is this project in another locality? No If yes, please identify the locality and reason for request on the line below. PROJECT ESTIMATES (Please TAB from field to fieldl PHASE *Total Estimated Project Cost Sections below pertain to Revenue SharinR funded portion only: * *Estimated Eligible Project Costs ** *Estimated Eligible VDOT Project Ex enses * ** *Estimated Reimbursement to Locali ty PE $ 5,000 $ 5,000 $ 5,000 $ 0 RW $0 $0 $0 $0 CN $ 95,000 $ 95,000 $ 1,000 $ 47,500 TOTAL $ 0 $ 0 $ 0 $ 0 LOCALLYADMINI.STFRFD PRO.IFf"T — PIP~ ancwpr an pnrh line Pnrrpcnn.di »o in pnnh nhnro rn, oh /� i6eL- .. Please note that indicating any phase of project work to be administered by the locality and reimbursed using Revenue Sharing Program funding constitutes a "Locally Administered Project". Submission of this applicati on represents the locality's request to administer the project work. PE Phase: Yes; Reimbursement will be Requested RW Phase: n/a CN Phase: Yes; Reimbursement will be Requested PROJECT FINANCIAL INFORMATION (Please TAB from field to field) VDOT Revenue Sharing matching funds UP TO $1M requested for CONSTRUCTION project FY 2014: $ 10000 VDOT Revenue Sharing matching funds OVER $1M requested for CONSTRUCTION project FY 2014: $ 0 VDOT Revenue Sharing matching funds UP TO $1 M requested for MAINTENANCE project FY 2014: $ 0 VDOT Revenue Sharing matching funds OVER $1 M requested for MAINTENANCE project FY 2014: $ 0 VDOT Revenue Sharing matching TOTAL request (this application) (right click on "SO" to the right & `Update Field" for total) $ 0 Note: CONSTRUCTION projects total or combined CONSTRUCTION & MAINTENANCE projects total requested must not exceed $1 OM; Also. MAINTENANCE projects total requested must not exceed $5M IuII ifU Yil�yii nY. 2t v yNttPl 1• Project has previously received Revenue Sharing state funds: No If Yes, FY(s) : 'totaling: $ 0 Total of other State / Federal / Local funds (enter amount to the right): $ 0 List types of other funds: Total funding to be programmed on Project (should equal total estimated cost above): (right click on "SO" & "Update Field" for total) $ 0 COMMENTS Submitted by: >Otis S. Reviewed by: >type in VDOT Official name & title< Signature of VDOT Official Date (Revised 07/182012) P43 SUMMARY OF PROJECTS - Designation of Funds Form FY 2014 Revenue Sharing Program $10 million maximum allocation per locality and no more than $5 million of that amount may be allocated to maintenance projects CONSTRUCTION FUNDS BEING REQUESTED: Locality's Priority Route # Road Name Requested State Match up to $1M for Construction Requested State Match Over $1M for Construction TOTAL CONSTRUCTION FUNDS REQUESTED FOR PROJECT 1 29 Highway 29 $50,000 $0 $50,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL MAINTENANCE FUNDS REQUESTED: $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL CONSTRUCTION FUNDS REQUESTED: $50,000 $0 $50,000 MAINTENANCE FUNDS BEING REQUESTED: (cannot exceed $5 million and is part of total $10M) Locality's Priority Route # Road Name Requested State Match up to $1M for Maintenance Requested State Match Over $1M for Maintenance TOTAL MAINTENANCE FUNDS REQUESTED FOR PROJECT $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL MAINTENANCE FUNDS REQUESTED: $0 $0 $0 GRAND TOTAL OF ALL FUNDS REQUESTED: 1 $50,000 $0 $50,000 Revised: 6/23/2012 P44 /� 7 i 4 ao z a Locality Representative to Subfnitted VDOT Representative Date Reviewed Revised: 6/23/2012 P45 Vittfsp[bauia Countp 38oarb of 6uperbiyoro RESOLUTION 2013 -10 -04 At the adjourned meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom in Chatham, Virginia on October 22, 2013, on a motion by , seconded by the following resolution was adopted by a vote of to WHEREAS, the Pittsylvania County Board of Supervisors desires to submit an application for an allocation of funds of up to $50,000.00 through the Virginia Department of Transportation Fiscall Year 2013 -14 Revenue Sharing Program; and WHEREAS, $50,000.00 of these funds are requested to fun the installation of emergency vehicle warning lights that will flash when activated; then; and NOW, BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County hereby supports this application for allocation of $50,000.00 through the Virginia Department of Transportation Revenue Sharing Program; and BE IT FURTHER RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the Interim County Administrator to execute the project agreements for any approved revenue sharing projects. Adopted this 22nd day of October, 2013. James Snead, Chairman Pittsylvania County Board of Supervisors Otis S. Hawker, Interim County Administrator /Clerk Pittsylvania County Board of Supervisors P46 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Agriculture & Forestry Industries Development Fund 10 -22 -2013 (AFID) Performance Agreement — Dan River Plants, LLC ACTION: Yes SUBJECT/PROPOSAL/REOUEST: Performance Agreement CONSENT AGENDA: ACTION: STAFF CONTACT(S): Mr. Hawker; Mr. Sides ATTACHMENTS: Yes REVIEWED BY: ITEM NUMBER: 13 INFORMATION: INFORMATION: Governor McDonnell created the Agriculture & Forestry Industries Development Fund (AFID) to promote economic development that utilizes agricultural products. As an incentive for the Dan River Plants, LLC project, the County submitted an AFID grant to the Virginia Department of Agriculture and Consumer Services. The grant in the amount of $150,000.00 was approved. The County met with local match requirements through our standard incentive package. These grant funds will come to the County and be passed to the Industrial Development Authority (IDA). The IDA will then pass the funds to the Dan River Plants, LLC. The Performance Agreement has to be signed by all involved parties. The County does not assume any liability or responsibility for repayment of grant funds in this agreement. Staff recommends the Board of Supervisors approve this Performance Agreement and authorize the Interim County Administrator to sign all necessary documentation on behalf of the County. P47 GOVERNOR'S AGRICULTURE & FORESTRY INDUSTRIES DEVELOPMENT FUND PERFORMANCE AGREEMENT This PERFORMANCE AGREEMENT made and entered this 1st day of October, 2013, by and among the COUNTY OF PITTSYLVANIA, VIRGINIA (the "Locality") a political subdivision of the Commonwealth of Virginia (the "Commonwealth "), and DAN RIVER PLANTS, LLC (the "Company "), and the INDUSTRIAL DEVELOPMENT AUTHORITY OF PITTSYLVANIA COUNTY (the "Authority"), a political subdivision of the Commonwealth. WITNESSETH: WHEREAS, the Locality has been awarded a grant of and expects to receive $150,000 from the Governor's Agriculture & Forestry Industries Development Fund (an "AFID Grant") through the Virginia Department of Agriculture and Consumer Services ( MACS") for the purpose of inducing the Company to, purchase, construct, and improve an agriculture and /or forestry processing /value -added facility using Virginia -grown products in the Locality (the "Facility"), thereby making a significant Capital Investment, as hereinafter defined, creating a significant number of New Jobs, as hereinafter defined; and purchasing a significant amount of Virginia -grown agricultural and forestal products, as hereinafter defined. WHEREAS, the Locality is willing to provide the funds to the Authority with the expectation that the Authority will provide the funds to or for the use of the Company, provided that the Company promises to meet certain criteria relating to Capital Investment, New Jobs, and purchase of Virginia -grown agricultural and forestal products; WHEREAS, the Locality, the Authority and the Company desire to set forth their understanding and agreement as to the payout of the AFID Grant, the use of the AFID Grant proceeds, the obligations of the Company regarding Capital Investment, New Job creation, purchase of Virginia -grown agricultural and forestal products, and the repayment by the Company of all or part of the AFID Grant under certain circumstances; WHEREAS, the construction and operation of the Facility will entail a capital expenditure of approximately $1,525,000, of which approximately $225,000 will be invested in machinery and equipment, approximately $200,000 will be invested in the purchase of land, approximately $1,100,00 will be invested in the construction of a new building; WHEREAS, the construction and operation of the Facility will further entail the creation of 27 New Jobs and at the Facility; WHEREAS, the construction and operation of the Facility will further lead to the purchase of Virginia -grown agricultural and forestal products in following amount: $7,688,000 (see Appendix A for details); and P48 WHEREAS, the stimulation of the additional tax revenue and economic activity to be generated by the Capital Investment, New Jobs, and purchase of Virginia -grown agricultural and forestal products constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the AFID Grant: NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises and undertakings of the parties to this Agreement, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties covenant and agree as follows. Section 1. Definitions. For the purposes of this Agreement, the following terms shall have the following definitions: "Capital Investment" means a capital expenditure by [or on behalf of] the Company in taxable real property, taxable tangible personal property, or both, at the Facility excluding the purchase of land or existing real property improvements. The total capital expenditure of $1,325,000, is referred to in this Agreement as the "Capital Investment." "Maintain" means that the New Jobs and FTE's created pursuant to the AFID Grant will continue without interruption from the date of creation through the [Subsequent] Performance Date. Positions for the New Jobs and FTE's will be treated as Maintained during periods in which such positions are not filled due to temporary reductions in the Company's employment levels in connection with recruitment for open positions or strikes and other work stoppages. "New Job" means new permanent full-time employment of an indefinite duration at the Facility for which the standard fringe benefits are paid by the Company for the employee, and for which the Company pays an average annual wage of at least $31,250. Each New Job must require a minimum of either (i) 35 hours of an employee's time per week for the entire normal year of the Company's operations, which "normal year" must consist of at least 48 weeks, or (ii) 1,680 hours per year. Seasonal or temporary positions, positions created when a job function is shifted from an existing location in the Commonwealth, and positions with construction contractors, vendors, suppliers and similar multiplier or spin -off jobs shall not qualify as New Jobs. The New Jobs must be in addition to the 9 full-time jobs maintained by the Company at its existing facility as of June 10, 2013. Full-Time Equivalent positions (FTE's), are part -time and seasonal positions created by the project on a predictable, annual basis, that do not meet the definition of New Job. For the purposes of the AFID Grant, these positions should be converted into full-time equivalent (FTE) positions based on one FTE equaling 1,680 hours per year. "Initial Performance Date" means November 1, 2016. If the Locality, in consultation with the Authority and the Secretary of Agriculture and Forestry, deems that good faith and reasonable efforts have been made and are being made by the Company to achieve the Targets, the Locality may agree to extend the Initial Performance Date by up to 15 months. If the Initial Performance Date is extended, the Locality shall send written notice of the extension to the Authority, the Company and the Secretary of Agriculture and Forestry and the date to which the Initial 2 P49 Performance Date has been extended shall be the "Initial Performance Date" for the purposes of this Agreement. "Targets" means the Company's obligations to make Capital Investments at the Facility of at least $1,325,000, to create and Maintain at least 27 New Jobs at the Facility, and to purchase at least $7,688,OOOof Virginia -grown agricultural and forestal products as defined in Appendix A, all as of the Initial Performance Date. Further, "Targets" includes the Company's obligation to Maintain at least 27 New Jobs at the Facility as of the Subsequent Performance Date. "Virginia Code" means the Code of Virginia of 1950, as amended. "Subsequent Performance Date" means June 30, 2019, unless the Initial Performance Date has been extended. If the Initial Performance Date has been extended, the Subsequent Performance shall be three years after the new Initial Performance Date. Except as so noted, the Subsequent Performance Date is not subject to extension. Section 2. Targets. The Company will develop and operate the Facility in the Locality, make a Capital Investment of at least $1,325,000, create and Maintain at least 27 New Jobs, and purchase $7,688,000 of Virginia -grown agricultural and forestal products (see Appendix A), at the Facility, all as of the Initial Performance Date. Further, the Company will Maintain at least 27 New Jobs at the Facility as of the Subsequent Performance Date. If the dollar amount of new purchases of Virginia- grown agricultural and forestal products is not met, the Company can still achieve the purchase target by demonstrating they substantively achieved the same volume of Virginia -grown agricultural and forestal products they proposed in Appendix A. The average annual wage of the New Jobs and FTE's will be at least $31,250. Section 3. Disbursement of AFID Grant. By no later than December 31, 2013, the Locality will request the disbursement to it of the AFID Grant. If not so requested by the Locality by December 31, 2013, this Agreement will terminate. The Locality and the Company will be entitled to reapply for a GOF Grant thereafter, based upon the terms, conditions and availability of funds at that time. The AFID Grant in the amount of $150,000 will be paid to the Locality, upon its request. Within 30 days of its receipt of the AFID Grant proceeds, the Locality will disburse the AFID Grant proceeds to the Authority. Within 60 days of its receipt of the AFID Grant proceeds, the Authority will disburse the AFID Grant proceeds to the Company as an inducement to the Company to achieve the Targets at the Facility. The Company will use the AFID Grant proceeds to assist in the construction of the new facility, as permitted by Section 3.2- 304(C) of the Virginia Code. 3 P5o Section 4. Break -Even Point: State and Local Incentives. VDACS has estimated that the Commonwealth will reach its "break -even point" by the Subsequent Performance Date. The break -even point compares new revenues realized as a result of the Capital Investment and New Jobs at the Facility with the Commonwealth's expenditures on incentives, including but not limited to the AFID Grant. With regard to the Facility, the Commonwealth expects to provide incentives in the following amounts: Category of Incentive: Total Amount AFID Grant $150,000 Virginia Jobs Investment Program ( "VJIP ") $21,600 Tobacco Region Opportunity Fund Grant ( "TROF ") State Enterprise Zone Job Creation grant ( "EZ ") $78.00 0 Total $249,600 The Locality expects to provide the following incentives, as matching grants or otherwise, for the Facility: Category of Incentive: Total Amount Reduced price sale of 20 acres of land in industrial park $200,000 Site prep funds of $341,000 from Tobacco Commission previously $170,500 given to County — valued at half for local match Local Enterprise Zone job creation grant $9,000 Waiver of local permit fees $Z70 Total $382,200 The proceeds of the AFID Grant shall be used for the purposes described in Section 3. The VJIP grant proceeds shall be used by the Company to pay or reimburse itself for recruitment and training costs. The State Enterprise Zone Job Creation Grant proceeds may be used by the Company for any lawful purpose. Section 5. Repayment Obligation. (a) An impending failure by the Company, as determined by the Locality or the Secretary of Agriculture and Forestry, to meet at least half of its target for either Capital Investment of at least $662,500 in the Facility, to create and Maintain at least 13 New Jobs at the Facility, or to purchase $3,844,000 of Virginia -grown agricultural and forestal products by the Initial Performance Date shall constitute a breach of this Agreement and the entire AFID Grant must be repaid by the Company to the Authority. Such a determination by the Locality or the Secretary of Agriculture & Forestry will be based on such circumstances as a filing by or on behalf of the Company under Chapter 7 of the U.S. Bankruptcy Code, the liquidation of the Company, an abandonment of the Facility by the Company or other similar significant event that demonstrates the Company will be unable or is unwilling to satisfy the Targets for the AFID Grant. (b) For purposes of repayment, the AFID Grant is to be allocated as $50,0000 (33 %) for the Company's Capital Investment Target, $50,0000 (33 %) for its New Jobs and FTE's Target, and $50,0000 (33 %) for its purchase Virginia -grown agricultural and forestal products. If the Company P51 has met at least ninety percent (90 %) of the three Targets at the Initial Performance Date, then and thereafter the Company is no longer obligated to repay any portion the AFID Grant. If the Company has not met at least ninety percent (90 %) of all three of its Targets at the Initial Performance Date, the Company shall repay to the Authority that part of the AFID Grant that is proportional to the Target or Targets for which there is a shortfall. For example, if at the Initial Performance Date, the Capital Investment is only $874,500, only 18 New Jobs have been created and Maintained, and only $5,074,080 of Virginia -grown agricultural and forestal products have been purchased, the Company shall repay to the Authority thirty -four percent (34 %) of the moneys allocated to the Capital Investment Target ($17,000), thirty -four percent (34 %) of the moneys allocated to the New Jobs and FTE's Target ($17,000), and thirty -four percent (34 %) of the moneys allocated to the purchase of of Virginia -grown agricultural and forestal products Target ($17,000). Whether the New Jobs Target has been met will be determined by comparing the anticipated payroll (36 New Jobs at an average annual wage of at least $31,250) to the actual number of New Jobs and the actual average annual wage reported at the Initial Performance Date. (c) Furtber Performance Target for the Maintenance of the New Jobs: If the Company had no repayment obligation under subsection (a) above or under subsection (b) above as to the New Jobs and FTE's Target, the Company may still have a repayment obligation if it has not Maintained the New Jobs from the Initial Performance Date through the Subsequent Performance Date. If the Company has not Maintained at least 24 New Jobs (ninety percent (90 1/o) of 27 New Jobs and FI'E's) through the Subsequent Performance Date, the Company shall repay to the Authority that part of GOF Grant that is proportional to the shortfall from the 27 New Jobs. For example, if at the Subsequent Performance Date, only 20 New Jobs have been Maintained, the Company shall repay to the Authority twenty -five percent (25 %) of the moneys allocated to New Jobs ($12,500). (d) Ieepayment Dates: Such repayment shall be due from the Company to the Authority within thirty days of the Initial Performance Date, the Subsequent Performance Date or the Determination Date, as applicable. Any moneys repaid by the Company to the Authority hereunder shall be repaid by the Authority to the Locality and shall be repaid by the Locality promptly to VDACS for redeposit into the AFID. The Locality and the Authority shall use their best efforts to recover such funds, including legal action for breach of this Agreement. Neither the Locality not the Authority shall have any responsibility for the repayment of any sutras hereunder unless said sums have been received by the Authority from the Company. Section 6. Company Reporting. The Company shall provide, at the Company's expense, detailed verification reasonably satisfactory to the Locality, the Authority and VDACS of the Company's progress on the Targets. Such progress reports will be provided annually, starting at December 31, 2013 and covering the period through the prior twelve months, and at such other times as the Locality, the Authority or VDACS may reasonably require. With each such progress report, the Company shall report to VDACS the amount paid by the Company in the prior calendar year in Virginia corporate income tax. VDACS has represented to the Company that it considers such information to be confidential proprietary information that is exempt from public disclosure under the Virginia Freedom of Information Act and that such information will be used by VDACS solely in calculating aggregate return on invested capital analyses for purposes of gauging the overall effectiveness of economic development incentives. P52 With each progress report, the Company shall also report to VDACS the amount purchased and the purchase price paid by the Company, or the fair market value of the Virginia -Grown Agricultural or Forestal Products utilized, through the prior year. The Locality and Company agree to retain all books, records, data and other documents relative to this agreement for a period of three (3) years after the end of this agreement, or until audited by the Commonwealth of Virginia, whichever is sooner. VDACS and its authorized agents, and /or state auditors (both the Auditor of Public Accounts and /or VDACS Internal Auditor) shall have full access to and the right to examine any of said materials and records relating to this agreement during this period. Section 7. Notices. Any notices required or permitted under this Agreement shall be given in writing, and shall be deemed to be received upon receipt or refusal after mailing of the same in the United States Mail by certified mail, postage fully pre -paid or by overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by the addressee): if to the Company, to: with a copy to: Attention: if to the Locality, to: Attention: if to the Authority, to: Attention: if to VDACS, to: Secretary of Agriculture and Forestry Office of Governor Robert F. McDonnell Commonwealth of Virginia Attention: with a copy to: Attention: with a copy to: Attention: with a copy to: Virginia Department of Agriculture and Consumer Services 102 Governor St.Richmond, Virginia 23219 P53 1111 East Broad Street Attention: General Counsel Richmond, Virginia 23219 Attention: AFID Section 8. Miscellaneous. (a) Entire Agreement; Amendments. This Agreement constitutes the entire agreement [between] [among] the parties hereto as to the AFID Grant and may not be amended or modified, except in writing, signed by each of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. The Company may not assign its rights and obligations under this Agreement without the prior written consent of the Locality, the Authority and the Secretary of Agriculture and Forestry. (b) Governing Lan, Venue: This Agreement is made, and is intended to be performed, in the Commonwealth and shall be construed and enforced by the laws of the Commonwealth. Jurisdiction and venue for any litigation arising out of or involving this Agreement shall lie in the Circuit Court of the City of Richmond, and such litigation shall be brought only in such court. (c) Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be an original, and all of which together shall be one and the same instrument. (d) Severabilitr. If any provision of this Agreement is determined to be unenforceable, invalid or illegal, then the enforceability, validity and legality of the remaining provisions will not in any way be affected or impaired, and such provision will be deemed to be restated to reflect the original intentions of the parties as nearly as possible in accordance with applicable law. 7 P54 IN WITNESS WHEREOF, the parties hereto have executed this Performance Agreement as of the date first written above. Coun OF Pittsylvania, VIRGINIA By Name: Title: Date: Approved as to fro r- �4 yw J. Vaden Hunt, County Attorney INDUSTRIAL /ECONOMIC DEVF THE( OPMENT AJJTHORITY OF THE OF VIRGINIA, By Name: > :3—r. Title: Date: !(}Lober IS. aot3 Approved as to fro T V "- 74 ,� J. Vaden Hunt, IDA Attorney DRP, LLC By Name: _ Title: _ Date: P55 APPENDIX A The following table shows the volume and expected value of sales of plants from Dan River Plants, LLC over the three years of this Performance Agreement. This table provides additional detail to the Company's Virginia Grown Purchase Target of $7,688,000. VIRGINIA GROWN PROTECTIONS Year plants 80% of total stage 4 - $1.40 /each 20% of total stage 3 - 60 cents /each total sales Yr 1 1,200,000 $960,000 $240,000 1,488,000 Yr 2 2,000,000 $1,600,000 $400,000 2,480,000 Yr 3 3,000,000 $2,400,000 1 $600,000 1 3,720,000 Total $7,688,000 P56 9 AGENDA TITLE: Roanoke River Basin Membership Dues SUBJECT/PROPOSAL/REQUEST: Membership Dues STAFF CONTACT(S): Mr. Hawker BACKGROUND: PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: 10 -22 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 14 INFORMATION: INFORMATION: DISCUSSION: The Honorable James H. Snead has requested the Board of Supervisors consider a payment of the $500 membership dues for the Roanoke River Basin Association. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P57 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: I AGENDA DATE: Request for Public Hearing — Proposed Amendment of 10 -22 -2013 Section 31 -2a- Officially Recognized Volunteer Rescue Squads Operating Within the County ACTION: Yes SUBJECT/PROPOSAL/REQUEST: Request for Public Hearing STAFF CONTACT(S): Mr. Hawker BACKGROUND: CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 15 INFORMATION: INFORMATION: Bachelors Hall Volunteer Fire Department is requesting permission from the Board of Supervisors to become a transport agency. (See attached letter). This request requires that a public hearing for citizen input be held before a change can be made to Section 31 -2a; Officially Recognized Volunteer Rescue Squads Operating Within the County, of the Pittsylvania County Code. (See attached proposed change). RECOMMENDATION: Staff recommends the Board of Supervisors hold a public hearing for citizen input on the proposed change to Section 31 -2a of the Pittsylvania County Code that would include Bachelors Hall VFD as a recognized medical transport agency within the County for 7:00pm on Tuesday, November 19, 2013 and authorize staffto advertise the public hearing. P58 BACHELORS HALL VOLUNTEER FIRE DEPARTMENT 1301 Berry Hill Road Danville, Virginia 24541 -9758 911 685 -3820 Emergency Business TO PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FROM: BACHELOR'S HALL VFD WE ARE REQUESTING PERMISSION TO BECOME A TRANSPORT AGENCY. WE FEEL THAT WE COULD BETTER SERVE OUR COMMUNITY IF WE WERE A TRANSPORTING AGENCY WITH QUICKER RESPONSE TIME, AND WE WOULD LIKE TO MOVE UP TO ALS, ADVANCE LIFE SUPPORT, FROM A BLS AGENCY IN THE FUTURE. I WOULD LIKE TO THANK ALL OF YOU FOR YOUR CONSIDERATION AND YOUR HELP IN HELPING US PROTECT THE BACHELOR'S HALL COMMUNITY SINCERELY, ALLEN ROBERTS CHIEF BACHELORS HALL VFD 434 - 770 -0944 CELL 434 - 685 -3820 STATION P59 SEC. 31 -2a. OFFICIALLY RECOGNIZED VOLUNTEER RESCUE SQUADS OPERATING WITHIN THE COUNTY. A. Be it ordained by the Board of Supervisors of Pittsylvania County that the Pittsylvania County Code of 1975 be amended to include a subsection 31.2 (a) entitled "Officially Recognized Volunteer Rescue Squads Operating within the County." B. There shall be hereby authorized the following rescue squads operating within the jurisdictional boundaries of Pittsylvania County serving the areas approved in their State Charter. C. The Board of Supervisors may fund, annually, or from time to time, contributions to assist these rescue squads to provide emergency medical service to the County. I. Danville Life Saving and First Aid Crew. 2. Chatham Rescue Squad, Incorporated. 3. Gretna Rescue Squad, Incorporated. 4. Route 640 Rescue Squad. 5. Altavista Life Saving Crew, Incorporated. 6. 50% Service Area, Hurt Rescue Squad. 7. Cool Branch Volunteer Rescue Squad. 8. Laurel Grove Fire & Rescue Service (B.S.M. 2 -3 -92) 9. Blairs Volunteer Fire & Rescue Squad (B.S.M. 1- 18 -05) P60 10. Brosville Volunteer Fire & Rescue Squad (B.S.M. 1- 18 -05) 11. Callands Volunteer Fire & Rescue Squad (B.S.M. 1- 18 -05) 12. Mt. Cross Volunteer Fire & Rescue Squad (B.S.M. 1- 18 -05) 13. Mt. Hermon Volunteer Fire & Rescue Squad (B.S.M. 1- 18 -05) 14. Ringgold Volunteer Fire & Rescue Squad (B.S.M. 1- 18 -05) r, { 15. Tunstall Volunteer Fire & Rescue Squad (B.S.M. 1- 18 -05)- ne 16. Cascade Volunteer Fire & Rescue (B.S.M. 5- 20 -08) 17. North Halifax Fire Department (B.S.M. 11- 15 -11) 18. Bachelors Hall Volunteer Fire & Rescue Department (PROPOSED) This ordinance shall become effective immediately upon its passage. P61 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE• Crisis Intervention Team Program Grant — Requires a Roll Call Vote SUBJECT /PROPOSAL/REOUEST Appropriation of Crisis Intervention Team Program grant funds received by the Sheriff s Office STAFF CONTACT(S)- Hawker, Van Der Hvde BACKGROUND: AGENDA DATE: 10 -22 -13 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 16 INFORMATION: INFORMATION: DISCUSSION: The Sheriff's Office recently received grant funding in the amount of $173,809.00 from the Commonwealth of Virginia to be used to provide the training necessary for the Crisis Intervention Team to obtain the knowledge and skills to effectively and safely respond to the behaviors of people with mental illness, prevent intensification of symptomatic behavior, and decide when that behavior should be addressed in a clinical rather than a jail setting. The attached application outlines how the department will utilize these grant funds in the County. RECOMMENDATION- Staff recommends that the Board of Supervisors approve an appropriation of $173,809.00 to the Crisis Intervention Team Program Grant. Requires a Roll Call Vote. P6z SttERip,p t W lL� Do y4 C10 AftefiwerW. yaylor sheriff `rh2 �ffiCe Of the Sheriff pGOretlj�P� ,. Pittsylvania County Phone (434) 432-7800 or (434) 656 -6211 Fax (434) 432-7823 Emaif- ycso@yittgov.org -Wabsite- ivrvw.yittsytvaniasherifforg .!�,'4keoc9 •�` October 11, 2013 21.0 BOX 407 Chatham,'V.?t 24581 Kim Van Der Hyde, Director of Finance County of Pittsylvania P.O. Box 426 Chatham, VA 24531 Re: Asset Forfeiture Transfer Program /Crisis Intervention Team Program Dear Kim: Attached is check number 48977163 made payable to the Pittsylvania County Sheriff's Office from the Commonwealth of Virginia dated September 24, 2013 in the amount of $173,809.00. The check was presented to the Sheriffs Office by Virginia's Attorney General Kenneth T. Cuccinelli, II this past Wednesday. This award is the result of a grant application between Pittsylvania County Sheriffs Office, Danville Sheriffs Office, Danville Police Department, Danville / Pittsylvania County Community Services, National Alliance on Mental Illness, Danville Regional Medical Center and Southern Virginia Mental Health Institute. Included too is a copy of the grant's application with cover letter for your referral. I would request the Board of Supervisors' acceptance of the grant and the appropriation be made so that the Project's Timeline can be implemented. If you have further questions please do not hesitate to call upon me. With kindest regards I remain, rulrs, .i Micha I W. Taylor Sheriff Enclosures: Grant Application Commonwealth of Virginia Check # 48977163 Cc: Mrs. Katherine Milam Linda Mills, Grants Administration Mwr /sc P63 Application Cover Office of the Attorney General of Virginia, 900 East Main Street, Richmond, Virginia 23219 P64 Grant Program: Congressional 5th Applicant: District(s Pittsylvania County Sheriffs Office Faith Based Yes No Applicant Federal ID Organization? 546001508 Number: Jurisdiction(s) Served Pittsylvania County, VA 24527, 24530, 24069, 24549, 24565 24566, 24569, 24139, and Zip Codes: 24586 Chatham, VA 24531; Gretna, VA 24557; Hurt 24563; Danville, VA 24543; Purpose: Pittsylvania County /Danville Crisis Intervention Team Program NCIC Number: VA071000 DUNS NUMBER Type of Application: 1. Law enforcement equipment 07-474-4467 2. Law enforcement and prosecutor training 3. Drug and gang education and awareness programs 4. Asset accounting and tracking 5. Law enforcement facilities 6. Crisis Intervention Team Program ® Yes Is your agency in compliance with the Agreement, Certification and Audit ❑ No provisions of the United States Department of Treasury Geenbook? Director Project Name: James F. Bebeau William D. Sleeper Linda Mills Executive Director, Danville - Title: Pittsylvania Community County Administrator Grants Administrator Services 245 Hairston Street Address: Danville, Virginia 24540 P.O. Box 426 P.O. Box 426 Chatham, VA 24531 Chatham, VA 24531 Phone: 434 - 799 -0456 (434) 432 -7710 (434) 432 -7716 Fax: 434 - 793 -4201 (434)432 -7714 (434) 432 -7714 E -Mail: jbebeau!dpcs.o� Dan5leeper0a pittgov.or9 Linda.Mills itt ov.o ®P g rg Signature P J e AV ministrator: • . D -id ti o S c p To create and train a Crisis Intervention Team composed of law enforcement officers and menial health professionals who will establish better methods in serving those with mental illnesses who come into contact with the criminal justice system. CIT training provides the knowledge and skills needed to effectively and safely respond to the behaviors of people I t h mental illness, prevent intensification of symptomatic behavior, and decide when that behavior should be addressed in a clinical rather than a jail setting. T $178,249 P64 -Asset Forfeiture Transfer Program - 2 years 1. Personnel /Employees TOTAL FUNDS TOTAL a. Name of Employees Position Titles Annual Salary Rate Hours Devoted Marshall Fade - two ears) CITCoordinator $26,000 2,080 $52,000 $52,000 $0 Law Enforcement Overtime W$1,740 $904 a Subsislance= number of days X rate per day $72,000 $72,000 b. Fringe Benefits $0 TOTAL $124,000 $124,000 $D FICA %= 7.65°/ Number of Days: 36 hotel nights; per diem; mileage ,220 $3,978 $3,978 RETIREMENT = $6,889 TOTAL $6,889 $0 OTHER (Itemize) _ _ TOTAL CONSULTANTS (a +b +c) $0 $21,739 TOTAL $3,978 $3,978 Type Quantity Unit Price Purc ase or Rental TOTAL PERSONNEL (A +8) $127,978 $127,978 2. Consultants (including Travel and Subsistence) TOTAL L a. Jntlividual Consultants (detailed in butlget narrative) Type; CIT training consultants Hours Devoted: 33 total consultant days at $45Q/day 864 X $14,850 $14,850 TOTAL $14,850 $14,850 b. Organizations and Associations Type: Fee: Time Devoted: TOTAL W$1,740 $904 a Subsislance= number of days X rate per day 10 $0 $1,740 $0 y $0 $0 c. Consul nts'Subsistence and travel Number of Days: 36 hotel nights; per diem; mileage ,220 $0 Rate/Day., hotel @ $100: per them @ $49: mileage @ $.565 $6,889 $6,889 TOTAL $6,889 $6,889 detailed in budget narrative) _ TOTAL CONSULTANTS (a +b +c) $21,739 $21,739 3. Travel and Subsistence for Project Personnel L a. Local Milage =No. of Miles X Rate Per mile 864 X $488 b. Non Loral M" ge = No. of Mlles X Rate Per mile 1,600 X W$1,740 $904 a Subsislance= number of days X rate per day 10 X $1,740 d. Airorotherfares VACITConreence- detailedin butlget nanative ,220 TOTAL TRAV7,352 ITEMIZED BUDGET Continued 4. Equipment TOTAL Type Quantity Unit Price Purc ase or Rental La top computer 1 $1,000 IP,,hase $1,000 9H firm Page 7 of 2 P65 do]s-eXcel- 1212001 Computer software ------ T— TOTAL 5% Administrative costs- audit bookkeeping, insurance, etc. $8,488 Type 1 $500 Purchase $500 $500 Printer /scanner /fax 1 $3,000 $3,000 $3,000 Training materials $750 Purchase $750 $750 Ca2ying case for computer 1 $50 Purchase $50 $50 TOTAL EQUIPMENT: $2,300 $2,300 5. Supplies and Other Expenses ----F ------ T— TOTAL 5% Administrative costs- audit bookkeeping, insurance, etc. $8,488 Type Quanti Price Office supplies so $3,000 $3,000 $3,000 Training materials $5,400 $5,400 $5,400 Printin $1,992 $1,992 $1,992 $0 $0 $0 so $0 $0 TOTAL SUPPLES AND OTHER. $10,392 $10,392 6. Indirect Cost TOTAL 5% Administrative costs- audit bookkeeping, insurance, etc. $8,488 $8,488 so TOTAL INDIRECT COST: $8,488 $8,488 Page 2 of 2 P66 dgs4 cel-1212ea1 APPOINTMENTS P67 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Appointment — Industrial Development Authority 1 10 -22 -2013 SUBJECT/PROPOSAL/REQUEST: Appointment — Tunstall District STAFF CONTACT(S): Mr. Hawker ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 17 INFORMATION: INFORMATION: BACKGROUND: Agencies, Boards, Commissions and Committees that operate under Pittsylvania County make nominations to the Board of Supervisors for appointments representing each election district within the County. The Industrial Development Authority Board is a board in which a representative from each district is appointed by the Board of Supervisors. The Board of Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee, or commission. DISCUSSION: Mr. Ronnie Haymore was appointed by the Board of Supervisors at their adjourned meeting on June 18, 2013 to fill the open seat left when Mr. David Long resigned as the Tunstall District representative on the Industrial Development Authority Board. Mr. Haymore began immediately serving out that remaining term, which will expire on 11 -30 -2013. The Honorable Tim R. Barber has nominated Mr. Haymore to be re- appointed as the Tunstall District representative on the Industrial Development Authority (IDA) for a new term that will begin on December 1, 2013 through November 30, 2016. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P68 REPORTS FROM MEMBERS P69 REPORTS FROM LEGAL COUNSEL P70 REPORTS FROM COUNTY ADMINISTRATOR N„ ADJOURNMENT P72