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06-18-2013 Adjourned MeetingAdjourned Meeting June 18, 2013 Pittsylvania County Board of Supervisors Tuesday, June 18, 2013 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, June 18, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:01 p.m. The following members were present: Marshall Ecker Staunton River District Brenda H. Bowman Chatham-Blairs District Coy E. Harville Westover District James Snead Dan River District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Tim Barber Tunstall District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Ms. Bowman led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Barber, seconded by Mr. Hagerman, to approve the agenda with the following additions/deletion: Additions: (a) Reappointment – Pittsylvania County Public Library Board of Trustees - Chatham-Blairs District Representative (b) Special Election – Treasurer for Pittsylvania County Deletion: Item #19 – Virginia Association of Counties (VACo) Resolution on Disability Mr. Barber’s motion was unanimously approved by the Board. Hearing of the Citizens Matthew Speck of the Staunton River District stated there had been a defense fund established for the ACLU case against the Board of Supervisors on the prayer issue, and then Mr. Speck offered a word of prayer. Ellen Mayhew, a teacher at the Mt. Airy Elementary School, thanked the Board of Supervisors on their passing of the 2013/13 School Budget that gave the schools an amount above the state mandated amount; gave a special thanks to Mr. Barksdale who had participated in several school related events at the Mt. Airy Elementary School; and informed the Board on how 40% of Virginia teachers’ evaluations are now based on student test scores. James Turpin of the Westover District made comments to the Board concerning the Solid Waste Fee and felt church owned property should be exempt from paying this fee. The Honorable Gary Poindexter, Mayor for the Town of Hurt, asked the Board to postpone hearing Item 31-Ringgold Volunteer Fire Department Ladder Truck, until after Closed Session. This concluded the Hearing of the Citizens. Adjourned Meeting June 18, 2013 Consent Agenda Motion was made by Mr. Harville, seconded by Mr. Barber to approve the Consent Agenda with the following Additions/Deletions/Pulled, and that Item (h) pulled: Consent Agenda: (a) Certificates of Achievement – Pittsylvania County Technical Career Students-Virginia SkillsUSA State Medal Winners and National SkillsUSA Qualifiers (b) Certificates of Appreciation – Pittsylvania County Technical Career Instructors (c) Resolution – Jimmie Tickle (d) Resolution – Angela Rigney (f) Resolution – Ronnie Haymore (g) Resolution – Carson Womack Addition: (i) Presentation by Paul Robinson entitled “Your Health & Water are at Risk from Uranium Exploration” Deletion: (e) Resolution – Arlene Creasy Postponed until July 16, 2013 Pulled: (h) Resolution – National Dairy Month Mr. Harville’s motion was unanimously approved by the Board PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013-06-03 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, June 18, 2013, the following resolution was presented and adopted: WHEREAS, in July 2006, Mr. Jimmie L. Tickle became principal of the Pittsylvania County Career and Technical Center; and WHEREAS, as principal of the Pittsylvania County Career and Technical Center, Mr. Tickle manages career and technical training in agriculture, health, technology, trade and industrial, and ABE/GED/ISAEP that students from Chatham High School, Dan River High School, Gretna High School, and Tunstall High School participate in; and WHEREAS, prior to coming to Pittsylvania County, Mr. Tickle has had a 40-year career in technical education, beginning in 1973 when he was employed as a Coordinator for Marketing Education with Wythe County Public Schools, then as Assistant Principal at the Piedmont Technical Education Center in Culpepper, Virginia, beginning in July 1979; and WHEREAS, in July 1986, Mr. Tickle continued his technical education career when becoming Principal/Director of the Massanutten Technical Center in Harrisonburg, Virginia until taking on the position of Manager of Learning and Development & Public Affairs for Merck & Co., Inc., located in Elkton, Virginia; and WHEREAS, Mr. Jimmie Tickle became Program Development Manager for Horizons Youth Services in Harrisonburg, Virginia in November 2005 until coming as principal of the Pittsylvania County Career and Technical Center in July 2006 until present ; and Adjourned Meeting June 18, 2013 WHEREAS, and in 1996, Mr. Tickle won the prestigious award as National Vocational Educator of the Year from the Health Occupation Education & American Vocational Association; and WHEREAS, the 40 years of experience Mr. Jimmie L. Tickle possesses in technical education creates a unique and exceptional opportunity for the youth attending the Pittsylvania County Career and Technical Center; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors would like to express their sincere gratitude for the above and beyond efforts of Mr. Jimmie L. Tickle and his efforts in working with Danville Community College to launch state-of-the-art equipment and technology in precision machinery at the Pittsylvania County Career and Technical Center to help strengthen the future workforce and economic development in Pittsylvania County; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mr. Jimmie L. Tickle. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013-06-04 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, June 18, 2013, the following resolution was presented and adopted: WHEREAS, Ms. Angela Rigney has been in education for thirteen years, the last twelve years of which have been with the Pittsylvania County School System and currently she serves as the Director of Career, Technical and Adult Education; and WHEREAS, Ms. Rigney has been the Agriculture teacher for Dan River High School, Dan River Middle School, and Tunstall Middle School; and WHEREAS, prior to becoming the Director of Career, Technical and Adult Education, Ms. Angela Rigney also served as the Assistant Principal for Chatham High School; and WHEREAS, Ms. Rigney is very passionate about Career and Technical Education and wants to provide every child in Pittsylvania County with the opportunity to experience what the Career and Technical Education has to offer; and WHEREAS, in helping to ensure these opportunities for the youth of Pittsylvania County, Ms.Angela Rigney has been instrumental in seeking and/or organizing grants, federal funding, equipment needs, programs of study, student organizations, mentoring, industry certifications, and most recently, the Precision Machine Program Partnership between Danville Community College and the Pittsylvania County Career and Technical Center; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors would like to express their sincere gratitude for the above and beyond efforts of Ms. Angela Rigney and her roll in working with Danville Community College to launch state-of-the-art equipment and technology in the Precision Machinery Program at the Pittsylvania County Car eer Adjourned Meeting June 18, 2013 and Technical Center to help strengthen the County’s future workforce and economic development in Pittsylvania County; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Ms. Angela Rigney. PITTSYLVANIA COUNTY BOARD OF SUPERV ISORS RESOLUTION 2013-06-06 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom in Chatham, Virginia on Tuesday, June 18, 2013, the following resolution was presented and adopted. WHEREAS, Mr. Ronnie L. Haymore has served on the Pittsylvania County Social Services Board; and WHEREAS, at their adjourned meeting on June 21, 2005, the Board of Supervisors appointed Mr. Ronnie Haymore to represent the Tunstall District on the Pitt sylvania County Social Services Board for a 4-year term, beginning on July 1, 2005 and ending on June 30, 2009; and WHEREAS, and in June 2009 the Board of Supervisors re-appointed Mr. Ronnie Haymore to continue serving as the Tunstall District representative on the Pittsylvania County Social Services Board for another 4-year term beginning July 1, 2009 and ending on June 30, 2013; WHEREAS, Mr. Ronnie Haymore has served a total of eight (8) years as the Tunstall representative on the Pittsylvania County Social Services Board; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors express their sincere appreciation to Mr. Ronnie Haymore for his outstanding leadership, counseling and expertise on the behalf of the citizens of Pittsylvania County for his service as the Tunstall District representative on the Pittsylvania County Social Services Board; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mr. Ronnie L. Haymore on the behalf of the Pittsylvania Count y Board of Supervisors. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013-06-07 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom in Chatham, Virginia on Tuesday, June 18, 2013, the following resolution was presented and adopted. WHEREAS, Mr. Carson Womack, III has served on the Pittsylvania County Social Services Board; and Adjourned Meeting June 18, 2013 WHEREAS, at their regular meeting on June 6, 2005, the Board of Supervisors appointed Mr. Carson Womack, III to represent the Chatham-Blairs District on the Pittsylvania County Social Services Board for a 4-year term, beginning on July 1, 2005 and ending on June 30, 2009; and WHEREAS, and in June 2009 the Board of Supervisors re-appointed Mr. Carson Womack, III to continue serving as the Chatham-Blairs District representative on the Pittsylvania County Social Services Board for another 4-year term beginning July 1, 2009 and ending on June 30, 2013; WHEREAS, Mr. Carson Womack, III has served a total of eight (8) years as the Chatham-Blairs representative on the Pittsylvania County Social Services Board; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors express their sincere appreciation to Mr. Carson Womack, III for his outstanding leadership, counseling and expertise on the behalf of the citizens of Pittsylvania County for his service as the Chatham-Blairs District representative on the Pittsylvania County Social Services Board; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mr. Carson Womack, III on the behalf of the Pittsylvania County Board of Supervisors. Public Hearings Rezoning Cases Case A: Midland IRA, Inc. – Staunton River District (Continued): R-13-017 Mr. Ecker opened the public hearing at 7:22pm. Mr. Shelton explained that in Case R-13-017, Midland IRA, Inc. had petitioned to rezone the R-1, Residential Suburban Subdivision District portion of 96.01 acres (approximately less than 10.00 acres), located off SR 665/Rockford School Road, in the Staunton River Election District to A-1, Agricultural District (to make the parcel on zoning designation). The Planning Commission, with opposition, recommended the case be continued until legal issues concerning access to the property were addressed. According to the Pittsylvania County Zoning Ordinance, Section 35-807, Subsection 2, after 60 days, the Planning Commission shall be deemed to approve the amendment with a recommendation to the Board of Supervisors. Thomas Brooks with Acres of Virginia, Inc. was present to represent the case, along with Lynwood Dellis, agent for Midland IRA, Inc. Mr. Brookes stated that a complete and certified title search of the property had been completed and presented a Deed of Easement to the property, which cleared the question of access to the property. Mr. Glenn Pulley, attorney with Clement & Wheatley who represented MMB Properties, LLC, an adjacent property owner, withdrew his client’s opposition in this case, based on the Deed of Easement presented by Mr. Brooks on the behalf of Midland, IRA, Inc. There were no other speakers and Mr. Ecker closed the hearing at 7:30pm. Motion was made by Mr. Hagerman, seconded by Mr. Harville, to rezone Case A from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Ecker-Yes. Mr. Hagerman’s motion was unanimously approved by the Board. Case B: Kisa H. Dellis – Staunton River District (Continued): R-13-018 Mr. Ecker opened the public hearing at 7:32pm. Mr. Shelton explained that in Case R -13-018, Kisa Dellis had petitioned to rezone 19.50 acres, located off SR 665/Rockford School Road, in the Staunton River Election District from R-1, Residential Suburban Subdivision District to A-1, Adjourned Meeting June 18, 2013 Agricultural District (to make the zoning consistent with the adjacent parcels of land zoned A-1 and for agricultural use-horses). The Planning Commission, with opposition, recommended the case be continued until legal issues concerning access to the property were addressed. According to the Pittsylvania County Zoning Ordinance, Section 35-807, Subsection 2, after 60 days, the Planning Commission shall be deemed to approve the amendment with a recommendation to the Board of Supervisors. Mr. Thomas Brooks of Acres of Virginia, Inc. and Lynwood Dellis were present to represent the case. Mr. Brooks stated that a complete and certified title search of the property had been completed that clearly showed an easement from Music Street going to Ms. Dellis’ property. However, in order to prevent any hard feelings between the Dellis’ and the adjacent property owner, Mr. Ray Archer, immediate to the access road in question, the Dellis’ bought Mr. Archer’s property, which provided an alternate access to the Dellis property that is before the Board to be rezoned. Mr. Ray Archer signed up to speak and stated that no longer opposed rezoning the property. Mr. Glenn Pulley, attorney with Clement & Wheatley who represented MMB Properties, LLC, an adjacent property owner, stated that acquisition of Mr. Archer’s property changed nothing in his client’s opposition of rezoning this property as they believed the access road in question was never intended to go to the Dellis property, and that his client intended to seek a court judgment on the access road. Mr. Brooks countered that the easement presented was solely on Mr. Archer’s property and not a joint easement between Mr. Archer and MMB Properties, LLC. No one else signed up to speak and Mr. Ecker closed the public hearing at 7:43pm. Motion was made by Mr. Hagerman, seconded by Mr. Barksdale, to rezone the property from R-1 to A-1 as requested, noting the zoning issue before the Board was only the question at hand for the Board, and the de termining who owned easements was an issue for the court to determine. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and Mr. Ecker-Yes. Mr. Hagerman’s motion was unanimously approved by the Board. Case 1: Kathy Hazelwood –Chatham/Blairs District: R-13-029 Mr. Ecker opened the public hearing at 7:46pm. Mr. Shelton explained that Hazelwood had petitioned to rezone 13.78 acres, located on U.S. Highway 41/Franklin Turnpike, in the Tunstall Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for a kennel). The Planning Commission, with opposition, recommended denying the petitioner’s request. Ms. Angela Honeycutt of the Pittsylvania Animal Welfare League was present to represent the case. Ms. Honeycutt stated it was the intent of Ms. Hazelwood that the League would remodel the home and fence in the property, to establish an animal sanctuary for dogs on the property in question. Ms. Honeycutt stated that the house would be used as an office; in the first year the League intended to employ local contractors to prep the land for a shelter, pave a parking area, and once the shelter opened, volunteers would operate it. The League’s lacking of a physical address, Ms. Honeycutt said, has been the obstacle in their being approved for grants. Ms. Honeycutt stated the property would have a 3-part fencing system and the sanctuary would eventually house up to 50 dogs when completed. Ms. Honeycutt said the shelter would be approximately 500 feet from any residential dwelling, with the exception of the resident directly across the street. Ms. Honeycutt further requested the Board to consider tabling the issue until her organization could have information discussions with the residents surrounding the Ms. Hazelwood’s property as Ms. Honeycutt felt there had not been sufficient discussion during the Planning Commission’s public hearing on what the League proposed to do with the property. The first person signed up to speak was Hugh Kelly, who lives directly across from the property in question and submitted to the Board a petition with signatures from the adjacent property owners and residents of that area opposing the r ezoning of the property in question. Mr. Kelly said he was not opposed to what the League wanted to do for the animals, Adjourned Meeting June 18, 2013 and would be willing himself to help them in any way he could, but he did not feel that putting the animal sanctuary in the middle of a residential neighbor was the appropriate place for it. Mr. Kelly stated that when dogs start barking, and by their very nature, they are going to bark at all times of the day and night, it would be disruptive for the neighbors. Mr. Kelly further stated that traffic coming in and out would be an issue as well as keeping the dogs contained during transporting. Lastly, Mr. Kelly stated that putting a facility like that in this particular area would devalue all of the surrounding residences market value. The dogs the League would be trying to help would be animals who were already in distress, and that distress would be increased by their being moved from wherever they had been to the new environment of the sanctuary and the first opportunity that arose, the dogs would try to make a run to escape. Mr. Van Amos, also an adjacent landowner and resident stated his grandchildren lived with him and that in total, there were 9 young children that lived on the adjacent properties to the proposed animal shelter and Mr. Amos feared for their safety if some of the dogs escaped. Mr. Amos was not opposed to an animal shelter per se, but the League needed to find a more secluded area for the shelter and not in the middle of a residential area, and particularly where small children lived. Mr. Jim Haskins stated that he had lived on his residence (which is adjacent to the property in question) for nearly 45 years and was highly opposed to the facility being located on the Hazelwood property. No one else had signed up to speak and Mr. Ecker closed the public hearing at 8:10pm. The County Attorney made sure the Board was aware that if the Board denied the petitioner’s request, it could not be brought back for consideration by the Board for one (1) year, just as if the app licant had withdrawn the petition, but the Board could postpone voting on the issue for thirty (30) days and bring it back for approval or denial. Motion was then made by Ms. Bowman, seconded by Mr. Hagerman, to postpone voting on Case R-13-029 for thirty (30) days to allow the petitioner and the Animal Welfare League to educate the adjacent residents on the proposed animal sanctuary since it was Ms. Bowman’s understanding the petitioner and her representatives did not have adequate opportunity to present their intent at the Planning Commission meeting. Mr. Barksdale stated that he attended the Planning Commission meeting that heard this case and both parties were given adequate opportunity and treated equally fair in presenting their sides to this issue and was not in favor of postponing the case. A Substitute Motion was then made by Mr. Barber, seconded by Mr. Barksdale, to deny rezoning Case R-13-029 from R-1 to B-2, stating that the location of such a facility in the middle of a residential area was no t suitable, and that if the Board granted such a zoning for the property, then in the future, if the animal shelter closed, any kind of business would already be zoned to move in there. Mr. Harville noted that the no one who signed the petition in favor of rezoning the property that was submitted by the petitioner lived in that area, and some didn’t even live in Virginia. The following Roll Call Vote was recorded for the Substitute Motion to deny rezoning from R-1 to B-2: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Abstain (Ms. Bowman’s brother is an adjacent property owner to the petitioner); Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker- Yes. Mr. Barber’s Substitute Motion passed by a 6-0 vote of the Board, and Ms. Bowman abstained from voting. Case 2: Michael and Sherri Thomas-Dan River Election District: R-13-030 Mr. Ecker opened the public hearing at 8:22pm. Mr. Shelton explained that Michael and Sherri Thomas had petitioned to rezone a total of 17.28 acres, two parcels of land, located on SR 947/Mountain Mill Road, in the Dan River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to allow for construction of a single family dwelling on the vacant parcel). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Ms. Sherri Thomas was present to represent the case. No one signed up to speak and Mr. Ecker closed the hearing at 8:23pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve rezoning Case R-13-030 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman- Adjourned Meeting June 18, 2013 Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; and Mr. Ecker-Yes. Mr. Snead’s motion was unanimously approved by the Board. Case 3: Elizabeth Gill-Banister Election District: R-13-031 Mr. Ecker opened the public hearing at 8:24pm. Mr. Shelton explained that Elizabeth Gill had petitioned to rezone a total of 32.71 acres, two parcels of land, located on SR 691/Mill Creek Road, in the Banister Election District from R-1, Residential Suburban Subdivision District to A- 1, Agricultural District (for agricultural use and for sale of the properties). The Planning Commission, with opposition, recommended denying the petitioner’s request. Mr. Shelton also stated that the applicant requested the Board of Supervisors to accept the withdrawal of her petition due to the opposition in this case. Mr. Ecker closed the hearing at 8:25pm. Motion was made by Mr. Barksdale, seconded by Mr. Hagerman, to accept the petitioner’s withdrawal, without penalty, and the following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Ecker-Yes. Mr. Barksdale’s motion was unanimously approved by the Board. Case 4: Carolyn Bell and Linda Strange-Dillard-Tunstall Election District: R-13-032 Mr. Ecker opened the public hearing at 8:27pm. Mr. Shelton explained that Carolyn Bell and Linda Strange-Dillard had petitioned to rezone 5.90 acres, located off SR 622/Cascade Road, in the Tunstall Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (to subdivide for a lot for their niece). The Planning Commission, w ith no opposition, recommended granting the petitioners’ request. Mr. James Bell was present to represent the case. No one signed up to speak and Mr. Ecker closed the hearing at 8:27pm. Motion was made by Mr. Barber, seconded by Mr. Snead, to rezone Case R-13-032 from R-1 to A-1 and the following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Mr. Ecker-Yes. Mr. Barber’s motion was unanimously approved by the Board. Case 5: Steve Shields-Staunton River Election District: R-13-033 Mr. Ecker opened the public hearing at 8:38pm. Mr. Shelton explained that Steve Shields had petitioned to rezone 0.08 of an acre (part of 0.05 acre) located on SR 768/Pittsville Road, in the Staunton River Election District from A-1, Agricultural District to R-1, Residential Suburban Subdivision District (to combine with the adjacent parcel of land zoned R-1, Residential Suburban Subdivision District). The Planning Commission, with no opposition, recommended granting the petitioner’s request. No one signed up to speak and Mr. Ecker closed the hearing at 8:29pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to rezone Case R-13-033 from A-1 to R-1 and the following Roll Call Vote was recorded: Mr. Barber-Yes; Mr. Harville- Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Ms. Bowman-Yes; and Mr. Ecker-Yes. Mr. Snead’s motion was unanimously approved by the Board. This concluded the Rezoning Cases. Public Hearings Public hearing to receive citizen input on the proposed amendment to Chapter 16; Sheriff’s Department; Sec. 16-2-Employment of Off-Duty Officers, of the Pittsylvania County Code to meet the requirements of §15.2-1712 of the Code of Virginia, 1950, as amended. Mr. Ecker opened the public hearing at 8:31pm. Mr. Sleeper explained that several years ago the Board of Supervisors agreed that Sheriff Department Deputies that work various programs, such as the fair, football games, basketball games, funerals, special carnivals or other activities should be paid through the County of Pittsylvania with their regular overtime salary so it is consistent with Fair Labor Standards and that the County would bill or reimbursed by the organizations that Adjourned Meeting June 18, 2013 have hired the deputies for their security protection. The County did not pass any ordinances related to this. Currently, there is a request to pass an amendment to Chapter 16 of the Pittsylvania County Code entitled, “16-2, Employment of Off-Duty Officers of Pittsylvania County.” This is in order to meet §15.2-1712 of the Code of Virginia, 1950, as amended, which would mean that the Board of Supervisors is authorizing the police power of the County of Pittsylvania to be utilized by these deputies on off-duty employment. No one signed up to speak and Mr. Ecker closed the public hearing at 8:32pm. Motion was made by Mr. Harville, seconded by Mr. Snead amending Section 16-2; Employment of Off-Duty Officers, of the Pittsylvania County Code as presented to meet the requirements of §15.2-1712 of the Code of Virginia, 1950, as amended and the following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the Board. Public hearing to receive citizen input on the proposed amendment to Chapter 17; Solid Waste Disposal, of the Pittsylvania County Code to meet the requirements of §15.2 -2159(A) of the Code of Virginia, 1950, as amended, for code updates to become effective July 1, 2013 that would prohibit a Solid Waste Disposal Fee being levied upon persons whose residential waste is not disposed of in the County’s Landfill, provided that said nondisposal is documented, to the reasonable satisfaction of the Commissioner of Revenue’s Office, by the collector or generator of such waste. Mr. Ecker opened the public hearing at 8:34pm. Mr. Sleeper explained that the Pittsylvania County Board of Supervisors passed a Solid Waste Ordinance Fee in accordance with requirements of changing §15.2-2159(A) of the Code of Virginia, 1950, as amended, last year. However, upon approval by the General Assembly, there were several items that needed to be added to the State Code Section to insure that Pittsylvania County could prohibit the levying of fees for residents who did not dispose of solid waste in the Pittsylvania County Landfill and used a private vendor. The intent of the public hearing was to amend Chapter 17 of the Pittsylvania County Code to meet the requirements passed by the General Assembly in 2013 which will allow Pittsylvania County to prohibit solid waste fees, levies on persons or residences that do not dispose of trash in the Pittsylvania County Landfill and that their trash is picked up by private haulers or collectors. Mr. Jessie Rutherford, manager of the Hillcrest Trailer Court, signed up to speak, stating that he provided his own compactors and that First Republic picked up the solid waste from that trailer court, and that it did not go to the Pittsylvania County Landfill, thus h e felt he should be exempt from this fee and requested that all fees and penalties related to the Solid Waste Fee and the Hillcrest Trailer Court be waived for the first half of the 2013 year. No one else signed up to speak and Mr. Ecker closed the hearing at 8:34pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to amend Chapter 17 as presented in the public hearing and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the Board. Public hearing to receive citizen input on the proposed amendment to Sec. 42 -8(B)(4)- Street and Road Names; Signage, of the Pittsylvania County Code. This proposed amendment would allow street signage that would reach private properties that are not in developments or subdivisions into the 911 System of Pittsylvania County; that the cost of such sign would be $150 for a double-faced sign and $50 for the installation and replacement at no cost to the citizen. Mr. Ecker opened the public hearing at 8:38pm. Mr. Sleeper explained the Pittsylvania County Board of Supervisors in approving their new 911 system, in order to operate that system effectively had to name all of the streets in Pittsylvania County. Chapter 42 of the Pittsylvania County Code establishes those requirements. Most recently, it occurs that there is no ability to Adjourned Meeting June 18, 2013 have private streets actually named or paid for by private individuals that were not public street s for the 911 system. Amendments to Chapter 42-8b-4 of the Pittsylvania County Code would allow street signage that would reach private properties to be paid for by private individuals and be incorporated in the County’s 911 system at a cost of $150 for a double-faced sign and $50 for the installation. Once it is in the 911 system, replacement of that sign will be done by the county. No one signed up to speak and Mr. Ecker closed the public hearing at 8:38pm. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve amending Section 42-8(B)(4)- Street and Road Names; Signage, of the Pittsylvania County Code as presented in the public hearing and the following Roll Call Vote was recorded: Mr. Barksdale-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead; and Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the Board. This concluded the Public Hearings. Presentations The Board of Supervisors presented Certificates of Achievement to the following Pittsylvania County Career and Technical Center students for recognition as Virginia SkillsUSA Medal Winners and Virginia SkillsUSA qualifiers: Brian Cassidy-1st Place for Collision Repair Technology and National SkillsUSA qualifier; Stephanie Gibbs-1st Place in Job Skill Demonstration “Open” and National SkillsUSA qualifier; Corey Matherly-1st Place in Industrial Motor Controls; Samuel Rash-1st Place in Prepared Speech and National SkillsUSA qualifier; Katelyn Roach-1st Place in Promotional Bulletin Board and National SkillsUSA qualifier; Kelsey Scott-1st Place in Emergency Medical Technician (EMT); Natalie Motely-1st Place in Emergency Medical Technician (EMT); Zachary Allen-2nd Place in Employment Application Process; Paige Mayhew-2nd Place in Essay; Black Wallace-2nd Place in Action Skills; Allison Satterfield-3rd Place in Job Skills Demonstration “A”; and Riley Smith, Jr.-3rd Place in First Aid/CPR. The Board of Supervisors presented Certificates of Appreciation to the following teachers who coached the Pittsylvania County Career and Technical Center students competing in at the Virginia SkillsUSA competition and the qualifers for the Virginia SkillsUSA completion: Mr. Eric Mustan; Ms. Toni Morris, Mr. James Pollard, Jr. and Mr. David Wilson. The Board of Supervisors presented Resolution 2013-06-04 to Ms. Angela Rigney, the Director of Career, Technical and Adult Education. The Board of Supervisors presented Resolution 2013-06-06 to Mr. Ronnie Haymore and Resolution 2013-06-07 to Mr. Carson Womack for their service on the Social Services Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve and present Resolution 2013-06-08, declaring June as National Dairy Month in Pittsylvania County and recognizing and presenting a copy of the resolution to each of the following dairies that operate in Pittsylvania County: Mountain View Dairy Van Der Hyde Dairy Hammock Dairy; Motley Dairy; Grandview Holsteins, Inc.; Waller Farms; Herndon Farm; and Moore Dairy Mr. Harville’s motion was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2013-06-08 VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, June 18, 2013, the following resolution was presented and adopted: WHEREAS, on June 14, 2010 Congress, through a bi-partisan resolution, declared June as National Dairy Month throughout the United States; and Adjourned Meeting June 18, 2013 WHEREAS, being that milk is the official beverage of the Commonwealth of Virginia, Governor Bob McDonnell has proclaimed June as Virginia Dairy Month in the Commonwealth; and WHEREAS, the Virginia Department of Agriculture and Consumer Services (VDACS) states the Virginia dairy industry has contributed to the development of the state’s economy and the well-being of its citizens since dairy cows arrived in Jamestown in 1611, and more than 400 years later, Virginia’s dairy industry consistently ranks near the top when compared to the state’s other principal crops, livestock and livestock products; and WHEREAS, Pittsylvania County has the following eight (8) dairies in operation: Mountain View Dairy (Roger Jefferson owns the largest dairy in the Commonwealth of Virginia, milking approximately 2500 cows); Van Der Hyde Dairy (the Van Der Hydes own the 3rd largest dairy in the Commonwealth of Virginia, milking approximately 1100); Hammock Dairy (Lindy Hammock owns the 5th largest dairy in the Commonwealth of Virginia, milking approximately 600 cows); Motley Dairy (owned by Tommy Motley, milking approximately 400 cows); Grandview Holsteins, Inc. (owned by Tim Motley, milking approximately 200 cows); Waller Farms (owned by Roy Waller, milking approximately 200 cows); Herndon Farm (owned by Phillip Herndon, milking approximately 80 cows); and Moore Dairy (owned by James Moore, milking approximately 150 cows). Combined, these 8 dairies have approximately 5,230 cows in milk production that produce approximately 12,426,000 pounds of milk that equals 1,441,532 gallons of milk annually within Pittsylvania County; and WHEREAS, in addition to contributed revenue, these 8 dairies in Pittsylvania County create jobs to employ approximately 270 employees; and WHEREAS, the milk produced by these dairies is being purchased through four (4) buying cooperatives: Herndon Farm and Moore Dairy sell to Dairy Farmers of America (DFA); Waller Farms sells to Cooperative Milk; Tim Motley (Grandview Holsteins, Inc.) sells to Maryland/Virginia; and Mountain View Farm, Van Der Hyde Dairy, Motley Farm (Tommy Motley), and Hammock Dairy sell to Cobblestone; and WHEREAS, besides the great taste, dairy products are nutrient-dense, providing 72% of the calcium available in the American diet, along with nine essential vitamins and minerals, including potassium, riboflavin, phosphorus, vitamins A, D, and B-12, as well as protein, and studies indicate that eating three to four servings of dairy per day could help lower the risk of high blood pressure, osteoporosis and some forms of cancer, as well as assist with weight management, supporting the catch phrase, “Milk-it does a body good!”; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, declare June as National Dairy Month in Pittsylvania County and milk as the official beverage of Pittsylvania County, and on behalf of all of the citizens of Pittsylvania County, express their sincere appreciation and congratulations to Mountain View Farm, Van Der Hyde Farm, Hammock Dairy, Motley Dairies, Waller Farms, Herndon, Farm, and Moore Dairy for not only their contribution to the revenue and economic development in Pittsylvania County, but also for providing a high quality product of such important nutritious value; and BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to each of the eight dairies, and a copy forwarded to local media sources. Adjourned Meeting June 18, 2013 Mr. William “Paul” Robinson, Research Director of the Southwest Research and Information Center in Albuquerque, New Mexico, gave a presentation entitled “Your Health and Water are at Risk from Uranium Exploration” that covered potential groundwater contamination based on the Code of Virginia permitting and the Environmental Protection Agency (EPA) Standards concerning exploratory drilling at the Coles Hill site and his concern of possible violations. Mr. Robinson encouraged the Board of Supervisors and staff to ensure provisions of the State Code and the Department of Mining and Minerals Exploration Standards be met on all levels by uranium mining companies. Mr. Harville asked Mr. Robinson to please forward a copy of his report and findings to all members of the Board. Unfinished Business At the June 3, 2013 meeting of the Board of Supervisors, a Motion was made by Mr. Harville, seconded by Mr. Snead, to reappropriate the following funds: $199.67 to Clerk of Court-Copier Lease (100-4-021600-60051), $60.00 to Sheriff-Parts (100-4-031200-6030), $381.80 to Sheriff-Labor (100-4-031200-6031), $302.00 VFD-United Way Contributions (100- 4-032200-5567), $871.91 to Fire & Rescue-Fuel (100-4-032200-6008), $404.22 to Jail- Extradition (100-4-033100-5550), $80.00 to Animal Control-Donations (100-4-035100-80.00). $2,551.00 to E911-Telephone (100-4-035500-5230), 12,984.98 to WIA-Rent (251-4-353160- 5420). Mr. Harville’s motion required a 10-Day Layover which had now been met and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the Board. At the June 3, 2013 meeting of the Board of Supervisors, a Substitute Motion was made by Mr. Harville, seconded by Mr. Barber, to have Mr. Chris Mitchell, Pittsylvania -Danville Health District Manager, to attend the June 18, 2013 Board of Supervisors meeting to explain services offered in Pittsylvania County, and to postpone voting on the Local Government Agreement until that time, which was unanimously approved by the Board. Mr. Mitchell, Business Manager for the local Health Department, along with Mr. Dan Richardson, Environmental Health Manager, covering the various services offered to citizens by the Health Department. Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the 2012/13 Local Government Agreement and authorize the County Administrator to sign all necessary documentation, which was unanimously by the Board. At the June 3, 2013 meeting of the Board of Supervisors, Mr. Harville made a motion, seconded by Mr. Barber, to direct the County Administrator to send a request to the Honorable Samuel Swanson, Jr., Commissioner of the Revenues for him to appear before the Board of Supervisors at their June 18, 2013 meeting to answer questions they had concerning a pending refund due to the Betty R. Edwards Estate concerning nine (9) parcels that were inadvertently assessed at their fair market rate value by the Commissioner of Revenues’ Office after proper application for Land Use had been submitted and filed in the Commissioner of Revenues’ Office. The Honorable Samuel Swanson, Jr., appeared with his staff before the Board. Mr. Swanson and his staff indicated this occurred due to a keying error and the estate had inadvertently been sent a tax ticket for market value. The error was immediately corrected as soon as it was found, but the estate had already paid the amount shown on the tax ticket. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the amount of $6,768.84 to be refunded to the Betty R. Edwards Estate by the Honorable Teresa Easley, Treasurer of Pittsylvania County, which was unanimously approved by the Board. Adjourned Meeting June 18, 2013 New Business Motion was made by Mr. Harville, seconded by Mr. Snead to approve reimbursement resolution-Resolution #2013-06-02 that would the County to proceed with the purchase of the voting equipment before securing financing. The resolution makes it possible for the County to reimburse itself when financing is secured. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the Board. Resolution 2013-06-02 RESOLUTION OF THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE THE COST OF CERTAIN EXPENDITURES WHEREAS, Pittsylvania County, Virginia (the “County”) desires to acquire certain voting machines for use by the County registrar (the “Equipment”); and WHEREAS, the County has made or will make expenditures (the “Expenditures”) in connection with the Equipment; and WHEREAS, the County may determine that the funds advanced and to be advanced to pay Expenditures will be reimbursed to the County from the proceeds of one or more tax-exempt obligations to be issued by the County (the “Indebtedness”); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA (THE “BOARD”): The Board hereby adopts this declaration of official intent under Treasury Regulations Section 1.150-2 and declares that the County intends to reimburse itself with the proceeds of Indebtedness for Expenditures made on, after or within 60 days prior to the date hereof with respect to the Equipment, except that Expenditures made more than 60 days prior to the date hereof may be reimbursed as to certain de minimis or preliminary expenditures described in Treasury Regulations Section 1.150-2(f) and as to other expenditures permitted under applicable Treasury Regulations. The maximum principal amount of Indebtedness expected to be issued for the Equipment is $300,000. This Resolution shall take effect immediately upon its adoption. The undersigned Clerk of the Board of Supervisors of Pittsylvania County, Virginia hereby certifies that the foregoing constitutes a true, correct and complete copy of a Resolution duly adopted by the Board of Supervisors of Pittsylvania County, V irginia at a meeting duly called and held on June 18, 2013, during which a quorum was present and acting throughout, by the vote set forth below, and that such Resolution has not been repealed, revoked, rescinded or amended: Adjourned Meeting June 18, 2013 Motion was made by Mr. Snead, seconded by Mr. Harville, to transfer the balance of the Orphanage Road Waterline Project of $125,000.00 to Ringgold Volunteer Fire Department Ladder Truck; plus $75,000.00 from Unappropriated Surplus, totaling $200,000.00 for the Ringgold Ladder Truck. A Substitute Motion was made by Ms. Bowman, seconded by Mr. Barksdale, for the issue to go the Fire & Rescue Committee. The following Roll Call Vote was recorded for the Substitute Motion: Ms. Bowman-Yes; Mr. Barber-No; Mr. Harville-No; Mr. Snead-No; Mr. Barksdale-Yes; Mr. Hagerman-No; and Mr. Ecker-Yes. Ms. Bowman’s Substitute Motion failed by a 3-4 majority vote of the Board and the Main Motion went to a 10-Day Layover. No action was brought from the Legislative Committee to present for Board action . Motion was made by Mr. Barber, seconded by Mr. Barksdale, to approve the following Library Transfers necessary to complete transactions for year-end: M Mr. Harville’s motion was unanimously approved by the Board. Adjourned Meeting June 18, 2013 Motion was made by Mr. Barber, seconded by Mr. Harville, to appropriate check received by the County totaled $595.42 from American Fidelity Assurance Company to individual departments so that employees participating with the flexible spending benefit can receive their portion of this refund. The accounts below need to be appropriated in the following manner: 100-4-012530-1100 $ 39.69 100-4-013200-1100 39.69 100-4-021600-1100 39.69 100-4-031200-1100 119.07 100-4-041000-1100 39.69 100-4-071100-1100 39.69 100-4-073100-1100 119.07 100-4-081100-1100 39.69 201-4-053100-1100 119.07 The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Ms. Bowman- Yes; Mr. Barber-Yes; Mr. Harville-Yes; and Mr. Ecker-Yes. Mr. Barber’s motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve appropriations for the grants listed below that need adjusting before year-end: Court Services Grant (021910) $29,130.62 Four For Life Grant (032410) 103,235.81 Liter Control Grant (082600) 16,793.64 Mr. Snead’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to ratify the sole source purchase for the new Live Scan System for the Pittsylvania County Jail from ID Networks at a cost of $12,210.00 and charge the purchase to line item 100-4-031200-6021 Sheriff’s Office- Computer Supplies, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to award a bid of Janitorial Services for the Chatham and Gretna Public Libraries Derrick’s Cleaning Service, Inc., at an annual cost of $10,800.00, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Hagerman, to award the sole source purchases to Hass Factory Outlet in the amount of $310,208.00 and Dominion Air & Machinery in the amount of $290,535.00 for equipment purchases for the Precision Machine Program being offered at the Pittsylvania County Career & Technical Center beginning in August 2013, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve the following Tobacco Grant Agreement for Piedmont Bio-Products and authorize the County Administrator to sign all necessary documentation on behalf of the Grantee, which was unanimously approved by the Board. Adjourned Meeting June 18, 2013 Adjourned Meeting June 18, 2013 Adjourned Meeting June 18, 2013 Adjourned Meeting June 18, 2013 Adjourned Meeting June 18, 2013 Adjourned Meeting June 18, 2013 Adjourned Meeting June 18, 2013 Adjourned Meeting June 18, 2013 Adjourned Meeting June 18, 2013 Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to declare an emergency for purposes of purchasing under section 2.2-4303-F of the Code of VA 1950 as amended and ratify actions of staff and the sheriff’s department for emergency purchases necessary for the protection of employees and inmates of the Pittsylvania County Jail beginning June 1, 2013 authorizing that all purchases are made from appropriated funds in the 2012-2013 budget, which was unanimously approved by the Board. Adjourned Meeting June 18, 2013 Motion was made by Mr. Snead, seconded by Mr. Harville, to approve Intertape’s request to waive the required penalty for late payment considering the tax payment was only 1 day late and coming from out of the Country, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to authorize the County Administrator to enter into a zero dollar yearly agreement with the Town of Gretna for the Radio Mutual Aid Agreement and to provide a one-time reimbursement of $1,000.00 to the Town of Gretna, who would in turn issue a check to the Gretna Fire Department and the Gretna Rescue Squad equally in the amount of $500.00 and the $1000.00 payment would come from the E911 line item 100-4-035500-810700-Capital Outlay, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to amend the Board of Supervisors’ Bylaws for the following: (1) Each member present when a question is put shall vote “yes” or “no.” No member shall be excused from voting except on matters involving the consideration of his own official conduct or where his own financial interests are involved or where he may have a conflict of interest, pursuant to the Virginia State and Local Government Conflict of Interests Act (Title 2.2, Chapter 31 of the Code of Virginia, Section 2.2-3100, 1950, as amended). (2) Delete Section 2.11 concerning only matters of emergency nature may be added to an agenda and acted upon at that same meeting. Ms. Bowman made a Substitute Motion, seconded by Mr. Barksdale, that the matter b e referred to the Legislative Committee. Ms. Bowman’s Substitute Motion failed by a 3-4 majority vote of the Board, with Mr. Harville, Mr. Barber, Mr. Snead and Mr. Hagerman in opposition. The Main Motion carried which required a 10-Day Layover. Items Added Motion was made by Ms. Bowman, seconded by Mr. Barber, to reappoint Ruth Jones as the Chatham-Blairs representative on the Pittsylvania County Public Library Board of Trustees for a 4 - year term that would begin July 1, 2013 and end June 30, 2017, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to request the Circuit Court of Pittsylvania County to issue a Writ of Election for the Office of Treasurer of Pittsylvania County and place it on the November 2013 ballot, which was unanimously approved by the Board. Appointments Motion was made by Mr. Barber, seconded by Mr. Harville, to appoint Gracie May to the Social Services Board for a 4-year term that would begin July 1, 2013 and end June 30, 2017, which was unanimously approved by the Board. Motion was made by Ms. Bowman, seconded by Mr. Barber, to appoint Earl C. Hodnett to serve as the Chatham-Blairs representative on the Social Services Board for a 4 -year term beginning on July 1, 2013 and ending on June 30, 2017, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Snead, to appoint Susan Paynter as the Banister District representative on the Social Services Board for a 4 -year term beginning on July 1, 2013 and ending on June 30, 2017, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Harville, to appoint Ronnie Haymore as the Tunstall Representative on the Industrial Development Authority to finish out the t erm left when David Long resigned, to begin immediately through November 30, 2013, which was unanimously approved by the Board. Adjourned Meeting June 18, 2013 Board Announcements All members were reminded of the June 24, 2013 Joint Meeting of the Board of Supervisors and the Industrial Development Authority at 6:30pm. Closed Session Motion was made by Mr. Barber, seconded by Mr. Harville, to enter into Closed Session for the following: (a) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business’ or industry’s interest in locating or expanding its facilities in the community. Authority: §2-2.3711(A)(5) of the Code of Virginia, 1950, as amended Subject Matter: Unannounced Business Purpose: Incentive package (b) Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. Authority: §2-2.3711(A)(7) of the Code of Virginia, 1950, as amended Subject Matter: Building Graffiti Purpose: Consultation with legal counsel employed by or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Mr. Barber’s Motion was unanimously approved by the Board and they entered into Closed Session at 10:40pm. Motion was made by Mr. Harville, seconded by Mr. Snead, to re-enter into Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of Supervisors on Tuesday, June 18, 2013 the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Jerry A. Hagerman Yes Brenda Bowman Yes Marshall Ecker Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber Yes Adjourned Meeting June 18, 2013 The Board unanimously approved Mr. Harville’s motion and re-entered into Open Session at 11:16pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to authorize the County Administrator and County Attorney to notify John P. Light, Attorney, that the Board of Supervisors are willing to enter to an Accord of Satisfaction with the three (3) individuals that vandalized the County Administration building preventing criminal prosecution, if they come current on the amount due and owing the County for cleaning/removal of the graffiti on the County Administration building, which was unanimously approved by the Board. Adjournment Motion was made by Mr. Snead, seconded by Mr. Harville, to adjourn, which was unanimously approved by the Board. The meeting ended at 11:18pm. _______________________________________ Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors _______________________________________ William D. Sleeper, Clerk Pittsylvania County Board of Supervisors