03-19-2013 Adj MeetingAdjourned Meeting
March 19, 2013
Pittsylvania County Board of Supervisors
Tuesday, March 19, 2013
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, March 19, 2013 in the General District Courtroom of the Edwin R.
Shields Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to
order at 7:04 p.m. The following members were present:
Marshall Ecker Staunton River District
Coy E. Harville Westover District
James Snead Dan River District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Brenda H. Bowman Chatham-Blairs District
Tim Barber Tunstall District
Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie L. Shelton, Jr., Director of Code
Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Ecker led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the agenda, with
the following additions:
(a) Change Order from Gamewood-Kimbanet – Tower Sites Change Order for the
County’s E-911 Radio System Upgrade
(b) Request from Norfolk Southern Railway for use of the rail spur near the Ringgold
East Industrial Park
Mr. Barber’s motion was unanimously approved by the Board.
Hearing of the Citizens
Mr. Eddie Hite of the Dan River District and representative of that district on the
Industrial Development Authority (IDA) made a request to the Board of Supervisors for their
consideration of funding for the IDA as they go through their budget process for the 2013/14
County Budget. Mr. Hite also updated the Board on the pad readiness at the Ringgold East
Industrial Park.
Mr. Matthew Speck, of the Staunton River District, offered word of prayer for the
Board.
Mr. Kenneth Bowman, of the Chatham Blairs District and former Director of Economic
Development for Pittsylvania County, gave a finale update from the Economic Development
Office.
Mr. George Stanhope of the Callands-Gretna District, thanked the Finance Committee
and Board of Supervisors for allowing citizen input during the 2013/14 budget process, and for
using nearly every suggestion submitted by the citizens that participated in the meeting with
County staff, and thanked everyone for how well those suggestions were received.
Mr. Richard Shumate of the Westover District made comments voicing his concerns of
the County’s debts, and was opposed to any tax increase and any further development/spending
at the Mega Park.
Ms. Karen Maute of the Westover District asked the Board to continue improvements on
open government concepts, and to consider avenues that would allow internet streaming of the
County’s Board meetings, and closed with concerns that this Board held an inordinate amount
of Closed Session.
Mr. George Stanhope of the Callands-Gretna District made comments supporting the
closing of the Economic Development Office, and voiced concerns about an alleged severance
package proposed for the former Economic Development Director, and that such a package was
not given when the position of Director of Solid Waste was eliminated and Mr. Stanhope did
nto want to see a precedence set by the Board on this matter of severance packages.
This concluded the Hearing of the Citizens.
Consent Agenda
(a) “Read Across America” – Gretna Elementary School
(b) Proclamation – American Red Cross Month
(c) Resolution – Dan River Varsity Boys’ Basketball Team
(d) Proclamation – National County Government Month
(e) Proclamation – National Animal Control Officer Appreciation Week
Adjourned Meeting
March 19, 2013
(f) Proclamation – National Volunteer Week
(g) Proclamation – National Public Safety Telecommunications Week
(h) Regional One - April
Motion was made by Mr. Snead, seconded by Mr. Hagerman, to approve the Consent
Agenda as presented , which was unanimously approved by the Board.
Mr. Ecker stated that the “Read Across America” event sponsored by Gretna
Elementary School would take place on Thursday, March 21, 2013 at 6:00pm, immediately
following the Science Fair and encourage the Board members who could to attend.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
NATIONAL ANIMAL CONTROL APPRECIATION WEEK
April 7th – April 13th, 2013
Adjourned Meeting
March 19, 2013
VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA
COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN
CHATHAM, VIRGINIA ON TUESDAY, MARCH 19, 2013, THE FOLLOWING
PROCLAMATION WAS PRESENTED AND ADOPTED:
Whereas, the National Animal Control Association has designated the s econd week in
April each year as Animal Control Appreciation Week; and
Whereas, the various Federal, State, and Local Government Officials throughout the
Country takes this time to recognize, thank, and commend all Animal Control Officers for the
dedicated service they provide to the Citizens, various Public Safety, Public Service Agencies
and Departments throughout the Country; and
Whereas, the Pittsylvania County Board of Supervisors would like to express its sincere
thanks and appreciation for the outstanding service the Pittsylvania County Animal Control
Department who risk their lives and spend huge amounts of personnel resources including time
away from family and friends while serving the public like all other public safety and law
enforcement agencies involved and empowered with the same duties; and
Whereas, the Pittsylvania County Board of Supervisors recognizes and commends the
Animal Control Officers for the many dedicated and long hours of service they perform in
serving this community, and for fulfilling their commitment to providing the highest and most
efficient level of service; and
WHEREAS, the Pittsylvania County Board of Supervisors wishes to commend each and
every Animal Control Officer for their service, which is in keeping with the long and
distinguished tradition of the Animal Control Profession; and
Now, Therefore, Be It Hereby Resolved, by the Pittsylvania County Board of
Supervisors officially recognize and proclaim the week of April 7th through 13th, 2013 as
National Animal Control Appreciation Week and respectfully asks all Citizens, Public Safety,
Health, and Public Service Personnel alike to join in expressing their sincere thanks, gratitude
and appreciation for the many long hours of outstanding service and quality performance these
outstanding individuals provide throughout the year to assure the safety and welfare of all.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK
April 14th – 20th, 2013
WHEREAS, the Public Safety Dispatchers of the Pittsylvania County Emergency Communications
Center, who processed 30, 315 emergency telephone calls in 2011, are the first and
most critical contact that our citizens have with Pittsylvania County’s emergency services; and
WHEREAS, these dispatchers are the vital link to those calling for help and to police officers,
firefighters, and paramedics; and
WHEREAS, dispatchers monitor emergency personnel’s activities by radio and telephone, and provide
them with life saving information to ensure their safety; and
WHEREAS, the safety of our police officers, firefighters, and paramedics is dependent upon the quality
and accuracy of information obtained by all Emergency Communications Technicians from
the citizens who telephone the Pittsylvania County Emergency Communications Center; and
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March 19, 2013
WHEREAS, the Public Safety Dispatchers of the Pittsylvania County Emergency Communications
Center have contributed significantly to the apprehension of criminals, suppression of fire an d
the treatment of patients in life threatening situations; and
WHEREAS, each dispatcher, the unseen individual providing a calm voice when emergencies arise, has
exhibited compassion, empathy, and professionalism, keeping our county and citizens safe;
WHEREAS, these individuals save countless lives by responding to emergency calls,
dispatching emergency personnel and equipment and providing moral support to
citizens in distress; and
WHEREAS, each dispatcher has exhibited compassion, understanding and professionalism
during the performance of their job in the past year; then
THEREFORE, BE IT HEREBY PROCLAIMED that the Pittsylvania County Board of
Supervisors proclaims the week of April 14th through 20th, 2013 to be National
Telecommunications Week in Pittsylvania County, Virginia, in honor of the men and
women whose diligence and professionalism keep our County and citizens safe.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
NATIONAL VOLUNTEER WEEK
April 21-27, 2013
“Celebrating People in Action”
Whereas, the entire community can inspire, equip and mobilize people to take action
that changes the world; and
Whereas, volunteers can connect with local community service opportunities through
hundreds of community service organizations and volunteer
centers; and
Whereas, individuals and communities are at the center of social change, discovering
their power to make a difference; and
Whereas, during this week all over the nation, service projects will be performed and
volunteers recognized for the commitment to service; and
Whereas, the giving of oneself in service to another empowers the giver and the
recipient; and
Whereas, experience teaches us that government by itself cannot solve all of our
nation’s social problems; and
Whereas, our country’s volunteer force of over 63 million is a great treasure; and
Whereas, volunteers are vital to our future as a caring and productive nation; then
Now, Therefore, Be It Resolved, that the Pittsylvania County Board of Supervisors
proclaims the week of April 21st – 27th, 2013 to be National Volunteer
Week in Pittsylvania County, Virginia, in honor of the citizens who dedicate
themselves to taking action and solving problems in the
communities within Pittsylvania County.
Adjourned Meeting
March 19, 2013
Public Hearings
Rezoning Cases
Case 1: Transcontinental Gas Pipe Line – Banister District; R-13-013
Mr. Ecker opened the public hearing at 7:22pm. Mr. Shelton explained that
Transcontinental Gas Pipe Line has petitioned to rezone 29.292 acres (part of 249.95 acres)
located off ST 692/Transco Road, in the Banister Election District from A-1, Agricultural
District, to M-1, Industrial District, Light Industry (to combine with the adjoining parcel of land
zoned M-1 for future construction of a new compressor station). The Planning Commission,
with no opposition, recommended granting the petitioner’s request with the provision that Mr.
Sides communicated with Mr. Sleeper regarding fire protection and makes this inform ation
available to the Board of Supervisors. Mr. David Clossin with Williams Gas Pipelines-Transco
was present to represent the petition. Mr. Mark Gauldin, an engineer for Williams Gas
Pipelines-Transco was also represent and answered the Boards’ questions concerning fire
prevention, along with when and how inspections to the pipeline were conducted . No one
signed up to speak and Mr. Ecker closed the public hearing at 7:28pm. Motion was made by
Mr. Barksdale, seconded by Mr. Snead, to approve rezoning Case R-13-013 from A-1 to M-1
and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Snead-Yes; Mr.
Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and Mr. Ecker-Yes.
Mr. Barksdale’s motion to rezone Case R-13-013 from A-1 to M-1 was unanimously approved
by the Board.
Case 2: Randy Ray Barber – Dan River District; R-13-014
Mr. Ecker opened the public hearing at 7:29pm. Mr. Shelton explained that Randy
Barker had petitioned to rezone 0.35 acre, located on SR 726/Ringgold Church Road, in the Dan
River Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural
District (to combine with the adjacent parcel of land zoned A-1). The Planning Commission,
with no opposition, recommended granting the petitioner’s request. Mr. Randy R. Barber was
present to represent the petition and no one signed up to speak. Mr. Ecker closed the hearing at
7:30pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve rezoning Case
R-13-014 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Snead-Yes; Mr.
Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes; and
Mr. Ecker-Yes. Mr. Snead’s motion to rezone Case R-13-014 from R-1 to A-1 was
unanimously approved by the Board.
Case 3: A&N Ventures, LLC – Chatham-Blairs District; R-13-015
Mr. Ecker opened the public hearing at 7:31pm. Mr. Shelton explained that A&N
Ventures, LLC, had petitioned to rezone 1.25 acres, located on U.S. Highway 41/Franklin
Turnpike in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision
to B-2. Business District, General (to combine with the adjacent parcel of land zoned B-2). The
Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr.
Mark Johnson with LE&D was present to represent the petition and no one signed up to speak.
Mr. Ecker closed the public hearing at 7:33pm. Motion was made by Ms. Bowman, seconded
by Mr. Barber, to approve rezoning Case R-13-015 from R-1 to B-2 and the following Roll Call
Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-
Yes; Mr. Harville-Yes; Mr. Snead-Yes; and Mr. Ecker-Yes. Mr. Bowman’s motion to rezone
Case R-13-015 from R-1 to A-1 was unanimously approved by the Board.
Case 4: Raymond Addison Blair – Callands-Gretna District; R-13-016
Mr. Ecker opened the public hearing at 7:36pm. Mr. Shelton explained that R. Addison
Blair had petitioned to rezone 7.516 acres (part of 116.82 acres), located on RT 40/West Gretna
Road and SR 789/Valley Road, in the Callands-Gretna Election District from A-1, Agricultural
District to B-2, Business District, General (for an office). The Planning Commission, with no
opposition, recommended granting the petitioner’s request. Mr. R. Addison Blair was present
to represent the petition and no one signed up to speak. Mr. Ecker closed the public hearing at
7:37pm. Motion was made by Mr. Hagerman, seconded by Mr. Snead. Mr. Harville stated that
although he would support Mr. Hagerman’s motion, this could be representative of spot zoning.
The following Roll Call Vote was recorded: Mr. Hagerman -Yes; Ms. Bowman-Yes; Mr.
Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Ecker-Yes. Mr.
Hagerman’s motion to rezone Case R-13-016 from R-1 to B-2 was unanimously approved by
the Board.
This concluded the Rezoning Cases
Public Hearing to receive citizen input on proposed amendments to Pittsylvania County
Code, Chapter 22, Compensation-Board of Supervisors, Section 22.1(c)(1), Annual Salary.
Adjourned Meeting
March 19, 2013
The proposed amendment would modify the Board of Supervisors’ Travel Expense Policy
to comply with new changes in the Internal Revenue Service (IRS) laws and County
Polices & Procedures.
Mr. Ecker opened the public hearing at 7:40pm. Mr. Sleeper stated that since it was
developed in July 1986, Chapter 22-Compensation, of the Pittsylvania County Code had not
been modified or brought up to date to meet new changes in Internal Revenue lase and the
County’s Policies and Procedures. The amendment would bring reimbursement and travel
substance into accordance with the County’s current policies and procedures. The proposed
amendment would strike and insert the following line for Section 22.1(c)(1), Annual Salary:
”1. Members of the Board of Supervisors may be reimbursed for travel and subsistence
expenses outside of the jurisdictional boundaries of Pittsylvania County, Virginia in
accordance with the County’s updated Policies and Procedures.” No one signed up to speak
and Mr. Ecker closed the hearing at 7:40pm. Motion was made by Mr. Snead, seconded by Mr.
Hagerman, to approve the proposed amendment to Section 22.1(c)(1) of the Pittsylvania County
Code as presented and the following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr.
Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and
Mr. Ecker-Yes. Mr. Snead’s motion was unanimously approved by the Board.
Public Hearing to receive citizen input on proposed amendments to Pittsylvania County
Code, Chapter 17, Article III, Solid Waste Disposal Fee. The proposed amendments
would alter language in Section 17-15, 17-17, and 17-19 of Chapter 17.
Mr. Ecker opened the public hearing at 7:42pm. Mr. Sleeper explained that the
proposed changes to Sections 17-15, 17-17, and 17-10 of Chapter 17-Solid Waste, of the
Pittsylvania County Code was to clarify dates necessary for receipt of disposal fee invoices and
corrections concerning the terms rental and non-rental property as follows:
Adjourned Meeting
March 19, 2013
Adjourned Meeting
March 19, 2013
The following persons signed up to speak:
Wayne Robertson of the Chatham-Blairs District and owner of rental properties asked
that the Board of Supervisors find a different way of collected the Solid Waste Fee from renters
other than having the property owners collect it for them.
Mr. Richard Shumate of the Westover District made comments opposing the Solid
Waste Fee.
No one else signed up to speak and Mr. Ecker closed the hearing at 7:47pm. Motion was made
by Mr. Barksdale, seconded by Mr. Snead, to approve the amendments to Sections 17-15, 17-
17, and 17-19 of the Pittsylvania County Code as presented. The following Roll Call Vote was
recorded: Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr.
Hagerman-Yes; Ms. Bowman-Yes; and Mr. Ecker-Yes. Mr. Barksdale’s motion was
unanimously approved by the Board.
This concluded the Public Hearings.
Presentations
Resolution 2013-03-02 was presented to the Dan River High School Boys’ Basketball
Team as follows:
Adjourned Meeting
March 19, 2013
PITTSYLVANIA COUNTY BOARD OF SUPERVIS ORS
RESOLUTION
2013-03-02
VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on
Tuesday, March 19, 2013, the following resolution was presented and adopted congratulating the Dan
River Wildcats Boys Varsity Basketball Team on their successful 2013 Season, and their capture the
Dogwood District Title and Region B Title:
WHEREAS, the 2013 Dan River Wildcats Boys Varsity Basketball Team had a winning
season; and
WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team, on completion of their
regular season, earned the Dogwood District regular season title for the third consecutive year and fourth
title of the last 5 years; and
WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team went on to capture their
third Dogwood District tournament title in four years, retaining the title for two consecutive years and
continued their winning season by acquiring their second Region B title, this being the last year that the
Dogwood District Tournament and Region B will exist; and
WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team exhibited exemplary
sportsmanship and talent as they defeated their opponents in the Dogwood District and in the Region B
tournament games; and
WHEREAS, Coach Kenny Murphy was named Dogwood District Coach of the Year; Senior
Tyqonne “Cinco” Adams named 1st Team All District and 2nd Team All Region; and Senior Bayshawn
Jones named 1st Team All District and Honorable Mention All Region; and
WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team has performed admirably
throughout their winning season of 2013, making State Tournament appearances consecutively for the
last 5 years, bringing recognition not only to themselves but to their school, their County, and its
citizens; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors, on the
behalf of all the citizens of Pittsylvania County, express their sincere appreciation, admiration and
congratulations to the 2013 Dan River Wildcats Boys Varsity Bas ketball Team for their winning season
and bringing both the Dogwood District and the Region B Titles to Pittsylvania County; and
BE IT FURTHER RESOLVED that a copy of this Resolution be presented to the Coach and
the Members of the 2013 Dan River Wildcats Boys Varsity Basketball Team.
The following proclamation was presented to Ralph Lawson, Community Chapter Executive
Director for the Piedmont Virginia Chapter of the American Red Cross in honor of Red Cross Month:
PITTSYLVANIA COUNTY BOARD OF SUPERVISOR S
PROCLAMATION
AMERICAN RED CROSS MONTH
MARCH 2013
VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA
COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN
CHATHAM, VIRGINIA ON TUESDAY, MARCH 19, 2013, THE FOLLOWING
PROCLAMATION WAS PRESENTED AND ADOPTED:
Whereas, the American Red Cross has touched many lived in our area as well as across
the country and around the world; and
Whereas, during American Red Cross Month, we thank those who contribute to the
mission of the Red Cross, whether through time, money or blood, and we invite others to
support the Red Cross in helping people in need down the street, across the country and around
the world; and
Whereas, the American Red Cross is synonymous with helping people, and has been
doing so for more than 130 years. Throughout the past year, the American Red Cross launched
hundreds of disaster relief operations in the United States to help people affected by fires,
floods, hurricanes and tornadoes; and
Whereas, the Piedmont Virginia Chapter was chartered 97 years ago August 22, 1917
and now includes: Pittsylvania County, City of Danville, Henry County, City of Martinsville,
Adjourned Meeting
March 19, 2013
and Patrick County; and the Red Cross works tirelessly through its two employees and over 100
volunteers to support us when disaster strikes, when someone needs live-saving blood, or the
comfort of a helping hand. It provides 24-hour support to members of the military, veterans
and their families, and provides training in First Aid, CPR, Aquatics Safety, AED, Pet First Aid,
and Babysitting; and
WHEREAS, for nearly 100 years, United States presidents have on the American
people to support the Red Cross and its humanitarian mission. Our community depends on the
American Red Cross and because it is not a government agency, the Red Cross depends on
support from the public to continue its humanitarian work. This is especially important in these
challenging economic times-which impact the Red Cross and many people in our community
and across the nation; then
Now, Therefore, Be It Hereby Resolved that the Pittsylvania County Board of
Supervisors officially recognizes and proclaim March 2013 as American Red Cross Month and
encourage all citizens to support this organization and its noble humanitarian mission.
Unfinished Business
At their March 4, 2013 meeting of the Board of Supervisors, a motion was made by Mr.
Harville, seconded by Mr. Snead, for the reappropriation of funds as follows: $199.67 to Clerk
of Court-Copier Lease (100-4-021600-60051), $500.00 to Sheriff-DARE Supplies (100-4-
031200-6002), $655.54 to Sheriff-Petty Cash (100-4-031200-6028), $60.00 to Sheriff-Parts
(100-4-031200-6030), $359.10 to Sheriff-Canine (100-4-031200-6045), $4.00 to Volunteer Fire
Department (VFD)-United Way Contributions (100-4-032200-5567), $778.17 to Jail-
Extradition (100-4-033100-5550), $15,512.99 to WIA-Rent (251-4-353160-5420), $5,441.00 to
Solid Waste Collections-Maintenance (520-4-042300-3310), which required a 10-Day Layover
that had now been met. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr.
Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and
Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the Board.
New Business
The Finance Committee, which met at 4:00pm March 19, 2013, made the following
recommendation to the full Board of Supervisors:
To advertise three separate public hearings to be held at the Pittsylvania County
Schools’ Cultural Center at 7:00pm on Monday, April 8, 2013, for (1) the 2013/14 proposed
Pittsylvania County School budget totaling $89,773,058; (2) the 2013/14 proposed Pittsylvania
County budget totaling $183,481,634; and (3) the proposed School Safety Initiative totaling
$1,785,000, with a 3¢ tax increase for the school and county budgets that does not include an
additional 5¢ tax increase to fund the School Safety Initiative. The Finance Committee’s
recommendation passed by a 4-3 majority vote of the Board, with Mr. Harville, Ms. Bowman,
and Mr. Barber opposing.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Change Order
#1, for the Orphanage Road/Jefferson Road Waterline Project, from Warrco, Inc in the amount
of $10,344.20 to make two short extensions to reach customers on Walnut Creek Road, noting
the funds are available for this change, and to authorize the County Administrator to sign all
necessary documentation, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve a Change Order
totaling $20,448 submitted from Harris Radio Corp. due to a possible required relocation of
microwave antenna equipment of a tower that will require two microwave path walks to be
performed, noting that funds are available to cover this change. Mr. Snead’s motion was
unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Harville, to approve the Line of Duty
Act (LODA)Trust in order to join the VACORP LODA Trust which was unanimously
approved by the Board.
Adjourned Meeting
March 19, 2013
Adjourned Meeting
March 19, 2013
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve and appropriate
an additional $16.18 to the Veterinary Expense Fund from the Animal Friendly Revenue
received from the Commonwealth of Virginia and the following Roll Call Vote was recorded:
Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; Mr. Harville-Yes;
Mr. Snead; and Mr. Ecker-Yes. Mr. Harville’s motion was unanimously approved by the
Board.
Adjourned Meeting
March 19, 2013
Motion was made by Mr. Barber, seconded by Mr. Barksdale, to (1) award a contract to
repair the 973 loader motor located at the Pittsylvania County Landfill to J.B. Heavy Equipment
Repair, Inc. in the amount of $18,600.00, and (2) appropriate from unappropriated surplus
$18,600.00 to pay for this repair. Mr. Barber’s motion required a 10-Day Layover.
Motion was made by Mr. Harville, seconded by Ms. Bowman, to authorize the submittal
of a Resolution of Support, 2013-03-03, to a Tobacco Commission application from Pittsylvania
County for the Pittsylvania County Career and Technical Center’s Precision Machining
Technology Program, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY
2014 TOBACCO COMMISSION SOUTHSIDE ECONOMIC DEVELOPMENT GRANT
PROGRAM
2013-03-03
WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco
industry causing a negative impact on economic development and growth throughout the
County, and
WHEREAS, the Tobacco Indemnification and Community Revitalization Commission
has developed a Southside Economic Development Grant Program to help tobacco related
localities to change and revitalize their economy, and
WHEREAS, grants from the Tobacco Indemnification and Community Revitalization
Commission will assist Pittsylvania County in transforming its economy to replace the decline
in the tobacco agro-business community, then
BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County
authorizes the submission of a grant application to the FY2014 Southside Economic
Development Grant Program for the Pittsylvania County Career & Technical Center Precision
Machining Technology Program and authorizes the County Administrator to file this
application and all necessary correspondence relating to the Tobacco Indemnification and
Community Revitalization Commission required by this grant and to be responsible for the
accuracy of the application and for the appropriate use of funds, should they be granted.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the extension and
amendment to the July 1, 2009 contract between Pittsylvania County and Appalachian Power
Company, working through the Virginia Association of Counties (VACo) and the Virginia
Municipal League (VML) that establishes special rates for local governments, and to authorize
the County Administrator to sign all necessary documentation, which was unanimously
approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Hagerman, to approve a Revenue
Sharing Project with the Virginia Department of Transportation (VDOT) in which asks VDOT
to assume the management of the Mega Park Revenue Sharing Project that was currently set for
Pittsylvania County to manage that involved condemnation issues involved in projects such as
the Berry Hill Road Connector, noting the funds for this design work is provided by the
Tobacco Commission, and to authorize the County Administrator to sign and send a letter to
VDOT authorizing the Mega Park Revenue Sharing Project Connector Road to VDOT, which
was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve the
appropriation of $7,000.00 to the Historic Resources – Tobacco Barn Grant (250-4-094215-
3163), and the following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes;
Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Ecker-Yes.
Mr. Harville’s motion was unanimously approved by the Board.
Motion was made by Mr. Barksdale, seconded by Mr. Snead, to rescind the Board
approved motion from March 4, 2013 that appointed Mr. Barksdale to spearhead a committee to
audit the Pittsylvania County Job Classification/Pay Scale because Mr. Barksdale did not feel it
was appropriate for a member of the governing body to audit the personnel plan of the County
employees, which was unanimously approved by the Board.
Adjourned Meeting
March 19, 2013
Items Added
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve and allow Norfolk
Southern Railway to park the gangrail cars Monday – Thursday, starting this weekend through
May 15, 2013 at the railspur at the Ringgold East Industrial Park and in lieu of rent, Norfolk
Southern Railway will make $15,000 of improvements to the rail spur, which was unanimously
approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve Change Order #5
from Gamewood-Kimbanet Technology in the amount of $10,782 to all the installation of fiber
optic cabling to the new White Oak Tower E-911 site, and authorize the County Administrator
to sign all necessary documentation, noting funds are available for this change order. The
Board unanimously approved Mr. Snead’s motion.
Board Announcements
Mr. Barksdale stated there would be a Property/Buildings Committee meeting held on
March 26, 2013 at 4:30pm.
Ms. Bowman stated there would be a Capital Improvements Subcommitee meeting held
on March 26, 2013 at 3:30pm.
Mr. Harville stated there would be a Metropolitan Planning Organization meeting at the
Danville Airport on March 20, 2013 at 6:00pm.
Closed Session
Motion was made by Mr. Snead, seconded by Mr. Harville to go into Closed Session for
the following reasons:
1. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcemen t has been made of
the business' or industry's interest in locating or expanding its facilities in the
community.
Authority: 2.2-3711(A)(5) of the Code of Virginia, 1950, as amended
Subject Matter: Project Tire
Purpose: Discussion of potential incentive package
2. Discussion, consideration, or promotions, demotions, salaries of specific
employees or employees of any public body where such evaluation will necessarily
involve discussion of performance of specific individuals.
Authority: 2.2-3711(A)(1) of the Code of Virginia, 1950, as amended
Subject Matter: Economic Development
Purpose: Severance Package
Ms. Bowman stated that because the Severance Package in question was for her
husband, Kenneth Bowman, and thus presented a Conflict of Interest, she was recusing herself
from both attending that portion of the Closed Session, and voting on that portion of the Closed
Session.
Mr. Snead’s motion was unanimously approved by the Board and the Board entered into Closed
Session at 8:36pm.
Motion was made by Mr. Harville, seconded by Mr. Barber, to re-enter into Open
Session.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of
Supervisors on Tuesday, March 19, 2013 the Board hereby certifies by a recorded vote that to
the best of each board member’s knowledge only public business matters lawfully exempted
from the open meeting requirements of the Virginia Freedom of Information Act and identified
in the motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
Vote
Jerry A. Hagerman Yes
Brenda Bowman Yes
Marshall Ecker Yes
Coy E. Harville Yes
James H. Snead Yes
Jessie L. Barksdale Yes
Adjourned Meeting
March 19, 2013
Tim R. Barber Yes
The Board returned to Open Session at 9:43pm.
Motion was made by Mr. Snead, seconded by Mr. Barber, to approve Resolution 2013-
03-04 and authorized the submission of a grant application to the FY2014 Southside Economic
Development Grant Program for Project Tire, and authorized the County Administrator to file
this application and all necessary correspondence relating to the Tobacco Indemnification and
Community Revitalization Commission required by this grant, which was unanimously
approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY
2014 TOBACCO COMMISSION SOUTHSIDE ECONOMIC DEVELOPMENT GRANT
PROGRAM
2013-03-04
WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco
industry causing a negative impact on economic development and growth throughout the
County, and
WHEREAS, the Tobacco Indemnification and Community Revitalization Commission
has developed a Southside Economic Development Grant Program to help tobacco related
localities to change and revitalize their economy, and
WHEREAS, grants from the Tobacco Indemnification and Community Revitalization
Commission will assist Pittsylvania County in transforming its economy to replace the decline
in the tobacco agro-business community, then
BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County
authorizes the submission of a grant application to the FY2014 Southside Economic
Development Grant Program for Project Tire and authorizes the County Administrator to file
this application and all necessary correspondence relating to the Tobacco Indemnification and
Community Revitalization Commission required by this grant and to be responsible for the
accuracy of the application and for the appropriate use of funds, should they be granted.
Adjournment
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 9:45pm.
__________________________________________
Marshall A. Ecker, Chairman
Pittsylvania County Board of Supervisors
__________________________________________
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors