Loading...
03-04-2013 regular meetingRegular Meeting March 4, 2013 Pittsylvania County Board of Supervisors Monday, March 4, 2013 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, March 4, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:00 p.m. The following members were present: Tim Barber Tunstall District James Snead Dan River District Coy E. Harville Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Brenda H. Bowman Chatham-Blairs District Marshall Ecker Staunton River District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Ms. Bowman led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Hagerman, to approve the agenda with the following addition, which would be moved to the Consent Agenda: (a) Resolution to the Virginia Department of Transportation (VDOT) concerning a bridge replacement on SR 676/Taylors Mill Road in the Banister District. Mr. Snead’s motion was unanimously approved by the Board. Consent Agenda Motion was made by Mr. Snead, seconded by Ms. Bowman, to approve the Consent Agenda, which was unanimously approved by the Board. Consent Agenda: (a) Minutes: February 4, 2013 – Regular Meeting February 19, 2013 – Adjourned Meeting February 25, 2013 – Joint Meeting of the Pittsylvania County Board of Supervisors/Danville City Council (b) Bill List – February 2013 (online) (c) Proclamation – National Agricultural Day (d) Region One –March 2013 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL AGRICULTURE WEEK/NATIONAL AGRICULTURE LITERACY WEEK March 17th – 23rd, 2013 “GENERATIONS NOURISHING GENERATIONS” WHEREAS, agriculture development in Pittsylvania County is one of the major economic resources of the County and ranks in the top 10 of Agribusiness Counties in the Commonwealth; and WHEREAS, the Virginia Department of Agriculture and Consumer Services suggests this a perfect opportunity to give credit to the farmers of our state and county; and Regular Meeting March 4, 2013 WHEREAS, National Agriculture Week is an important celebration in Virginia because agriculture is the Commonwealth’s largest industry that contributes $55 billion to the state’s economy each year, and over $62million in agriculture receipts based on crops and livestock in Pittsylvania County; and WHEREAS, agriculture in the Commonwealth is a diversified industry with products encompassing livestock, field crops, fruits, vegetables, poultry, dairy, aquaculture, vineyards, and more; and the mild climate and rich soil of Virginia provide an environment in which crops are harvested nearly year-around; and WHEREAS, every Virginian should understand how food, fiber and renewable resource products are produced and should value the essential role of agriculture in maintaining a strong economy, and appreciate the role Virginia agriculture plays in providing safe, abundant, and affordable products; and WHEREAS, because only two percent of the population is engaged in production of agriculture, basic knowledge about and experience with the industry is on the decline, the Agriculture in the Classroom Foundation is sponsoring Agriculture Literacy Week to increase knowledge about agriculture with reading programs to children in kindergarten through Grade 2; and WHEREAS, the 40th Anniversary of National Agriculture Day will be celebrated on March 19, 2013; then BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that the week of March 17th through March 23rd, 2013 be proclaimed “National Agriculture Week/National Agriculture Literacy Week” in Pittsylvania County and all citizens of Pittsylvania County are encouraged to thank a farmer for the products they provide which enrich our daily lives and urges parents, grandparents, and educators to inform young children on the importance of local agriculture and how it enriches all of our lives. Presentations Mr. Michael Elliot, Vice-President of Operations for Centra Health of Lynchburg, and Dr. Jim Friendship, Medical Director of Emergency Services for Centra Health of Lynchburg, updated the Board on the Centra Health facility project being built in Gretna. Hearing of the Citizens Matthew Speck of the Staunton River District offered a word of prayer. Elizabeth Jones of the Banister District made comments concerning ways to generate revenue, and watching expenditures of the County. George Stanhope of the Callands-Gretna District made comments on how the progress of the Finance Committee thus far during the budget process and wished more citizens would attend those meetings. Richard Shumate of the Westover District made comments opposing how the County spends money, opposed any tax increases, made comments on why he thought the Solid Waste Fee should be eliminated, and comments that the Department of Economic Development and the Department of Parks and Recreation should both be eliminated, and closed with comments opposing any further development of the Mega Park. This concluded the Hearing of the Citizens. New Business There were no recommendations from the Finance Committee, but the Committee did announce that a Work Session meeting was set for Monday, March 11, 2013 at 3:00pm. After a discussion led by Mr. Hagerman, Chairman Marshall directed Mr. Sleeper that in the future, any employee traveling out of the County for a trip paid for by the County, with the exception of travel for training, would need to make a presentation to the Board on the anticipated cost of the trip and the trip’s expected outcome and once the employee returns, a second presentation must be made to the Board of Supervisors on the actual outcome of the trip. Regular Meeting March 4, 2013 Motion was made by Mr. Barksdale, seconded by Mr. Harville, to audit the County’s pay/classification plan and authorize the County Administrator to issue Requests For Proposals (RFPs) for the audit to be conducted by professional services, which was unanimously approved by the Board. During discussion, a second motion was made, this one by Mr. Harville and seconded by Mr. Barber, for Mr. Barksdale to spearhead a committee that Mr. Barksdale and Mr. Sleeper would form, and that the this committee would conduct the audit themselves instead of professional services, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, for the reappropriation of funds as follows: $199.67 to Clerk of Court-Copier Lease (100-4-021600-60051), $500.00 to Sheriff-DARE Supplies (100-4-031200-6002), $655.54 to Sheriff-Petty Cash (100-4-031200- 6028), $60.00 to Sheriff-Parts (100-4-031200-6030), $359.10 to Sheriff-Canine (100-4- 031200-6045), $4.00 to Volunteer Fire Department (VFD)-United Way Contributions (100-4- 032200-5567), $778.17 to Jail-Extradition (100-4-033100-5550), $15,512.99 to WIA-Rent (251-4-353160-5420), $5,441.00 to Solid Waste Collections-Maintenance (520-4-042300- 3310). This motion required a 10-Day Layover. Motion was made by Mr. Snead, seconded by Mr. Harville, to amend the Commonwealth Attorney’s Restricted Seizure Fund budget and appropriate $10,000.00 to line item 243-4-022200-6010. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber-Yes; and Mr. Ecker-Yes. Mr. Snead’s motion was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Barksdale, to advertise and set the required public hearing for March 19, 2013 in the General District Courtroom of the Edwin R. Shield Courthouse Addition at 7:00pm to amend in order to make wording clarifications to the Solid Waste Fee in Chapter 17 of the Pittsylvania County Code. Mr. Harville asked that these clarifications included changing the wording “timely manner” in Section 17.17 to the actual due date and that instead of referring it, to add the actual 10% penalty rate to the ordinance, which the County Attorney agreed would be included in the changes. Mr. Barber’s motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to advertise and set the required public hearing for March 19, 2013 in the General District Courtroom of the Edwin R. Shield Courthouse Addition at 7:00pm for amendments to Section 22.1(C)(1) of Chapter 22- Compensation, of the Pittsylvania County Code to bring reimbursement and travel substance into accordance with the County’s updated Policies and Procedures. Mr. Snead’s motion was unanimously approved by the Board. Appointments Motion was made by Mr. Barber, seconded by Ms. Bowman, to appoint Mr. Snead as the local government representative to the Community Policy Management Team, which was unanimously approved by the Board. Board Announcements Ms. Bowman announced there would be a meeting of the Capital Improvements Plan Subcommittee on Thursday, March 7, 2013 at 2:00pm. Closed Session Motion was made by Mr. Harville, seconded by Mr. Barber, to enter into Closed Session in the Alternate Circuit Courtroom for the following: Discussion of promotions, demotions, salaries of specific employees which such evaluation will necessarily involve discussion of the performance of specific individuals. Authority: 2.2-3711(A)(1) of the Code of Virginia, 1950, as amended Subject Matter: County Administration Personnel Purpose: Discussion of promotions/demotions The Board unanimously approved entering into Closed Session as 7:52pm. Motion was made by Mr. Harville, seconded by Mr. Barber, to return to Open Session. Regular Meeting March 4, 2013 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of Supervisors on Monday, March 4, 2013 the Board hereby certifies by a recorded vote that to the best of each board member’s knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Jerry A. Hagerman Yes Brenda Bowman Yes Marshall Ecker Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber No Mr. Barber stated that he felt the discussion in Closed Session deviated from the reason Closed Session was called. The Board returned to Open Session at 8:46pm. Motion was made by Mr. Snead, seconded by Barksdale, consider a Grade 20 Classification for the Director of Finances, on Step N, the County pay scale equaling that, from $64,494.99 to $82,123.00. The Board unanimously approved Ms. Snead’s motion. Motion was made by Mr. Hagerman, seconded by Mr. Snead, to change the salary of Mr. Greg Sides, and also who is the Assistant County Administrator, from a Grade 17 N to a Grade 20 O, a pay scale from $64,494.99 to $82,123.00, and to finance these required increases, Mr. Hagerman further moved that the Board of Supervisors to eliminate the Department of Economic Development effective immediately. After discussion, Ms. Bowman made a substitute motion, seconded by Mr. Barksdale, that Mr. Hagerman’s motion be split and that the Board should vote on them separately so that the Board would vote on one to approve Mr. Side’s reclassification and one to eliminate the Department of Economic Development. There would be two votes. After discussion on the substitute motion, Mr. Barber called for the question to stop the debate, which was approved by a 5-2 majority vote of the Board, with Ms. Bowman and Mr. Ecker in opposition. The Board then voted on Ms. Bowman’s substitute motion to vote on the reclassification of the Assistant County Administrator for Planning and Development as one issue, and to vote separately on Mr. Hagerman’s motion to immediately eliminate the Department of Economic Development. Ms. Bowman’s substitute motion failed by a 4-3 majority vote of the Board, with Mr. Hagerman, Mr. Snead, Mr. Harville and Mr. Barber in opposition of the substitute motion. Ms. Bowman then made a substitute motion to enter into Closed Session to discuss the matter, which was seconded by Mr. Barksdale. After discussion, Ms. Bowman amended her substitute motion to postpone the matter until Mr. Kenneth Bowman, Director of Economic Development, could be present during the discussions, which Mr. Barksdale seconded. Ms. Bowman’s substitute motion failed by a 4-3 majority vote of the Board, with Mr. Hagerman, Mr. Snead, Mr. Harville, and Mr. Barber opposing the substitute motion. The following Roll Call Vote was recorded the main motion made by Mr. Hagerman to reclassify the salary of Mr. Greg Sides, and also who is the Assistant County Administrator, from a Grade 17 N to a Grade 20 O, a pay scale from $64,494.99 to $82,123.00, and to finance these required increases, Mr. Hagerman further moved that the Board of Supervisors to eliminate the Department of Economic Development effective immediately: Mr. Barksdale- No; Mr. Hagerman-Yes; Ms. Bowman-No; Mr. Barber-Yes; Mr. Harville-Yes; Mr. Snead-Yes; and Mr. Ecker-No. Mr. Hagerman’s motion passed by a 4-3 majority vote of the Board, with Mr. Barksdale, Ms. Bowman and Mr. Ecker opposing. Regular Meeting March 4, 2013 Adjournment Motion was made by Mr. Snead, seconded by Mr. Harville, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 9:47pm. __________________________________________ Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors __________________________________________ William D. Sleeper, Clerk Pittsylvania County Board of Supervisors