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05-06-2013 BOS PKTBOARD PACKET BOARD OF SUPERVISORS REGULAR MEETING MAY 61 2013 1767 P1 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REGULAR MEETING MONDAY, MAY 6, 2013 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION AGENDA Call to Order — 7:00 p.m. 2. Roll Call BarberD BarksdaleO BowmanO EckerO HagermanO HarvilleO SneadD 3. Pledge of Allegiance 4. Items to be Added to the Agenda Motion by Barber0 BarksdaleU BowmanO EckerO HagermanO HarvilleO SneadD Seconded by Barber0 Barksdale0 BowmanD EckerO Hagerman17 Harvi&17 SneadD (a) Closed Session — Page 10 Discussion, consideration or interviews of perspective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, discipline or resignation of a specific public officer, appointees, or employees of any governing body. Authority: §2.2- 3711(A)(1), Code of Virginia, 1950, as amended Subject: Industrial Development Authority Purpose: Discussion of Appointees or Resignation (b) Discussion, consideration or interview of proposed candidates for employment, assignment, appointment, performance, promotion, demotion, salaries, discipline or resignation of a specific public officer, appointees, or employees of any public body. —Page 11 Authority: §2.2- 3711(A)(1), Code of Virginia, 1950, as amended Subject: County Administration Purpose: Consultation concerning Evaluation of Performance of Department APPROVAL OF AGENDA Motion by Barber[] Barksdale[] Bowman[] EckerO Hagerman[] HarvilleO SneadD Seconded by Barber[] Barksdale[] Bowman[] EckerO Hagerman[] HarvilleO SneadD HEARING OF CITIZENS CONSENT AGENDA Motion by Barber17 Barksdale0 Bowman0 Ecker17 Hagerman0 Harville0 SneadO Seconded by Barber0 Barksdale0 Bowman0 EckerO Hagerman0 HarvilleO SneadO 5(a) Minutes: April 1, 2013 — Regular Meeting— Pages 14 -19 April 8, 2013 — Public Hearing — FY2013/14 Proposed School Budget and County Budget —Pages 20 -24 April 9, 2013 — Special Call Meeting — Pages 25 -27 April 16, 2013 — Adjourned Meeting -Pages 28 -45 Motion by BarberO Barksdale0 Bowman0 EckerO Hagerman0 Harville0 SneadO Seconded by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 HarvilleO SneadO 5(b) Bill List —April 2013 (Online) Motion by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 Harville0 SneadO Seconded by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 Harvllle0 SneadO 5(c) Proclamation — National Hurricane Emergency Preparedness Week— Pages 46 -50 Motion by BarberO BarksdaleO Bowman0 EckerO HagermanO HarvilleO SneadO Seconded by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 Harville0 SneadO 5(d) Proclamation — National Police Week 2013 — Pages 51 -52 Motion by Barber0 Barksdale0 Bowman0 EckerO Hagerman0 Harville0 SneadO Seconded by Barber0 BarksdaleO Bowman0 EckerO HagermanO Harville0 SneadO 5(e) Commendation Letter — James H. Snead — Pages 53 -54 Motion by Barber0 BarksdaleO Bowman0 EckerO Hagerman L7 Harville0 SneadO Seconded by Barber0 Barksdale0 Bowman0 EckerO Hagerman0 HarviUeO SneadO 5(f) VPDES Permit No. VA0027715; Pittsylvania County Schools — Union Hall Elementary Sewage Treatment Plant (STP) — Pages 55 -57 Motion by Barber0 BarksdaleO Bowman0 EckerO Hagerman17 Harville0 SneadO Seconded by Barber0 Barksdale0 Bowman0 Eeker17 HagermanO HarvilleO SneadO 5(g) VPDES Permit No. VA0027707; Pittsylvania County Schools — Mt. Airy Elementary Sewage Treatment Plant (STP) — Pages 58 -60 Motion by BarberO Barksdale0 Bowman0 EckerO Hagerman0 HarvilleO SneadO Seconded by Barber17 BarksdaleO Bowman17 EckerO HagermanO Harville0 SneadO 5(h) VPDES Permit No. VA0027685; Pittsylvania County Schools — Dan River High School Sewage Treatment Plant (STP) — Pages 61 -63 Motion by BarberO Barksdale0 BowmanO EckerO HagermanO Harville0 SneadO Seconded by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 HarvilleO SneadO 5(i) Regional One — May 2013 — Page 64 Motion by Barber0 BarksdaleO Bowman0 EckerO HagermanO Harvi&17 SneadO Seconded by BarberO BarksdaleO Bowman0 EckerO Hagerman0 HarvilleO SneadO 50) Request to hold a Candlelight Service at Pittsylvania County Fallen Officers' Memorial Site — Pages 65 -66 PRESENTATIONS 6. Commendation Letter — James H. Snead Motion by BarberO BarksdaleO Bowman0 EekerO HagermanO Harville0 SneadO Seconded by Barber0 Barksdale0 Bowman0 EckerO HagermanO HarvilleO SneadO 7. Bid Award — Brosville /Cascade Public Library Sign — At Board of Supervisors' adjourned meeting on April 16, 2013, a motion was made by Mr. Harville, seconded by Mr. Barber, which required a 10 -Day Layover that has now been met. Roll Call Vote Required — Page 69 (Roll Call Vote Yor1h Motion by Barber0 BarksdaleO Bowman0 EckerO HagermanO HarvilleO SneadO Seconded by Barber0 Barksdale0 Bowman0 EckerO HagermanO HarvilleO Snead/7 8. Award County Code by Request for Proposal (RFP) — Page 71 Motion by Barber0 Barksdale0 Bowman0 EckerO HagermanO Harville0 SneadO Seconded by Barber❑ Barksdale❑ BowmanO Ecker❑ Hagerman❑ Harville❑ SneadO 9. Royal Flush Program/Tri- County Lake Administrative Commission (TLAC) — Pages 72 -80 Motion by Barber0 Barksdale0 Bowman0 EckerO HagermanO Harville0 SneadO Seconded by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 HarvilleO SneadO 10. Expand Roof Emergency — Blairs Community Center — Pages 81 -83 Motion by Barber0 BarksdaleO BowmanO EckerO Hagerman0 Harville0 SneadO Seconded by Barber0 Barksdale0 Bowman0 EckerO Hagerman0 HarvilleO SneadO 11. Award Contract — Financial Consultant — Page 84 Y N A Barber ❑ ❑ ❑ Barksdale ❑ ❑ ❑ Bowman ❑ ❑ ❑ Ecker ❑ ❑ ❑ Hagerman ❑ ❑ ❑ Harville ❑ ❑ ❑ Snead ❑ ❑ ❑ Motion by Barber0 BarksdaleO Bowman0 EckerO HagermanO HarvilleO SneadO Seconded by Barber0 Barksdale0 Bowman0 EckerO HagermanO HarvilleO Snead/7 8. Award County Code by Request for Proposal (RFP) — Page 71 Motion by Barber0 Barksdale0 Bowman0 EckerO HagermanO Harville0 SneadO Seconded by Barber❑ Barksdale❑ BowmanO Ecker❑ Hagerman❑ Harville❑ SneadO 9. Royal Flush Program/Tri- County Lake Administrative Commission (TLAC) — Pages 72 -80 Motion by Barber0 Barksdale0 Bowman0 EckerO HagermanO Harville0 SneadO Seconded by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 HarvilleO SneadO 10. Expand Roof Emergency — Blairs Community Center — Pages 81 -83 Motion by Barber0 BarksdaleO BowmanO EckerO Hagerman0 Harville0 SneadO Seconded by Barber0 Barksdale0 Bowman0 EckerO Hagerman0 HarvilleO SneadO 11. Award Contract — Financial Consultant — Page 84 Motion by Barber0 BarksdaleO BowmanO EekerO HagermanO Harville0 SneadO Seconded by Barber0 Barksdale0 BowmanO EckerO Hagerman0 Harville0 SneadO 12. Change 0fder 13911 System Upgrade— Smith "ate –STRIKE FROM AGENDA - Postponed to a later date Motion by Barber0 BarksdaleO BowmanO EckerO Hagerman0 Harville0 SneadO Seconded by Barber0 BarksdaleO Bowman17 EckerO Hagerman0 Harville0 SneadO 13. Consultant Contract for Grants — Page 85 Motion by Barber0 Barksdale0 BowmanO EckerO HagermanO Harville0 SneadO Seconded by BarberO Barksdale0 Bowman0 EekerO Hagerman0 Harville0 SneadO 14. Library — Consolidation of Welcome Center Budget with Library Budget — Pages 86 -87 Motion by BarberO Barksdale0 Bowman0 EckerO HagermanO Harville0 SneadO Seconded by Barber0 Barksdale0 BowmanO EckerO Hagerman0 Harville0 SneadO 15. Expenditure Refunds — Requires a Motion and a 10 -Day Layover — Pages 88 -89 Motion by Barber0 BarksdaleO BowmanO Eckeng Hagerman0 HarvilleO SneadO Seconded by Barber0 Barksdale0 Bowman0 Ecker17 HagermanO Harville0 SneadO 16. Virginia Retirement System (VRS) — Additional Pay Increase for Constitutional Officers - Pages 90 -93 Motion by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 HarpilleO SneadO Seconded by Barber0 Barksdale0 Bowman0 EckerO Hagerman0 HarpilleO SneadO 17. Wage and Salary Study — County Administration — Pages 94 -95 APPOINTMENTS Motion by Barber0 Barksdale0 Bowman0 EckerO HagermanO Harville0 SneadO Seconded by BarberO BarksdaleO Bowman0 Ecker17 Hagerman0 Harville0 SneadO 18. Appointment to the Pittsylvania County Beautification Committee — Chatham - Blairs District —Page 97 BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL REPORTS FROM COUNTY ADMINISTRATOR —Pages 101 -114 Motion by BarberO BarksdaleO Bowman0 EckerO Hagerman0 Harvi&17 SneadO Seconded by Barber0 BarksdaleO Bowman0 EckerO Hagerman0 HarvIIIe0 SneadO Entered Closed Session: CLOSED SESSION 19. Consultant with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigation posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Authority: §2.2- 3711(7), Code of Virginia, 1950, as amended. Subject: Barbara Hudson vs. Pittsylvania County Purpose: Consultation with legal counsel to discuss implications of Judge Urbanski's Order /potential appeal options Re -enter Open Session: Motion by Barber0 BarksdaleO BowmanO EckerO Hagerman17 HarvilleO SneadO Seconded by Barber0 Barksdale17 Bowman0 EckerO HagermanU Harville0 Sneadn CERTIFICATION VdOWTI Barber ❑ ❑ Barksdale ❑ ❑ Bowman ❑ ❑ Ecker ❑ ❑ Hagerman ❑ ❑ Harville ❑ ❑ Snead ❑ ❑ Adiournment Motion by Barber0 BarksdaleO BowmanO EckerO HagermanO HarvilleO SneadO Seconded by BarberO BarksdaleO BowmanO EckerO Hagerman0 HarvilleO SneadO Time Adjourned: EMERGENCY ITEMS TO BE ADDED P9 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Closed Session SUBJECT/PROPOSAL/REOUEST: Closed Session — Industrial Development Authority STAFF CONTACT(S): Mr. Sleeper AGENDA DATE: 05 -06 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 4(a) TBA INFORMATION: INFORMATION: BACKGROUND: The Pittsylvania County Board of Supervisors, as authorized by §2.2- 3711(A)(1), Code of Virginia, 1950, as amended, to go into a Closed Session for the discussion of individual personnel matters concerning employment, assignment, appointment, promotion, demotion, discipline, resignation, of specific public officers, appointees or employees of any governing body. DISCUSSION: RECOMMENDATION: Staff recommends that the Board of Supervisors go into a closed session as defined by: Authority: §2.2- 3711(A)(1), Code of Virginia, 1950, as amended Subject: Industrial Development Authority Purpose: Discussion of Appointees or Resignation P10 PITTSYLVANIA COUNTY Board of Supervisors AGENDA TITLE: Closed Session SUBJECT/PROPOSAL/REOUEST: Closed Session — Personnel STAFF CONTACT(S): Mr. Sleeper EXECUTIVE SUMMARY AGENDA DATE: 05 -06 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 4(b) TBA INFORMATION: INFORMATION: BACKGROUND: The Pittsylvania County Board of Supervisors, as authorized by §2.2- 3711(A)(1), Code of Virginia, 1950, as amended, to go into a Closed Session for the discussion, consideration or interview of proposed candidates for employment, assignment, appointment, performance, promotion, demotion, salaries, discipline or resignation of specific public officer, appointees, or employees of any public body. DISCUSSION: RECOMMENDATION: Staff recommends that the Board of Supervisors go into a closed session as defined by: Authority: §2.2- 3711(A)(1), Code of Virginia, 1950, as amended Subject: County Administration Purpose: Consultation concerning Evaluation of Performance of Department Pll HEARING OF CITIZENS P12 CONSENT AGENDA P13 Regular Meeting April 1, 2013 Pittsylvania County Board of Supervisors Monday, April 1, 2013 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, April 1, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:02 p.m. The following members were present: Tim Barber James Snead Coy E. Harville Jessie L. Barksdale Jerry A. Hagerman Brenda H. Bowman Marshall Ecker Tunstall District Dan River District Westover District Banister District Callands- Gretna District Chatham - Blairs District Staunton River District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barber led the Pledge of Allegiance. APDroyal of Agenda Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the agenda with the following additions /deletions: Additions: (a) Closed Session — Personnel Discussion of individual personnel matters concerning employment, assignment, promotion, demotion, discipline, resignation, evaluation of an employee of any public body. Authority: §2.2- 371l(A)(1), Code of Virginia, 1950, as amended, for personnel matters Subject: Economic Development Office Purpose: Discussion of Severance Package (b) Emergency Repairs — Blairs Community Center Deletions: Item 412 under New Business: Tri- County Lake Administrative Commission Agreement Mr. Barber's motion was unanimously approved by the Board. Hearing of the Citizens Justin Speck of the Staunton River District offered a word of prayer. Matthew Speck of the Staunton River District offered a word of prayer. Dr. Doug Barber of the Westover District offered a word of prayer. This concluded the Hearing of the Citizens. P14 Regular Meeting April 1, 2013 Consent Agenda Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve the Consent Agenda, to include the minutes corrections submitted, which was unanimously approved by the Board. Consent Agenda: (a) Minutes : March 4, 2013 Regular Meeting March 14, 2013 Special Call Meeting March 19, 2013 Adjourned Meeting (b) Bill List March 2013 (Online) (c) Proclamation — Earth Week: April 15 -20, 2013 (d) Out of State Travel — E911 Minutes Corrections Submitted: (1) April 1, 2013 — Page 19 of the Board Packet, under Consent Agenda -last line that reads" Mr. Harville's motion was unanimously approved by the Board" needs to be stricken. (2) March 19, 2013 -Page 45 of the Board Packet; line 4 of second paragraph should read governing, not "government ". PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION EARTH WEEK APRIL 15-20,2013 VIRGINIA: AT THE REGULAR MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM, VIRGINIA ON MONDAY, APRIL 1, 2013, THE FOLLOWING PROCLAMATION WAS PRESENTED AND ADOPTED: WHEREAS, the global community now faces extraordinary challenges, such as global health issues, food and water shortages, and economic struggles; and Whereas, all people, regardless of race, gender, income, or geography, have a moral right to a healthy, sustainable environment with economic growth; and WHEREAS, it is understood that the citizens of the global community must step forward and take action to create a green economy to combat the aforementioned global challenges; and WHEREAS, a green economy in Pittsylvania County can be achieved on the individual level through education efforts, public policy, and consumer activism campaigns; and WHEREAS, all residents of Pittsylvania County have citizenship responsibility to protect and care for the beauty and natural resources of Pittsylvania County; then NOW, THEREFORE, BE IT HEREBY RESOLVED that the Pittsylvania County Board of Supervisors officially recognizes and proclaims April 15 -20, 2013 as Earth Week in Pittsylvania County and encourages all citizens to participate in the annual Pittsylvania P15 Regular Meeting April 1, 2013 County Spring Clean -Up on Saturday, April 20, 2013 sponsored by the Pittsylvania County Beautification Committee and Litter Control Office; and BE IT FURTHER RESOLVED that a copy of this proclamation be sent to all media sources. UNFINISHED BUSINESS At their adjourned meeting on March 19, 2013, a motion was made by Mr. Barber, seconded by Mr. Barksdale, to award a contract to repair the 973 loader motor to J.B. Heavy Equipment Repair, Inc., in the amount of $18,600.00, and to appropriate $18,600.00 from unappropriated surplus to pay for the repair of this required machinery at the landfill. The motion for the appropriation required a 10 -Day Layover that had now been met. The following Roll Call Vote was recorded: Mr. Barber -Yes; Mr. Harville -Yes; Mr. Snead -Yes; Mr. Barksdale -Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes and Mr. Ecker -Yes. Mr. Barber's motion was unanimously approved by the Board. NEW BUSINESS Motion came from the Property & Buildings Committee to authorize the County Administrator to issue a Request For Proposals (RFP) for a structural engineering report on the Blairs Community Center Building, and that the report should include designs for repairs to the roof, which the Board unanimously approved. Motion was made by Mr. Harville, seconded by Mr. Barber, to award a contract to Elliot Electric as the low bidder at $119,080.00 for a Standby Generator for the Moses Building as an additional backup for the E911 Center, and to authorize the County Administrator to transfer the necessary grant match from the Sheriff and the E911 Center to the Grants line for the Standby Generator, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to award, pending review of the contract by legal counsel, a bid to Carter Machinery for the purchase of the Landfill Compactor at a cost of $559,625.00, to include the County's request for the compactor wheels to be equipped with Terra Twist- Torque /Scissor Combo Cleats, which Carter agreed to provide with no additional cost. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the alternative amusement device inspection process utilizing certified inspectors at the require 50% reduced permit fee, as authorized by the Code of Virginia, §36 -98.3, and in accordance with the Virginia Administrative Code, 13 VAC 5- 31 -75, which was unanimously approved by the Board. Motion was made by Mr. Hagerman, seconded by Mr. Harville, to review and consider the "Royal Flush" and the Mobile Septic Tank Pumpout Program submitted by the Tri- County Lake Administrative Commission (TLAC). After discussion, the Board decided that before any motion on the agreement could be made, all the Counties (Pittsylvania, Bedford, Franklin, and also Campbell County if they become a part of TLAC) needed to be on board with this proposed program running an operation such as Royal Flush, a mobile septic holding tank boat that pumps out septic from boats on Smith Mountain Lake, and/or if it is possible that a private P16 Regular Meeting April 1, 2013 company do this instead of partnering with the Virginia Department of Health as Royal Flush has been doing. No action was taken by the Board. Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to split the $29,500.00 cost with the Town of Chatham that the Town has to pay for the preliminary engineering report necessary for new requirements on dam maintenance for reservoirs at Roaring Fork and Cherrystone, which would be a cost to Pittsylvania County of $14,750.00. This motion required a 10 -Day Layover since funds had not been appropriated for this cost. Motion was made by Mr. Snead, seconded by Mr. Barber, to amend the Jail's budget and approve an appropriation of $33,977.00 to line item 100 -4- 033100 -1200, from profits generated from pay phones utilized by inmates. This motion required a 10 -Day Layover. Motion was made by Mr. Barber, seconded by Mr. Snead, to approve a contract renewing Robinson, Farmer, Cox Associates for an additional 2 years, and authorize the County Administrator to sign all necessary documentation, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to approve a transfer of $8,000.00 from the Bond Arbitrage Fee line item 100 -4- 091200 -5850 to Zoning- Advertising line item 100 -4- 081400 -3600, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Barber, to approve the reappropriation of funds as follows: $490.83 to Circuit Court-Books & Subscriptions (100 -4- 021100- 6012), $199.67 to Clerk of Court- Copier Lease (100 -4- 021600 - 60051), $788.24 to Sheriff - Vehicle Fuels (100 -4- 031200 - 6008), $1,961.43 to Sheriff -Parts (100 -4- 031200 - 6030), $2,831.14 to Sheriff -Labor (100 -4- 031200 - 6031), $130.10 to Jail- Extradition (100- 4- 033100- 5550), $2,551.00 to E911- Telephone (100 -4- 035500 - 5230), $11,962.59 to CPMB -CSA Pool Program (100 -4- 053500- 7003), $942.99 to WIA- Electricity (251-4-0353160-5110), $17,725.17 to WIA -Rent (251-4-353160-5420), $3,981.52 to Memorial Gifts Fund - Fumiture (265 -4- 073320 - 6003). This motion required a 10 -Day Layover. Items Added Motion was made by Mr. Barksdale, seconded by Mr. Harville, to authorize the approval of the current emergency repairs to the soffit and fascia along 95 feet of the southwest face of the gymnasium building at the Blairs Community Center, with funds being available in the budget under Capital Outlay for the repairs, which was unanimously approved by the Board. Board Announcements Mr. Harville stated since the County was now paying for Watch for Children signs, both these signs and E911 signs damaged from vehicle accidents needs to be turned in as insurance claims by the County to the responsible parties for reimbursements for repairs /replacements of these signs damaged. Ms. Bowman reminded everyone of the County's annual Spring Clean Up on Saturday, April 20, 2013. Mr. Ecker reminded everyone of the upcoming School Safety Initiative, School Budget, and County Budget public hearings to be held at 7:00pm on April 8, 2013 at the Cultural P17 Regular Meeting April 1, 2013 Center Auditorium, and of the Special Call Meeting of the Board of Supervisors to be held at 5:00pm on April 9, 2013 in the Conference Room at the Captain Martin Building, for discussion only, of the public hearings comments and the proposed budget, and that at 7:00pm on April 9, under that same Special Call Meeting, there would be a Closed Session with legal counsel concerning the ACLU case. Mr. Harville inquired when the County could be doing a Forgiveness Day at the landfill to accept chemicals and paints. Mr. Hagerman stated there were still accidents occurring at the underpass of SR634Blue Ridge Drive, and asked Mr. Sleeper to send another letter to the Virginia Department of Transportation requesting that either a stop sign or signal light be installed at the tracks, or some kind of indicator. Closed Session Motion was made by Mr. Snead, seconded by Mr. Barksdale, to enter into Closed Session for the following reason: Discussion of individual personnel matters concerning employment, assignment, promotion, demotion, discipline, resignation, evaluation of an employee of any public body. Authority: §2.2- 3711(A)(1), Code of Virginia, 1950, as amended, for personnel matters Subject: Economic Development Office Purpose: Discussion of Severance Package Ms. Bowman stated that she was recusing herself from the Closed Session since the severance package in question concerned her husband. Mr. Snead's motion was unanimously approved by the Board. The Board entered into Closed Session at 8:22pm, with Ms. Bowman recused from sitting in on the Closed Session. Motion was made by Mr. Barber, seconded by Mr. Harville to return to Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of Supervisors on Monday, April 1, 2013 the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. P18 Vote Jerry A. Hagerman Yes Brenda Bowman Recused/Abstained Marshall Ecker Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber Yes P18 Regular Meeting April 1, 2013 The Board re- entered into Open Session at 8:36pm. Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the proposed severance package, which was unanimously approved by the Board, with the exception of Ms. Bowman who recused herself from voting. Adiournment Motion was made by Mr. Snead, seconded by Mr. Harville, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 8:38pm. P19 Public Hearings- School Safety Initiative, School and Annual Budget FY2013/14 April 8, 2013 Pittsylvania County Board of Supervisors Monday, April 8, 2013 Public Hearings for School Safety Initiative, FY2013/14 Pittsylvania County School and Annual County Budget VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Monday, April 8, 2013 in the Pittsylvania County School Educational and Cultural auditorium located at 39 Banks Street in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:00p.m. The following members were present: Tim Barber Coy E. Harville James Snead Jessie L. Barksdale Jerry A. Hagerman Marshall Ecker Tunstall District Westover District Dan River District Banister District Callands- Gretna District Staunton River District Ms. Brenda H. Bowman, Chatham - Blairs District, was absent from the meeting. Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Ms. Kimberly Van Der Hyde, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Also present were the members of the Pittsylvania County School Board. Mr. Ecker led the Pledge of Allegiance. APPROVAL OF AGENDA Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda, which was unanimously approved by the Board with the exception of Ms. Bowman who was absent. PUBLIC HEARINGS FY2013/14 SCHOOL SAFETY INITATIVE Public hearing to receive citizen input on the proposed School Safety Initiative for fiscal year 2014. The County budget proposes an 8¢ increase on the real estate tax rate from 56¢ to 64¢ per $100 of assessed value, 5¢ of which is needed to fund this initiative. Public meetings have been held by Sheriff Mike Taylor to discuss this new school safety initiative. The public hearing will allow the Board of Supervisors to receive citizen input on the inclusion of this safety initiative in the County's FY 2014 budget. Separate public hearings will be held for the proposed school budget and the proposed County Budget. Mr. Ecker opened the public hearing at 7:03pm. The following citizens signed up to speak: Mr. Jim Jennings, a representative for the Safety Initiative, made comments concerning the non -profit organization formed, "It's All About the Kids, Inc." that will be able to receive contributions towards the Safety Initiative from private entitiesibusinesses with the expressed purpose of augmenting the County Budget to pay for this program. This non - profit has already applied for its non - profit federal ID, set up a bank account, committees have formed and have P20 Public Hearings- School Safety Initiative, School and Annual Budget FY2013/14 April 8, 2013 begun drawing up federal and state grant requests, and donations are already being received. Mr. Jennings urged the Board to favorably consider this proposed initiative for the safety of the school children. Mr. Roger Williams, Chatham - Blairs District, supported the School Safety Initiative but rather than a tax increase to fund it, he would like to see the Board re -visit the uranium mining issue and possibly use revenues from mining to pay for the School Safety Initiative. The following citizens supported the School Safety Initiative as presented, including the total 8% tax increase to fund it in the FY2013/14 budget, along with the School Budget and County Budget: Sarah Collins, Dan River District and former public school teacher in the Danville schools; Jamie Bethal, Dan River District; Willie Fitzgerald, Banister District and President of the Pittsylvania County Chapter of the NAACP; Danny Hearp, Tunstall District; Richard Tate, Dan River District. The Honorable Sheriff Michael Taylor also speak in favor of approving the School Safety Initiative. The following citizens spoke in support of having a School Safety Initiative, but with no tax increase and instead of hiring more deputies, to use the existing 15 deputy positions whose salary is already funded by the County, and to alternative ways to fund the program rather than a tax increase, and before a tax increase to fund this program occurred, to implement any possible budget cuts and possible cuts to the safety initiative program, suspend funding industrial park development, in particularly the further development of the Berry Hill Mega Park, until the School Safety Initiative was well underway: Dave Hutcherson, Staunton River District; Donald Gilbert, Chatham - Blairs District; B.J. Greene, Callands- Gretna District; Nancy Motley, Chatham- Blairs District; Eugene Carter, Chatham - Blairs District; and George Stanhope, Callands- Gretna District. Mr. Joe Spence, Dan River District, stated he believed the parents of the children in schools should bear the burden of the cost to implement this program and not a tax increase to the general public to implement the program. Mr. Harold Arthor of the Callands- Gretna District, felt this was a knee-jerk reaction to the Sandy Hook incident, and there should be an emphasis on mental health issues, which has been the root cause of all incidents like Ft. Hood and Sandy Hook, and therefore did not support the School Safety Initiative proposal. Mr. James Dehart, Westover District, felt the School Safety Initiative should be under the control of the School Board and their staff, and does not agree with the proposed initiative as presented. This concluded citizen input and Mr. Ecker closed the hearing at 7:47pm. FY2013/14 PROPOSED PITTSYLVANIA COUNTY SCHOOL BUDGET Public hearing to hear citizen input on the proposed $89,773,058.00 school budget for fiscal year 2014. The School budget is part of the overall County budget which proposes an 8¢ increase on the real estate tax rate from 56¢ to 64¢ per $100 of assessed value. Separate public hearings will be held for the proposed County budget and the proposed school safety initiative. Mr. Ecker opened the public hearing at 7:48pm. From Sales Tax From State Funds From Federal Funds 2012 -2013 2013 -2014 9,065,767 9,411,495 45,781,292 46,915,949 8,372,272 8,620,468 P21 Public Hearings- School Safety Initiative, School and Annual Budget FY2013/14 April 8, 2013 From Local Funds 14,790,922 15,630,178 Cafeteria Receipts 4,957,312 5,071,523 From Other Funds 4,203,334 4,123,445 Total $ 87,170,899 $89,773,058 EXPENDITURES Instruction 60,435,200 62,218,661 Admn. /Attend & Health Svcs 3,296,594 3,136,135 Pupil Transportation 5,790,314 6,123,704 Operation & Maintenance 6,638,528 7,575,800 Non - Instructional Operations 2,877,459 3,075,922 Facilities 648,229 - Technology 2,527,263 2,571,313 Cafeteria 4.957,312 5,071,523 Total $ 87,170,899 $89,773,058 The following citizens were not in favor of any tax increases at all and the County and School Boards should find ways to cut expenditures: Darrel Burnett, Chatham - Blairs District; Joe Spence, Dan River District; and Donald Gilbert, Chatham - Blairs District. Willie Fitzgerald, Banister District and President of the Pittsylvania County Chapter of the NAACP stated he felt the low turnout of citizens for the public hearing was due to citizens believing the Board does not listen to their concerns. Mr. Fitzgerald stated he supports the proposed school budget and believes the children of Pittsylvania County are the most important economic development interest the County could invest in because the children are the County's future. John Chaney, Chatham - Blairs District, believed the County should look at ways to increase its revenues by supporting uranium mining in Pittsylvania County instead of raising taxes. Nancy Smith, Tunstall District, stated the Board should only give the schools what the state requires the County to give them, and the school administration should be more accountable, commenting that a line item budget from the school isn't even available for citizens to view, and for that matter, isn't even made available to the Board of Supervisors; the schools only provide the eight (8) categories for funding. Ms. Smith also commented on while the new high school renovations looked lovely, where was the thought of school safety when designing the high school renovations to include all the walls of glass, and suggested a lock down procedure like Stony Mill Elementary School has be implemented at all the schools. This concluded comments by citizens and Mr. Ecker closed the hearing at 8:08pm. FY2013/14 PROPOSED PITTYSLVANIA COUNTY BUDGET Public hearing to hear citizen input on the proposed 2013 -2014 County Budget. This budget will not be considered for adoption until seven (7) days after the public hearing. This notice is published pursuant to Sections 15.2 -2503, 15.2 -2506, and 22.1 -93 of the Code of Virginia, 1950, as amended. The following is a brief synopsis of the budget, which does include the school budget as well as the proposed school safety initiative. This budget proposes an 8¢ increase on the real estate tax rate from 56¢ to 64¢ per $100 of assessed value in order to fund this budget. Separate public hearings will be held to hear citizen input on the proposed school budget and the proposed safety initiative. P22 Public Hearings- School Safety Initiative, School and Annual Budget FY2013/14 April 8, 2013 GOVERNMENT 2012 -2013 2013 -2014 EXPENDITURES ADOPTED PROPOSE] General Gov't Expense 3,340,694 3,590,847 Judicial Admin. Expense 1,515,612 1,561,206 Public Safety 14,147,596 16,218,819 Health Dept. /Social Services 12,771,890 11,178,346 Public Works 3,004,765 3,252,973 Education Expense 87,179,680 89,781,839 Parks, Rec. & Cultural 1,309,545 1,450,585 Grants 4,674,001 4,210,389 Community Dev. Expense 11,394,786 10,142,697 Capital Projects 15,211,737 9,366,010 Debt Service 11,869,492 13,385,774 School Renovations 10,000 - Transfers 20,244,536 19,297,358 Misc/Non- Departmental 122,500 44,791 TOTAL $ 186,796,834 $ 183,481,634 2012 -2013 2013 -2014 REVENUES ADOPTED PROPOSED Local Funds 48,148,390 52,243,548 State Funds 82,549,453 81,801,402 Federal Funds 16,758,304 17,266,534 CIP Carryover 469,502 10,719,549 Carryover 3,056,537 1,231,832 Bond/Loan Proceeds 13,200,000 348,300 School Bonds 2,370,112 573,111 Transfers 20.244,536 19,297,358 TOTAL S 186,796,834 $ 183,481,634 Mr. Ecker opened the public hearing at 8:09pm. Ms. Everlena Ross, Executive Director for the Pittsylvania County Community Action, Inc.(PCCA), and citizen of the Chatham - Blairs District, thanked the Board for their continued support over the years of the PCCA and asked the Board to favorably consider PCCA's funding request for FY 2013/14. The following citizens were not in favor of any tax increases and felt the Board should continue to find ways to cut expenditures to balance the proposed budget and stop wasteful spending: Donald Gilbert, Chatham - Blairs District; James Dehart, Westover District; Jim Scearce, Westover District; and George Stanhope - Callands- Gretna District. Mr. Stanhope did comment favorably on how much effort the Finance Committee had done so far in cutting expenditures from the 2013/14 budget and how the County had taken implemented suggestions given from citizens to the County's staff for areas to consider making cuts. The following citizens asked the Board to look once more to at the proposed budget to find ways to continue to cut wasteful spending before adopting a budget with an 8¢ increase and did not feel uranium mining was an option as a source of revenue for the County: Deborah Dix, P23 Public Hearings- School Safety Initiative, School and Annual Budget FY2013/14 April 8, 2013 Chatham - Blairs District; Joe Spence, Dan River District; Phillip Lovelace, Callands- Gretna District; and Nancy Smith, Tunstall District. Willie Fitzgerald, Banister District and President of the Pittsylvania County Chapter of the NAACP, stated he believed citizens needed to come together and support the proposed budget, and he supported raising taxes when it's to support a benefit for the citizens. The following citizens were not in favor of a tax increase and believed the County should support uranium mining as a revenue source: Bill McAninch, Callands- Gretna District; and Joe Ayler of the Callands- Gretna District. This concluded comments by the Citizens and Mr. Ecker closed the hearing at 8:47pm. ADJOURNMENT Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 8:48pm. P24 April 9, 2013 Special Call Meeting Pittsylvania County Board of Supervisors Tuesday, April 9, 2013 Special Call Meeting VIRGINIA: The Special Call Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, April 9, 2013 in the Main Conference Room of the Captain Martin Building located at 1 Center Street in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 6:00 p.m. The following members were present: Marshall Ecker James Snead Jessie L. Barksdale Jerry A. Hagerman Tim Barber Coy E. Harville Staunton River District Dan River District Banister District Callands- Gretna District Tunstall District —(arrived at 7pm. ) Westover District Ms. Brenda H. Bowman, Chatham - Blairs District, was absent from the meeting. Mr. Tim R. Barber, Tunstall District was not present at Roll Call, but arrived just prior to 7:00pm for the Closed Session portion of the Special Call Meeting. Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca D. Flippen, Deputy Clerk, were also present. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve the agenda which was unanimously approved by the Board, with the exception of Mr. Barber, who had not arrived yet, and Ms. Bowman, who was absent from the meeting. The Board discussed the public hearings held on Monday, April 8, 2013 concerning the proposed School Safety Initiative, the proposed FY2013/14 School Budget, and the proposed FY2013/14 County Budget. The Board agreed that from comments made at the public hearing for the proposed School Safety Initiative, the majority of the citizens who spoke were in favor of the safety initiative, did not feel more deputies needed to be hired at this time but did feel those deputies whose salaries are already paid by the County could be utilized for this program. Sheriff Taylor was present and discussed various ways of flexibility on the initiation of this program, such as the possibility of using the sheriffs department and the schools' carryover funds if it's been appropriated but not obligated. Also discussed was the consideration of only initiating % or even t/a of the proposed program the first year. No action was taken by the Board. The Board discussed the proposed School Budget for FY2013/14 and it appeared to be the consensus of the Board members present that they were in agreement to approve the school budget as presented at the public hearing held Monday, April 8, 2013 when the Board meets again on Tuesday, Apri l 16, 2013. No action was taken. The Board discussed the proposed FY2013/14 County Budget as presented at the public hearing held on Monday, April 8, 2013. Mr. Snead, who is Chairman of the Finance Committee; P25 April 9, 2013 Special CalI Meeting recommended the Board at least consider a 2¢ increase, while Mr. Hagerman and Mr. Harville were not in favor of any tax increase at all. Mr. Ecker stated that since the school bonds were approved in 2007, which at the referendum stated that would mean a 20¢ tax increase to cover the expense of the bonds, the few tax increases that have occurred - nothing near 20¢. Mr. Barksdale stated that he was in favor of the 3¢ tax increase. No action was taken. Mr. Ecker adjourned the meeting at 5:55pm until 7:00pm, when the Board would hold its Closed Session. Mr. Ecker reconvened the Board meeting at 7:00pm and Mr. Barber was present for this portion of the meeting. Motion was made by Mr. Harville, seconded by Mr. Barber, to enter into Closed Session for the following purpose: Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Authority: §2.2- 3711(7), of the Code of Virginia, 1950, as amended. Subject: Barbara Hudson vs. Pittsylvania County Purpose: Consultation with legal counsel to discuss implications of Judge Urbanski's Order /potential appeal options Mr. Harville's motion was unanimously approved by the Board with the exception of Ms. Bowman and Closed Session began at 7:00pm. Motion was made by Mr. Harville, seconded by Mr. Snead, to return to Open Session. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of Supervisors on Tuesday, April 9, 2013 the Board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. P26 Vote Jerry A. Hagerman Yes Brenda Bowman Absent Marshall Ecker Yes Coy E. Harville Yes James H. Snead Yes Jessie L. Barksdale Yes Tim R. Barber Yes P26 April 9, 2013 Special Call Meeting The Board returned to Open Session at 8:23pm. Adiournment Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 8:24pm. P27 Pittsylvania County Board of Supervisors Tuesday, April 16, 2013 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, April 16, 2013 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Marshall A. Ecker, Chairman, called the meeting to order at 7:01 p.m. The following members were present: Marshall Ecker Coy E. Harville James H. Snead Jessie L. Barksdale Jerry A. Hagerman Brenda H. Bowman Tim R. Barber Staunton River District Westover District Dan River District Banister District Callands- Gretna District Chatham - Blairs District Tunstall District Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odic L. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Ecker led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Snead, seconded by Mr. Barber, to approve the agenda, with the following additions: (a) Gretna Volunteer Fire Department Vehicle (b) Charles Hawkins Research Building Mr. Snead's motion was unanimously approved by the Board. Hearing of the Citizens Mr. Matthew Speck, of the Staunton River District, offered word of prayer for the Board and thanked the Board for their continued fight with the prayer issue. Mr. B.J. Green, of the Callands- Gretna District, made comments supporting the prayer issue and the school safety initiative and was opposed to any tax increase and any further funding of the Berry Hill Mega Park for the next year. Mr. Richard Shumate of the Westover District, made comments supporting Mr. Speck on the prayer issue and made comments opposing the school safety initiative, the recreation department and the Berry Hill Mega Park funds and that the Board needs to spend wisely. Mr. Gayland Motley of the Banister District, Member of the People for the Economic Disparity for Uranium, made comments supporting uranium mining in Pittsylvania County. Mr. Motley also made comments opposing any tax increases and the school safety initiative stating the parents should pay for the initiative. Mr. John Chaney of the Chatham- Blairs District made comments supporting Coles Hill uranium mining project for economic prosperity to boost County revenue instead of raising taxes. Mr. Phillip Lovelace passed on speaking. This concluded the Hearing of the Citizens. P28 Adjourned Meeting April 16, 2013 Consent Agenda (a) Proclamation — Law Day — May 1, 2013 Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent Agenda as presented, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION LAW DAY May 1, 2013 "Realizing the Dream: EqualityforAll" WHEREAS, Law Day is a day of public acknowledgment of our nation's and Virginia's heritage of justice, liberty and equality under the law, and May i" has been declared "Law Day" by the United States Congress; and WHEREAS, The American Bar Association has declared the theme for Law Day 2013 as "Realizing the Dream: Equality.for All ' ;and WHEREAS, this year's theme recognizes the inextricable link between freedom and equality, the importance of living up the promise of equality under the law enshrined in our nation's founding documents, and the challenges that remain in realizing that ideal; and WHEREAS, the year 2013 marks the 1504h anniversary of the issuance of the Emancipation Proclamation, as well as the 50u' anniversary of the March on Washington for Jobs and Freedom and the Rev. Dr. Martin Luther King, Jr.'s "I have a Dream " speech; and WHEREAS, all Americans are entitled to equal protection of the law and to the unalienable rights of life, liberty, and the pursuit of happiness; then NOW, THEREFORE, the Pittsylvania County Board of Supervisors, in accordance with Public Law 87 -20, as amended, does hereby proclaim May 1, 2013, as Law Day in Pittsylvania County and urges all community residents, school administrators, teachers and students, business and civic leaders, and legal professionals and law students to acknowledge the importance of our legal and judicial systems of the United States, the Commonwealth of Virginia, and the County of Pittsylvania, and to support this national day by participating in Law Day activities. Given under my hand this day 16'h day of April, 2013. Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors William D. Sleeper, C;K-rk�� Pittsylvania County Board of Supervisors P29 Adjourned Meeting April 16, 2013 Public Hearines Rezoning Cases Case 1: Midland IRA, Inc.; R -13 -017 (Continued by the Planning Commission) Case 2: Dellis; R -13 -018 (Continued by the Planning Commission) Case 3: Boyd E. Motley & Carol B. Motley — Banister District; R -13 -019 Mr. Ecker opened the public hearing at 7:18pm. Mr. Shelton explained that Boyd E. Motley & Carol B. Motley had petitioned to rezone 79.81 acres, located on State Road 802/ Hodnetts Mill Road in the Banister Election District from M -1, Industrial District, Light to A- 1, Agricultural District. The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Jeff Davis was present to represent the petition and signed up to speak then declined to speak. Mr. Ecker closed the public hearing at 7:20pm. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve Case R -13 -019 to rezone 79.81 acres from M -1, Industrial District, Light to A -1, Agricultural District and the following Roll Call Vote was recorded: Mr. Harville -Yes; Mr. Snead -Yes; Mr. Barksdale - Yes; Mr. Hagerman-Yes; Ms. Bowman -Yes; Mr. Barber -Yes; and Mr. Ecker -Yes. Mr. Barksdale's motion to rezone Case R -13 -019 from M -1 to A -1 was unanimously approved by the Board. Case 4: Diane B. Harper — Chatham - Blairs District; R -13 -020 Mr. Ecker opened the public hearing at 7:21pm. Mr. Shelton explained that Diane B. Harper had petitioned to rezone 4.84 acres located on U.S. Highway 41/Franklin Turnpike in the Chatham - Blairs Election District from R -1, Residential Suburban Subdivision District to A -1, Agricultural District. The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Ramsey Yeatts was present to represent the petition and no one signed up to speak. Mr. Ecker closed the public hearing at 7:22pm. Motion was made by Ms. Bowman, seconded by Mr. Barber, to approve Case R -13 -020 to rezone the property from R -1, Residential Suburban Subdivision District to A -1, Agricultural District. The following Roll Call Vote was recorded: Mr. Snead -Yes; Mr. Barksdale -Yes; Mr. Hagerman - Yes; Ms. Bowman-Yes; Mr. Barber -Yes; Mr. Harville -Yes; and Mr. Ecker -Yes. Ms. Bowman's motion to rezone Case R -13 -020 from R -1 to A -1 was unanimously approved by the Board. Case 5: David Ray Miller & Ruthanne Miller - Banister District; R -13 -021 Mr. Ecker opened the public hearing at 7:23pm. Mr. Shelton explained that David Ray Miller & Ruthanne Miller had petitioned to rezone 20.56 acres (part of 42.45 acres) located on U.S. Highway 57 /Callands Road in the Banister Election District from RC -1, Residential Combined Subdivision District to A -1, Agricultural District. The Planning Commission, with no opposition, recommended granting the petitioner's request. Ms. Holmes was present to represent the petition and no one signed up to speak. Mr. Ecker closed the public hearing at 7:24pm. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve Case R -13 -021 to rezone 20.56 acres (part of 42.45 acres) of the property from RC -1, Residential Combined Subdivision District to A -1, Agricultural District. The following Roll Call Vote was recorded: Mr. Barksdale -Yes; Mr. Snead -Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber -Yes; Mr. Harville -Yes; and Mr. Ecker -Yes. Mr. Barksdale's motion to rezone Case R -13 -021 from RC -1 to A -1 was unanimously approved by the Board. P30 Adjourned Meeting April 16, 2013 Case 6: Boswell Properties, Inc. - Banister District; R -13 -022 (Formerly Wilkinson & Associates, Inc.) Mr. Ecker opened the public hearing at 7:25pm. Mr. Shelton explained that Boswell Properties, Inc., (formerly Wilkinson & Associates, Inc.) had petitioned to rezone a total 101.344 acres, five (5) parcels of land, located on State Road 802, Hodnetts Mill Road in the Banister Election District from M -1, Industrial District, Light Industry to A -1, Agricultural District. The Planning Commission, with no opposition, recommended granting the petitioner's request. Mr. Jeff Davis was present to represent the petition and no one signed up to speak. Mr. Ecker closed the public hearing at 7:26pm. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve Case R -13 -022 to rezone 101.344 acres, including five (5) acres of the property from M -1, Industrial District, Light Industry to A -1, Agricultural District. The following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber -Yes; Mr. Harville -Yes; Mr. Snead -Yes; Mr. Barksdale -Yes; and Mr. Ecker -Yes. Mr. Barksdale's motion to rezone Case R -13 -022 from M -1 to A -1 was unanimously approved by the Board. This concluded the Rezoning Cases Unfinished Business A public hearing was held on Monday, April 8, 2013 to hear citizen input on the proposed FY2013/2014 School Safety Initiative. Motion was made by Mr. Hagerman, seconded by Mr. Harville, to postpone any action on the school safety initiative until the end of the fiscal year, June 30, 2013, until the status of any rollover funds is available; responses from the grants that have been applied for has been received; and if there is any additional funding from nonprofit corporations, which was unanimously approved by the Board. A public hearing was held on Monday, April 08, 2013 to hear citizen input on the proposed FY2013/2014 Pittsylvania County School Budget with a total budget of $89,773,058. This public hearing was held at least 7 days after the notice of public hearing was advertised in the Chatham Star Tribune, which met the requirement of the State Code. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve the School Board Budget for FY2013/2014 by Eight (8) Classifications in the total of $89,773,058 with no tax increase. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Barber -Yes; Mr. Harville -Yes; Mr. Snead -Yes; Mr. Barksdale -Yes; Mr. Hagerman -Yes; and Mr. Ecker- Yes. Mr. Snead's motion was approved unanimously by the Board. APPROVED 2014 BUDGETS SCHOOL BOARD Adopted Adopted Budget Budget 2012 -2013 2013 -2014 From Sales Tax 9,065,767 9,411,495 From State Funds 45,781,292 46,915,949 From Federal Funds 8,372,272 8,620,468 P31 Adjourned Meeting April 16, 2013 From Local Funds 14,790,922 15,630,178 Cafeteria Receipts 4,957,312 5,071,523 From Other Funds 4,203,334 4,123,445 Total $ 87,170,899 $89,773,058 EXPENDITURES Instruction 60,435,200 62,218,661 Admn. /Attend & Health Svcs 3,296,594 3,136,135 Pupil Transportation 5,790,314 6,123,704 Operation & Maintenance 6,638,528 7,575,800 Non - Instructional Operations 2,877,459 3,075,922 Facilities 648,229 - Technology 2,527,263 2,571,313 Cafeteria 4,957.312 5,071,523 Grants Total $ 87,170,899 $89,773,058 A public hearing was held on Monday, April 8, 2013 to hear citizen input on the proposed FY2013/2014 Pittsylvania County Budget with a total budget of $180,887.346. This public hearing was held at least 7 days after the notice of public hearing was advertised in the Chatham Star Tribune, which met the requirement of the State Code. Motion was made by Mr. Snead, seconded by Mr. Hagerman, to approve Resolution 2013- 04 -01, adopting the Pittsylvania County Budget for Fiscal Year 2013/2014 as presented at the April 8, 2013 public hearing with this exception: there would be no tax increase for the 2013/2014 County Budget and $724,492 would come from unappropriated surplus to balance the budget. The following Roll Call vote was recorded: Mr. Barber -Yes; Mr. Harville -Yes; Mr. Snead -Yes; Mr. Barksdale -No; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Ecker -No. Mr. Snead's motion was approved by a majority vote of 5 -2 of the Board, with Mr. Barksdale and Mr. Ecker in opposition, stating that they could not support this budget. GOVERNMENT 2012 -2013 2013 -2014 EXPENDITURES ADOPTED ADOPTED General Gov't Expense 3,340,694 3,629,115 Judicial Admin. Expense 1,515,612 1,561,206 Public Safety 14,147,596 14,443,819 Health Dept. /Social Services 12,771,890 11,178,346 Public Works 3,004,765 3,217,483 Education Expense 87,179,680 89,781,839 Parks, Rec. & Cultural 1,309,545 1,450,585 Grants 4,674,001 4,325,389 Community Dev. Expense 11,394,786 10,142,697 Capital Projects 15,211,737 9,216,010 P32 Adjourned Meeting April 16, 2013 Debt Service 11,869,492 13,062,241 School Renovations 10,000 - Transfers 20,244,536 18,833,825 Misc/Non- Departmental 122,500 44,791 TOTAL $ 186,796,834 $ 180,887,346 2012 -2013 2013 -2014 REVENUES ADOPTED ADOPTED Local Funds 48,148,390 49,283,301 State Funds 82,549,453 81,891,402 Federal Funds 16,758,304 17,281,534 CIP Carryover 469,502 10,719,549 Carryover 3,056,537 1,231,832 Bond/Loan Proceeds 13,200,000 348,300 School Bonds 2,370,112 573,111 Fund Balance - 724,492 Transfers 20,244,536 18,833,825 TOTAL $ 186,796,834 $ 180,887,346 Presented: Adopted: RESOLUTION 2013 -04 -01 April 16, 2013 April 16, 2013 VIRGINIA: At an adjourned meeting of the Pittsylvania County Board of Supervisors on Monday, April 16, 2013 in the General District Courtroom in the Edwin R. Shields Courthouse Addition in Chatham, Virginia, the following resolution on the annual budget for Fiscal Year 2014 was presented and adopted. WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepare and approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools, including revenues and expenditures for the ensuing year by May 1, 2013; and WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by appropriations giving the Board of Supervisors authority to set such appropriations at such periodic basis as outlined in Section 15.2 -2506 of the Code of Virginia, being further identified in this Resolution with Exhibit A and Exhibit B; and WHEREAS, a public hearing has been properly advertised and held on April 08, 2013, in accordance with state statute as shown by the affidavit of the publisher; then, P33 Adjourned Meeting April 16, 2013 BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be hereby adopted and appropriated a budget for Fiscal Year 2014, the full and complete budget is contained in the document entitled: "PITTSYLVANIA COUNTY ADOPTED BUDGET" FISCAL YEAR 2014 JULY 1, 2013 - JUNE 30, 2014 TOTALING: $ 180,887,346 BE IT FURTHER RESOLVED, that the estimated budget total of $180,887,346 includes $15,630,178 total local effort for the Pittsylvania County Schools, and $1,941,839 in reallocated carryovers for Industrial Development Local. Included in this budget is an approval of supplements for employees of the Sheriffs Department including the jail. In addition, it includes a continued supplement of $10,000 each for the Treasurer, Commissioner of Revenue and Clerk of Courts and $5,000 for the Commonwealth's Attorney for salary supplements. BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library Board, and the Welfare Board shall be expended only by order and approval of those respective boards and that no money shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation for such contemplated expenditures by the Board of Supervisors; and, BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2013 -2014 be set at $89,773,058 with the local funds provided by the Board of Supervisors set at $15,630,178 to be funded by classification as allowed by the Code of Virginia, 1950 as amended, and the school board to report back in amounts requested to be funded in each classification if different than shown in the approved budget. The local funds include the following: General Fund Local $15,630,178 (Includes $45,000 Solid Waste) BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive quarterly revenue and expenditure reports comparing receipts and expenditures to the approved budget from the Office of the County Administrator; and, BE IT STILL FURTHER RESOLVED that the unit tax levy for the year commencing January I, 2013 shall be as follows: Real Property: $.56 per $100 of assessed value, 100% market value Mobile Homes and Barns: $.56 per $100 of assessed value, 100% market value P34 Adjourned Meeting April 16, 2013 Machinery and Tools: Contract Carrier: Personal Property: $ 4.50 per $100 of assessed value at 10% of original cost $4.50 per $100 of assessed value at fair market value $8.75 per $100 of assessed value, 30% of market value. In accordance with the requirements set forth in Section 58.1 -3524 (C) (2) and Section 58.1- 3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any qualifying vehicle sitused within the county commencing January 1, 2013, shall receive personal property tax relief in the following manner: • Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; • Personal use vehicles valued at $1,001 to $20,000 will be eligible for 58% tax relief; • Personal use vehicles valued at $20,001 or more shall only receive 58% tax relief on the first $20,000 of value; and • All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this program. Generating Equipment: Capital Merchant Tax: Consumer Utility Tax: $.56 per $100 of assessed value, 100% of market value $ 2.75 per $100 of assessed value, 30% of inventory value 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by Chapter 6 Section 13 of the Pittsylvania County Code 1975 as amended AND BE IT FURTHER RESOLVED that the following fees will also be collected by Pittsylvania County for tax year beginning January 1, 2013 and for the fiscal year beginning on July 1, 2013: Motor Vehicle Fee: Solid Waste Fee: $38.75 per vehicle, except as specified by ordinance $5.00 per household per month, except as specified by ordinance P35 Adjourned Meeting April 16, 2013 AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that, for the fiscal year beginning on July 1, 2013, and ending on June 30, 2014, the following sections are hereby adopted. Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit A, are hereby appropriated from the designated estimated revenues as shown on the attached table labeled Appropriations Resolution, Exhibit A. This appropriation does include the unappropriated surplus. Funds may be appropriated by the Board of Supervisors as needed during FY 2014 subject to the Board's by -laws for appropriations. Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution, may be made by the Board of Supervisors only if there is available in the fund unencumbered or unappropriated sums sufficient to meet such appropriations. Section 3. All appropriations herein authorized shall be on the basis of cost centers for all departments and agencies excluding schools. The regular school fund is specifically appropriated by category as listed on Exhibit A. Section 4. The School Board and the Social Services Board are separately granted authority for implementation of the appropriated funds for their respective operations. By this resolution the School Board and the Social Services Board are authorized to approve the transfer of any unencumbered balance or portion thereof from one line item of expenditure to another within the same classification in their respective funds in any amount. Transfers between classification or funds require approval of the Board of Supervisors. Section 5. The County Administrator is expressly authorized to transfer any unencumbered balance or portion thereof from one line item of expenditure to another within the same cost center for the efficient operation of government. Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2013 shall be reappropriated to the FY 2014 fiscal year to the same cost center and account for which they are encumbered in the previous year. A report of which shall be submitted to the Board. Section 7. At the close of the fiscal year, all unencumbered appropriations lapse for budget items other than the School Cafeteria Receipts Fund 209, the State Restricted Seizure Fund - Sheriff 241, the Federal Restricted Seizure Fund 242, the State Restricted Seizure Fund — Commonwealth's Attorney 243, the Federal Restricted Seizure Fund — Commonwealth's Attorney 244, the Animal Friendly Plates Fund 245, P36 Adjourned Meeting April 16, 2013 the Grants Fund 250, the Work Force Investment Act Fund 251, Law Library Fund 260, the Library Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund 310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the Jail Operating Fund 313, the Courthouse Security Fund 314, the Jail Processing Fund 315, the Rural Roads Fund 320, the Industrial Development Local Fund 325, the Industrial Development Cyclical Fund 330, the School Bond Fund 410, the Landfill Bond Fund 415, the E911 Bond Fund 416, the Social Services Bond Fund 420, the Debt Service Reserve Fund 425, the Bond Fund- Schools 435, the Landfill Enterprise Fund 520, the Rescue Billing Fund 530, the Special Welfare Fund 733 and the Pittsylvania County Employees Health Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund. Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate ordinance or resolution, changes or eliminates the appropriation. Upon completion of a capital project, the County Administrator is hereby authorized to close out the project and transfer to the funding source any remaining balances. This section applies to all existing appropriations for capital projects at June 30, 2013 and appropriations in the FY 2014 Budget. The County Administrator is hereby authorized to approve construction change orders to contracts up to an increase of $10,000.00 and approve all change order for reduction of contracts. Section 9. The approval of the Board of Supervisors of any grant of funds to the County shall constitute the appropriation of both the revenue to be received from the grant and the County's expenditure required by the terms of the grant, if any. The appropriation of grant finds will not lapse at the end of the fiscal year but shall remain appropriated until completion of the project or until the Board of Supervisors, by appropriate resolution, changes or eliminates the appropriation. The County Administrator may increase or reduce any grant appropriation to the level approved by the granting agency during the fiscal year. The County Administrator may approve necessary accounting transfers between cost centers and funds to enable the grant to be accounted for the in correct manner. Upon completion of a grant project, the County Administrator is authorized to close out the grant and transfer back to the funding source any remaining balance. This section applies to appropriations for grants outstanding at June 30, 2013 and appropriations in the FY 2014 Budget. Section 10. The County Administrator may reduce revenue and expenditure appropriations related to programs funded all or in part by the Commonwealth of Virginia and/or the Federal Government to the level approved by the responsible state or federal agency. P37 Adjourned Meeting April 16, 2013 Section 11. The County Administrator is authorized to make transfers to the various funds for which there are transfers budgeted. The County Administrator shall transfer funds only as needed up to amounts budgeted or in accordance with any existing bond resolutions that specify the matter in which transfers are to be made. Section 12. The Treasurer may advance monies to and from the various funds of the County to allow maximum cash flow efficiency. The advances must not violate County bond covenants or other legal restrictions that would prohibit an advance. Section 13. All purchases with funds appropriated herein shall be made in accordance with the County purchasing ordinance and applicable state statutes. Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the budget; therefore, budgeted funds may not be transferred from operating expenditures to capital projects or from capital projects to operating expenses without the prior approval from the Board of Supervisors. Also, funds may not be transferred from one capital project to another without the prior approval of the Board of Supervisors. Section 15. The County Administrator is authorized, pursuant to state statute, to issue orders and warrants for payments where funds have been budgeted, appropriated, and where sufficient funds are available. A warrant register shall be presented to the Board of Supervisors not less frequently than monthly. Section 16. Subject to the qualifications in this resolution contained, all appropriations are declared to be maximum, conditional and proportionate appropriations — the purpose being to make the appropriations payable in full in the amount named herein if necessary and then only in the event the aggregate revenues collected and available during the fiscal year for which the appropriations are made are sufficient to pay all the appropriations in full. Otherwise, the said appropriations shall be deemed to be payable in such proportion as the total sum of all realized revenue of the respective funds is to the total amount of revenue estimated to be available in the said fiscal year by the Board of Supervisors. Section 17. All revenue received by any agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board not included in its estimate of revenue for the financing of the fund budget as submitted to the Board of Supervisors may not be expended by said agency under the control of the Board of Supervisors or by the School Board or by the Social Services Board without the consent of the Board of Supervisors being first obtained. Nor may any of these agencies or P38 Adjourned Meeting April 16, 2013 boards make expenditures, which will exceed a specific item of an appropriation. Section 18. Allowances out of any of the appropriations made in this resolution by any or all county departments, bureaus or agencies under the control of the Board of Supervisors to any of their officers and employees for expense on account of the use of such officers and employees of their personal automobiles in the discharge of their official duties shall be paid at the same rate as that established by the Internal Revenue Service and shall be subject to change from time to time to maintain like rates. Section 19. The County Administrator is directed to establish eight (8) petty -cash accounts under non - departmental from funds in this budget for central purchasing, the landfill, building inspections, zoning and recreation in accordance with Section 15.2 -1229 of the Code of Virginia as amended, 1950 with management plans as directed by the County Auditor. Section 20. All previous appropriation ordinances or resolutions to the extent that they are inconsistent with the provisions of this resolution shall be and the same are hereby repealed. Section 21. This resolution shall be effective on July 1, 2013. At their regular meeting on April 1, 2013, a motion was made by Mr. Barksdale, seconded by Ms. Bowman, for the cost sharing request from the Town of Chatham in the amount of $14,750 for the preliminary engineering report necessary for new requirements on dam maintenance for the reservoir facilities at the Cherrystone and Roaring Fork Dams. This motion required a 10 -Day Layover that had now been met. The following Roll Call Vote was recorded: Mr. Harville -No; Mr. Snead -Yes; Mr. Barksdale -Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber -No; and Mr. Ecker -Yes. Mr. Barksdale's motion passed by a 5 -2 majority vote of the Board. At their regular meeting on April 1, 2013, a motion was made by Mr. Snead, seconded by Mr. Barber to amend the Jail's operating budget and approve an appropriation of $33,977.99 received by the Jail for telephone commissions. This motion required a 10 -Day Layover that had now been met. The following Roll Call Vote: Mr. Snead -Yes; Mr. Barksdale -Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber -Yes; Mr. Harville -Yes; Mr. Ecker -Yes. Mr. Snead's motion passed, which was unanimously approved by the Board. At their regular meeting on April 1, 2013, a motion was made by Ms. Bowman, seconded by Mr. Barber, for the reappropriation of funds as follows: $490.83 to Circuit Court-Books & Subscriptions (100-4-021100-6012), $199.67 to Clerk of Court- Copier Lease (100 -4- 021600 - 60051), $788.24 to Sheriff - Vehicle Fuels (100 -4- 031200- 6008), $1,961.43 to Sheriff -Parts (100-4-031200-6030), $2,831.14 to Sheriff -Labor (100-4-031200-6031), $130.10 to Jail- Extradition (100 -4- 033100 - 5550), $2,551.00 to E911- Telephone (100 -4- 035500- 5230), $11,962.59 to CPMB -CSA Pool Program (100 -4- 053500- 7003), $942.99 to WIA- Electricity (251-4-0353160-5110), $17,725.17 to WIA -Rent (251 -4- 353160 - 5420), $3,981.52 to Memorial Gifts Fund - Furniture (265 -4- 073320 - 6003). This motion required a P39 Adjourned Meeting April 16, 2013 10 -Day Layover that had now been met. The following Roll Call Vote: Mr. Barksdale -Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber -Yes; Mr. Harville -Yes; Mr. Snead -Yes; Mr. Ecker -Yes. Ms. Bowman's motion passed, which was unanimously approved by the Board. New Business Motion was made by Mr. Hagerman, seconded by Mr. Harville, for the County Administrator to negotiate a contract with the Virginia Department of Transportation (VDOT) to allow Pittsylvania County to install and maintain Watch for Children signs in any district of the County. Mr. Harville suggested including Neighborhood Watch signs. Mr. Hagerman's motion was passed, which was unanimously approved by the Board. Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the formal resolution required by the Virginia Retirement System (VRS) and authorize the County Administrator to sign all necessary documentation and submit the resolution to the Virginia Retirement System. Mr. Barber's motion was passed, which was unanimously approved by the Board. P40 Adjourned Meeting April 16, 2013 Vittorlbania Countp 38oarb of 6uperbi orb RESOLUTION 2013 -0402 Member Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions WHEREAS, the Board of Supervisors of Pittsylvania County 55171 employees who are Virginia Retirement System members who commence or recommence employment on or after July 1, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre -tax basis upon commencing or recommencing employment; and WHEREAS, the Board of Supervisors of Pittsylvania County employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre -tax basis no later than July 1, 2016; and WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one percent of their creditable compensation beginning on each July I of 2012, 2013, 2014, 2015, and 2016, or until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the Board of Supervisors may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the employees' contributions equal five percent of creditable compensation; and WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) requires an increase in total creditable compensation, effective July 1, 2013. to each such employee in service on June 30, 2013, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the percentage increase of the member P41 Adjourned Meeting April 16, 2013 contribution paid by such pursuant to this resolution (For example, if the member contribution paid by the employee increases from two to three percent pursuant to this resolution, the employee must receive a one percent increase in creditable compensation,) BE IT THEREFORE RESOLVED, that the Board of Supervisors of Pittsylvania County does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the implementation of the member contribution requirements of Chapter 822 01' the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2013: BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Board of Supervisors of Pittsylvania County in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Board of Supervisors of Pittsylvania County under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and BE IT FUTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Board of Supervisors of Pittsylvania County directly instead of having them paid to VRS; and P42 Percent d tion 3% *PLAN dtion 2% Member Contribution 5 -1. BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Board of Supervisors of Pittsylvania County in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Board of Supervisors of Pittsylvania County under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and BE IT FUTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Board of Supervisors of Pittsylvania County directly instead of having them paid to VRS; and P42 PLAN 2 Percent Employer Paid Member Contribution 3% Employee Paid Member Contribution 2% Total 5.1. I J BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by the Board of Supervisors of Pittsylvania County in lieu of member contributions; and BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and BE IT FURTHER RESOLVED, that member contributions made by the Board of Supervisors of Pittsylvania County under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and BE IT FUTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by the Board of Supervisors of Pittsylvania County directly instead of having them paid to VRS; and P42 Adjourned Meeting April 16, 2013 BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of the Board of Supervisors of Pittsylvania County shall be reduced by the amount of member contributions picked up by the Board of Supervisors of Pittsylvania County on behalf of such employee pursuant to the foregoing resolutions: and BE IT FURTHER RESOLVED, that in accordance with the Appropriation Act, no salary increases that were provided solely to offset the cost of required member contributions to the Virginia Retirement System under § 51.1 -144 of the Code of Virginia will be used to certify that the salary increases required by the Appropriations Act have been provided. NOW, THEREFORE, the officers are hereby authorized and directed in the name of the Board of Supervisors of Pittsylvania County to carry out the provisions of this resolution, and said officers are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the Board of Supervisors for this purpose. Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors CERTIFICATE I, William D. Sleeper, Clerk of the Board of Supervisors, certify that the foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the Board of Supervisors of Pittsylvania County held at Courthouse in Chatham, Virginia at 7:00 p.m. on Tuesday, April 16. 2013. Given under my hand and seal of the Board of Supervisors of Pittsylvania County, Virginia this 16'h day of April, 2013. William D. Sleeper, Clerk Pittsylvania County Board of Supervisors P43 Adjourned Meeting April 16, 2013 Motion was made by Mr. Snead, seconded by Mr. Barber, to authorize the County Administrator to sign Change Order #4 from Gamewood/Kimbanet in the amount of $60,313 to be paid from the E -911 Loan Proceeds for the relocation of an existing shelter from the Smith Mountain AEP Site to the Smith Mountain Williams Pipeline- Transco Tower Site. Mr. Snead's motion was passed, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Hagerman, to authorize the County Administrator and the County Attorney to execute the E -911 Lease Agreement with Williams Pipeline for the Smith Mountain Tower Site for $12.00 per year throughout the term of the lease agreement. Mr. Snead's motion was passed, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to authorize the County Administrator enter into a zero dollar agreement with Ringgold Fire & Rescue, recommend that the Board of Supervisors pay for installation of the antennas on the towers at the Dan River Middle School at a cost not to exceed $2,000 to be paid from the E -911 line item 100 -4- 035500- 810700 — Capital Outlay and to remove Mt. Herman Fire & Rescue due to a conflict. Mr. Snead's motion was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve the reimbursement of $37,198.88 to Altavista Life Saving Crew for fuel and request the Board to ask the Fire & Rescue Committee to establish a more detailed policy for reimbursements of fuel and take into account that a majority of the emergency medical service facilities in Pittsylvania County are doing ambulance billing based on loaded miles. Mr. Barksdale's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barber, to award the bid for the Brosville /Cascade Library sign to Power Signs, Inc., in the amount of $26,993 and to appropriate $16,000 that will be received by the County from the PPL Foundation and the Brosville Friends of the Library. Motion will require a 10 -Day Layover. Motion was made by Mr. Harville, seconded by Mr. Barber, to reject all bids for the Landfill Compactor in accordance with State law due to a protest on the bids and authorize the County Administrator to seek new bids and/or other governmental bid contracts with this equipment and bring back to the Board of Supervisors for their approval. The County Attorney stated that there may be a nationally bid contract that the County could buy off of that has already been approved by State procurement that may lead to an increased cost savings for the County. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to amend the budget for the Commonwealth's Attorney office in the form of a transfer of $5,000 from Non- Department and appropriate an additional $1,500 for the shortage of sufficient funds in their office for office supplies in order to finish the FY 2013 budget year, totaling $6,500. The following Roll Call Vote: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Barber -Yes; Mr. Harville -Yes; Mr. Snead -Yes; Mr. Barksdale -Yes; Mr. Ecker -Yes. Mr. Snead's motion was unanimously approved by the Board. P44 Adjourned Meeting April 16, 2013 Added Items Motion was made by Mr. Barber, seconded by Ms. Bowman, to approve the authorization of a surplus vehicle to the Gretna Volunteer Fire Department for non - emergency purposes, for training, meetings and picking up equipment and supplies, and the Gretna Volunteer Fire Department will be responsible for all gas, insurance and maintenance and upkeep of this vehicle and they do have to return this vehicle back to Pittsylvania County when they finish using the car or want another vehicle, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to recommend to the Regional Industrial Facility Authority (RIFA) to retain ownership of the Charles Hawkins Research Building and to be subject to reviewing the operational costs of this building with RIFA. Mr. Harville's motion was unanimously approved by the Board. Board Announcements Mr. Snead stated that he attended the VACO Budget Committee meeting in Richmond, balanced the budget with no increases to any of the counties in Virginia and has the itinerary for review. The only cost to the County was the use of a County vehicle. Ms. Bowman stated that she was out of town during the public hearings and that she prepared ahead of time and received summaries of everyone that spoke and what their issues were and the positions that they took. She stated she received an audio of the public hearings which she could listen to. A reminder that Saturday, April 20, 2013 is the official County- wide Clean-up Day. On Tuesday, April 17, 2013, Ms. Bowman, Ron Brown of Chatham First and Edmond Giles of the Town of Chatham will be part of a video that is going to be recorded on Tuesday in Chatham to be featured on YouTube and YouTube Channel which is being created to feature the new Chatham Lofts and will be promoting Chatham. Mr. Barber thanked the School Board for participating in the public hearings and working with the Board and that it was productive in the willingness to help with the School Safety Initiative. Mr. Harville inquired about Chemical Hazards Week. Adjournment Motion was made by Mr. Snead, seconded by Mr. Barksdale, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 8:37pm. P45 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Proclamation/National Hurricane Emergency 05 -06 -2013 Preparedness Week ACTION: SUBJECT/PROPOSALIREOUEST: CONSENT AGENDA: Proclamation ACTION: Yes STAFF CONTACT(S): ATTACHMENTS: Mr. Sleeper I Yes ITEM NUMBER: 5(c) INFORMATION: INFORMATION: BACKGROUND: Each year the Board of Supervisors declares an Emergency Preparation Week for people to receive a greater awareness of the dangers and safety factors required for Hurricane Emergencies. DISCUSSION: Attached hereto is a proclamation declaring a National Hurricane Emergency Preparedness Week of May 26, 2013 through June 1, 2013, in Pittsylvania County. Volunteer Fire Departments, Rescue Squads and School Officials are requested to provide Hurricane Emergency Preparedness Training for citizens in their area and students in their schools. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached Proclamation and direct it to be distributed to the required news media. P46 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION HURRICANE PREPAREDNESS WEEK May 25 -31, 2013 VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM, VIRGINIA ON MONDAY, MAY 6, 2013, THE FOLLOWING PROCLAMATION WAS PRESENTED AND ADOPTED: WHEREAS, Virginia hurricane season officially begins June 1 and ends November 30; and WHEREAS, both public and private entities should develop emergency response and recovery plans in accordance with local jurisdictions and local emergency management offices; and WHEREAS, the National Weather Service and the Virginia Department of Emergency Management are designation the week of May 25 -31, 2013 as Hurricane Preparedness Week in Virginia and in Pittsylvania County; and WHEREAS, the National Weather Service, the Virginia Department of Emergency Management, and the Pittsylvania County Board of Supervisors strongly suggest that all residents be made aware of the potential dangers of these storms; and WHEREAS, the best defense is preparedness and public education about the dangers of the high winds, flooding, and tornadoes that may occur for hundreds of miles in conjunction with a hurricane or tropical storm; then THEREFORE, BE IT HEREBY PROCLAIMED that the Pittsylvania County Board of Supervisors do hereby proclaim May 25 -13, 2013 as Hurricane Preparedness Week and urges all citizens of this County to participate in hurricane preparedness activities, to make a plan, prepare a kit and stay informed, paying close attention to weather watch and warning instructions. Given under my hand this 6`fi day of May, 2013. Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors P47 HURRICANE PREPAREDNESS SALES TAX HOLIDAY APPENDIX -- LIST OF QUALIFYING ITEMS May 25 — May 31 Sales Price of $60 or less The following hurricane preparedness items may be purchased exempt of the Retail Sales and Use Tax during the "Hurricane Preparedness Sales Tax Holiday," provided that such items have a selling price of $60 or less per item. • Artificial ice, blue ice, ice packs and reusable ice • Batteries (excluding automobile or boat batteries), including o AAA cell o AA cell o C cell o D cell o 6 volt 0 9 volt o Cell phone batteries • Any portable self - powered light sources including • Flashlights • Lanterns • Glow sticks • Portable self - powered radios (including self - powered radios with electrical power capability) • Two -way radios • Weather band radios and NOAA weather radios Sales Price of $1,000 or less • Tarpaulins, plastic sheeting, plastic drop cloths, and other flexible waterproof sheeting • Bungee cords, rope • Ground anchor systems or tie down kits • Ratchet straps • Duct tape • Carbon monoxide detectors • Smoke detectors • Fire extinguishers • Gas or diesel fuel tanks or containers • Water storage containers • Nonelectric food storage coolers • Bottled water • Manual can openers • Storm shutter devices • Cell phone chargers • First Aid Kits The following hurricane preparedness items may be purchased exempt of the Retail Sales and Use Tax during the "Hurricane Preparedness Sales Tax Holiday," provided that such items have a selling price of $1000 or less per item. Portable generators and generator power cords Inverters and inverter power cables The Virginia Department of Taxation's Hurricane Preparedness Sales Tax Holiday Guidelines and Rules are available online at www.tax.virginia-gov/site.cfm?alias=STHoliday. For additional information on hurricane preparation, visit the Virginia Department of Emergency Management website at www.vaemergency.gov. P48 o L co L ro T C 0 c M d% co E .0 CL ^ L Cp 0. a • U — c 0" 0 o +_ U '� co V/ .� E E O C cu co 0 '� N O L L >: • m N cn CQ 0 co L T 0 c c6 � d% N L.L .0 CL L L v m fu J u in u N L ;a 0 L a>i m v o 3 c v at c @ c w cn O L y P49 J O C (O U L L 0 0 v rn o d% u .0 CL ^ L Cp -- m E .� — 0" 0 o +_ U '� > C E E O C 0 0 '� N O L L >: • m N cn C J O O O O ` T ` ^ C C u mN N a v O _Q `0 j E E umi rn C co E � U L � N 01 Al c L W > //V�// C C —� .E LL U cc 01 L 0D�� 3 0 3E op>> E( Ud v 30 m U m U U IOL O U d J i O L L v m fu J u in u N L ;a 0 L a>i m v o 3 c v at c @ c w cn O L y P49 J O C (O U L m C O w m 7 U _'0 L O O t L v L m �n N j v -0 l w O ��0 3m; n v m w ° w °L r m _p u 0. N -p C N L v i m O U/ o O Y w w w c o p w 3 w w-0 w E E p +-' T, O L m c E w m Y u +' `n M 0.-0 N O_ my of gym= w m Y w'c fo w O L 7 m a+ w y U u 7 T C c Y _0 a=+ m v m tmm= PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Proclamation/National Police Week 2013 1 05 -06 -2013 ACTION: Proclamation CONSENT AGENDA: ACTION: Yes STAFF CONTACT(S): Mr. Sleeper ATTACHMENTS: Yes ITEM NUMBER: 5(d) INFORMATION: INFORMATION: BACKGROUND: Each year the Board of Supervisors, in cooperation with the Pittsylvania County Sheriffs Department and Virginia State Police, prepare a Proclamation to provide awareness for the National Police Week. Attached hereto, you will find a proclamation for Pittsylvania County concerning National Police Week for May 12, 2013 through May 18, 2013. The Board of Supervisors encourages citizens to attend the memorials and provide support for Fallen Officers that have been killed in the line of duty protecting the citizens of Pittsylvania County. The Sheriff will hold the annual memorial, as well as citizens holding a candlelight vigil, on May 13, 2013 at 7:00 pm at The Chatham Baptist Church. The Guest speaker will be Virginia Secretary of Public Safety, Marla Decker. Staff recommends that the Board of Supervisors approve the attached Proclamation and direct it to be distributed to the required news media. P51 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL POLICE WEEK May 12-18,2013 WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; and WHEREAS, the members of the law enforcement agency of Pittsylvania County plays an essential role in safeguarding the rights and freedoms of the citizens of Pittsylvania County; and WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their sheriff department, and that members of our sheriff department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and WHEREAS, the Sheriffs Department of Pittsylvania County has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service; then Now, THEREFORE, the Pittsylvania County Board of Supervisors call upon all citizens of Pittsylvania County and upon all patriotic, civil, and educational organizations to observe the week of May 12 through May 18, 2013, as Police Week with appropriate ceremonies in which all of our people may join in commemorating police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security ofall citizens; and FURTHERMORE, the Board of Supervisors calls upon all citizens of Pittsylvania County to observe Monday, May 12, 2013 as Peace Officers Memorial Day in Pittsylvania County in honor of those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. Given under my hand this day 61h day of May, 2013. Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors P52 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Commendation Letter — James H. Snead 1 05 -06 -2013 BACKGROUND: ITEM NUMBER: 5(e) INFORMATION: INFORMATION: Chairman Marshall Ecker is presenting a letter of commendation to James H. Snead for his service on the Finance Committee of the Board of Supervisors for the 2013/2014 Budget. Attached hereto is a copy of a letter of commendation to James H. Snead for his Chairmanship of the Finance Committee for the 2013/2014 Fiscal Year. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P53 ACTION: SUBJECT/PROPOSAUREOUEST: Commendation Letter CONSENT AGENDA: ACTION: Yes STAFF CONTACT(S): Mr. Sleeper ATTACHMENTS: Yes BACKGROUND: ITEM NUMBER: 5(e) INFORMATION: INFORMATION: Chairman Marshall Ecker is presenting a letter of commendation to James H. Snead for his service on the Finance Committee of the Board of Supervisors for the 2013/2014 Budget. Attached hereto is a copy of a letter of commendation to James H. Snead for his Chairmanship of the Finance Committee for the 2013/2014 Fiscal Year. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P53 SUPERVISORS Marshall A. Ecker, Chairman Brenda H. Bowman, Vice - Chairman Jessie L. Barksdale Jerry A. Hagerman Coy E. Harville Tim R. Barber James H. Snead April 18, 2013 Mr. James H. Snead 718 Ringgold Depot Road Ringgold, VA 24586 -4018 Dear Mr. Snead: Pittsylvania County 0 BOARD OF SUPERVISORS P.O. Box 426 Chatham, VA 24531 William D. Sleeper County Administrator Phone (434) 432 -7710 Fax (434) 432 -7714 Email: dan.sleeper@pittgov.org I would like to take this opportunity as Chairman of the Pittsylvania County Board of Supervisors to express my sincere appreciation for the outstanding performance that you provided in the leadership of the Finance Committee for the 2013/2014 Annual Budget Year. Your persistence and diligence in working with the Staff and with State Employees and Constitutional Officers to try to meet the necessary operating demands of the County and be able to insure that the interest of the citizens of Pittsylvania County were protected. I commend you on an outstanding job of leadership during a very difficult time requiring patience and understanding. Your diligence and perseverance as Chairman of the Finance Committee for the 2013/2014 Budget has provided an acceptable budget for the insuring year with no tax increase on the citizens and addresses the majority of the operational costs for Pittsylvania County. In conclusion, I express my sincere appreciation for the effort that you put forward in managing this committee for this fiscal year and for the results that you were able to provide. Very truly yours, Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors MAE/kp Cc: Honorable Members of the Pittsylvania County Board of Supervisors J. Vaden Hunt, Esquire, County Attorney P54 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: I AGENDA DATE: ITEM NUMBER: VPDES Permit — Union Hall Elementary School 1 05 -06 -2013 5(f) ACTION: INFORMATION: S UBJECT/PROPOSAUREOUEST: State Solid Waste Permit CONSENT AGENDA: ACTION: INFORMATION: Yes STAFF CONTACT(S): Mr. Sleeper ATTACHMENTS: Yes The Virginia Department of Health and the Virginia Department of Environmental Quality issue permits for public sanitary sewer and water systems. Attached hereto, you will find the VPDES Permit for Union Hall Elementary School's Sewage Treatment Plant. These permits are issued every five (5) years and the comment period for public comment is thirty (30) days. RECOMMENDATION: Staff recommends that the Board of Supervisors submit no objection to the Virginia Department of Environmental Quality concerning the Union Hall Elementary School Sewage Treatment Plant permit. Pss i n Niel o COMMONWEALTH of VIRGINIA Douglas W. Domenech Secretary of Natural Resources DEPARTMENT OF ENVIRONMENTAL QUALITY Lynchburg Office Blue Ridge Regional Office 7705 Timberlake Road www.deq.virginia.gov Lynchburg, Virginia 24502 (434) 582 -5120 Fax(434)582 -5125 April 22, 2013 Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors 7856 Deer View Road Gretna, Virginia 24557 David K. Paylor Director Robert J. Weld Regional Director Roanoke Office 3019 Peters Creek Road Roanoke, Virginia 24019 (540) 562 -6700 Fax(540)562 -6725 RE: Reissuance of VPDES Permit No. VA0027715; Pittsylvania County Schools — Union Hall Elementary School Sewage Treatment Plant (STP) Dear Mr. Ecker: Section 62.1- 44.15:01 of the Code of Virginia requires DEQ to notify localities particularly affected when a permit action is pending. This letter transmits a copy of the public notice for a proposed permit action for your review. Public notice of this proposed action is also being published in a local newspaper. That publication will establish a 30 -day public comment period for this proposal. If you wish to comment on this proposed action, please respond to me at: Virginia DEQ Blue Ridge Regional Office 7705 Timberlake Rd. Lynchburg, VA 24502 If no response is received within the 30 -day public notice period, it will be assumed that you have no objections to the proposed action. If you have any questions, please contact me at (434) 582 -6204. Enclosure: Permit Public Notice P56 Sincerely, Kirk A. Batsel Sr. Water Permit Writer Public Notice — Environmental Permit PURPOSE OF NOTICE: To seek public comment on a draft permit from the Department of Environmental Quality that will allow the release of treated wastewater into a water body in Pittsylvania County, Virginia, FIRST PUBLIC NOTICE ISSUE DATE: (TO BE SUPPLIED BY PAPER) PUBLIC COMMENT PERIOD: (April 23, 2013 — April 24, 2013) PERMIT NAME: Virginia Pollutant Discharge Elimination System Permit — Wastewater, issued by DEQ, under the authority of the State Water Control Board APPLICANT NAME, ADDRESS AND PERMIT NUMBER: Mr. James McDaniel — Pittsylvania County School Board — Division Superintendent, Pittsylvania County, P.O. Box 232, Chatham, VA 24531, VA0027715. FACILITY NAME AND LOCATION: Union Hall Elementary School STP; 100 Union Hall Circle, Chatham, Virginia 24531, Pittsylvania County PROJECT DESCRIPTION: The Pittsylvania County School Board has applied for reissuance of a permit for the Union Hall Elementary School STP. The applicant proposes to release treated wastewater at a rate of 0.006 Million Gallons per Day into a water body. The facility proposes to release the treated wastewater into an unnamed tributary of Wet Sleeve Creek, in Pittsylvania County in the Roanoke River watershed. A watershed is the land area drained by a river and its incoming streams. The permit will limit the following pollutants to amounts that protect water quality: pH, oxygen demand, Solids, ammonia, chlorine, and bacteria. HOW TO COMMENT: DEQ accepts comments by e-mail, fax or postal mail. All comments must be in writing and be received by DEQ during the comment period. Written comments must include: 1) The names, mailing addresses and telephone numbers of the person commenting and of all people represented by the citizen. 2) If a public hearing is requested, the reason for holding a hearing, including associated concerns. 3) A brief, informal statement regarding the extent of the interest of the person commenting, including how the operation of the facility or activity affects the citizen. DEQ may hold a public hearing, including another comment period, if public response is significant and there are substantial, disputed issues relevant to the proposed permit. The public may review the draft permit and application at the DEQ office named below. CONTACT FOR PUBLIC COMMENTS, DOCUMENT REQUESTS AND ADDITIONAL INFORMATION: Kirk A. Batsel; Blue Ridge Regional Office, 7705 Timberlake Road, Lynchburg, Virginia 24502; Phone: (434) 582 -5120; E -mail: kirk.batsel(2deq.vir inia.gov; Fax: (434) 582 -5125 P57 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: VPDES Permit — Mt. Airy Elementary School SUBJECT/PROPOSALBEOUEST State Solid Waste Permit STAFF CONTACT(S): Mr. Sleeper BACKGROUND: AGENDA DATE: 05 -06 -2013 ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: Yes ITEM NUMBER: 5(g) INFORMATION: INFORMATION: The Virginia Department of Environmental Quality reviews and issues and reissues permits to public sewer systems every five (5) years. DISCUSSION: Attached hereto, you will find a letter concerning the reissuance VPDES Permit for the Mt. Airy Elementary School's Sewage Treatment Plant. RECOMMENDATION: Staff recommends that the Board of Supervisors pose no objection to the issuance or reissuance of a VPDES Permit for a Sewage Treatment Plant at the Mt. Airy Elementary School. P58 w dy k w, °xuyAr*�S. COMMONWEALTH of VIRGINIA Douglas W. Domenech Secretary of Natural Resources DEPARTMENT OF ENVIRONMENTAL QUALITY Lynchburg Office Blue Ridge Regional Office 7705 Timberlake Road Www.deq.virginia.gov Lynchburg, Virginia 24502 (434) 582 -5120 Fax(434)582 -5125 April 22, 2013 Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors 7856 Deer View Road Gretna, Virginia 24557 David K. Paylor Director Robert J. Weld Regional Director Roanoke Office 3019 Peters Creek Road Roanoke, Virginia 24019 (540) 562 -6700 Fax(540)562 -6725 RE: Reissuance of VPDES Permit No. VA0027707; Pittsylvania County Schools — Mt Airy Elementary School Sewage Treatment Plant (STP) Dear Mr. Ecker: Section 62.1- 44.15:01 of the Code of Virginia requires DEQ to notify localities particularly affected when a permit action is pending. This letter transmits a copy of the public notice for a proposed permit action for your review. Public notice of this proposed action is also being published in a local newspaper. That publication will establish a 30 -day public comment period for this proposal. If you wish to comment on this proposed action, please respond to me at: Virginia DEQ Blue Ridge Regional Office 7705 Timberlake Rd. Lynchburg, VA 24502 If no response is received within the 30 -day public notice period, it will be assumed that you have no objections to the proposed action. If you have any questions, please contact me at (434) 582 -6204. Enclosure: Permit Public Notice P59 Sincerely, Kirk A. Batsel Sr. Water Permit Writer Public Notice — Environmental Permit PURPOSE OF NOTICE: To seek public comment on a draft permit from the Department of Environmental Quality that will allow the release of treated wastewater into a water body in Pittsylvania County, Virginia. FIRST PUBLIC NOTICE ISSUE DATE: (TO BE SUPPLIED BY PAPER) PUBLIC COMMENT PERIOD: (April 23, 2013 —April 24, 2013) PERMIT NAME: Virginia Pollutant Discharge Elimination System Permit — Wastewater, issued by DEQ, under the authority of the State Water Control Board APPLICANT NAME, ADDRESS AND PERMIT NUMBER: Mr. James McDaniel — Pittsylvania County School Board — Division Superintendent, Pittsylvania County, P.O. Box 232, Chatham, VA 24531, VA0027707. FACILITY NAME AND LOCATION: Mt Airy Elementary School STP; 100 Mt Airy Elementary Circle, Gretna, Virginia 24557, Pittsylvania County PROJECT DESCRIPTION: The Pittsylvania County School Board has applied for reissuance of a permit for the Mt Airy Elementary School STP. The applicant proposes to release treated wastewater at a rate of 0.005 Million Gallons per Day into a water body. The facility proposes to release the treated wastewater into an unnamed tributary of Blacks Creek, in Pittsylvania County in the Roanoke River watershed. A watershed is the land area drained by a river and its incoming streams. The permit will limit the following pollutants to amounts that protect water quality: pH, oxygen demand, Solids, ammonia, chlorine, and bacteria. HOW TO COMMENT: DEQ accepts comments by e-mail, fax or postal mail. All comments must be in writing and be received by DEQ during the comment period. Written comments must include: 1) The names, mailing addresses and telephone numbers of the person commenting and of all people represented by the citizen. 2) If a public hearing is requested, the reason for holding a hearing, including associated concerns. 3) A brief, informal statement regarding the extent of the interest of the person commenting, including how the operation of the facility or activity affects the citizen. DEQ may hold a public hearing, including another comment period, if public response is significant and there are substantial, disputed issues relevant to the proposed permit. The public may review the draft permit and application at the DEQ office named below. CONTACT FOR PUBLIC COMMENTS, DOCUMENT REQUESTS AND ADDITIONAL INFORMATION: Kirk A. Batsel; Blue Ridge Regional Office, 7705 Timberlake Road, Lynchburg, Virginia 24502; Phone: (434) 582 -5120; E -mail: kirk.batsel@deq.virginia goy; Fax: (434) 582 -5125 P60 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: VPDES Permit — Dan River High School 1 05 -06 -2013 ITEM NUMBER: 5(h) INFORMATION: INFORMATION: The Virginia Department of Environmental Quality is required to issue VPDES permits for private and public sewer treatment facilities in the Commonwealth of Virginia. Attached hereto, you will find a proposal for a reissuance of the VPDES Permit for the Dan River High School's Sewage Treatment Plant. RECOMMENDATION: Staff recommends that the Board of Supervisors pose no objection to the reissuance of the VPDES Permit for the Dan River High School Sewage Treatment Plant. P61 ACTION: SUBJECT/PROPOSAU/REOUE ST: State Solid Waste Permit CONSENT AGENDA: ACTION: Yes STAFF CONTACT(S): Mr. Sleeper ATTACHMENTS: Yes ITEM NUMBER: 5(h) INFORMATION: INFORMATION: The Virginia Department of Environmental Quality is required to issue VPDES permits for private and public sewer treatment facilities in the Commonwealth of Virginia. Attached hereto, you will find a proposal for a reissuance of the VPDES Permit for the Dan River High School's Sewage Treatment Plant. RECOMMENDATION: Staff recommends that the Board of Supervisors pose no objection to the reissuance of the VPDES Permit for the Dan River High School Sewage Treatment Plant. P61 4`u COMMONWEALTH of VIRGINIA Douglas W. Downech Secretary of Natural Resources DEPARTMENT OF ENVIRONMENTAL QUALITY Lynchburg Office Blue Ridge Regional Office 7705 Timberlake Road www.deq.virginia.gov Lynchburg, Virginia 24502 (434) 582 -5120 Fax (434) 582.5125 April 22, 2013 Marshall A. Ecker, Chairman Pittsylvania County Board of Supervisors 7856 Deer View Road Gretna, Virginia 24557 David K. Paylor Director Robert J. Weld Regional Director Roanoke Office 3019 Peters Creek Road Roanoke, Virginia 24019 (540)562.6700 Fax (540) 562-6725 RE: Reissuance of VPDES Permit No. VA0027685; Pittsylvania County Schools — Dan River High School Sewage Treatment Plant (STP) Dear Mr. Ecker: Section 62.1- 44.15:01 of the Code of Virginia requires DEQ to notify localities particularly affected when a permit action is pending. This letter transmits a copy of the public notice for a proposed permit action for your review. Public notice of this proposed action is also being published in a local newspaper. That publication will establish a 30 -day public comment period for this proposal. If you wish to comment on this proposed action, please respond to me at: Virginia DEQ Blue Ridge Regional Office 7705 Timberlake Rd. Lynchburg, VA 24502 If no response is received within the 30 -day public notice period, it will be assumed that you have no objections to the proposed action. If you have any questions, please contact me at (434) 582 -6204. Sincerely, Kirk A. Batsel Sr. Water Permit Writer Enclosure: Permit Public Notice P62 Public Notice — Environmental Permit PURPOSE OF NOTICE: To seek public comment on a draft permit from the Department of Environmental Quality that will allow the release of treated wastewater into a water body in Pittsylvania County, Virginia. FIRST PUBLIC NOTICE ISSUE DATE: (TO BE SUPPLIED BY PAPER) PUBLIC COMMENT PERIOD: (30 days from I' publish) PERMIT NAME: Virginia Pollutant Discharge Elimination System Permit — Wastewater, issued by DEQ, under the authority of the State Water Control Board APPLICANT NAME, ADDRESS AND PERMIT NUMBER: Mr. James McDaniel — Pittsylvania County School Board — Division Superintendent, Pittsylvania County, P.O. Box 232, Chatham, VA 24531, VA0027685. FACILITY NAME AND LOCATION: Dan River High School STP; 100 Dan River Wildcat Circle, Ringgold, VA 24586, Pittsylvania County PROJECT DESCRIPTION: The Pittsylvania County School Board has applied for reissuance of a permit for the Dan River High School STP. The applicant proposes to release treated wastewater at a rate of 0.0104 Million Gallons per Day into a water body. The facility proposes to release the treated wastewater into an unnamed tributary of Little Fall Creek, in Pittsylvania County in the Roanoke River watershed. A watershed is the land area drained by a river and its incoming streams. The permit will limit the following pollutants to amounts that protect water quality: pH, oxygen demand, Solids, chlorine, and bacteria. HOW TO COMMENT: DEQ accepts comments by e-mail, fax or postal mail. All comments must be in writing and be received by DEQ during the comment period. Written comments must include: 1) The names, mailing addresses and telephone numbers of the person commenting and of all people represented by the citizen. 2) If a public hearing is requested, the reason for holding a hearing, including associated concerns. 3) A brief, informal statement regarding the extent of the interest of the person commenting, including how the operation of the facility or activity affects the citizen. DEQ may hold a public hearing, including another comment period, if public response is significant and there are substantial, disputed issues relevant to the proposed permit. The public may review the draft permit and application at the DEQ office named below. CONTACT FOR PUBLIC COMMENTS, DOCUMENT REQUESTS AND ADDITIONAL INFORMATION: Kirk A. Batsel; Blue Ridge Regional Office, 7705 Timberlake Road, Lynchburg, Virginia 24502; Phone: (434) 582 -5120; E -mail: kirk.batsel(2deg.virginia.goy; Fax: (434) 582 -5125 P63 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Consent Agenda: Regional One -May 2013 SUBJECT/PROPOSAL /REQUEST: Approval of Contract Payment to Regional One for May 2013 STAFF CONTACT(S): Sleeper, VanDerHyde AGENDA DATE: 05 -06 -2013 ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: No ITEM NUMBER: 5(i) INFORMATION: INFORMATION: BACKGROUND: At an adjourned meeting, December 22, 2008, the Board of Supervisors approved to begin paying Regional One for back -up ambulance service to the County. At that time, the Board requested that payment to Regional One be approved on a monthly basis. A total of $70,000 has been appropriated for Regional One in the 2013 Budget, which will cover Regional One's monthly cost for the entire budget year. DISCUSSION: It is time to approve payment for Regional One for the month of May. The amount due to Regional One is $5,833.33 per month. This amount has already been appropriated in the FY2013 budget. RECOMMENDATION: Staff recommends that the Board of Supervisors approve $5,833.33 for payment to Regional One for May 2013. P64 PITTSYLVANIA COUNTY Board of Supervisors AGENDA TITLE: Request Candlelight Service Memorial Service — Police Memorial STAFF CONTACT(S): Mr. Sleeper BACKGROUND: EXECUTIVE SUMMARY AGENDA DATE: 05 -06 -2013 ACTION: CONSENT AGENDA: ACTION: Yes Yes ITEM NUMBER: 50) INFORMATION: INFORMATION: Each year a candlelight service is held at the Pittsylvania County Fallen Officers' Memorial site in Chatham, Virginia, next to the courthouse. Attached hereto, you will find a letter from Gracie Ann Mays where presenting citizens of Pittsylvania County requesting the Board of Supervisors permission to use the Pittsylvania County Fallen Officers' Memorial site for a candlelight service. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P65 GRACIE MAYS April 26, 2013 P O BOX 426 CHATHAM, VIRGINIA 24531 Dear Mr. Sleeper, On May 13, 2013, A Memorial Service for National Police Week will take place at the Chatham Baptist Church at 7pm. This is a service to Honor and remember the fallen police officers from Pittsylvania County, Virginia State Police (from Pittsylvania County) and officers from the City of Danville. If weather permits we would like to walk over to the Police memorial behind the Sheriff's office to have a brief event and at the end light candles. This year's event is going to be special. Our guest speaker is Virginia Secretary of Public Safety Marla Decker. We are really looking forward to have her join us this year. We are asking the Board's permission to use the Police Memorial on March 13'" for our event. Please advise. Invitations will be sent to each board member to join us on the 13t'. We hope that each one will attend since Mrs. Decker will be joining us this year. I look forward to hearing from you. Sincerely, Gracie Anne Mays Citizen of Pittsylvania County P O BOX 10223• DANVILLE, VA • 24543 PHONE: 434- 685 -1521 • FAX 434- 685 -1803 P66 PRESENTATIONS P67 UNFINISHED BUSINESS P68 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Bid Award — Brosville /Cascade Public Library Sign 1 05 -06- 2013 7 ACTION: INFORMATION: SUBJECT/PROPOSAUREOUEST• Yes 10 -Day Layover CONSENT AGENDA: STAFF CONTACT(S): ACTION: ANFORMATION, Mr. Sleeper ATTACHMENTS: No /1 / BACKGROUND: An invitation to bid on an electronic sign for the Brosville /Cascade Public Library was sent out and four (4) responses were received, the low bidder was Powers Signs, Inc., out of Danville, Virginia, for $26,993. At the April 16, 2013 adjourned meeting of the Board of Supervisors, Mr. Coy E. Harville made a motion, seconded by Mr. Tim Barber, to award the contract to Powers Signs, Inc., of Danville, Virginia for $26,993 and to appropriate $16,000 to be received from the PPL Foundation of Friends of the Library to match existing funds in the budget. Because of this additional appropriation comes from the general fund, it required a 10 -Day Layover. RECOMMENDATION: Staff recommends that the Board of Supervisors approve this motion to award the bid to Powers Signs, Inc., of Danville, Virginia for $26,993 and to appropriate $16,000 to the local library fund, furniture and fixtures line from the PPL Foundation and the Brosville Friends of the Library. P69 NEW BUSINESS P70 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Award County Code Recodification SUBJECT/PROPOSAL/REOUEST: Recodification County Code STAFF CONTACT(S): Mr. Sleeper AGENDA DATE: 05 -06 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 8 INFORMATION: INFORMATION: BACKGROUND: The Board of Supervisors sent out a Request for Proposals (RFP) to various entities that deal with recodification of local government codes. Interviews were held and the committee is making a recommendation to the Board of Supervisors. DISCUSSION: Following the required interviews, County staff recommends to the Board of Supervisors that Pittsylvania County develop a contract with Municode out of Tallahassee, Florida to provide a recodification of the Pittsylvania County Code. RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the County Administrator to negotiate a contact with Municode for the recodification of the Pittsylvania County Code. P71 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: AGENDA TITLE: 05 -06 -2013 Royal Flush Program/Tri- County Lake Administrative Commission (TLAC) ACTION: Yes SUBJECT/PROPOSAL/REOUEST: Cooperative Agreement — Program Operation STAFF CONTACT(S): Mr. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 9 INFORMATION: INFORMATION: BACKGROUND: The Board of Supervisors have reviewed and considered proposals for the operation of a boat on Smith Mountain Lake for the pumping of sanitary sewer off of boats that are on the lake through a current program that had been operated through the Virginia Department of Health. Now, the Tri -Lake Administrative Commission (TLAC) is proposing to the Board of Supervisors to take over operating this program along with the Smith Mountain Lake Association with a grant from the Virginia Department of Health to manage this program. DISCUSSION: Attached hereto is a memorandum from Pam Dinkle, the Lake Manager Project Coordinator for TLAC, along with the scope of work for the Royal Flush Program, and a Memorandum of Understanding between the Virginia Department of Health, TLAC and the Smith Mountain Lake Association. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review, consideration and approval. The cost of the program is $60,523; $15,131 of that amount is being paid by the Smith Mountain Lake Association and the remainder by the Virginia Department of Health. The Tri-Lake Administrative Commission is simply operating this boat through the Commission. P72 MEMORANDUM TO: Board of Directors FROM: Pam Dinkle, Lake Management and Project Coordinator DATE: April 9, 2013 SUBJECT: Consideration of Cooperative Royal Flush Program for 2013 In an effort to assure that an on -water sewage pump -out program is in place at Smith Mountain Lake, for the 2013 boating season, the Virginia Department of Health (VDH), the Tri- County Lake Administrative Commission (TLAC) and the Smith Mountain Lake Association (SMLA) are considering a single season agreement to run this program utilizing VDH's equipment. This single season agreement is an excellent opportunity for all parties to ascertain the feasibility of a long- term cooperative relationship for the continuation of a pump -out program at SML. Since the inception of the original idea and approval of a SML program in 2000, TLAC has not been involved in the planning or operation of the program. Although an active partner in the program since 2001, the SMLA has not been involved with many aspects of the program which they are now offering to handle. Previously, VDH has managed the majority of the program, but now desires to manage the grant funds and take a supportive role. TLAC staff believes that this proposed single season program could serve as a necessary "trial run" allowing all parties to consider the workload, staff and /or volunteer commitment, and funding required prior to considering a long -term commitment to continue the program. Attached are the proposed 2013 Smith Mountain Lake "Royal Flush" Program documents. TLAC has received approval to proceed with this initiative from Bedford County and Franklin County. Pittsylvania County tabled the consideration last week and will reconsider this request next week. It is noted that if the Board approves the program today, this approval is contingent upon receiving approval from Pittsylvania County's Board of Supervisors to handle this program. In the event, they do not support the recommendation, any approving decisions today would be considered null and void. If the Board wishes for TLAC to manage this initiative, the 2013 Royal Flush Program (Scope of Work and budget) must be approved. Please review the Memo of Understanding for details. Highlights of the 2013 Program include: • The program will be in effect from Memorial Day weekend to the Labor Day weekend • Total days of operation will be 36 days — Saturdays and Sundays only, except for the three National holiday weekends when services will be provided from Friday through Monday. • Hours of operation will be 8 A.M. to 6 P.M. • All waste collected will be offloaded at a marina dump site at no charge to the program • The program will utilize VDH's pump -out boat and two pickup trucks, plus the necessary supplies /equipment. VDH shall carry the necessary insurance for the equipment. • The equipment will be staffed by six crew members (three two - member teams) and one supervisor. All staff will be part-time, seasonal employees of TLAC/Bedford County. Appropriate employee insurance coverage will apply. • Only TLAC staff members shall operate, or travel in/on any of the program's equipment. • TLAC shall establish a "Royal Flush" Committee. • The SMLA shall provide all necessary volunteers to coordinate and manage certain aspects of the program through their participation on the TLAC "Royal Flush" Committee. P73 SMLA shall provide a contribution to TLAC for any funds required for the program that are not provided through the VDH grant. TLAC shall have the lead role and the responsibility for the program, including certain tasks, oversight and administrative roles. If the Board concurs, the following motion would be in order: Board member made a motion to approve the proposed cooperative Royal Flush Program for 2013. If the Board approves the Royal Flush Program for 2013, it will be necessary for staff to proceed with the following Plan of Action, towards the goal of having all items completed, or near completion, by the May Board meeting: • Enter into a Memo of Understanding (MOU) with the Smith Mountain Lake Association for this cooperative program. A draft of this agreement is attached, and only minor changes may be made prior to executing the agreement. • Upon the signing of the above referenced MOU, TLAC shall submit a Scope of Work and proposed budget for the program to the Virginia Department of Health for their consideration. • Once approval is received for the grant funds, TLAC shall enter into an agreement with VDH for the 2013 program. • TLAC shall establish a Royal Flush Committee. • Working in coordination with the SMLA, staff will provide recommendations to the Board for the membership of the TLAC Royal Flush Committee. The Chair of this Committee shall be both a TLAC Board member and an SMLA member. • Once both agreements are signed, TLAC shall hire the seven (7) seasonal, part-time staff members. • Training programs for the staff shall be scheduled and conducted. If the Board concurs, the following motion would be in order: Board member made a motion to approve the proposed Plan of Action and instructs the Lake Management and Project Coordinator to enter into the necessary agreements on behalf of the TLAC Board of Directors. At the close of the 2013 boating season, the three agencies will review the results of the program and determine whether or not they wish to pursue a similar program for future years. A positive determination would result in the consideration of procuring a new pumpout boat. Reference Documents Attached: • SMLA's Draft Scope of Work (note: this document will be revised to indicate TLAC's responsibilities) — Attachment 1 • Royal Flush budget for 2013 — Attachment 2 • Draft MOU between TLAC and SMLA — Attachment 3 • SMLA "Royal Flush" Program document, February 2013 — Attachment 4 P74 Srr-,c_P, docs,rertv ;Attachment 1 SMLA Royal Flush Program SCOPE OF WORK DRAFT The Smith Mountain Lake Association (SMLA) is working with the Tri- County Lake Administrative Commission (TLAC) to determine if a partnership can be entered into to protect Smith Mountain Lake (SML) from human waste pollution resulting from recreational boaters by providing on -water and dockside vessel sewage holding tank pump out services. A specially equipped pump out boat and two (2) land based pump out trucks will be used for this purpose from the Memorial Day weekend through the Labor Day weekend. The services will be provided on Saturdays and Sundays only except for the three National holiday weekends when a Friday and Monday service will be added. Total days of operation will be 36 days. Hours of operation will be from 8AM to 6PM (this includes 1.5 hours preparation and clean -up time. All waste collected will be offloaded at a marina dump site at no charge to the program. The boat will be stored at Bayside Marina on Smith Mountain Lake in Moneta, VA. The trucks will be kept at Bayside Marina. The 6 individuals and 1 supervisor will be hired to operate the boat and the trucks. The boat will be crewed by 2 individuals. The truck crews will consist of 2 individuals per vehicle. SMLA will be responsible for: • Personnel hiring and management • Training • Schedule development and management • Boat registration • Truck licensing and registration • Equipment maintenance • Development, procurement and distribution of "uniform" shirts for crew and supervisor • Collateral material development and distribution • Record keeping The supervisor's responsibilities will include: • Personnel management • Schedule development and management • Equipment maintenance management • Supply procurement P75 • Collateral distribution • Record keeping Additionally, the program will provide boaters with educational material regarding proper boat sewage handling instructions and promoting Virginia's No Discharge regulations and the benefits of proper sewage handling. These materials will be distributed to boat owners upon pump -out of a vessel and at 3 -5 marina events as approved by marina operators. This program, partially funded by the U.S. Fish and Wildlife Agency (Clean Vessel Act) and with Virginia Department of Health support is beneficial to the health and general welfare of boaters, lake visitors and regional localities whose water supplies originate from Smith Mountain Lake. P76 d r� J y C J E V J¢ P77 N p p p 0 0 0 00 0 0 0 0 `"� eNi-� m 0 O N. i Z ON O O Lf1 O O O O O ap p O. to N �--I I� O N e X r4 4 an t�/?� N 00 tmJ? L j 1pD N 4�i}t�/YN iA i/4 W Ln N N r Q W Op O p N 00 'p -p Op 0 un'1 O O u1 N tD M O N p N N O O O p O C O N e, ei 1,, N ~ H H .-i • -I' tNi, VL i CT � t%� � � i? In � �' m � I/ i1 � g o �I �� a N � A v ai D z O O a L L a �" N N " cZ - 5 fV t N t . � 3 0 w c' x o m s CL N �+ C u p m' 2 E O a) E = ° N D Y C E OU m N L H O 3 U H N N LL . L N y C S J > N u�d i a v Q } O f6 O- .+ cc O u > CL 3 C C Q N °-' N n d E L V C (U a of °-' y 7 a, WI U C C O Q N Q' fa Q a d' C `O i, O U c�6 ✓ L y a1 n CLO 'c i a t+" N 3 x + .� E ca av v v a�i a= c `n y Fa a°°i a v a> > e y o d u J U o (n c o U 00 G 'cc N V1 r1 - c N C m a L Y C C O c N O U u Y w v r � P77 Smith Mountain Lake "Royal Flush" Program 2013 Memo of Understanding Scope of Work: To protect Smith Mountain Lake from human waste pollution resulting from recreational boating through the development of a cooperative program of the Virginia Department of Health (VDH), the Tri - County Lake Administrative Commission (TLAC) and the Smith Mountain Lake Association (SMLA) to provide on- water vessel sewage holding tank pump -out services. The program will provide on -water and marina - docked boats with sewage pump -out services from the 2013 Memorial Day Holiday weekend through the 2013 Labor Day Holiday weekend. The operation will include the utilization of one sewage pump -out boat and two pickup trucks owned by the VDH. The equipment will be staffed by three two - member teams plus one supervisor. All staff members shall be employees of TLAC. The SMLA shall provide all necessary volunteers to coordinate and manage certain aspects of the program, through their participation on a TLAC "Royal Flush" Committee. The program shall include an educational component which shall provide boaters with proper boat sewage handling instructions, information about Virginia's No Discharge Zone requirements (including Smith Mountain Lake), and the benefits of proper sewage handling. Agreements Virginia Department of Health (VDH) and Tri- County Lake Administrative Commission (TLAC) • Agreement to continue to protect the lake waters from human waste pollution through the use of VDH's water -based pump -out boat ( "Royal Flush ") and two land -based pump -out pickup trucks through utilization of approved state funds available through the VDH Clean Vessel Act grant and approved federal funds available through the US Fish and Wildlife grant. Tri- County Lake Administrative Commission (TLAC) and Smith Mountain Lake Association (SMLA) • Agreement to cooperatively manage all aspects of the SML "Royal Flush" program. TLAC will have the lead role and shall have responsibility for the program, including certain tasks, oversight and administrative roles. SMLA will handle all remaining and TLAC- approved management and operational tasks in a timely manner, including program planning, and the preparation and submission to TLAC, of all necessary paperwork and documentation. SMLA shall provide funding not covered by the state and federal grants for the program. Capital Equipment VDH will provide the capital equipment (one pump -out boat, two pickup trucks, pump supplies, etc.). VDH shall retain ownership of the equipment and will carry the necessary insurance for the equipment. VDH shall provide for maintenance of the capital equipment. P78 Financial Anticipated Budget for 2013 $ 60,523 Anticipated VDH grant (75 %) 45,392 Anticipated local match (25 %) 15,131* SMLA shall provide the anticipated local match* funding as a contribution to TLAC within seven (7) days of the signing of the agreement. TLAC shall submit grant reimbursement requests to VDH throughout the season as appropriate. SMLA shall provide a contribution to TLAC at the end of the season for any remaining "Royal Flush" program expenditures not reimbursed by the VDH grants. TLAC Shall enter into an agreement with VDH for the 2013 program Shall provide oversight and administration of the program Shall establish a TLAC "Royal Flush" Committee to oversee the program Shall provide direction and guidance as needed to the TLAC Committee Shall process all approved program expenditures TLAC "Royal Flush" Committee Shall ensure all management and operational tasks are completed in an appropriate and timely manner. Shall be chaired by a TLAC Board member who shall also be a member of the SMLA Shall work in coordination with, and under the direction of, TLAC's Lake Management and Project Coordinator Shall meet regularly Shall assign a Committee member to take minutes of the meetings Personnel Six (6) crew members (may be Ferrum College students) shall be hired (part -time, seasonal) One (1) on -site supervisor (adult, non - Ferrum College student, non - Ferrum College faculty, non -TLAC "Royal Flush" Committee member) shall be hired (part -time, seasonal) All staff shall be TLAC employees and shall be covered under standard Bedford County liability insurance and workman's compensation P79 Only TLAC staff shall operate and /or travel on /in the program's equipment. SMLA Shall commit to performing TLAC- approved management and operational tasks associated with the program Shall provide contributions to TLAC for all funds required for the program not provided through the VDH - managed state and federal grants Shall provide all necessary volunteers to serve on the TLAC "Royal Flush" Committee SMLA representatives (including members of TLAC's "Royal Flush" Committee) shall not operate, or travel in /on, any of the capital equipment (Note: They will not be protected by the local or state insurance coverage) Future Plannin¢ Following the completion of the 2013 pump -out program, VDH, TLAC, and the SMLA shall review the 2013 program results. The agencies shall then make a determination as to whether it is desirable and valuable to enter into an additional cooperative agreement to continue this program for future years. A positive determination would result in the consideration of procuring a new boat prior for the future and the development of new agreements. Cancellation TLAC shall reserve the right to cancel the agreements with the SMLA and the VDH throughout the 2013 boating season if the management and operational responsibilities are not carried out appropriately and /or as indicated within this agreement and any referenced documents. Reference Documents VDH /TLAC Agreement Scope of Work "Royal Flush" Budget 2013 SMLA "Royal Flush" Program document, February 2013 Approvals from Bedford, Franklin, and Pittsylvania Counties' Board of Supervisors Jerry Hagerman, Chairman Date Tri- County Lake Administrative Commission Randy Stow, President Date Smith Mountain Lake Association P80 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Expand Roof Emergency — Blairs Community Center SUBJECT/PROPOSAL/REOUEST: Emergency Declaration STAFF CONTACT(S): Mr. Sleeper AGENDA DATE: 05 -06 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 10 INFORMATION: INFORMATION: The Board of Supervisors, at their regular meeting on April 1, 2013, declared an emergency at the Blairs Community Center due to water entering the building through the soffit areas around the top of the roof. The contractor was immediately hired to do work to seal these areas and keep water out of the building. While the contractor was working on the sides of the building, another storm arrived on Friday, April 19, 2013. A majority of the roof covering the gym area at the Blairs Community Center was torn off by this storm exposing the roof to wind and water damage; therefore, requiring the Board of Supervisors to expand their emergency from the areas on the side of the roof to the entire roof covering the gym. RECOMMENDATION: The Board of Supervisors declare an emergency at the Blairs Community Center covering the entire roof of the gym area in accordance with the requirements of Section 2.2- 4303(F), Code of Virginia, 1950, as amended. Authorize the County Administrator to move forward immediately upon the necessary repairs with the insurance company. P81 William D. Sleeper County Administrator P.O. Box 426 Chatham, Virginia 24531 dan.sleeper @pittgov.org FITTSYLVANIA COUNTY VIRGINIA Memorandum 1 Center Street, Chatham, Virginia Phone (434) 432 -7710 Fax (434) 432 -7714 Website: www.pov.org To: Honorable Members of the Pittsylvania County of Supervisors From: William D. Sleeper, County Administrator Date: April 23, 2013 Subject: Emergency Declaration — Blairs Community Center The Board of Supervisors, at their regular meeting on April 1, 2013, declared an emergency at the Blairs Community Center where water had entered the building through the soffit area and it caused damages to the internal ceiling and to the floor in the gym area. A contractor was immediately hired to replace the area where the rain had entered the building in order to be completed before an approaching storm reached our area. A second storm arrived in our area on Friday, April 19, 2013. Approximately 90% of the work had been completed by our contractor to stop the leaking from the soffit areas along the top of the wall; however, due to heavy winds and rain on April 19, 2013, a majority of the roof covering the gym area at the Blairs Community Center was torn off. The County staff met with insurance agents and members of the Building and Property Committee to review the damage to the building, and due to the need of having to cover the exposed area immediately, the County of Pittsylvania is giving a written notice that an emergency exists at the Blairs Community Center in Blairs, Virginia; wherein, the roof, fabric and insulation have been torn off due to heavy winds and rain and a contractor was brought in to immediately make repairs to the existing roof. The contractor selected had done a number of jobs in patching the facility already. The contractor is A. S. Pugh Roofing, Inc., from Danville, Virginia. A notice of this declaration of emergency will be posted under the Department of General Services Central Electronic Procurement website in accordance with §2.2- 4308(F), of the Code of Virginia, 1950, as amended. WDS/kp P82 A.S. PUGH, INC. Roofing and Sheet Metal 408 North Main Street Danville, Virginia 24540 Phone (434) 792 -1422 / Fax (434) 799 -6824 April 22, 2013 PROPOSAL SUBMITTED TO: Darrell Dalton Pittsylvania Board of Supervisors P.O.Box 426 Chatham, VA. 24531 Phone: 434 - 432 -7725 JOB: A. Old Blair's School Gym Roof. 1. Tear off remaining storm damaged roof. 2. Embed '/: high density fiberboard in hot asphalt. 3. Adhere .045 EPDM approximately 7640 sq ft. 4. Install new treated wood nailers. 5. Install new flashings and termination. 6. Clean up and dispose of our debris. 2 year A.S. Pugh workmanship warranty 20 year manufacturer's warranty COST $ 26656.00 NOTE: Any wood replacement will be done at an additional cost on a time and material basis. NOTE: The above - proposed work carries no warranty of any nature, unless stated. TERMS: Material and handling due at start of job balance billed as job progresses. Thank you forgiving us the opportunity to bid the above referenced job. This price will be good for thirty (30) days. 1 Date of acceptance - 2 3— / ignature Title C.fir/� Print Name P83 A. S. PUGH, INC. David Matias/ Supervisor PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Contract Award — Financial Consultant SUBJECUPROPOSAU REQUEST: Contract Award STAFF CONTACT(S): Mr. Sleeper AGENDA DATE: 05 -06 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 11 INFORMATION: INFORMATION: BACKGROUND: The Board of Supervisors advertised a Request for Proposals (RFP) for a Financial Advisor due to changes in the current bond market regulations to separate financial advisers from bond underwriters. DISCUSSION: The County received three (3) responses to the Request for Proposals and interviews were held by a team, including the Chairman of the Finance Committee of the Board of Supervisors. The committee determined that the County should negotiate a contract with Edward N. Smithers, Jr., of Mechanicsville, Virginia, as a Financial Advisor for Pittsylvania County. Davenport & Company that has served the County for a number of years was also interviewed. The Team determined that they would rather have Davenport & Company continue with a bond underwriter than to be just financial advisor. RECOMMENDATION: The Committee recommends to the Board of Supervisors and the County Administrator negotiate a contract with Edward N. Smithers, Jr., as Financial Advisor for Pittsylvania County, on an hourly basis for a three (3) year contract that is annually renewable. P84 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Consultant Contract for Grants SUBJECU/PROPOSAUREOUEST: Consultant for Grant Work STAFF CONTACT(S): Mr. Sleeper AGENDA DATE: 05 -06 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 13 INFORMATION: INFORMATION: Working with various prospects for industrial development, particularly with the City of Danville and the Regional Industrial Facility Authority, some consultants have provided services for grant applications concerning these industries. The County currently has a proposal from a consultant with a very successful record over many years of acquiring grant funds. This proposal is to acquire grant funds concerning rail access funding, industrial access road and community development block grants to provide water and sewer to a site at the Cane Creek Centre for an unnamed industry. RECOMMENDATION: Staff recommends the Board of Supervisors authorize the County Administrator to do Request for Proposals concerning consultant services or to negotiate with the West Piedmont Planning District concerning on call services available to provide this function. Consultant fees will be paid from the grants acquired through the project. P85 PITTSYLVANIA COUNTY Board of Supervisors I A001Tl ► W luYl � l IMI'MI AGENDA TITLE: Library- Consolidation of Welcome Center Budget with Library Budget SUBJECUPROPOSAUREOUEST: Consolidation of Welcome Center Budget with Library Budget STAFF CONTACT(S): AGENDA DATE: 5 -06 -13 ACTION: Yes CONSENT AGENDA: ITEM NUMBER: 14 INFORMATION: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: When renovations of the Chatham Train Depot were completed, the Board of Supervisors established an operating budget during the 2013 budget process to cover expenses incurred at the Welcome Center. DISCUSSION: It was determined that the Library would maintain operations at the train depot. Diane Adkins, Director of the Pittsylvania County Library has requested that these two 2013 budgets be combined since they will be utilizing employees and other resources from the Library to operate this facility. The combination of these two budgets may also aid the Library in securing additional state funding. The budgets have already been consolidated in the 2014 budget. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the consolidation of the Welcome Center budget and the Library local budget as per the attached account listing. P86 PITTSYLVANIA CO PUBLIC LIBRARY /00-4/-013/ as -! /Dc /4 O , y, oy3/DO -0.!O c /00 - /-073/00 -6007 /oO.1- b73lo0 -30, 100 -#f '73/aa -6007 PROJECT AINJll" 10a441311a511U Ell," y AP LINE REM NO ACCOUNTNAME REF VEND WELCOME CENTER ( gTNq DEPOTI "LOCAL NDS^ Sourer 10044731101300 PR S" wawa waters sewer 10D -4473110.1300 p719aMdos ea Pills Ca BO MSS lao-awallo•t3go p7rsnl.n.a too44n110-r10 F1ca , 100-44731104100 FICA Pitta Co M of Sl 1 0 7311112100 FICA 1ro441at1as2m 10044731111 1 Emp onGLawn Gro t00.447311a3171 Emp COnt Wm Can Vadws 1004473110.3171 Emp Cwn Lavm Care 1004471103173 Emp Cont4andodal 04407b1f04i72 Emp COmJ.nlMdel '' 10044731103910 RepaiwSM.IrNea 10044731104370 R.palrosM0lnMnano, nc. Various ' / 00 -°f-- 073/00 -s //0 10a441311a511U Ell," y VanoYs 100.4073110.5110 SJ.W& 100+ 31%51W Sourer 1004-07311asf30 wawa waters sewer Vanoue - f0a4 -0731 MIA wabr6 Sawa, 10p4473110.8210 PoaMpe , /00 - a%- O%3lOO -S0. /0 1004473110.3210 Postage Veda.. 1ro441at1as2m goats e tOW47311a6290 Telephone l00- .j- D'J3fOC -S ia5a30 vmiow ,Z3U raeore /DO.aF- dja7a0'12%0 10044731104240 100J -0711166290 Inlenurl3ervlcos Interrlcl Servkea Vadcua ' 1004413110.5240 Intemet Services 100147311MMII No, Wurance / 00= 4l.07g(0b -3' 02 10 31106302 Ff. Im... Vanow 1004-0731103302 Fire Insurance 100+0731104001 CNOUSupplMs 100- rf.073 /DD -609' 100-44731108001 Oft. Supplies VmMw '.. t00� -073H04001 Office Su lies 100 - 40731104008 RanMBCOpbr Lease 1130 +O iIOSM Rent"opier Lease vawuo .1Z 4- 0?9320 -6003 1aa4.man0.em9 R.�1.Im„.L.I „... P87 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: AGENDA TITLE: 1 5 -06 -13 Expenditure Refunds- Requires a motion and a 10 -day ACTION: layover I Yes SUBJECT/PROPOSAL/REQUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): BACKGROUND: CONSENT AGENDA: ITEM NUMBER: 15 INFORMATION: ACTION: rINFORMATION: ATTACHMENTS: Yes REVIEWED BY: Attached is a list of expenditure refunds for the month of April, 2013 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. Staff recommends the reappropriation of funds as follows: $199.67 to Clerk of Court- Copier Lease (100 -4- 021600- 60051), $940.00 to Sheriff -Parts (100 -4- 031200 - 6030), $1,621.20 to Sheriff -Labor (100-4-031200- 6031), $1,658.04 to Jail- Extradition (100 -4- 033100 - 5550), $67.40 to Animal Control- Advertising (100 -4- 035100-3600). $5,102.00 to E911- Telephone (100 -4- 035500 - 5230), $2,580.00 to CPMB -CSA Pool Program (100 -4- 053500- 7003), $260.00 to Library - Postage (100-4-073100-5210), $12,984.98 to WIA -Rent (251 -4- 353160- 5420). THIS ITEM REQUIRES A MOTION AND A 10 -DAY LAYOVER. P88 PITTSYLVANIA COUNTY VIRGINIIA Finance Department P.O. Box 426 Chatham, Virginia 24531 MEMO TO: William D. Sleeper, County FROM: Kim Van Der Hyde Finance Director SUBJECT: April Expenditure Refunds DATE: May 3, 2013 Phone (434) 432 -7740 �Ol Fax (434) 432 -7746 * Gretna /Hurt (434) 656 -6211 * * Bachelors Hall/Whitmell (434) 797 -9550 The list below shows all expenditure refunds that were sent to the Finance Department during the month of April. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100 -4- 021600 -60051 Clerk of Court- Copier Lease 199.67 Reimbursement 100 -4- 031200 -6030 Sheriff -Parts 940.00 Insurance Reimbursement/Restitution 100 -4- 031200 -6031 Sheriff -Labor 1,621.20 Insurance Claims 100 -4- 033100 -5550 Extradition 1,658.04 100 -4- 035100 -3600 Animal Control - Advertising 67.40 Reimbursement 100 -4- 035500 -5230 E911- Telehpone 5,102.00 Intrado Reimbursement 100 -4 -53500 -7003 CSA -Pool Funds 2,580.00 Reimbursement 100 -4- 073100 -5210 Library- Postage 260.00 Friends of the Library Reimbursement 251 -4- 353160 -5420 WIA -Rent 12,984.98 Rent Payments 251 -3- 000000 - 150201 TOTAL APRIL EXPENDITURE REFUNDS $25,413.29 P89 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Virginia Retirement System (VRS) — Additional Pay Increase for Constitutional Officers SUBJECT/PROPOSAL/REQUEST: Notification of additional I% pay increase for Constitutional Officers and approval of 2014 transfer STAFF CONTACT(S): AGENDA DATE: 5 -06 -13 ACTION: Yes CONSENT AGENDA: ITEM NUMBER: 16 INFORMATION: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: DAU&UKUUNO: During the budget process, a total of 3% was budgeted for all full -time County employees including Constitutional Officers and their employees with the exception of Assistant Commonwealth's Attorneys who are to receive a $3,308 supplement plus a 2% pay increase. Since there was some uncertainty concerning the amount of the increase and the timing of the increase for Compensation Board positions, 3% was budgeted for these employees effective July 1 with the exception of the Assistant Attorneys. It was the intention of the Compensation Board to approve a 3% pay increase for Compensation Board employees and that this increase would in no way be used to offset the required 1% VRS pay increase given by localities. To ensure that localities would follow this ruling, Governor McDonnell passed an amendment to the Code of Virginia that states that "Localities shall not utilize Compensation Board funding to supplant local funds provided by the salaries of constitutional officers and their employees under the provisions of Chapter 822, 2012 Acts of Assembly, who were affected members in service on June 30, 2012." Attached is a memo from Robyn DeSocio, Executive Secretary for the Compensation Board that explains this amendment. It is therefore necessary to give an additional 1% increase to Constitutional Officers and their employees in order to meet this requirement. This change will not require an additional 2014 appropriation but will require authorization from the Board to transfer funds from the Sheriffs salary line items in the amount of $33,774 to the other affected departments as follows: Commissioner of Revenue $ 4,062 Treasurer 3,998 Clerk of Court 5,142 Commonwealth's Attorney 6,377 (Assistant Attorneys will only receive 3 %) Jail 14,195 THIS TRANSFER WILL NOT NEGATIVELY IMPACT THE SHERIFF'S OFFICE 2014 BUDGET. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the above transfers effective July 1, 2013 in order to abide by the requirements stated forth in Amendment 8 of the Code of Virginia. P90 April 16, 2013 EMAIL MEMORANDUM TO: Constitutional Officers, Regional Jail Superintendents and Directors of Finance; Local Governing Bodies FROM: Robyn M. de Socio, Executive Secretary RE: Governor's Amendment #8 Non - Supplanting of Salary Funds I am writing in follow -up to the Reconvened Session of the 2013 General Assembly regarding approval of the Governor's Amendment #8 (see attached) related to Compensation Board salary increases. This language is intended to clarify that salary increases provided through the Compensation Board (including the planned FY14 salary increases) for constitutional officers and their Compensation Board funded employees cannot be used by local governments as a means to fund the 5% salary adjustment required to offset the reinstatement of the 5% employee contribution payment to the Virginia Retirement System (VRS) mandated in Chapter 822 of the 2012 Acts of Assembly (see attached). This salary adjustment is provided at the locality's expense and is not budgeted or reimbursable by the Compensation Board, as the locality was formerly paying the member contribution. Current language in paragraph B of §15.2 -2507 of the Code of Virginia (see attached) requires localities to budget the minimum of salary levels established by the Compensation Board for constitutional officers and their employees, but there is not existing language requiring localities to maintain additional local salary supplement levels above Compensation Board amounts when the Compensation Board increases base salaries. However, the legislature has conveyed it was not their intent to require employees to pay the contribution to the VRS while being provided with an offsetting salary increase, only to have that salary increase diminished in future years by a locality recouping its costs through absorbing future Compensation Board funded salary increases. Therefore, Governor McDonnell introduced and the 2013 General Assembly approved the clarifying language in amendment #8 to the budget bill. The non - supplanting language in the Governor's amendment applies only to the 5% salary adjustment related to the VRS employee contribution, and does not apply to any other supplements the locality may provide above that level to constitutional officers and their Compensation Board funded employees. Many localities provide local supplement funds to maintain employees of constitutional officers on a local pay plan, or to provide salary increases at the same time as such increases are provided to local employees or locally funded employees in a constitutional office. As long as a locality is paying the Compensation Board funded salary level (including Compensation Board funded salary increases) and the 5% VRS employee contribution offsetting salary adjustment for employees that have been in Compensation Board funded positions since prior to July 1, 2012, additional local supplemental funds are not subject to the non - supplanting language approved by the 2013 General Assembly. I hope this information clarifies the intent of the language approved on April 3, 2013 by the General Assembly for inclusion in the 2013 Appropriation Act. Please contact your program P91 technician, Charlotte Lee, Charlene Rollins, or me with any questions you may have regarding this information. C: Compensation Board Staff John Jones, Executive Director, Virginia Sheriffs' Association Robert Q. Harris, Director, Commonwealths' Attorneys' Services Council Alan D. Albert, LeClair Ryan Ron Jordan, Advantus Strategies Madeline I. Abbitt. Abbitt Consulting Inc Michael L. Edwards, Kemper Consulting Dean A. Lynch, Virginia Association of Counties Janet Areson, Virginia Municipal League Mary Jo Fields, Virginia Municipal League P92 Language Attachments April 16, 2013 Governor's Amendment #8 to the enrolled budget bill: "S. Localities shall not utilize Compensation Board funding to supplant local funds provided for the salaries of constitutional officers and their employees under the provisions of Chapter 822, 2012 Acts of Assembly, who were affected members in service on June 30, 2012." Chanter 822 of the 2012 Acts of Assembly, 2nd enactment clause: "2. That any county, city, town, local public school board, or other local employer that currently pays any portion of member contributions to the Virginia Retirement System that the member will be responsible for paying pursuant to the provisions of this act shall provide an increase in total creditable compensation, effective July 1, 2012, to each affected member who was in service on June 30, 2012, to offset the cost of the member contributions. Such increase in total creditable compensation shall be equal to the difference between five percent of an employee's total creditable compensation and the percentage of the member contribution paid by the local member on January 1, 2012. If a county, city, town, local public school board, or other local employer elects to phase in the member contributions pursuant to subdivision F 3 or F 4 of § 51.1 -144 of the Code of Virginia, the increase in total creditable compensation may also be phased in at the same rate." Excerpt from 615.2 -2507. Code of Virginia (paragraph B)7 "B. Pursuant to the requirements of §§ 15.2- 1609.1, 15.2- 1609.7, 15.2- 1636.8, and 15.2- 1636.13 through 15.2- 1636.17 every county and city shall appropriate as part of its annual budget or in amendments thereto amounts for salaries, expenses and other allowances for its constitutional officers that are not less than those established for such offices in the locality by the Compensation Board pursuant to applicable law or, in the event of an appeal pursuant to § 15.2- 1636.9, by the circuit court in accordance with the provisions of that section." Robyn M. de Socio Executive Secretary Compensation Board 804.225.3439 robyn.desocio@scb.virginia.gov P93 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Wage and Salary Study SUBJECUPROPOSAUREOUEST: Clarification on Study STAFF CONTACT(S): Mr. Sleeper AGENDA DATE: 05 -06 -2013 ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 17 INFORMATION: INFORMATION: BACKGROUND: At the March 4, 2013 meeting of the Board of Supervisors, the Board approved a motion for the County to audit the County's pay and classification plan and do a Request for Proposals (RFP) for that audit. This was approved unanimously by the Board of Supervisors. Immediately after that, a motion was made and seconded to have Mr. Barksdale spearhead a committee along with Mr. Sleeper to conduct and audit in -house instead of professional services to do a wage and labor study. This was unanimously approved by the Board. DISCUSSION: The County has not had a professional wage and labor study reviewed since the early 1980s. In the mid - 1990s, staff did the same thing, made some assumptions, stuck percentages in and changed a number of job descriptions and salaries. As jobs have been cut back and additional work added for individuals under the economic stress, it is becoming exceedingly difficult for the County to determine that they have a fair and reasonable wage and salary scale. Therefore, as County Administrator, I am requesting the Board to clarify the actions of March 4, 2013 at this point, and can the County actually get a professionally done pay and classification plan since we do not have that type of expertise in- house. RECOMMENDATION: Staff is requesting the Board of Supervisors to clarify whether or not they will allow a Request for Proposals for professional service or are they directing staff to conduct a pay and classification plan in -house with County Staff. P94 OFFICE OF Yi COMMISSIONER OF THE REVENUE ® PITTSYLVANIA COUNTY P.O. BOX 272 CHATHAM, VIRGINIA 24531 Samuel W. "Sam" Swanson, Jr. Commissioner May 3, 2013 Mr. William D. Sleeper Pittsylvania County Administrator PO Box 426 Chatham, VA. 24531 RE: Agenda Item # 17 Wage & Salary Study Dear Mr. Sleeper: (434) 432 -7940 (434) 656 -6211 FAX (434) 432 -7957 sa m. Swanson @p ittgov. org I respectively request for my office to be included in the proposed wage and salary study for the County of Pittsylvania. At this point in time this would be for informational purposes and would be beneficial to gauge the current work load done by this office both for the state and for the locality. I thank you in advance for your consideration. Regards, Li. . Samuel W. Swanson, Jr. Commissioner of the Revenue SWS /syh Cc: Honorable Members of the Pittsylvania Board of Supervisors P95 APPOINTMENTS P96 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Appointment — Beautification Committee 1 05 -06 -2013 SUBJECT/PROPOSAL/REOUEST: Appointment — Chatham - Blairs District STAFF CONTACT(S): Mr. Sleeper ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No ITEM NUMBER: 18 INFORMATION: INFORMATION: BACKGROUND: Agencies, Boards, Commissions and Committees that operate under Pittsylvania County make nominations to the Board of Supervisors for appointments representing each election district within the County. The Beautification Committee is a committee in which a representative from each district is appointed by the Board. The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee, or commission. (a) Ms. Mary Lee Black has been nominated to represent the Chatham - Blairs District on the Beautification Committee by the Honorable Brenda H. Bowman. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review and consideration. P97 REPORTS FROM MEMBERS P98 REPORTS FROM LEGAL COUNSEL P99 REPORTS FROM COUNTY ADMINISTRATOR Ploo PITTSYLVANIA COUNTY William D. Sleeper County Administrator P.O. Box 426 Chatham, Virginia 24531 e -mail: dsleeper @pittgov.org IIIII� 0 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: May 1, 2013, Subject: Animal Control Activity Report Phone (434) 432 -7710 Fax (434) 432 -7714 Gretna /Hurt (434) 656 -6211 During the period of March 29, 2013 through April 30, 2013, the Animal Control Officers responded to _411_ calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following: Description Number Remarks Animals taken into custody: 162 Dogs 81 Cats 76 Other 5 Opossum -3, Pot Bellied Pig -2 Animals on hand at month end 22 Animals dispatched 47 33-dogs, 1 -Pot Bellied Pig, 13 -Cats Licenses checked 132 Court cases 10 Summons 21 Animals Adopted 5 Animals returned to owners 7 1 pig and 6 dogs Cats taken to the Humane Society 62 Animals Transferred 34 FC -23 DAHS -1, MHC -10 Injured animals picke d up 3 2 -cat 1 -do Animals found in traps 66 47- cats 15- dos 4- others Exposures: Human /Saliva 0 Exposures: Do s /Cats/Wildlife 0 Dog Bites 7 Cat Bites 1 Cruelty Checks 0 Well -being Checks 16 Cat/Dog Fights 4 Investigated killings by dogs/cats 3 Investigate killings by Coyotes 0 if you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P101 PITTSYLVANIA COUNTY VIRGINIA CK SYLV'9 �. William D. Sleeper 434 County Administrator o Phone ( ) 432 -7710 P.O. Box 426 ai Fax (434) 432 -7714 Chatham, Virginia 24531 w o y Gretna /Hurt (434) 656 -6211 e -mail: dsleeper @pittgov.org 1767' Y MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: May 2, 2013 Subject: Conservators of the Peace Solid Waste Monitoring Report The Animal Control Officers whom have been appointed to the position of Conservators of the Peace monitoring solid waste sites in Pittsylvania County, as per Pete Boswell, Chief Animal Control Officer, for the period of March 29, 2013 through April 30, 2013 Description Number Remarks 99 hrs Out 22 working days in April 16 days there Total hours monitored were only 2 officers working due to, sickness, vacc, , We had one truck broke down for 11 days, due to transmission break down, this truck has 226,000 miles on it. 1,259 Vehicles entering sites 55 Vehicles checked 9 Summons' issued 8 M -6 4 (pending /May) Court Cases 8 Convictions If you have any questions concerning this, please do not hesitate to contact me. P102 cc: William D. Sleeper, County Administrator P103 PITTSYLVANIA COUNTY VIRGINIA 1 Darrell Dalton, Superintendent c 9 Building g � Phone (434) 432 -1768 &Grounds Department o Fax 432 -2294 51 N. Main St. a a ( 434 ) P.O. Box 426 a z Gretna /Hurt (434) 656 -6211 m �. o N y Chatham, Virginia 24531 ✓' - Y 767 Bachelors Hall/Whitmell (434) 797 -9550 E -mail: dauell.dalton @pittgov.org MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Kaylyn Giles, Secretary II, County Administration Date: April 30, 2013 Subject: COMPLETED WORK ORDERS — APRIL 2013 Attached please find a listing, by department, of completed work orders for the month of April. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number of man- hours. Presently, there are approximately 16 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. KG Attachment cc: William D. Sleeper, County Administrator Darrell W. Dalton, Director of Buildings and Properties P104 BUILDING & GROUNDS MAINTENANCE WORK ORDERS COMPLETED FOR MONTH OF APRIL 2013 NO. W/O MAN -HOURS ANIMAL CONTROL 1 3 ARMORY A S C S / EXTENSION / USDA -FSA BOARD OF SUPERVISORS BUILDING & GROUNDS BUILDING INSPECTIONS CAPTAIN MARTIN BLDG 2 2 CENTRAL ACCOUTING CENTRAL PURCHASING CIRCUIT COURT 2 4 CLERK OF COURT 3 3 CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 1 2 COMMISSIONER OF REVENUE COMMONWEALTH ATTORNEY COMMUNITY POLICY AND MGMT. BOARD COMPACTOR SITE COUNTY ADMINISTRATOR AND ASST. COUNTY ADMIN. 2 3 COUNTY ATTORNEY II 13 COURTHOUSE (1968 ANNEX) COURTHOUSE (EDWIN R SHIELDS) 1 I CSA - CPMB DEPOT BUILDING ECONOMIC DEVELOPMENT EMERGENCY 911 FACILITY I I ENVIRONMENTAL HEALTH FINANCE FIRE MARSHAL GENERAL DISTRICT COURT 3 6 GRANTS ADMISTRATION HEALTH DEPARTMENT 5 4 HUMAN SERVICES FACILITY INDUSTRIAL PARKS INFORMATION TECHNOLOGY I I JAIL 34 29 JUVENILE & DOMESTIC COURT 6 10 JUVENILE & DOMESTIC COURT SERVICES UNIT LANDFILL LIBRARY 6 22 LITERACY MAGISTRATE MOSES BUILDING OLD DOMINION AG. COMPLEX PCED BUII.DING REASSESSMENT 1 2 RECREATION: RAIL -TRAIL & WAYSIDE PARK RECREATIONAL REGISTRAR -VOTING PRECINCTS I I SHERIFF I I SOCIAL SERVICES 3 4 TREASURER VICTIM WITNESS 1 2 OTHER: 4380 BERRY HILL RD RINGGOLD DEPOT CALLANDS CLERKS OFFICE OLD CHATHAM ELEMENTARY SCHOOL YATES TAVERN TOTAL WORK ORDERS COd1PLETED -APRIL 2013 86 114 YEAR TO DATE 0710112012- 06/3012013 1 925 1 .730 PI"- PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FEES April 2013 TYPES OF PERMITS 102 BUILDING PERMIT FEES COLLECTED $8,094.93 102 LEVY COLLECTED $162.16 0 SUBDIVISION FEES COLLECTED $0.00 32 ZONING PERMIT FEES COLLECTED $150.00 0 REINSPECTION FEES COLLECTED $0.00 11 LAND DISTURBING FEES COLLECTED $155.00 247 TOTAL FEES COLLECTED $8,562.09 MONTHLY BUILDING VALUES 5 NEW DWELLINGS $633,200.00 4 MOBILE HOMES /OFFICE TRAILERS 35,800.00 2 DOUBLE -WIDE MOBILE HOMES 76,000.00 2 MODULAR 415,000.00 16 COMMERCIAL CONSTRUCTION 427,317.00 73 MISCELLANEOUS 622,283.00 102 TOTAL $2,209,600.00 NONTAXABLE: $923,041.00 $12,059,968.00 MONTHLY ACTIVITY REPORT NUMBER OF BUILDING INSPECTIONS MADE 313 NUMBER OF REJECTIONS OF WORK 55 NUMBER OF E & S INSPECTIONS 96 NUMBER OF MILES INSPECTORS TRAVELED 4,775 MONTHLY ZONING FEES 5 REZONING FEES COLLECTED $897.68 0 SPECIAL USE PERMIT FEES COLLECTED 0.00 1 VARIANCE & APPEAL FEES COLLECTED 151.43 0 SIGN PERMIT FEES COLLECTED 0.00 6 TOTAL $1,049.11 Respectfully Submitted, Oldie N: She t Director of Code Compliance/ Zoning Administrator PI06 VACo Budget Committee Donald L. Hart, Jr. Chairman, Accomack County ® Janine Bums, Mathews County David Hutchins, Carroll County James H. Snead, Pittsylvania County Robert Thomas, Stafford County Meeting Time: Friday, April 12, 2013 @ 10:00 A.M. ATDA Page Number 1. Review of Minutes for pp. 1-10 • January 27, 2012 • March 30, 2012 • April 19, 2012 • August 17, 2012 / • November 10, 2012 2✓ Review of Financial Reports • VACo Budget Report (2/28/13) 3?/ pp. 11 -16 Review VACo Membership Dues Structure pp. 17 -18 4:/ Consider FY 2013 -14 Budget pp. 19 -28 5. Review VACoNSI Agreements pp. 29 -32 6. Review VACo Policies • Investment pp. 33-38 • Endorsement pp. 3940 l/��' • Reserves • Credit card / pp 4142 pp. 43 -44 �/I • Travel pp. 45-46 G, 7. Current Endorsements • Deferred Compensation with NACo RMA LLC pp. 47 -56 • NACo Financial Services Center (FSC) for the following programs: • U.S. Communities' Cooperative pp. 55 -68 Purchasing Alliance (2009) • Enhanced Financial Services (PEHP, pp. 69 -70 401 a, et al) —� i • Network of Care pp, 71 -72 • VACoNML Finance Corporation (VLGFC): • Loan/Financing Program pp. 73 -90 • OPEB Trust • Accounting Services • VACo Insurance Programs pp, 91 -98 • Gov Deals (internet auction of surplus property) pp. 99 -108 • Milestone Corp (Marketing Agreement) pp. 109-112 S. Other Business co 0Ae s�evc� —Ino& 407) -6?Av "'e Re'Oet, /710Ax, P107 PITTSYLVANIA COUNTY` VIRGINIA Steven M. Bowman Fire Marshal /Building Official v P.O. Box 426 0 c'� Phone (434) 432 -7936 �1 Chatham, Virginia 24531 -+ Fax (434) 432 -4814 Gretna /Hurt (434) 656 -6211 steve. bowman @pittgov.org Bachelors Hall/Whitmell (434) 797 -9550 r ?a� Memorandum To: William D. Sleeper, County Administrator From: Steven M. Bowman, Fire Marshal, Building Official Date: May 01, 2013 Subject: Out of County Travel: Training I will attend the Virginia Fire Prevention Association Conference to be held in Virginia Beach, VA on May 20 -22, 2013. The training hours provided will meet the recertification requirements for Fire Inspector as required by the Virginia Fire Marshal Academy. The total cost for registration, hotel and meals is approximately $650.00. Please contact me if you have any questions or require any further information. P108 Douglas W. Domenech 7' David A. Johnson Secretary of Natural Resources Director 00-)M ONWEALTII of VIRGINIA El DEPARTMENT OF CONSERVATION AND RECREATION 203 Governor Street Richmond, Virginia 23219 -2010 - - --' j� (804) 786 -1712 �/J I �11 r' (J V IrE I I j� March 21, 2013 Mr. William D. Sleeper County Administrator Pittsylvania County Pittsylvania County Courthouse P.O. Box 426 Chatham, VA 24531 Re: Pittsylvania County Erosion and Sediment Control Program Dear Mr. Sleeper: A4liR 2 8 X013 In response to information presented to the Virginia Soil and Water Conservation Board by the Department of Conservation and Rectreation Staff on February 26, 2013, The Board approved the following motion: "The Virginia Soil and Water Conservation Board commends Pittsylvania County for successfully implementing the County's Erosion and Sediment Control program to be fully consistent with the requirements of the Virginia Erosion and Sediment Control Law and Regulations, thereby providing better protection for Virginia's soil and water resources." We congratulate Pittsylvania County on this substantial accomplishment and recognize the County's efforts to proactively protect Virginia's soil and water resources through implementation of effective erosion and sediment control. Sincerely, 6ohn McCutcheon Training and Certification Program Manager cc: Karen Hayes, Pittsylvania County Timothy Ott, DCR, Christiansburg Regional Office Jim Echols, DCR Staunton Regional Office Kenneth Harper, DCR Local Program Compliance Coordinator State Parks • Stormwater Management • Outdoor Recreation Planting Natural Heritage • Dam Safety and Floodplain Management • Land Conservation P109 Douglas W. Domenech secretary of Natural Resources Lynchburg Office 7705 Timberlake Road Lynchburg, Virginia 24502 (434) 582 -5120 Fax (434) 582 -5125 March 18, 2013 1yy� i y1� COMMONWEALTH of VIRGINIA David K. Paylor Director DEPARTMENT OF ENVIRONMENTAL QUALITY Robert J. Weld Blue Ridge Regional Office Regional Director William D. Sleeper County Administrator dan.sleeoer(a oittgov.org www.deq.virginia.gov Roanoke Office 3019 Peters Creek Road Roanoke, Virginia 24019 (540) 562 -6700 Fax (540) 562.6725 RE: Virginia Water Protection Individual Permit Number 12 -1777 City of Danville — GOK Industrial Park, Danville, Virginia Notification of Pending Public Notice Dear Administrator: The Department of Environmental Quality (DEQ) has received an application for a Virginia Water Protection (VWP) individual permit for the above- referenced project and has drafted a permit for applicant review. Attached is a copy of the Public Notice for the proposed permit action, as drafted by DEQ and sent to the applicant. You are being copied on the notice pursuant to Section 62.1- 44.15:01 of the Code of Virginia. The applicant has been given 14 calendar days from the date of this letter to review the draft individual permit and either respond with concerns or accept the draft. If the applicant accepts the draft pennit, such acceptance is conveyed by the applicant placing the attached Public Notice in a newspaper that is circulated in the vicinity of the project site. Publishing dates vary and are not under the control of either the applicant or DEQ; therefore, an exact publication date cannot be determined at the time of this letter. If the applicant contests the draft permit, DEQ may elect to revise the draft and Public Notice. This process may extend the 14- calendar day period noted above. Beginning on the date that the public notice is published, a 30 calendar day public comment period will commence, during which the public may make technically sound comments on the draft permit. If you wish to comment on the proposed project during the 30- calendar day public comment period, please reply to DEQ at the above address. If you have any questions, please contact me at Mark. Bushing( )a,deg.virginia.goV or by phone at 434 -582 -6240. Pilo Sincerely, Mark F. Bushing BRO -L VWP Permit Writer Attachment: Public Notice Chapter 8 Revised 7/25/2005 Pill Public Notice — Environmental Permit PURPOSE OF NOTICE: To seek public comment on a draft permit from the Department of Environmental Quality that will allow the filling of streams and wetlands to build industrial site in Danville, Virginia. PUBLIC COMMENT PERIOD: For 30 days, starting from the day after the notice is in the newspaper. PERMIT NAME: Virginia Water Protection Permit issued by DEQ, under the authority of the State Water Control Board APPLICANT NAME, ADDRESS AND PERMIT NUMBER: Danville City; PO Box 3300, Danville, VA 24543; Permit Number 12 -1777 PROJECT DESCRIPTION: The City of Danville has applied for a new permit for the building of GOK Industrial Park. This industrial park is located at the intersection of Gypsum and Masonite Drive in Danville. The permit will allow the applicant to fill wetlands and stream. The proposed activity would affect 0.20 acres of wetlands and 4743 linear feet of streams. The activity proposed in the permit will affect tributaries in the Dan River watershed. A watershed is the land area drained by a river and its incoming streams. To compensate for the affected area, the applicant will purchase stream and wetland credits at the Banister Bend Mitigation Bank. DEQ's preliminary decision is to approve the permit. HOW TO COMMENT AND /OR REQUEST A PUBLIC HEARING: DEQ accepts comments and requests for public hearing by e-mail, fax or postal mail. All comments and requests must be in writing and be received by DEQ during the comment period. Submittals must include the names, mailing addresses and telephone numbers of the commenter /requester and of all persons represented by the commenter /requester. A request for public hearing must also include: 1) The reason why a public hearing is requested. 2) A brief, informal statement regarding the nature and extent of the interest of the requester or of those represented by the requestor, including how and to what extent such interest would be directly and adversely affected by the permit. 3) Specific references, where possible, to terms and conditions of the permit with suggested revisions. DEQ may hold a public hearing, including another comment period, if public response is significant and there are substantial, disputed issues relevant to the permit. CONTACT FOR PUBLIC COMMENTS, DOCUMENT REQUESTS AND ADDITIONAL INFORMATION: Mark F. Bushing; Blue Ridge Regional Office; 7705 Timberlake Road, Lynchburg, VA 24502; Phone: 434- 582 -6240; E -mail: Mark. Bushing na deo.viroinia.00v; Fax: 434 - 582 -5125. The public may review the draft permit and application at the DEQ office named above by appointment. P112 I, APA 2 6 �Ul3 s° David K. Paylor Douglas W. Domenech COMMONWEALTH of VIRGINIA Director Secretary of Natural Resources DEPARTMENT OF ENVIRONMENTAL QUALITY Robert J. weld BLUE RIDGE REGIONAL OFFICE Regional Director Lynchburg Office w .deq.virginia.gov Roanoke Office 7705 Timberlake Road 3019 Peters Creek Road Lynchburg, Virginia 24502 Roanoke, Virginia 24019 (434) 582 -5120 (540)562.6700 Fax(434)582 -5125 Fax(540)562 -6725 April 25, 2013 Mr. Otis Hawker Assistant County Administrator Pittsylvania County P. O. Box 426 Chatham, VA 24531 RE: Well Abandonment Notification Pittsylvania County Sanitary Landfill — Phase I, SWP 571 Dear Mr. Hawker: This letter acknowledges the receipt and review of the well abandonment notification for the above - listed facility, dated April 22, 2013, submitted to the Virginia Department of Environmental Quality (DEQ) by Dewberry & Davis, Inc. on behalf of the County. This notification requested approval for the abandonment of MW -5, MW -13, MW -15, MW -I6, MW -16A, MW -18, MW -19, MW -21, MW -25, MW -28, and MW -28B. Each of these wells have either been removed from the network and/or replaced by new well. The facility's permit has already been amended to reflect the monitoring network changes. The Department concurs with abandonment of these wells. As required by the facility's permit, "Wells shall be abandoned following the general requirements of EPA's RCRA Groundwater Monitoring Technical Enforcement Guidance Document (TEGD) and a well abandonment report shall be transmitted under signature of a qualified groundwater professional to the Department within 30 -days of completion of field activities." Please note that the conclusions presented in this letter are based solely on information supplied by the Permittee or their environmental representative. The resulting review of this information was undertaken in accordance with applicable portions of the VSWMR and/or Department Guidance. This letter does not make or imply a final determination of compliance with the VSWMR, nor does it constitute a final case decision regarding any of the groundwater actions undertaken at the above - listed solid waste facility. P113 Well Abandonment Notification Pittsylvania County Sanitary Landfill — Phase I, S WP 571 If you have any additional questions regarding the facility's groundwater monitoring program, please feel free to contact meat (43 4) 582 -6233 or inichael sex ton (d)degA irginia. ov. Sincerely, Michael D. Sexton Groundwater Remediation Specialist cc: SW Groundwater File — SWP 571 Mal Lafoon, DEQ -BRRO (Lynchburg) Briana Bill, Dewberry & Davis, Inc. (Danville) Pll4 CLOSED SESSION P115 ADJOURNMENT P116