01-15-2013 Work SessionWork Session
January 15, 2013
Pittsylvania County Board of Supervisors
Tuesday, January 15, 2013
Work Session
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was
held on Tuesday, January 15, 2013 in the Main Conference Room of the Captain Martin
Building located at 1 Center Street in Chatham, Virginia. Marshall A. Ecker, Chairman, called
the meeting to order at 4:01 p.m. The following members were present:
Marshall Ecker Staunton River District
Brenda H. Bowman Chatham-Blairs District
James Snead Dan River District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Tim Barber Tunstall District (arrived at 5:09pm)
Coy E. Harville Westover District
Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to
the Board, were also present.
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve the agenda,
which was unanimously approved by the Board with the exception of Mr. Barber who had not
yet arrived.
New Business
The Board discussed the following:
(1) The need to set goals for capital equipment – Mr. Ecker directed the County
Administrator to provide the Board with an inventory of equipment and
properties owned by the Board, and to develop a Capital Improvement Plan (CIP)
for the Board that would also be sent to the Finance Committee.
(2) The need to develop some sort of mass communication, either once or twice a
year, to reach all households in Pittsylvania County, and possible ways this could
be done.
(3) The importance of good customer service for citizens when they contact or visit
County offices.
(4) Discussion of a mandated security law coming into effect by September 2013 that
is an unfunded mandate.
(5) Adding the Olde Dominion Agricultural Complex (ODAC) as a place the Board
of Supervisors can hold County business meetings/events. Mr. Sleeper pointed out
this would require an amendment to the Board’s By Laws that currently states all
County meetings would be held on the County Complex. Also discussed was
Work Session
January 15, 2013
working with the Agricultural Foundation to possibly develop an agreement that
would waive rental fees for the County if they held meetings at the ODAC.
(6) Looking into any possible duplication of services provided by agencies/boards, as
well as job performance in whether there are jobs/functions duplicated. – Mr.
Ecker directed the Board to submit recommendations on areas to look for
duplication and report back to the Board in two weeks with their suggestions. Mr.
Snead asked that this information be passed on to the Finance Committee as well.
(7) Addition of “Presentations” to the agenda format for the Board of Supervisors,
which would be listed after Public Hearings. This would require a By Law
change.
(8) By Law amendment of the Hearing of the Citizens portion. – The Chairman
directed this, as well as the consideration of “Presentations” to be agenda format
be referred to the Legislative Committee.
(9) Discussion of holding one meeting per month (the regular meeting) and the
second meeting becoming a work session of the full board, and all public hearings
for rezoning cases would be heard immediately after the work session (at
7:00pm).
(10) Verbal additions to the agenda at meetings would be accompanied by Executive
Summaries. – Referred to Legislative Committee.
(11) Model of Excellence statement referred back to Legislative Committee to have all
bulleted sections removed and leave only the opening statement and the last
statement.
Mr. Ecker adjourned the meeting at 6:00pm, with the Board to reconvene in the General
District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia, for a
Special Call Meeting of the Board to hearing Public Hearings.