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11-05-2012 regular meetingRegular Meeting November 5, 2012 Pittsylvania County Board of Supervisors Monday, November 5, 2012 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, November 5, 2012 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:02p.m. The following members were present: Tim Barber Tunstall District James Snead Dan River District Coy E. Harville Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Brenda H. Bowman Chatham-Blairs District Marshall Ecker Staunton River District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barber led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to approve the agenda with the following additions: (a) Ratify Virginia Department of Transportation (VDOT) Revenue Sharing Resolution (b) Presentation of Award to Sheriff’s Department – 7th Annual Charity Softball Game (c) Speed Study and Speed Limit Signs for SR 640 (added by Mr. Barksdale) (d) Rural Rustic Roads Program Resolution – Virginia Department of Transportation (VDOT) Mr. Ecker’s motion was unanimously approved by the Board. Mr. Harville stated that he wanted the minutes to reflect that he’d been given a petition with sixty-four (64) signatures of County citizens opposing the Solid Waste Fee Ordinance. Ms. Gracie Mays presented an award to the Pittsylvania County Sheriff’s Department for winning the 7th annual charity softball game that benefits the Boys/Girls Club of Danville and D.A.R.E. of Pittsylvania County. Hearing of the Citizens Ms. Katie Whitehead of the Chatham-Blairs District, made comments concerning a specific portion of a resolution concerning uranium mining and milling that was discussed at the Legislative Committee meeting that was held earlier this same evening. This particular section of the resolution concerned asking that the General Assembly put stringent regulations in place Regular Meeting November 5, 2012 concerning the mining and milling of uranium. Ms. Whitehead stated if the resolution is asking for regulations, then it’s also stating that once regulations are in place then applications to mine can occur. Ms. Whitehead concluded that if it was the desire to have the moratorium lifted, then that is why you would ask for regulations to be put in place. Mr. Gerald Milliman of the Staunton River District offered a word of prayer. Mr. Richard Dill of the Gretna-Callands District and who runs a marina a Smith Mountain Lake stated that the Solid Waste Fee bill was $2,000 and he felt the County should bill the occupants of the dwellings and not the landlords. Mr. Jacob Dill, who is the son of Mr. Richard Dill, and runs the marina with his father, supported his father’s comments on the County billing dwelling occupants and not the landlords. Ms. Susan Paynter of the Banister District said she supports the Northern Pittsylvania County Food Center’s request for a tax exempt status by designation, thanked Mr. Barksdale, Mr. Hagerman, and Mr. Ecker for their individual resolutions that supported keeping the moratorium in place and was disappointed that the board couldn’t collectively agree to add the statement of keeping the moratorium in place to the resolution presented and agreed upon by majority vote of the Legislative Committee earlier in the evening. Mr. Allen Gross of the Banister District also thanked Mr. Barksdale, Mr. Hagerman, and Mr. Ecker for their respective resolutions and reminded the Board of Supervisors that they were also responsible for protecting the people of Pittsylvania County and asked that they adopt a resolution that specifically states to keep the moratorium in place. Mr. Gross ended by saying he also supported Centra Health being the medical center in Gretna. Ms. Deborah Dix of the Chatham-Blairs District stated that when Mr. Davis was still on the Board as the Chatham-Blairs representative, the Chatham-Blairs District, according to Ms. Dix, was about 80/20% opposed to the mining and milling of uranium and that now, according to Ms. Bowman, it was nearly equally split on the issue.. Ms. Ann Cockerell of the Chatham-Blairs District thanked Mr. Ecker, Mr. Barksdale and Mr. Hagerman, and made comments supporting keeping the ban against the mining/milling of uranium in place. Mr. Joe Archenbaugh, Vice-President for Facilities, gave an update on the progress of the medical center to be built in Gretna and stated that on November 12, 2012, there would be an informational session at the Cool Branch F&R and encouraged the public to attend. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Snead, seconded by Mr. Ekcer to approve the Consent Agenda, which was unanimously approved by the Board. Consent Agenda: (a) Minutes: October 1, 2012 - Regular Meeting October 10, 2012 - Special Call Meeting October 16, 2012 - Adjourned Meeting (b) Bill List – October 2012 Mr. Snead’s motion was unanimously approved by the Board. Public Hearing Public Hearing to receive citizen input for the proposed amendment to Chapter 2-22; Running at Large Restrictions, of the Pittsylvania County Code to include the following roads of Wayside Subsidization: Hillside Road, Hogan Street and Ridgeview Road. Mr. Barber opened the public hearing at 7:37pm. Mr. Sleeper explained that after review and Regular Meeting November 5, 2012 verification of a petition to add Hillside Road, Hogan Street and Ridgeview Road to 2-22 of the Pittsylvania County Code, it was determined that 54% of the property owners on those streets supported the petition’s request and therefore met the criteria to grant the request if the Board chose to add these roads to Running at Large Restrictions of the Pittsylvania County Code. The only person signed up to speak was Mr. Greg Mabins, a resident of Wayside Subdivision. Mr. Mabins spoke of how parents couldn’t let their children out to play in their own yards because their parents were afraid they’d be bitten; spoke of specific incidents of people threatened and/or bitten by dogs, of how the residents had tried to speak directly to the owners of dogs running loose (to no avail) about keeping their dogs under control, and of calling Animal Control during such incidents. Mr. Mabins asked to board to grant their request to add the aforementioned roads into the Running at Large restricted areas. No one else signed up to speak and Mr. Barber closed the public hearing at 7:39pm. Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to approve amending Section 2-22; Running at Large Restrictions, of the Pittsylvania County Code to include Hillside Road, Hogan Street and Ridgeview Road. The following Roll Call Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes and Mr. Barber-Yes. Mr. Ecker’s motion was unanimously approved by the Board. Unfinished Business At their meeting on October 16, 2012, after holding the required public hearing, a motion was made by Mr. Hagerman, seconded by Mr. Ecker, to approve the Northern Pittsylvania County Food Center’s (NPCFC) request for a property exemption by classification and amend Section 6- 6.3 of the Pittsylvania County Code to include property owned by the NPCFC located at 402 Chaney Lane in Gretna, Virginia. The Board postponed voting on this request until Legal Counsel could inform the Board on the status of property owned by NPCFC, located on Payne/Northside Roads in Gretna, Virginia, that the Board had gifted to NPCFC for the purpose of building a food distribution center there. The County Attorney, Mr. Vaden Hunt, stated that the County’s conveyance of this property, a Deed of Gift dated February 23, 2010 between the Board of Supervisors and NPCFC, was subject to the following reverter clause: “The Grantee shall commence construction on the real property which is the subject of this deed of a suitable structure for a food bank within two years of the recordation of this deed”. Being as this requirement had not been met and the time of doing so had expired, the NPCFC had agreed to revert the property via Quitclaim Deed back to the County. Mr. Hagerman amended his motion, which was seconded by Mr. Ecker, to include authorizing the County Attorney to accept a Quitclaim Deed for the property located on Payne/Northside Roads owned by the NPCFC in Gretna, Virginia. The following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Barber-Yes. Mr. Hagerman’s motion to approve the Northern Pittsylvania County Food Center’s request to exempt by classification property located at 402 Chaney Lane in Gretna, Virginia, that has a current tax value of $46,800, and amend Section 6-6.3 of the Pittsylvania County Code to include this property as exempt in accordance with the code; and to authorize the County Attorney to accept a Quitclaim Deed that would revert property currently owned by the Northern Pittsylvania County Food Center located on Payne/Northside Roads in Gretna, Virginia back to the Pittsylvania County. New Business Mr. Ron Merricks, Chairman of the Danville Pittsylvania Community Services (DPCS) Board, presented the Board’s annual report. The Board thanked Mr. Merricks for all the DPCS does for the communities in Pittsylvania County and the City of Danville. Regular Meeting November 5, 2012 The following motion came from the Legislative Committee, which had met at 5:00pm on November 5, 2012: Recommendation to for a sub-committee to study the Purchase of Development Rights (PDR) program and report back to the Legislative Committee by September 2, 2014, with briefings to the Legislative Committee after each sub-committee meeting; said 10-member sub-committee would be comprised of : Greg Sides, Assistant County Administrator for Planning and Development, Fred Wydner, Director of Agricultural Development; Odie H. Shelton, Jr., Director of Code Compliance; and seven (7) working-farm owners, one from each Magisterial District, to be appointed by the Board of Supervisors. The Board unanimously approved the Legislative Committee’s motion. Motion was made by Mr. Harville, seconded by Mr. Snead, to amend the Sheriff’s Office Budget of 2012/13 and appropriate $2,695.00 collected in donations for the Sheriff’s annual Trunk or Treat event. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes and Mr. Barber-Yes. Mr. Harville’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Barksdale, for the reaappropriation of the following funds: $399.34 to Clerk of Court-Copier Lease (100-4-021600-60051), $3,982.36 to Sheriff-Parts (100-4-031200-6030), $2,621.00 to Sheriff-Svc Costs-Labor (100-4-031200-6031), $47.24 to Sheriff-Uniforms (100-4-031200-6011), $337.08 to Fire & Rescue –Vehicle Insurance (100-4-032200-5305), $26.52 to Fire & Rescue-United Way Contribution (100-4-032200-5667), $64.75 to Jail-Extradition (100-4-033100-5550), $2,820.00 to Jail-Police Supplies (100-4-033100- 6010), $23.90 to Animal control-Professional Health Services (100-4-035100-3110), $260.00 to Library-Postage (100-4-073100-5210), $160.22 to Library-Fuel (100-4-073100-6008), $14,287.22 to WIA-Rent (251-4-353160-5420). This motion required a 10-Day Layover. Motion was made by Mr. Harville, seconded by Mr. Snead, to authorize the County Administrator to collect 20% ($8,000-$4,000 from each developer) of the $40,000 up fronted by Pittsylvania County to the Pittsylvania County Service Authority for providing water and sewer service to the Mount Cross Medical Center on RT 41 from two (2) developers without them signing performance agreements. A substitute motion was made by Mr. Hagerman, seconded by Mr. Ecker, to turn the matter of legal counsel to start proceedings to recoup the original amount discussed of 30% of the up fronted money from these two developers. After discussion, Mr. Hagerman withdrew his substitute motion and the Board unanimously approved Mr. Harville’s motion. The Chairman then directed that the Finance Committee to take up a policy/procedure to cover this type of situation as part of a capital improvements plan/policy. Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to get a written letter from Ms. Susan Clare of the Virginia Office of Comprehensive Services on her assessment of what Mr. James McDaniel, Superintendent of the Pittsylvania County Schools, stated about Ms. Ann Cassada being qualified to be his designee on the CPMT, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve Resolution 2012-11-01, General Obligation School Refunding Notes and the following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman- Yes; Ms. Bowman-Yes; and Mr. Barber-No. Mr. Snead’s motion passed by a 6-1 majority vote of the Board, with Mr. Barber opposing. Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Regular Meeting November 5, 2012 Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve Resolution 2012-11-05, concerning the mining and milling of uranium in Pittsylvania County. A substitute motion was made by Mr. Ecker, seconded by Mr. Hagerman, to amend the resolution by adding the statement of “keeping the current moratorium banning the mining and milling of uranium in place”. Mr. Ecker’s substitute motion failed by a 3 to 4 vote of the Board, with Ms. Bowman, Mr. Harville, Mr. Snead and Mr. Barber opposing the substitute motion. Mr. Harville’s motion to approve Resolution 2012-11-01 as presented passed by a majority 4 to 3 vote of the Board, with Mr. Ecker, Mr. Hagerman and Mr. Barksdale opposing. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS URANIUM RESOLUTION 2012-11-05 WHEREAS, in 1983, in response to proposals to mine uranium in the Commonwealth of Virginia, the General Assembly enacted a legislative moratorium on the mining of uranium in Virginia, which remains in effect today; and WHEREAS, the National Academy of Sciences (“NAS”) Study indicates that: (1) disposal cells in which radioactive tailings are stored represent significant long-term risks for radiological and other contamination; (2) limited data exist to confirm the long-term effectiveness of uranium tailings disposal cells; and (3) extreme natural events combined with human error have the potential to result in the release of contaminants if disposal cells are not designed, constructed or maintained properly, or if such cells fail to perform as envisioned; and WHEREAS, the NAS Study concluded that the Commonwealth of Virginia has no experience with uranium mining, that the Federal Government has little or no experience applying existing laws and regulations to states with wet climates and extreme precipitation events, and that “there Regular Meeting November 5, 2012 are gaps in legal and regulatory coverage for activities involved in uranium mining, processing, reclamation, and long-term stewardship . . . [and] . . . steep hurdles to be surmounted before mining and/or processing could be established within a regulatory environment that is appropriately protective of the health and safety of workers, the public, and the environment;” and WHEREAS, it is absolutely clear, based upon the NAS and other studies, that it cannot be demonstrated to a reasonably degree of certainty that there would be no significant release of radioactive sediments downstream of the Coles Hill site under any circumstances, and therefore, that the criteria in the Resolution adopted by the Pittsylvania County Board of Supervisors on February 17, 2009, have clearly not been satisfied; and WHEREAS, the decision to lift the moratorium on uranium mining and milling in Virginia could be decided in 2013; and WHEREAS, the Pittsylvania County Board of Supervisors want to reaffirm the importance of protecting its citizens should the moratorium on uranium mining and milling be lifted in the State of Virginia or only in Pittsylvania County; and WHEREAS, local government, under the Virginia State code, is responsible for the protection of the health, welfare, and safety of its citizens; and WHEREAS, the Pittsylvania County Board of Supervisors request that the health of its citizens be protected from radiation pollution of its air, water, disruption of its well or surface water flows, protection from radon pollution, and protection from diminished property values; and WHEREAS, the Pittsylvania County Board of Supervisors further request that a monetary fund be established, which would be administrated by a third party, to compensate County citizens adversely affected by uranium mining and milling that reside within a geographical distance of five (5) miles of the Coles Hill site. WHEREAS, the Pittsylvania County Board of Supervisors supports the position of the Town of Hurt, Virginia, stated in their Resolution dated February 3, 2009, which favored an unbiased, scientific study of the potential impacts of uranium mining and milling in Virginia by an independent entity such as the National Academy of Sciences, which said Resolution included a list of criteria from the Town of Hurt to be included in any such study; and after such studies, the Mayor of the Town of Hurt, Virginia, has stated that the Resolution of February 3, 2009, is not a vote against mining, and that preponderance of information from the studies is that the Coles Hill site would pose minimal risks to the environment and negligible risks to public health and that regulations and practices would be put in place to ensure safe uranium mining in Virginia; and WHEREAS, the Pittsylvania County Board of Supervisors supports the Resolution adopted by the Pittsylvania County Farm Bureau of October 18, 2012, that states if the moratorium is lifted and/or regulations are developed regarding uranium mining and milling, that there are several criteria endorsed by the Pittsylvania County Farm Bureau and the Pittsylvania County Board of Supervisors to ensure the protection of the interests of the farming community, to-wit: (1) Production agriculture must have a voice in developing regulations dealing with the mining and milling of uranium in Virginia; Regular Meeting November 5, 2012 (2) That the Virginia Secretary of Agriculture and Forestry and a member of the Pittsylvania County Farm Bureau Board of Directors be appointed to any board or commission responsible for developing these regulations; (3) That any regulations that may be developed must provide protections for the agricultural industry; (4) That the process for a farmer to follow to seek compensation for any damages that may occur must be clearly defined and economically feasible for an agricultural entity to pursue; and WHEREAS, the Governor’s Working Group made up of the state regulatory agencies that will have to license and monitor the proposed uranium mining and milling operation are the county’s best protection in regulating the proposed uranium mining, has not completed their report, which is due to the Governor by December 1, 2012, and should give the General Assembly some reasonable guidelines to the establishment of a uranium mining regulating system; and WHEREAS, that the Board of Supervisors of Pittsylvania County will review the regulatory guidelines submitted by the Governor’s Working Group, all studies, and input from citizens, demonstrating the county’s desire to protect the health, safety and welfare of the County citizens from undesirable affects of uranium mining and milling, including surface water, ground water, air, and agriculture, and THEREFORE, BE IT HEREBY RESOLVED, we, the Pittsylvania County Board of Supervisors, request that the Senators and Delegates of the Commonwealth of Virginia insure that the appropriate regulations be in place either by the Nuclear Regulatory Commission and/or by the State of Virginia for the most comprehensive protection of our citizens; and BE IT FURTHER RESOLVED, that the Pittsylvania County Board of Supervisors direct that a copy of this resolution be presented to each member of the Senate and the House of Delegates of the Commonwealth of Virginia and to the Governor of the Commonwealth of Virginia. Recorded Vote: 4 to 3 Majority Support Moved by: Coy E. Harville Seconded by: Brenda H. Bowman Yea Nay Tim R. Barber X James H. Snead X Brenda H. Bowman X Jessie L. Barksdale X Marshall A. Ecker X Jerry A. Hagerman X Coy E. Harville X Motion was made by Mr. Harville, seconded by Mr. Ecker, authorized the County Administrator to send a letter to the Tri-County Lake Administrative Commission (TLAC) informing them that the Board of Supervisors approved the Legislative Packet sent from that TLAC which it intends to send the General Assembly when it meets in 2013, which was unanimously approved by the Board. After hearing a report on the County’s Land Use and ordinance covering it, the Board referred this topic to the Legislative Committee. Regular Meeting November 5, 2012 Appointments Motion was made by Mr. Snead, seconded by Mr. Barksdale, to reappoint Mr. Lawrence “Larry” Welborn as the Dan River District representative to the Pittsylvania County Planning Commission for a new term will be from January 1, 2013 to December 31, 2016, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to reappoint Mr. Clyde R. Burnette as the Tunstall Representative for the Pittsylvania County Road Views for a new term that will begin November 20, 2012 and end on November 19, 2016, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to for the following re- appointments to the Industrial Development Authority for new terms that would begin January 1, 2013 and end December 31, 2015: (1) Mr. Stanley Simpson – Staunton River District (2) Mr. Eddie Hite – Dan River District (3) Mr. Randy Anderson – Banister District. Mr. Snead’s motion was unanimously approved by the Board. Motion was made by Mr. Hagerman, seconded by Mr. Snead, to re-appoint Mr. Charlie Mahan as the representative for the Callands-Gretna District to the Industrial Development Authority for a new term that would begin on December 1, 2012 and end on November 30, 2015, which was unanimously approved by the Board. Added Items Motion was made by Mr. Barksdale, seconded by Mr. Harville, to ratify Resolution 2012- 10-06, Virginia Department of Transportation Revenue Sharing Project Agreement, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-10-06 At the adjourned meeting of the Board of Supervisors of the County of Pittsylvania held in the Edwin R. Shields Courthouse Addition I Chatham, Virginia on Tuesday, October 16, 2012 at 7:00pm the following resolution was presented and adopted concerning a Revenue Sharing Project for State Route 640: WHEREAS, a bridge on State Route 640, just north of Riceville, is limited to a nineteen (19) ton capacity, making it unusable for trucks to deliver bio-fuels to a Pittsylvania County power station in Hurt, Virginia; and WHEREAS, Dominion Power is converting both its power stations in Altavista and Hurt to operate on bio-fuels for the year 2013; and WHEREAS, this bridge will add in dispersing the truck traffic throughout Pittsylvania County and allow trucks to utilize the entire routing of SR 640, from US Route 29 South to Hurt, Virginia; and Regular Meeting November 5, 2012 WHEREAS, Dominion Power has requested that the Board of Supervisors of Pittsylvania County to assist in the upgrading and replacements of this bridge in order to provide an unlimited load capacity; and WHEREAS, working with the Virginia Department of Transportation, the estimated cost of this project is $290,000; $145,000 would be the local match of revenue sharing, and from the Virginia Department of Transportation’s Revenue Sharing Program would be $145,000, totaling $290,000; and WHEREAS, the Board of Supervisors of Pittsylvania County is requesting Dominion Power to pay $145,000 upfront in order to reduce the financial burden on the locality for the Revenue Sharing Project; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors authorizes the County Administrator to sign all necessary documentation, and make the necessary application for Revenue Sharing for a bridge replacement on State Route 640, north of Riceville, with Dominion Power agreeing to pay $145,000 of the local share upfront for this project; and BE IT FURTHER RESOLOVED that the Board of Supervisors directs a copy of this resolution be forwarded with the Revenue Sharing Project application to the Virginia Department of Transportation. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to approve drafting a resolution, if necessary, in making a request to the Virginia Department of Transportation for a speed study to be done on SR 640, as well as the posting of speed limit signs that indicate both car speed limits and truck speed limits, which was unanimously approved by the Board. Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to approve Resolutions 2012-11-02, 2012-11-03, and 2012-11-04, concerning Rural Rustic Road Designation requests to the Virginia Department of Transportation, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-11-02 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, November 5, 2012, the following resolution was presented and adopted: WHEREAS, Section 33.1-70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low-density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (“Board”) desires to consider whether Route 1083 (Roach Memorial Drive), From: Intersection Route 670 To: Dead End should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and Regular Meeting November 5, 2012 WHEREAS, this road is in the Board’s six-year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch- lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-11-03 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, November 5, 2012, the following resolution was presented and adopted: WHEREAS, Section 33.1-70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low-density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (“Board”) desires to consider whether Route 643 (Derby Road), From: Intersection Route 665 To: Intersection Route 748 should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board’s six-year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch- lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Regular Meeting November 5, 2012 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-11-04 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, November 5, 2012, the following resolution was presented and adopted: WHEREAS, Section 33.1-70.1 of the Code of Virginia, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low-density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (“Board”) desires to consider whether Route 643 (Derby Road), From: Intersection Route 1018 To: Intersection Route 653 should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics; and WHEREAS, this road is in the Board’s six-year plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch- lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Virginia Department of Transportation Residency Administrator. Adjournment Motion was made by Mr. Snead, seconded by Mr. Harville, to adjourn, which was unanimously approved by the Board. The meeting adjourned at 9:12pm.