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10-16-2012 Adjourned MeetingAdjourned Meeting October 16, 2012 Pittsylvania County Board of Supervisors Tuesday, October 16, 2012 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, October 16, 2012 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:02p.m. The following members were present: Tim Barber Tunstall District James Snead Dan River District Coy E. Harville Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Brenda H. Bowman Chatham-Blairs District Marshall Ecker Staunton River District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Odie Shelton, Jr., and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barber led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the agenda with the following additions/deletions: Additions: (a) Calvin Doss, Chairman, Pittsylvania County School Board - School Board's representative on the Community Planning Management Board (b) Request for Public Hearing – Running at Large Restriction: Wayside Acres (c) Ratify Proclamation – Domestic Violence Awareness Month (d) Resolution – Mt. Airy Elementary School – 100 Years (as a Consent Item) (e) E.W. Tibbs, Senior Vice President of Operations for Centra Health-Update on proposed medical center in Gretna (f) Appointment – Board of Assessors – Tunstall District (g) Revenue Sharing – Virginia Department of Transportation (h) Temporary Loan – Kentuck Volunteer Fire Department (i) Request for Speed Study – Sugar Tree Church Road/ SR 851 (j) Land Use-County Ordinance (Mr. Harville) Deletions: (a) Item 14 – Danville /Pittsylvania Community Services (DPCS) Fiscal Year 2012 Annual Report –Presentation by Ron Merricks, Chairman of the DPCS Board (b) Item 15 – Recommendations from Legislative Committee (c) Item 18 - Request for Public Hearing – Dispose of Public Property (Brosville Community Fire/Rescue-Brosville Public Library) Mr. Ecker’s motion was unanimously approved by the Board. Adjourned Meeting October 16, 2012 Hearing of the Citizens Matthew Speck of the Staunton River District made comments concerning the Trinity and offered a word of prayer. The following persons made comments supporting the proposed emergency medical center to be built by Centra Health in Gretna, Virginia: Mr. R.G. Rowland – Staunton River District; Ms. Kate Berger-Callands-Gretna District; Mr. Vernon Moon, Callands-Gretna District; Mr. Joseph Giles-Callands-Gretna District; Ms. Susan Hunt-Callands-Gretna District; Ms. Carrie Perkins-Callands-Gretna District; Mr. Donald Young-Callands-Gretna District; Mr. Ross Johnson-Callands-Gretna District; and Mr. Brandon Meadows-Callands-Gretna District. Support comments made by these citizens included the medical/trauma services that would be closely available to communities that would otherwise have to drive an hour or more for medical treatment during a crisis, the boost to economic development in the County by the additional jobs that would be available once the center opened; their support for Centra’s COPN to be able to place a 64 slice cat scanner in the proposed facility; and their request that the Board give their full support in Centra’s COPN for this scanner, and the entire project to establish a medical center of this nature in Gretna, Virginia that could be used not only by citizens of Pittsylvania County, but surrounding localities as well. Ms. Penny Barnes, of the Staunton River District, made comments opposing the mining and milling of uranium in Pittsylvania County and supports a resolution stating such. Ms. Anne Cockrell of the Chatham-Blairs District commented on Mr. Ecker’s press release and thanked him, Mr. Hagerman, and Mr. Barksdale for submitting resolutions for their districts on the banning of uranium mining and milling in Pittsylvania County. Ms. Cockrell also made comments supporting Centra Health’s intent to build the medical emergency center in Gretna, Virginia. Ms. Katie Whitehead, Chatham-Blairs District, addressed two comments she had heard about the Board not adopting a resolution that supports keeping the moratorium in place that bans uranium mining and milling in Virginia. The first was “all of the studies and reports will be available on December 1”. While she understood this reasoning, Ms. Whitehead stated there was plenty of information available now in which to decide whether the Board wanted to keep the moratorium in place. The Uranium Working Group’s proposals will be more of a regulatory framework for if and when the moratorium is lifted. The second comment, “There is no one in Richmond now.” Ms. Whitehead stated that a copy of an adopted resolution could be sent to each delegate and senator-wherever they happen to be. Lastly, Ms. Whitehead stated that the Board needs to pass a carefully worded resolution that does not have unintended consequences and agrees that a stronger, more detailed resolution than the Board currently has to date needs to be written. Ms. Eloise Nenon of the Chatham-Blairs District thanked Mr. Ecker on his press conference held earlier that evening concerning keeping the moratorium in place. This concluded the Hearing of the Citizens. Consent Agenda Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the Consent Agenda, which was unanimously approved by the Board. ( a) Regional One - November (b) Letter of Commendation – “Jus Cauz” (c) Resolution – Virginia Department of Transportation Secondary Six-Year Plan Construction Program (2012/13 through 2017/18) Adjourned Meeting October 16, 2012 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-10-03 At the regular meeting of the Board of Supervisors of the County of Pittsylvania, a joint public hearing with the Virginia Department of Transportation was held in the Edwin R. Shields Courthouse Addition on Monday, August 6, 2012 at 7:00pm. Present were: Members of the Pittsylvania County Board of Supervisors, William D. Sleeper, County Administrator, and the following Virginia Department of Transportation representative: Randy Hamilton, Kenneth Martin, Gerry Harter, and Jay Craddock On a motion made by Coy E. Harville, seconded by Marshall A. Ecker, and carried by unanimous approval of the Board: WHEREAS, Sections 33.1-23 and 33.1-23.4 of the Code of Virginia, 1950, as amended, provides the opportunity for each county to work with the Virginia Department of Transportation in developing a Secondary Six-Year Plan Construction Program; and WHEREAS, this Board has previously agreed to assist in the preparation of this Plan, in accordance with the Virginia Department of Transportation policies and procedures, and participated in the public hearing on the proposed plan (2012/13 through 2017/18) for the Construction Plan on August 6, 2012 after duly advertised so that all citizens of the County had the opportunity to participate in said hearing and to make comments and recommendations concerning the proposed Plan; and WHEREAS, Kenneth Martin, Residency Administrator, Virginia Department of Transportation, appeared before the Board of Supervisors and recommended the approval of the Secondary Six-Year Plan Construction Program for FY 2012/13 through 2017/18 for Pittsylvania County; then BE IT HEREBY RESOLVED, that since said Plan appears to be in the best interests of the Secondary Road System for Pittsylvania County and the citizens residing on the Secondary System, said Secondary Six-Year Plan Construction Program (2012/13 through 2017/18) is hereby approved as presented to the public. Public Hearing Rezoning Cases: Case 1: John W. Watson (Deceased) & Christine R. Watson; Callands-Gretna District: R-12-037. Mr. Barber opened the public hearing at 7:45pm. Mr. Shelton stated that Christine Watson had petitioned to rezone 1.99 acres, located on Goodview Road, in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision to A-1, Agricultural District (to make the zoning consistent with the adjacent parcels of land zoned A-1 and for future subdivision of the property for a family member – her son). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr. Donald Watson was there to represent the case. No one signed up to speak and Mr. Barber closed the hearing at 7:46pm. Motion was made by Mr. Hagerman, seconded by Mr. Ecker, to approve rezoning Case R-12-037 from R-1 to A-1. The following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Barber-Yes. Mr. Hagerman’s motion to rezone Case R-12-037 from R-1 to A-1 was unanimously approved by the Board. Adjourned Meeting October 16, 2012 Case 2: Carlos McCoy, II; Dan River District: R-12-038. Mr. Barber opened the public hearing at 7:47pm. Mr. Shelton explained that Mr. McCoy has petitioned to rezone 0.45 of an acre, located on SR 716/Keeling Drive, in the Dan River Election District from R-1, Residential Suburban Subdivision District o A-1, Agricultural District (to combine with the adjacent parcel of land zoned A-1 and to make the zoning consistent with the adjacent parcels of land). The Planning Commission, with no objection, recommended granting the petitioner’s request. No one signed up to speak, Mr. McCoy was there to represent the case. Mr. Barber closed the public hearing at 7:48pm. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve rezoning Case R-12-037 from R-1 to A-1. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; and Mr. Barber-Yes. Mr. Snead’s motion to rezone Case R-12- 038 from R-1 to A-1 was unanimously approved by the Board. Case 3: Thomas Winston Wentz & Teresa Key Wentz; Westover District: R-12-039 Mr. Barber opened the public hearing at 7:48pm. Mr. Harville declared he would have to abstain from this issue as he has a personal interest in the property adjacent to property that he owned with his family. Mr. Shelton stated that Thomas and Teresa Wentz had petitioned to rezone a total of 10.04 acres, three parcels of land, located on SR 750/Mount Cross Road, in the Westover Election District, R-1, Residential Suburban Subdivision District o A-1, Agricultural District (for agricultural use – horses and goats, a stable and a farm building for tractors and equipment). The Planning Commission, with no opposition, recommended denying the petitioner’s request. Mr. Shelton stated he has given each board member an email that he serviced that morning from Mr. E.R.”Rick” Harville, opposing Mr. Wentz’s request, stating the area had always been residential back to the 1930s and changing the zoning would not be in harmony with the area’s environment and further, would be considered “spot zoning”; and lastly, rezoning the property could allow many uses of the property that would not be conducive to the neighborhood. Ms. Martha Clark spoke, stating that if the Board rezoned this property, it would be “spot zoning” as all the other properties in the neighborhood were R-1 and against the Board’s Comprehensive Plan. Ms. Clark opposed rezoning the property. Mr. Wentz stated that he had always kept his property clean and has steadily improved it during the 12 years of his ownership. No one else signed up to speak and Mr. Barber closed the public hearing at 7:57pm. Motion was made by Mr. Snead, seconded by Mr. Barber, to deny the petitioner’s request to rezone Case R-12-039 from R-1 to A-1, citing this would unquestionably be spot zoning and against the County’s Comprehensive Plan. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Abstained: and Mr. Barber- Yes. Mr. Snead’s motion passed by a 6 vote majority of the Board, with Mr. Harville abstaining. Case 4: Deborah Bender; Banister District: R-12-040. Mr. Barber opened the public hearing at 7:58pm. Mr. Shelton explained that Deborah Bender had petitioned to rezone the R-1 portion of 27.20 acres (approximately 3.03 acres), located on SR 640/Spring Garden Road in the Banister Election District to A-1, Agriculture (to make the parcel one zoning designation). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Mr. Ramsey Yeatts was there to represent the petition. No one signed up to speak and Mr. Barber closed the public hearing at 8:00pm. Motion was made by Mr. Barksdale, seconded by Mr. Snead, to approve rezoning Case R-12-040 from R-1 to A-1. The following Roll Call Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; and Mr. Barber-Yes. Mr. Barksdale’s motion was unanimously approved by the Board. Adjourned Meeting October 16, 2012 Case 5: Ellen D. Irby, Life Tenant, Et Als; Staunton River District: R-12-041. Mr. Barber opened the public hearing at 8:01pm. Mr. Shelton explained that Ellen D. Irby and Others have petitioned to rezone 7.44 acres, located on SR 930/Sycamore Road, in the Staunton River Election District, from R-1, Residential Suburban Subdivision District o A-1, Agricultural District (for subdivision of the property for family members). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Ms. Irby was present to represent the case. No one signed up to speak and Mr. Barber closed the hearing at 8:02pm. Motion was made by Mr. Ecker, seconded by Mr. Barksdale, to approve rezoning Case R-12-041 from R-1 to A-1 and the following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Barber-Yes. Mr. Ecker’s motion was unanimously approved by the Board. Case 6: Clyde M. Hall, Jr. & Vivian Howerton Hall; Chatham-Blairs District: R-12-042. Mr. Barber opened the public hearing at 8:02pm. Mr. Shelton explained that Clyde & Vivian Hall had petition to rezone a total of three parcels of land (no size on file in the Commissioner of Revenue’s records) located on U.S. Highway 41/Franklin Turnpike, in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-2, Business District, General (for future sale of the property). The Planning Commission, with no opposition, recommended granting the petitioners’ request. Mr. Hall was present to represent the case and no one signed up to speak. Mr. Barber closed the hearing at 8:03pm. Motion was made by Ms. Bowman, seconded by Mr. Ecker, to approve rezoning Case R-12-042 from R-1 to B-2. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville- Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman; and Mr. Barber-Yes. Ms. Bowman’s motion was unanimously approved by the Board. Case 7: Linda June Whalley; Westover District: R-12-043. Mr. Barber opened the public hearing at 8:04pm. Mr. Shelton explained that Ms. Whalley had petitioned to rezone 1.32 acres, located on SR 750/Mount Cross Road, in the Westover Election District, from B-2, Business District, General to MHP, Residential Manufactured Housing Park District (to allow for placement of a fourth home, a 1998 single-wide mobile home). The Planning Commission, with no opposition, recommended granting the petitioner’s request. Ms. Whalley was present to represent the case. No one signed up to speak and Mr. Barber closed the hearing at 8:05pm. Motion came from Mr. Harville, seconded by Mr. Snead, to approve rezoning R-12-043 from B- 2 to MHP. The following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman; Ms. Bowman-Yes; and Mr. Barber-Yes. Mr. Harville’s motion was unanimously approved by the Board. This concluded the Rezoning Cases. Public Hearings Public hearing to receive citizen input on the proposed amendment to Section 31-3.1(3)(b)(iii); Service Fee for Emergency Ambulance Transport, of the Pittsylvania County Code. The proposed amendment would allow participating agencies to receive the distribution quarterly from the funds that are received by Pittsylvania County rather than annually. Mr. Barber opened the public hearing at 8:07pm. Mr. Sleeper explained that the proposed amendment would allow quarterly payments to agencies participating in the ambulance service fee program in Pittsylvania County to receive quarterly payments instead of the current annual payment. No one signed up to speak and Mr. Barber closed the public hearing at 8:08pm. Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to approve amending Section 31- Adjourned Meeting October 16, 2012 3.1(3)(b)(iii); Service Fee for Emergency Ambulance Transport, of the Pittsylvania County Code that would allow participating agencies to receive the distribution quarterly from the funds that are received by Pittsylvania County rather than annually. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman; Ms. Bowman-Yes; Mr. Ecker; and Mr. Barber-Yes. Mr. Ecker’s motion was unanimously approved by the Board. Public hearing to receive citizen input in accordance with §15.2-1800 of the Code of Virginia, 1950, as amended. It is the intent of Pittsylvania County to surplus 0.25 acre of land at 485 Milton Highway, Ringgold, Virginia, in the Dan River District of Pittsylvania County. Mr. Barber opened the public hearing at 8:09pm. Mr. Sleeper explained that the Sunny Level Baptist Church, in the early 1900s, had gifted this property to the Pittsylvania County Schools on the contingency they build an African-American School on the property. This never occurred; however, the property did not revert back to the Church as it should have. The Pittsylvania County Schools has approved a resolution stating it no longer has any use for this property. The Board of Supervisors can now surplus this property and legally transfer it back to the Sunny Level Baptist Church. No one signed up to speak and Mr. Barber closed the public hearing at 8:10pm. Motion was made by Mr. Snead, seconded by Ms. Bowman, to surplus this property and approve the transfer of this property back to the Sunny Level Baptist Church. The following Roll Call vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman; Ms. Bowman-Yes; Mr. Ecker; Mr. Harville-Yes; and Mr. Barber-Yes. Mr. Snead’s motion was unanimously approved by the Board. Public hearing to receive citizen input in accordance with §15.2-1800 of the Code of Virginia, 1950, as amended. It is the intent of Pittsylvania County to surplus 0.15 acre of land at the corner of 101 Saint Claire Drive and Sydenham Street (ST1141) in the Westover District of Pittsylvania County. Mr. Barber opened the public hearing at 8:15pm. Mr. Sleeper explained that the Board of Supervisors took over this tract of land some time ago when it did not sell in order to bring in the necessary funds owed on it to the Board of Supervisors. Because the property is too small to place a house one, the Board is holding this public hearing to dispose of the property, at either public or private sale, for the benefit of Pittsylvania County. The property, Mr. Sleeper stated, is currently assessed at a value of $3,500; however, since it is too small to place a house one, it is a non-marketable tract of land. No one signed up to speak and Mr. Barber closed the public hearing at 8:16pm. Motion was made by Mr. Harville, seconded by Mr. Snead, to surplus this tract of land for private sale and waive any additional taxes or fees due on this tract. The following Roll Call vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman; Ms. Bowman-Yes; Mr. Ecker; Mr. Harville-Yes; Mr. Snead-Yes; and Mr. Barber-Yes. Mr. Harville’s motion was unanimously approved by the Board. Public hearing to receive citizen input on the proposed amendment to Chapter 6-6.3, Property Exempt by Classification or Designation, of the Pittsylvania County Code. The proposed amendment would establish a tax exempt status for the Northern Pittsylvania County Food Center, Inc. for the following: Parcel ID “Part of GPIN # 2350-38-3483”. Mr. Barber opened the public hearing at 8:19pm. Mr. Sleeper explained that a request had been made by Northern Pittsylvania County Food Center, Inc. (NPCFC) for a tax empty status for parcel GPIN 2350-38-3483, as they were using this site as a distribution center for the food that they distribute on a monthly basis. No one signed up to speak and Mr. Barber closed the public hearing at 8:20pm. Motion was made by Ms. Bowman, seconded by Mr. Ecker, to approve the Adjourned Meeting October 16, 2012 property located at 402 Chaney Lance in Gretna, Virginia, GPIN 2350-38-3483, and amend Chapter 6-6.3 Property Exempt by Classification or Designation, of the Pittsylvania County Code. Mr. Ecker inquired about the property the County had gifted to NPCFC a little more than two years ago for the purpose of them building a distribution center, and asked what was the status of the reversion clause in the Deed of Gift. Mr. Sleeper stated that the time frame which the NPCFC has two years to begin construction on the site has expired. It was Mr. Sleeper’s understanding from NPCFC that it was more beneficial for them to acquire the building they are now trying to get a designation of tax exemption on than to try and build a distribution center of the land gifted to them by the County. Mr. Hagerman then made a substitute motion, seconded by Mr. Ecker, to postpone voting on this issue until the November 5, 2012 meeting of the Board, which was unanimously approved. Public hearing to receive citizen input on an amendment to Chapter 4-1, Permit and Inspection Fees, of the Pittsylvania County Code, to allow for Building Permit Fees set by a schedule adopted annually by the Pittsylvania County Board of Supervisors. Mr. Barber opened the public hearing at 8:24pm. Mr. Sleeper explained that during the planning process for the 2012/13 budget, the Board of Supervisors agreed to increase the permit and inspection fees by approximately 25%, and amend Chapter 4-1: Permits and Inspections Fees, of the Pittsylvania County Code to state: The Board of Supervisors of Pittsylvania County shall set Permit and Inspection Fees for schedule which is adopted annually by the Pittsylvania County Board of Supervisors during their budget process and incorporated in the annual budget resolution. No one signed up to speak and Mr. Barber closed the public hearing at 8:25pm. Motion was made by Mr. Ecker, seconded by Mr. Barksdale, to approve the amended stated above to Chapter 4-1, Permit and Inspection Fees, of the Pittsylvania County Code, that allows for permits and inspection fees to be set by schedules adopted annually by the Pittsylvania County Board of Supervisors, and that the Board of Supervisors approves the effective 2012 Permits and Inspection Fees Schedule presented in the Board packet, that will become effective October 17, 2012. The following Roll Call vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-No; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Barber-No. Mr. Ecker’s motion was approved by a 5-2 majority vote of the Board, with Mr. Harville and Mr. Barber opposing. Public hearing to receive citizen input on the proposed amendment to Section 9-53; License Year, of the Pittsylvania County Code. The proposed amendment would increase the Department of Motor Vehicle (DMV) Stop Fee from the current fee of twenty ($20.00) dollars to thirty ($30.00) dollars, in accordance with §46.2-752(A) of the Code of Virginia, 1950, as amended. Mr. Barber opened the public hearing at 8:30pm. Mr. Sleeper explained that Section 9-53, License Year, of the Pittsylvania County Code allows for a $20 Administrative Fee for setting up the DMV Stop Fee, to be paid to the Treasurer of Pittsylvania County, for local County expense. However, §46.2-752(A) of the Code of Virginia, 1950, as amended, allows for a $30 Administrative Fee, which the Treasurer has asked the Board of Supervisors to increase the DMV Stop Fee to; to amend Section 9-53 from $20 to $30. No one signed up to speak and Mr. Barber closed the public hearing at 8:33pm. Motion was made by Mr. Barksdale, seconded by Mr. Ecker, to approve amending Section 9-53, License Year, of the Pittsylvania County Code from a $20 to a $30 Administrative Fee for setting up the DMV Stop Fee, to be paid to the Treasurer of Pittsylvania County, for local County expense. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-No; Mr. Snead-Yes; Mr. Barksdale- Adjourned Meeting October 16, 2012 Yes; Mr. Hagerman-Yes; and Mr. Barber-No. Mr. Ecker’s motion was approved by a 5-2 majority vote of the Board, with Mr. Harville and Mr. Barber opposing. This concluded the Public Hearings. Unfinished Business At the October 1, 2012 meeting of the Board, a motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the reappropriation of funds as follows: $337.50 to Sheriff- Fuel (100-4-031200-6008); $1,464.92 to Sheriff-Parts (100-4-031200-6030), $1,309.82 to Sheriff-Svc Costs-Labor (100-4-031200-031), $100 to Library-Training & Education (100-4-073100-5540), $14,016.94 to WIA-Rent (251-4-353160-5420) and $5,134 to Solid Waste Collections-Repairs (520-4-042300-3310). This motion required a 10-Day Layover that has now been met. The following Roll Call vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman; Ms. Bowman-Yes; Mr. Ecker; and Mr. Barber-Yes. Mr. Harville’s motion was unanimously approved by the Board. New Business Ms. Cherie Sibley, Chief Operations Officer for Danville Regional Medical Center (DRMC), gave a summary of DRMC’s comprehensive plan on services in the county. Mr. E.W. Tibbs, Chief Operating Office for Central Health, gave an updated summary on the Centra’s proposed medical emergency center to be built in Gretna, Virginia, and thanked the Board for their support in the Certificate of Public Need Resolution. Mr. Tibbs stated that construction for this project is slated to start in Spring 2013, with an anticipated completion in Fall 2014. (This item came from Items Added). Resolution 2012-10-05, celebrating and commemorating Mt. Airy Elementary School’s 100th year anniversary was read by Mr. Ecker, and presented to Ms. Joyce Wright, Principal of the Mt. Airy Elementary School. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-10-05 MT. AIRY ELEMENTARY SCHOOL 100TH ANNIVERSARY WHEREAS, elderly citizens of the Mt. Airy community recalled attending a one-room cabin used as a school that stood approximately one-fourth of a mile east of the present Mt. Airy School building that they attended in 1912 where grades 1-7 were taught by one teacher; and WHEREAS, on October 28, 1929, a one-room structure was built on a two-acre site purchased from Mr. and Mrs. Robert Miller that was located just north of State Road 40 in the northern part of Pittsylvania County to be used as a school for the community. As enrollment increased, it was replaced with a two-room structure, and later, a third room was added. With a growing community, and an increased enrollment, a fourth room was added to provide enrollment for approximately 150 students; and Adjourned Meeting October 16, 2012 WHEREAS, in 1964, the present building was completed and opened on a site consisting of twelve acres that was purchased from Mr. and Mrs. Henry Callands in 1962. This building consisted of fourteen classrooms, a library, office, supply room, teacher lounge, combination auditorium and gymnasium, and kitchen with modern equipment. Mr. Paul Hughs served as principal; and WHEREAS, in 1969, while under the administration of Mr. Lewis A. Evans, Mt. Airy School became an integrated school for grades 1-3. At that time, Mt. Airy School was paired with Renan Elementary School, which offered grades 4-7; and WHEREAS, Mt. Airy Elementary School was accredited in 1968-69 by the State Board of Education and in 1971-72 was affiliated with the Southern Association of Colleges and Schools. Under the guidance of Mr. James A. Pearson, from 1971-75, the instructional program improved and a kindergarten program was added in the 1973-74 school year; and WHEREAS; on August 1, 1975, Mr. Jeremiah Hemingway became the principal of Mt. Airy Elementary School. His leadership ended in 1988 when Mr. Raymond Ramsey became the principal. During this same year, Renan Elementary school closed and grades 4-5 were sent to Mt. Airy School. Mobile units were added to Mt. Airy Elementary School to accommodate the growing population of the region and to house the Pre-K students; and WHEREAS, Mr. Ramsey remained principal until the fall of 1997 when Mr. Aubrey Yeatts became the principal. At this time the school was refurbished, the library expanded, air- conditioning and a conference room were added, and a classroom was modified to accommodate a 24-station computer lab with the latest equipment. The following year, a new gymnasium was built. Mr. Yeatts remained principal until his death in 1999, and at that time, Ms. Vickie Murphy became Mt. Airy’s new principal; and WHEREAS, in 2000, the school adopted a school-wide Title I program that enhanced instruction at the school. In the fall of 2001, Ms. Maxine Diggs became the principal and that same fall, Mt. Airy became the first school in Pittsylvania County to be fully accredited by the Virginia Department of Health. In 2003, Mt. Airy was recognized as a Blue Ribbon School under the “No Child Left Behind Act”; and WHEREAS, in 2008, Ms. Joyce Wright became the current principal of Mt. Airy School. Under Ms. Wright’s leadership, Mt. Airy Elementary continues at a Title I School, offers a Gifted and Talented Program, and Bilingual Education provided by 18 teachers for 220 students; then THEREFORE, BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors commends the Mt. Airy Elementary School on its reaching such a memorable moment in its history, and expresses their sincere appreciation, admiration, and congratulations to the school for 100 years of faithfully serving the citizens of the Mt. Airy community by providing their children with an exemplary education, and encourages the citizens of Pittsylvania County to participate in the school’s 100th anniversary celebration on November 2, 2012; and BE IT FURTHER RESOLVED that a copy of this resolution be presented to the Mt. Airy Elementary School. Adjourned Meeting October 16, 2012 Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve Resolution 2012-10-04, authorizing the submission of an application for the FY 2013 Tobacco Commission Special Projects Megasite Grant Program for the Danville Regional Industrial Facility Authority, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY 2013 TOBACCO COMMISSION SPECIAL PROJECTS MEGASITE GRANT PROGRAM FOR THE DANVILLE PITTSYLVANIA REGIONAL INDUSTRIAL FACILITY AUTHORITY 2012-10-04 WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco industry causing a negative impact on economic development and growth throughout the County, and WHEREAS, the Tobacco Indemnification and Community Revitalization Commission has developed a Megasite Grant Program to help tobacco related localities to change and revitalize their economy, and WHEREAS, grants from the Tobacco Indemnification and Community Revitalization Commission will assist Pittsylvania County in transforming its economy to replace the decline in the tobacco agro-business community, then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County authorizes the submission of a grant application to the FY2013 Special Projects Megasite Grant Program for Phase I – Sanitary Sewer System for the Berry Hill Regional Mega Park being developed by the Danville-Pittsylvania Regional Industrial Facility Authority and authorizes the County Administrator to file this application and all necessary correspondence relating to the Tobacco Indemnification and Community Revitalization Commission required by this grant and to be responsible for the accuracy of the application and for the appropriate use of funds, should they be granted. Motion was made by Mr. Snead, seconded by Mr. Hagerman, to set a public hearing for citizen input on the proposed amendment to Section 6-6.3, Tax Exempt by Designation or Status, of the Pittsylvania County Code to include the Pittsylvania Christian Service Camp, Inc. (Camp Pitt), GPIN 1488-59-2189, located 1232 Oxford Road, Chatham, Virginia, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve out of country travel for a 10-day trip to China for Mr. Kenneth Bowman, Pittsylvania County Director of Economic Development, who will accompany Mr. Jeremy Stratton, Economic Development Director for the City of Danville, to try to recruit additional industries associated with the Chinese furniture market to Pittsylvania County, and to approve up to $2,500, if it should be needed, to cover the expenses of this trip for Mr. Bowman, which was unanimously approved by the Board. Adjourned Meeting October 16, 2012 Motion was made by Mr. Harville, seconded by Mr. Barksdale, to approve the transfer of $16,011 from the Sheriff’s budget line item 100-4-031200-6008 to the DUI Selective Enforcement Grant line item 250-4-031710-6008, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the following additional holiday time for Pittsylvania County employees, which would mirror the additional holiday time granted by Governor Robert McDonnell to employees of the Commonwealth of Virginia: offices closing at Noon-12:00pm on Thursday, November 21,2012 (Thanksgiving week); Offices to be closed all day on Monday, December 24, 2012 (Christmas Eve), and Monday, December 31, 2012 (New Year’s Eve), which was unanimously approved by the Board. This approved time was in addition to the holiday time scheduled in the County’s Personnel Plan. Mr. Greg Sides have a summarized update on where the County was on improvements to the County’s permitting checklist, noting that much of this now available online for citizens to utilize. Appointments Motion was made by Ms. Bowman, seconded by Mr. Ecker, to nominate Mr. R. Frank Fox as the Chatham-Blairs District representative on the Pittsylvania County Road Viewers Board, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Harville, to approve the re-appointment of Mr. Thomas L. Barker as the Dan River District representative on the Pittsylvania County Road Viewers Board, which was unanimously approved by the Board. Added Items Mr. Calvin Doss, Chairman of the Pittsylvania County School Board, requested the Board to reconsider their previous decision and to appoint Ms. Josie Loomis as the school’s representative to the Community Policy Management Team (CPMT) and Ms. Ann Cassada, Assistant Superintendent of Pittsylvania County Schools, as the alternate. Mr. Doss stated that Ms. Loomis is much more knowledge in Special Education and items under the CPMT would be more in line with Ms. Loomis’ expertise, whereas Mr. James McDaniel, School Superintendent and the Board of Supervisors’ appointment to the CPMT would be asked to make decisions on items that were not in his field of expertise. Motion was made by Mr. Harville, seconded by Mr. Barksdale, to appoint Ms. Josie Loomis at the school’s representative to the CPMT, and Ms. Ann Cassada as alternate. A substitute motion was made by Mr. Ecker, seconded by Mr. Hagerman, to table the issue. Mr. Ecker’s substitute motion failed by a 2-5 vote of the Board. Mr. Harville’s motion passed by a 5-2 majority vote of the Board, with Mr. Ecker and Mr. Hagerman in opposition. Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to set a public hearing for November 5, 2012, to receive citizen input for a proposed amendment to Chapter 2-22, Running at Large Restrictions, to include Wayside Acres Subdivision as a restricted area, which was unanimously approved by the Board. Adjourned Meeting October 16, 2012 Motion was made by Mr. Harville, seconded by Mr. Snead, to ratify a proclamation declaring the October 2012 as Domestic Violence Awareness Month in Pittsylvania County, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION Domestic Violence Awareness Month October 2012 Whereas, 1 in every 4 women will experience domestic violence during her lifetime; Whereas, approximately 15.5 million children are exposed to domestic violence every year; Whereas, when a family member is abused, it can have long-term damaging effects on the victim that also leave a mark on family, friends, and the community at large; Whereas, families are indispensable to a stable society, and they should be a place of support to instill responsibility and values in the next generation; Whereas, domestic violence is widespread and is devastating to society as a whole, but particularly women and children; and Whereas, violence against women and children is a prevalent social ill due to the historical imbalance of power in gender and age; and Whereas, the problem of domestic violence is not confined to any group or groups of people, but crosses all economic, racial, gender, educational, religious, and societal barriers, and is sustained by societal indifference; and Whereas, the crime of domestic violence violates an individual’s privacy, dignity, security, and humanity due to the systematic use of physical, emotional, sexual, psychological, and economic control and/or abuse; and Whereas, victims should have help to find the compassion, comfort, and healing they need, and domestic abusers should be punished to the full extent of the law; and Whereas, victims of violence should have access to medical and legal services, counseling, transitional housing, and other supportive services so that they can escape the cycle of abuse; and Whereas, we encourage domestic violence victims and their families to seek assistance from appropriate victims’ services organizations and the National Domestic Violence Hotline (1-800-799-SAFE); and Whereas, it is battered women themselves who have been in the forefront of efforts to bring peace, equality, and healing to our homes and communities; and Whereas, local programs, state coalitions, national organizations, and other agencies nationwide are committed to increasing public awareness of domestic violence and its prevalence, and to eliminating it through prevention and education; and Adjourned Meeting October 16, 2012 Whereas, important partnerships have been formed among criminal and juvenile justice agencies, healthcare providers, allied professionals, and victim services to assist victims of domestic violence and their families; and Whereas, our County must dedicate ourselves to protecting vulnerable members of our society; and Whereas, our County has a moral obligation to work to prevent domestic violence and to address its brutal and destructive effects; and Whereas, our County must make ending domestic violence a national priority; then NOW THEREFORE, in recognition of the important work done by domestic violence programs and victims’ service providers, We, the Board of Supervisors, of Pittsylvania County do hereby proclaim the month of October 2012 as Domestic Violence Awareness Month and urge all citizens to actively participate in the scheduled activities and programs throughout Pittsylvania County to work towards the elimination of personal and institutional violence against women and girls. Motion was made by Mr. Barber, seconded by Mr. Harville, to appoint Mr. Leon Griffin as the Tunstall District representative to the Pittsylvania County Board of Assessor, which was unanimously approved by the Board. Motion was made by Mr. Barksdale, seconded by Mr. Harville, to authorize the County Administrator to fill out the necessary application to the Virginia Department of Transportation for a Revenue Sharing Program project, for the replacement of a bridge on State Route 640 (Spring Garden Road), and that upon approval by VDOT, Dominion Power would submit the $145,000 local match. Mr. Barksdale’s motion passed by a majority 6-1 vote of the Board, with Mr. Hagerman in opposition. Motion was made by Mr. Snead, seconded by Mr. Harville, to advance $2,500 to the Kentuck Volunteer Fire Department, Inc. from there 2013/14 County Contributions in order that they may make a required payment due by October 20, 2012 The following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Barber-Yes. Mr. Snead’s motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to authorize the County Administrator to submit a Speed Study request for Sugartree Church Road to the Virginia Department of Transportation, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to instruct the County Administrator to have details on the Land Use program for the next board meeting on November 5, 2012, which was unanimously approved by the Board. Board Announcements Ms. Bowman stated that on October 24, 2012, the Legislative Committee would meet at the Olde Dominion Agricultural Complex to hear a discussion from the Honorable Todd Haymore, Virginia Secretary of Agriculture, on Virginia’s Purchase of Development Rights (PDR) program; and there would be a Legislative Committee meeting held at 5pm on November 5, 2012 to discuss uranium. Adjourned Meeting October 16, 2012 Mr. Hagerman stated he would appreciate it if all the Board members would sign letters of support for Centra’s COPN request. Mr. Harville reminded everyone of the Farm Bureau’s annual dinner this coming Thursday night. Mr. Barber corrected Ms. Barnes’ statement during Hearing of the Citizens, stating that at a previous meeting he said when he looked around his property at Judy Byrd Mountain, he was concerned about the amount of uranium deposits there; he did not say he was unconcerned about uranium deposits in Pittsylvania County. County Administrator Reports Mr. Sleeper wanted the Board to be aware that a total of four (4) administrative secretaries had left employment of the County to go to work for the private sector. Adjournment Motion was made by Mr. Ecker, seconded by Mr. Snead to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 10:41pm.