01-07-2013 ReOrganization MeetingPITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REORGANIZATIONAL MEETING
MONDAY, JANUARY 7, 2013
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
AGENDA
1. Call to Order – 7:00 p.m. 2. Roll Call
3. Pledge of Allegiance
4. Items to be added to the Agenda
REORGANIZATION OF THE BOARD:
5. Election of Chairman (a) Duties of Chairman – County Administrator (b) Nomination and Election of Chairman – County Administrator
(c) Turn Meeting Over to the New Chairman
6. Election of Vice-Chairman 7. By Laws and Rules of Order
(a) Adoption of By Laws
(b) Robert Rules of Order
8. Set Day and Time of Regular Meeting - Chairman
APPOINTMENT OF COMMITTEES BY CHAIRMAN:
9. Standing Committees (a) Finance/Insurance Committee (4 members)
(b) Personnel Committee (3 members) (c) Property/Building Committee (3 members) (d) Legislative Committee (3 members)
10. Special Committees
(a) Solid Waste Committee (3 members) (b) Computer/Radio/Telecommunications Committee (3 members) (c) Board of Supervisors/School Board Liaison Committee (3 members) (d) Joint Sites and Facilities Committee (3 members)
(e) Fire & Rescue Policies and Procedures Committee (3 members)
(f) Economic Development Committee (3 members)
(g) Agricultural Development Board (1 member)
(h) Animal Welfare Committee (3 members)
OTHER APPOINTMENTS BY CHAIRMAN:
11. Board Member (1) to the Tri County Lake Advisory Committee
12. Board Members (2) to the West Piedmont Planning District Commission
13. Board Member (1) to the Pittsylvania County Planning Commission
14. Board Member (1) to the Virginia Association of Counties
15. Board Members (3) to the Metropolitan Planning Organization (MPO) (County Administrator is the alternate
16. Elected Officials (2) to the SARA Title III (LEPC)
17. Board Member (1) to the Social Services Board
18. Board Member (1) to the Roanoke River Basin Association
20. Board Member (2) to the Tri-County AEP Re-Licensing Committee (TCRC)
21. Board Member (1) to the Dan River Small Business Development Center (DRBDC)
APPOINTMENTS BY THE BOARD
22. Appointments to the Community Policy Management Team
23. Appointments to the Agricultural Development Board 24. Appointment - Pittsylvania County Beautification Committee (Dan River District)
25. Appointment – Pittsylvania County Service Authority (Dan River District)
APPROVAL OF AGENDA
HEARING OF CITIZENS
CONSENT AGENDA
26. (a) Minutes: December 3, 2012 Regular Meeting
December 18, 2012 Adjourned Meeting (b) Virginia Department of Transportation Resolutions (3) – Rural Rustic Roads
(c) Whistleblower Policy
UNFINISHED BUSINESS
27. Public Hearing to receive citizen input on the proposed amendment to Chapter 14, Public Buildings and Property, of the Pittsylvania County Code. The proposed amendment
would establish Section 14-4; Posting Generally, that would prohibit the posting of any
fliers, signs, posters, or advertisements on any buildings, fences, poles, or other property
owned by the County, and that any person found guilty of violating this Section shall be
deemed guilty of a Class 3 misdemeanor. At their adjourned meeting on Tuesday, December 18, 2012, the Board of Supervisors held this public hearing and after closing
the public hearing, a motion was made by Ms. Bowman, seconded by Mr. Snead, to
postpone voting on the proposed amendment until the Board’s meeting on January 7,
2013, which was unanimously approved by the Board.
28. State Survey and Planning Funds Agreement – Virginia Department of Historic Resources/Preservation Virginia – At their adjourned meeting on Tuesday, December 18, 2012, a motion was made by Mr. Ecker, seconded by Ms. Bowman, to table this issue
until Ms. Sonja Ingram, a representative of Preservation Virginia, could appear before
the Board at their meeting on January 7, 2013, to answer questions concerning this agreement, which was unanimously approved by the Board.
NEW BUSINESS 29. Southern Virginia Regional Alliance (SVRA) – Presentation by Leigh Cockram, Director
30. Expenditure Refunds – Requires a motion and a 10-Day Layover
31. 2014 Budget Guidelines
32. Economic Development updates on Consultants’ visits and recent trip to China – Presentation by Ken Bowman, Director of Economic Development
33. Industrial Development Authority Proposal to pay the membership a stipend of $50 per
meeting
34. Out of State Travel – Economic Development
35. Request for Proposals (RFP) – Financial Advisor Services (new requirement) 36. Littering – Requested by Mr. Harville
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL REPORTS FROM COUNTY ADMINISTRATOR
CLOSED SESSION
37. Discussion of plans to protect public safety as it relates to terrorist activity and briefings by staff members, legal counsel, or law-enforcement or emergency service officials concerning
actions taken to respond to such activity or a related threat to public safety; or discussion of
reports or plans related to the security of any government facility, building or structure, or the
safety of persons using such facility, building or structure.
Authority: §2.2-3711(A)(19) of the Code of Virginia, 1950, as amended Subject Matter: Public Safety
Purpose: Briefing from the Honorable Michael W. Taylor, Sheriff, Pittsylvania County
ADJOURNMENT