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08-06-2012 regular meetingRegular Meeting August 6, 2012 Pittsylvania County Board of Supervisors Monday, August 6, 2012 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, August 6, 2012 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:00p.m. The following members were present: Tim Barber Tunstall District James Snead Dan River District Coy E. Harville Westover District Jessie L. Barksdale Banister District Jerry A. Hagerman Callands-Gretna District Brenda H. Bowman Chatham-Blairs District Marshall Ecker Staunton River District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Barber led the Pledge of Allegiance. Approval of Agenda Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the agenda with the following additions/deletions: Additions: (a) Request for Air Quality Study – Juvenile & Domestic Court Area (To be included with Item 17- Award Contract – Proposal for Limited Mold Surveys; Pittsylvania County Treasurer’s Office & the Pittsylvania County Commissioner of Revenue’s Office) (b) Appointment to the Community Policy & Management Board (c) Drought Resolution (d) Request for Support – Preservation Virginia (e) Letter of Support to Central Virginia Family Physicians (Mr. Ecker) (f) Request to make a public statement (Mr. Hagerman) Deletions: (1) Item 14 – Longwood Small Business Development Center (Mr. Harville) Mr. Ecker’s motion was unanimously approved by the Board. Hearing of the Citizens Mr. Matthew Speck of the Staunton River District offered a prayer. Mr. Roger Midkiff of the Callands-Gretna District made comments opposing the Solid Waste Fee; and made comments about citizens from surrounding localities bringing their trash to Pittsylvania County compactor sites and green box sites. This concluded the Hearing of the Citizens. Regular Meeting August 6, 2012 Consent Agenda (a) Minutes: July 2 , 2012 – Regular Meeting July17, 2012 – Special Call Meeting (b) Bill List – June 2012 (online) (c) Approval of Vendor List (on County Website) (d) Proclamation – National Farmers’ Market Week; August 5-11, 2012 (e) Resolution – Tunstall Fire & Rescue 50th Year Anniversary (f) Purchase of Service Handgun by Retired Deputy Sheriff (g) Resolution of Support – Keeling Volunteer Fire Department Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve the Consent Agenda which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL FARMERS’ MARKET WEEK August 5-11, 2012 WHEREAS, shopping at a farmers’ market is a wholly unique experience that benefits farmers and producers directly, allowing them to go home with a greater share of the retail price than they would by selling wholesale; and WHEREAS, The Virginia Department of Agriculture and Consumer Services (VDACS) reports that the State’s network of wholesale farmers’ markets had gross sales with a value of $42.8 million in 2011, more than doubling the value of sales over the past five years; and WHEREAS, by patronizing your local farmers’ market, you hand your money to the person who grew or made the products in front of you; and WHEREAS, farmers’ markets bring business to neighboring stores and communities where the market is located, and shopping at the markets keeps money circulating in the local community, helping to preserve and create local jobs; and WHEREAS, the Virginia Cooperative Extension reports show if households in Southern Virginia spent 15% of their weekly food budget on locally grown food products, $90 million in new farm income would be created for the region; and WHEREAS, shopping at farmers’ markets offers the consumer fresher, more unique products, more heirloom varieties, and more opportunities to build relationships and learn about healthy eating; and WHEREAS, price comparison studies show that produce was less expensive at farmers’ markets compared to supermarkets, on average by 22%, benefitting both the local agriculture industry and the local consumer; and WHEREAS, shopping at farmers’ market located at the Olde Dominion Agricultural Complex is a community experience, where you can meet your neighbors, friends, and farmers, and where more dollars will stay in the Pittsylvania County community; then Regular Meeting August 6, 2012 BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that the week of August 5th thru 11th, 2012 be proclaimed “National Farmers’ Market Week” in Pittsylvania County and all citizens of Pittsylvania County are encouraged to visit local farmers’ markets and celebrate the benefits of the markets and their bountiful fresh produce and products. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-08-02 WHEREAS, Tunstall Fire Department began in the 1950s, as part of a unit that included Westover, Bachelors Hall, Brosville and Mount Hermon; and WHEREAS, in 1962, the unit divided and the Tunstall Fire Department acquired its own charter; and WHEREAS, the Tunstall Fire Department was located in the 8300 block of Mount Cross Road in the early 1970s and equipment included a 1969 tanker and another tanker. In 1978, the department purchased a brand new pumper which is still in service today; and WHEREAS, the 1988 purchase of a van from C&P Telephone company to use for transporting personnel and equipment to and from fires later became the departments first responder vehicle in 1990; and WHEREAS, between 1991 and 1994, Tunstall Volunteer Fire Department added another apparatus bay, a large meeting room and office to the existing station, purchased a used E-One mini pumper for use as a first responder vehicle, and added 4 more apparatus bays in preparation for becoming a rescue squad; and WHEREAS, in 1995, the department became an ALS transporting agency to meet the community’s needs for a closer rescue squad, changing its charter to reflect their new name as Tunstall Fire & Rescue, becoming the County’s 6th rescue squad and 2nd fire department; and WHEREAS, between the years of 1997 – 2007, several additions and purchases were made in order for the Tunstall Fire & Rescue to better serve the needs of their growing community; and WHEREAS, construction began in 2007 for a new building on a 3+ acre tract of land located at the intersection of Tunstall High Road and Sportsman Road, beside Tunstall High School, and on June 22, 2008, Tunstall Fire and Rescue officially moved into and began running calls from their new fire station; and WHEREAS, Tunstall Fire and Rescue provides 24 hours-a-day fire, rescue and emergency medical services to over 6000 people by a department that consists of 55 active members from the community, and has 20 certified firefighters, 43 personnel certified at or above the EMT-B level, including 9 ALS personnel, as well as support from an excellent auxiliary and junior members; and WHEREAS, Chief Kenneth Hudson, a 32 year veteran, has served as Chief for Tunstall Fire & Rescue for the past 15 years; then BE IT RESOLVED that the Board of Supervisors of Pittsylvania County, on the behalf all of the citizens of Pittsylvania County, congratulate and thank the Tunstall Fire & Rescue and its members for its 50 years of service to the citizens of Pittsylvania County and the Board of Supervisors wishes the Tunstall Regular Meeting August 6, 2012 Fire & Rescue and its members a safe and successful future providing protection to the citizens of Pittsylvania County; and BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Tunstall Fire & Rescue. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-08-01 WHEREAS, the Pittsylvania County Board of Supervisors under the United States Internal Revenue Code receives a $10-million dollar allocation for tax exempt bonds each year beginning January 1; and WHEREAS, the tax exempt bonds cover boards, agencies and commissions under the Board of Supervisors; and WHEREAS, the Keeling Volunteer Fire Department is an authorized Volunteer Fire Department identified in Section 31-2.1 of the Pittsylvania County Code 1950, as amended, authorizing them to participate in financing on tax exempt status for equipment utilized by the Volunteer Fire Department for public use; and WHEREAS, the Keeling Volunteer Fire Department has held a public hearing June 28, 2012 on the tax-exempt financing after publishing the required notice by code; then BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County hereby approve the Keeling Volunteer Fire Department entering into a financial agreement as required under the United States Internal Revenue Code for financing to be carried out on a tax exempt basis in the amount not to exceed $205,000 to finance one (1) 2013 Freedom Fire Equipment Pumper Tanker on a Peterbuilt Chasis and additional equipment; and BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to the Keeling Volunteer Fire Department in order to supplement their financing requirements. Public Hearing Joint Public Hearing – The Virginia Department of Transportation and the Board of Supervisors of Pittsylvania County, Virginia, in accordance with §33.1-70.01 of the Code of Virginia, 1950, as amended, will conduct a public hearing the General District Courtroom of the Edwin R. Shields Courtroom Addition in Chatham, Virginia on August 6, 2012 at 7:00pm for the purpose to receive public comment on the proposed Secondary Six-Year Plan Construction Program for Fiscal Years 2012/13 through 2017/18 in Pittsylvania County. Mr. Barber opened the public hearing at 7:10. Mr. Sleeper introduced Mr. Randy Hamilton and Mr. Kenneth Martin, representatives from the Virginia Department of Transportation (VDOT). The following citizens spoke: Mr. Frank Payne and Mr. Herbert Strange of the Cascade community made comments concerning a bridge over the Cascade Creek on State Route 622, which is so narrow that if the fire truck meets a car, one of the vehicles must stop to allow the other to cross the bridge; and that the local fire truck exceeds the maximum weight limit. Mr. Payne and Mr. Strange state they have been waiting for many years to see this bridge upgraded as it is really a single lane Regular Meeting August 6, 2012 bridge and the low weight limit is a serious problem when the fire truck has to cross it in order to service the area. Mr. Art Brunner of the Chatham District stated the Climax Road (SR 799) had no speed limit signs from the Climax General Store to RT 57. Mr. Hazel Fontaine, of the Callands-Gretna District, stated the speed limit on SR 612, the Banister Road, needs to be lower, particularly at the knoll on Banister Road right before it intersects with Hazel Lane. Ms. Fontaine felt that particular area should be lowered to 25 miles per hour, given there was recently a child struck by a car there, near that blind knoll. Mr. George Stanhope, of the Callands-Gretna District, had comments about the recent work on the Whitethorn Bridge. Mr. Stanhope stated that the replacement for that bridge was secondhand-a remainder from a bridge that was washed out. He further stated that the replacement bridge appeared to be in poor condition and that while there was a sign that stated the maximum weight for the bridge was 10 tons, he felt that well overstated its capacity. Mr. Warren Trivett of the Chatham-Blairs District stated the entire length of the Beverly Heights Road was heavily traveled due to the Green Rock Prison and there was not a single speed limit sign on the road. Mr. Trivett was told by Mr. Martin that in Virginia, the speed limit on secondary roads was 55 mile per hour unless otherwise posted via speed limit sign. Ms. Eloise Nenon, of the Chatham-Blairs District, made comments on a previous public hearing concerning a proposed “No Thru Trucks” on the Greenpond, Anderson, and Climax Roads. She made comments opposing widening the roads, and comments opposing diverting the traffic to Main Street Chatham because the large trucks can’t make the turn at the stoplight in either direction, but did suggest that a by-pass from RT 57 to U.S. 29 be considered. No more citizens signed up. Mr. Hamilton read the roads on the proposed Six-Year Plan. Mr. Harville then asked that when the proposed list for the Rural Road Additions was available, that it be forwarded to the supervisors as soon as possible. Mr. Hagerman stated that there had been another vehicle accident on the Greenpond Road over the weekend and he hoped something could be done about that situation soon. Ms. Bowman thanked the VDOT representatives for being at the meeting and hoped they could attend meetings more frequently in the future. She also thanked them for their quick response in studying the situation with SR750, SR800 and SR799. She also asked about the Watch for Children sign for Waller Road and the subsequent speed study generated from the sign request and requested a status update. Mr. Ecker asked about a speed limit study for the Climax Road / SR 799. Mr. Martin stated that a speed limit study had been taking place on the entire length of that road, as well as the Banister Road, for the past 30 days. Mr. Barber asked that VDOT respectfully consider doing something about the bridge over the Cascade Creek. Mr. Hagerman also stated that citizens on the Greenpond Road / SR 750 felt that the study should have been conducted during the weekend as well, when Smith Mountain Lake traffic was heavy on that road. Mr. Barber closed the public hearing at 7:40pm. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the Secondary Six-Year Plan Construction Program for Fiscal Years 2012/13 through 2017/18 in Pittsylvania County as presented by VDOT, which was unanimously approved by the Board of Supervisors. This concluded the Public Hearings. Unfinished Business At the July 17, 2012 meeting of the Board of Supervisors, a motion came from the Finance Committee to continue to fund 100% of the KeyCare 1000 insurance plan for all enrolled employees and to approve appropriating $40,000 from Unappropriated Surplus to cover the increased cost from a 9.8% increase in rates for FY2012. The Committee’s motion required a 10-Day Layover that had now been met. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Regular Meeting August 6, 2012 Hagerman-Yes; and Mr. Barber-Yes. The Committee’s motion was unanimously approved by the Board. New Business Mr. Jason Jessee, one of the three owners of the Hampton Inn, in Gretna, Virginia, made comments to the Board concerning the water and sewer lines that serve the Hampton Inn. Mr. Jessee asked that the Board consider transferring those waterlines to the Town of Gretna, in order than he could pay the lower rates of the Town. The Board explained that the Pittsylvania County Service Authority owned those lines, and that they were in negotiations with the Town for the purpose of transferring the entire segment of lines to the Town; not just the portion running to the Hampton Inn. Mr. Jessee was invited to attend the next Pittsylvania County Service Authority meeting in order to discuss the topic further. Motion came from the Personnel Committee to recommend to the full Board of Supervisors that since the flat fee associated with the agreement between the Pittsylvania County Director of Economic Development and the Industrial Development Authority (IDA) was not approved by the Board of Supervisors, as required by “coverage” under the County Personnel, and qualification for employment under The Personnel Plan, that the Board of Supervisors stop funding this fee and stop it from going through County Payroll and requests that the IDA reimburse the $300 already paid by the County. The Board of Supervisors approved this motion by a vote of 6, with Ms. Bowman abstaining due to a Conflict of Interest. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve a request from the Library Board of Trustees to transfer $11,825.70 from the Memorial Gift Fund to the Library local budget, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve amendments totaling $1,711,125.10 to the 2012 Budget. This motion required a 10-Day Layover. Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve amendments totaling $1,528,083.33 to the 2013 Budget. This motion required a 10-Day Layover. Motion was made by Mr. Harville, seconded by Mr. Barksdale, for the reappropriation of funds as follows: $57.38 to Sheriff-Policeman (100-4-031200-1039), $1,233.37 to Sheriff-Parts (100-4-031200-6030), $597.00 to Sheriff-Svc Costs-Labor (100-4-031200-6031), $8,042.53 to Sheriff-Capital Outlay Vehicles (100-4-031200-8105), $61.71 to Jail-Extradition (100-4-033100- 5550), $578.79 to Animal Control-Overtime (100-4-035100-1200), $250.00 to Animal Control- Repairs & Maintenance (100-4-035100-3110), $260.00 to Library-Postage (100-4-073100- 5210), $13,158.66 to WIA-Rent (251-4-353160-5420). This motion required a 10-Day Layover. Motion was made by Mr. Ecker, seconded by Ms. Bowman, that the Zoning Department should compile an all-inclusive permitting checklist to be given out to individuals to insure that they have met all the criteria and preliminary requirements for actions/activities before the come to Code Compliance to get required permits, which was unanimously approved by the Board. Motion was made by Mr. Ecker, seconded by Ms. Bowman, to award a contract in the amount of $4,100 to Froehling & Robertson, Inc. to conduct an air quality study in the Treasurer’s Office, the Commissioner of Revenues’ Office and the Juvenile & Domestic Relations Court area, and to appropriate $4,100 from Unappropriated Surplus to cover the cost of Regular Meeting August 6, 2012 this contract. The following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Barber- Yes. Mr Ecker’s motion was unanimously approved by the Board. Appointments Motion was made by Ms. Bowman, seconded by Mr. Ecker, to appoint the following nominations to the Board of Assessors: (a) Mr. Bobby Gene Atkinson-Dan River District (b) Ms. Mollie Holmes – Banister District (c) Mr. Dan Angell-Chatham-Blairs District (d) Mr. Jimmy Robertson - Staunton River District Ms. Bowman’s motion was unanimously approved by the Board. Added Items Motion was made by Mr. Harville, seconded by Mr. Snead, to appoint Josie Lumus and Ann Cassada to serve as official designees of the Pittsylvania County Schools on the Community Policy and Management Board until the split between the City of Danville and Pittsylvania County has been completed and a new board established. The following vote was noted: Mr. Harville-No; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-No; Ms. Bowman-No; Mr. Ecker-No; and Mr. Barber-No. Mr. Harville’s motion failed by a 2-5 majority vote of the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve a resolution requesting Governor Robert McDonnell declare Pittsylvania County a disaster area due to the extreme drought condition, and authorize the County Administrator to forward the resolution to the Honorable Robert McDonnell, Governor of the Commonwealth of Virginia, which was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2012-08-03 VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, August 6, 2012, the following resolution was presented and adopted: WHEREAS, Pittsylvania County has experienced an intense early to mid season drought that encompassed the entire geographical area of the County and has significantly affected many annual crops and most perennial crops including hay and pasture; and WHEREAS, livestock watering has been affected with creeks drying, wells drying up and report of one well collapsing, producers are reducing herd numbers and feeding hay, and weight gain decreases due to the severe nature of this drought and there is an increased incidence of pink eye; and WHEREAS, the loss of revenue due to these environmental factors has caused a significant financial burden on the agricultural community in Pittsylvania County; and WHEREAS, conservative figures estimates the following crop losses due to the environmental conditions experienced thus far this year: corn (non-irrigated)-60%, soybeans- Regular Meeting August 6, 2012 45%, pasture-40%, hay land-40%; irrigated Burley Tobacco-15%; irrigated Flue Tobacco-20%; non-irrigated Flue Tobacco-30%; Dark Fire Tobacco-15%; and Wheat-15% ; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors declare a disaster area in Pittsylvania County due to the extreme drought and petition the Honorable Robert F. McDonnell, Governor of the Commonwealth of Virginia, to declare Pittsylvania County a disaster area due to the extreme drought conditions in order to provide the means for those affected to qualify for any available relief assistance; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forward to the Honorable Robert F. McDonnell, Governor of the Commonwealth of Virginia, respectfully requesting that he forward this resolution to the U.S. Department of Agriculture on the behalf of Pittsylvania County. Motion was made by Mr. Ecker, seconded by Ms. Bowman, to send a Letter of Support to Central Family Physicians, requesting they re-build their facility that burnt down in Hurt, Virginia, which was unanimously approved by the Board. Mr. Ecker made another motion, seconded by Ms. Bowman, to direct the County Administrator to see if financial assistance was available through Economic Development incentives and to also see if there are 503C incentives to help Central Family Physicians rebuild at the Hurt site, which was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve a request by Preservation Virginia that they make an application for cost share funds of $7,000 from the Virginia Department of Historic Resources for Preservation Virginia’s Tobacco Barns Protection Project in which Pittsylvania County would act as fiscal agent for the funds, if granted, noting this would be at no cost to the County, which was unanimously approved by the Board. Board Announcements Mr. Hagerman stated that on July 28, 2012, he looked at a large facility (KIA) in Georgia, compared the dynamics of the company, demography of the area and commented that in order to attract businesses of this type to our area, the County needed to look towards promoting the building of colleges and technical colleges for educated and technically skilled workers. Mr. Ecker stated the Solid Waste Committee would meet on August 21, 2012 at 4pm. and thanked Ms. Bowman for arranging the photo session for the Board members. He also said there would be a workshop with VDOT coming up, and that on August 8th at the County Administration building the Virginia Health Department was holding an invitation only a discussion meeting on uranium mining issues for private wells and recreational waters. Mr. Ecker stated that he had been asked to attend this meeting. Ms. Bowman stated that she and Mr. Barber would be attending the Tunstall Fire & Rescue’s 50th anniversary on August 11, 2012; reminded everyone that the next night, Tuesday, August 7, 2012, was National Night Out. Ms. Bowman then made a motion, seconded by Mr. Snead, to submit a resolution for a speed study on Beverly Heights Road, which was unanimously approved by the Board. Mr. Barksdale stated that on August 9, 2012, there would be a School Liaison Committee meeting at the School Board office, and that tomorrow night during National Night Out, the Regular Meeting August 6, 2012 Virginia Department of Health would be taking comments on uranium mining and water concerns beginning at 6pm. Mr. Snead stated he would be attending a VACo Committee meeting on August 17, 2012, and on August 21, 2012 there would be a Finance Committee meeting at 5pm. Mr. Harville stated that Ms. Bowman needed to make a motion to amend the agenda in order to add her motion for the speed study on Beverly Heights Road. Ms. Bowman then made a motion to amend the agenda, to include her motion for the speed study on Beverly Height Road, which was seconded by Mr. Snead and unanimously approved by the Board. Mr. Harville also stated that he would like a report on Saturday overtime and a comparison on vehicle checked at the compactor sites. Adjournment Motion was made by Mr. Ecker, seconded by Mr. Snead to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at 8:42pm.